WQ0002519_Permit (Issuance)_19931022

State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Environmental Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
A. Preston Howard, Jr., P.E., Director
October 22, 1993
Mr. John T. Carter, Jr. nPiVil
Holiday Island Property Owners Association p,(//5400 Holiday Island \�
Hertford, N. C. 27944
Dear Mr. Carter:
EHNilF
RECEIVED
WASHINGTON OFFICE
OCT 2 61993
D. E. M.
Subject: Permit No. WQ0002519
Holiday Island Property Owners Association
Constructed Wetlands
Wastewater Treatment Facilities
Perquimans County
In accordance with you application received on September 30, 1992, we are forwarding herewith
Permit No. WQ0002519, dated October 22, 1993, to the Holiday Island Property Owners Association for
the construction and operation of a 10,000 GPD constructed wetlands wastewater treatment and disposal
facility.
This permit shall be effective from the date of issuance until September 30, 1998, shall void Permit
No. WQ0002519, which was issued on February 28, 1992, and shall be subject to the conditions and
limitations as specified therein. Please pay particular attention to the monitoring requirements in this
permit. Failure to establish an adequate system for collecting and maintaining the required operational
information will result in future compliance problems.
If any parts, requirements, or limitations contained in this permit are unacceptable, you have the
right to request an adjudicatory hearing upon written request within thirty (30) days following receipt of
this permit. This request must be in the form of a written 'petition, conforming to Chapter 150B of North
Carolina General Statutes, and filed with ,the Office of Administrative Hearings, P.O. Drawer 27447,
Raleigh, NC 27611-7447. Unless such demands are made this permit shall be final and binding.
One set of approved documents is being forwarded to you. If you need additional information
concerning this matter, please contact Mr. Randy Jones at 919/733-5083, extension 517.
cc: Perquimans County Health Department
.-Washington-RegionaTOffice; Water QualityT—�-�
Washington Regional Office, Groundwater
Groundwater Section, Jack Floyd
Training and Certification Unit
Mr. Gerald Steiner, PE (Tennessee Valley Authority, 1101 Market St., Chattanooga, TN 37402)
Facilities Assessment Unit
P.O. Box 29535, Raleigh, North Carolina 27626-0535 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post -consumer paper

NORTH CAROLINA
ENVIRONMENTAL MANAGEMENT COMMISSION
DEPARTMENT OF ENVIRONMENT, HEALTH AND NATURAL RESOURCES
RECEIVED
RALEIGH WASHINGTON OFFICE
SUBSURFACE DISPOSAL SYSTEM PERMIT
OCT2 6 1993
D. E. M.
In accordance with the provisions of Article 21 of Chapter 143, General Statutes of North Carolina
as amended, and other applicable Laws, Rules, and Regulations
PERMISSION IS HEREBY GRANTED TO
Holiday Island Property Owners Association
Perquimans County
FOR THE
construction and operation of a 10,000 GPD constructed wetlands wastewater treatment and disposal
system which consists of the following existing facilities: a collection system, an influent pump station, a
10,000 GPD extended aeration package wastewater treatment plant with residuals holding, a 10,000 gallon
aerated holding tank, dual tertiary filters, dual effluent pumps with high water alarm, and approximately
2700 linear feet of 4 inch force main; and the construction and operation of a constructed wetlands system
which consists of a flow splitter box, dual parallel constructed wetland cells (each parallel cell has a lined
45 mil EPDE synthetic liner in the first cell and a second unlined cell) consisting of a total of approximately
12,212 square feet (each cell is 142 feet by 43 feet) with effluent collection and distribution lines, a bermed
10,800 square foot (90 feet by 120 feet) land application cell tilled relatively flat with three inches of
smooth gravel on top with two splash pads at the front corners, and all other appurtenances to serve the
Holiday Island Property Owners Association facilities with no discharge of wastes to the surface waters,
pursuant to the application received on September 30, 1992, and in conformity with the project plan,
specifications, and other supporting data subsequently filed and approved by the Department of
Environment, Health and Natural Resources and considered a part of this permit.
This permit shall be effective from the date of issuance until September 30, 1998, shall void Permit
No. WQ0002519, which was issued on February 28, 1992, and shall be subject to the following specified
conditions and limitations:
I. PERFORMANCE STANDARDS
1. Upon completion of construction and prior to operation of this permitted facility, a
certification must be received from a professional engineer certifying that the permitted
facility has been installed in accordance with this permit and the approved plans and
specifications. Mail the Certification to the Permits and Engineering Unit, P.O. Box
29535, Raleigh, NC 27626-0535.
2. The Washington Regional Office, phone no. 919/946-6481, shall be notified at least forty-
eight (48) hours in advance of backfilling of the installed facilities so that an in -place
inspection can be made. Such notification to the regional supervisor shall be made during
the normal office hours from 8:00 a.m. until 5:00 p.m. on Monday through Friday,
excluding State Holidays.
1

3. In the event that the facilities fail to perform satisfactorily, including the creation of
nuisance conditions, the Permittee shall take immediate corrective action, including those
as may be required by this Division, such as construction of additional or replacement
wastewater treatment or disposal facilities.
4. The issuance of this permit shall not relieve the Permittee of the responsibility for damages
to surface or groundwaters resulting from the operation of this facility.
5. This permit shall become voidable if the soils fail to adequately assimilate the wastes and
may be rescinded unless the facilities are installed, maintained, and operated in a manner
which will protect the assigned water quality standards of the surface waters and ground
waters.
6. Adequate measures shall be taken to divert stormwater from the disposal area and prevent
wastewater runoff from the disposal area.
7. The residuals generated from these treatment facilities must be disposed of in accordance
with General Statute 143-215.1 and in a manner approved by the North Carolina Division
of Environmental Management.
8. Diversion or bypassing of the untreated wastewater from the treatment facilities is
prohibited.
9. The following buffers shall be maintained, except where alternate buffers are specifically
described on the approved submittal documents:
a) 100 feet between disposal area and any public or private water supply including
wells
b) 100 feet between disposal area and "SA and SB" classified surface waters
c) 50 feet between disposal area and any stream, lake, river or natural drainageway
d) 50 feet between disposal area and property lines
e) 10 feet between disposal area and surface water interceptor drains or diversions
(upslope)
f) 25 feet between disposal area and surface water interceptor drains or diversions
(downslope) and groundwater drainage systems.
Some of the buffers specified above may not have been included in previous permits for
this waste treatment and disposal system. These buffers are not intended to prohibit or
prevent modifications, which are required by the Division, to improve performance of the
existing treatment facility. These buffers do, however, apply to modifications of the
treatment and disposal facilities which are for the purpose of increasing the flow that is
tributary to the facility. These buffers do apply to any expansion or modification of the
facilities and apply in instances in which the sale of property would cause any of the
buffers now complied with, for the treatment and disposal facilities, to be violated. The
applicant is advised that any modifications to the existing facilities will require a permit
modification.
II. OPERATION AND MAINTENANCE REQUIREMENTS
1. The facilities shall be properly maintained and operated at all times.
2

2. Upon classification of the facility by the Certification Commission, the Permittee shall
employ a certified wastewater treatment plant operator to be in responsible charge (ORC) of
the wastewater treatment facilities. The operator must hold a certificate of the type and
grade at least equivalent to or greater than the classification assigned to the wastewater
treatment facilities by the Certification Commission. The Permittee must also employ a
certified back-up operator of the appropriate type and grade to comply with the conditions
of Title 15A, Chapter 8A, .0202. The ORC of the facility must visit each Class I facility at
least weekly and each Class II, III, and IV facility at least daily, excluding weekends and
holidays, and must properly manage and document daily operation and maintenance of the
facility and must comply with all other conditions of Title 15A, Chapter 8A, .0202.
Once the facility is classified, the Permittee must submit a letter to the Certification
Commission which designates the operator in responsible charge within thirty days after
the wastewater treatment facilities are 50% complete.
3. The application rates to the land application area shall not exceed 0.93 GPD per square
foot, or an application rate which will result in a discharge to surface waters, whichever is
less.
4. The facilities shall be effectively maintained and operated as a non -discharge system to
prevent the discharge of any wastewater resulting from the operation of this facility.
5. No traffic or equipment shall be allowed on the disposal area except while installation
occurs or while normal maintenance is being performed.
6. The screenings removed from the wastewater treatment plant shall be properly disposed in
a sanitary landfill.
7. The Division of Environmental Management maintains the right to require that appropriate
dual source, dual feed, or standby power provisions be included for these facilities, should
one of these options become necessary for the protection of the health of the citizens of
North Carolina or its natural resources.
8. The flow measurement device shall be calibrated annually by a representative of a firm
which is routinely engaged in the calibration of flow measurement devices. Records of the
calibration, including all information pertinent to the calibration, shall be available during
any inspection by Division staff.
9. Diffusers shall be cleaned as needed to assure adequate aeration. Records of maintenance
shall be maintained by the permittee.
10 The clarifier weir and scum baffle shall be cleaned as needed to assure adequate operation
of the facility. The walls of the clarifier will also be scraped as needed. Records of
maintenance shall be maintained by the permittee.
III. MONITORING AND REPORTING REQUIREMENTS
1. Any monitoring deemed necessary by the Division of Environmental Management to insure
surface and groundwater protection will be established and an acceptable sampling
reporting schedule shall be followed.
2. Adequate records shall be maintained by the permittee, which shows all maintenance
performed at the wastewater treatment and disposal facilities.
3. As an indicator of proper operation and maintenance, the facility shall produce an effluent
from the wetlands treatment system in compliance with the following limitations:
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Parameter Monthly Averagea Daily Maximumb
Flow 0.010 MGD
BOD5 10 mg/1 15 mg/1
TS S 20 mg/1 30 mg/1
NH3 as N 4 mg/1 6 mg/1
a Monthly average shall be the arithmetic mean of all samples collected during the reporting
period.
b Daily maximum shall be the maximum value of all samples collected during the reporting
period.
The effluent from the wetland cells shall be monitored by the Permittee at a point prior to
discharge to the land application area for the following parameters:
Location of Measurement Sample
Parameter Sampling Points Frequency Type
BOD5, 5-day, 20C Effluent *2/Month Composite
TS S Effluent *2/Month Composite
NH3 as N Effluent *2/Month Composite
Total N Effluent ** Grab
Total P Effluent ** Grab
Fecal Coliform Effluent *2/Month Grab
Settleable Matter Effluent Daily Grab
pH Effluent Daily Grab
* 2/Month sampling frequency only during the months of April through October. During
the remainder of the year, these parameters shall be monitored monthly.
** Sampling shall occur every April, August, and December for these parameters.
4. The package treatment plant shall be monitored by grab sample as follows:
Flow Daily
BOD Monthly
TS S Monthly
Fecal Colifoim Monthly
NH3 as N Monthly
Total N **
Total P **
** Sampling shall occur every April, August, and December for these parameters.
5. Three copies of all operation and maintenance records (as specified in condition III 2) and
all effluent monitoring data (as specified in condition III 3 and III 4) shall be submitted on
or before the last day of the following month to the following address:
NC Division of Environmental Management
Water Quality Section
Facility Assessment Unit
PO Box 29535
Raleigh, NC 27626-0535
4

6. A record shall be maintained of all residuals removed from this facility. This record shall
include the name of the hauler, permit authorizing the disposal or a letter from a
municipality agreeing to accept the residuals, date the residuals were hauled, and volume of
residuals removed.
7. A maintenance log shall be maintained at this facility including, but not limited to the
following items:
a. Daily sampling results including settleable matter and dissolved oxygen in the
aeration basin and at the clarifier weir.
b. Visual observations of the plant, wetland treatment cells, and the land application
area.
c. Record of preventative maintenance (changing of filters, adjusting belt tensions,.
alarm testing, diffuser inspections and cleanings, etc.).
d. Date of calibration of flow measurement device.
e. All maintenance performed on the wetland treatment system, including the
harvesting and replacement of wetland cell vegetation.
8. Noncompliance Notification:
The Permittee shall report by telephone to the Washington Regional Office, telephone no.
919/946-6481, as soon as possible, but in no case more than 24 hours or on the next
working day following the occurrence or first knowledge of the occurrence of any of the
following:
a. Any occurrence at the wastewater treatment facility which results in the treatment of
significant amounts of wastes which are abnormal in quantity or characteristic, such
as the dumping of the contents of a basin or tank; the known passage of a slug of
hazardous substance through the facility; or any other unusual circumstances.
b. Any process unit failure, due to known or unknown reasons, that render the facility
incapable of adequate wastewater treatment such as mechanical or electrical failures
of pumps, aerators, compressors, etc.
c. Any failure of a pumping station, sewer line, or treatment facility resulting in a by-
pass of all or any portion of the influent to such station or facility.
d. Any time that self -monitoring information indicates that the facility has gone out of
compliance with its permit limitations.
Persons reporting such occurrences by telephone shall also file a written report in letter
form within 15 days following first knowledge of the occurrence. This report must outline
the actions taken or proposed to be taken to ensure that the problem does not recur.
IV. GROUNDWATER REQUIREMENTS
1. Any groundwater quality monitoring as deemed necessary by the Division of
Environmental Management shall be provided.
5

2. The Compliance Boundary for the disposal system is specified by regulations in 15A
NCAC 2L, Groundwater Classifications and Standards. The Compliance Boundary is
established at either 250 feet from the waste disposal area or 50 feet within the property
boundary, whichever is closest to the waste disposal area. An exceedance of Groundwater
Quality Standards at or beyond the Compliance Boundary is subject to immediate
remediation action, in addition to the penalty provisions applicable under General Statute
143-215.6A.
Also in accordance with 15A NCAC 2L, a REVIEW BOUNDARY is established around
the disposal system midway between the Compliance Boundary and the perimeter of the
waste disposal area. Any exceedance of standards at the Review Boundary shall require
remediation action on the part of the permittee.
V. INSPECTIONS
1. Adequate inspection, maintenance, and cleaning shall be provided by the Permittee to
insure proper operation of the subject facilities.
2. The Permittee or his designee shall inspect the wastewater treatment and disposal facilities
to prevent malfunctions and deterioration, operator errors and discharges which may cause
or lead to the release of wastes to the environment, a threat to human health, or a nuisance.
The Permittee shall keep an inspection log or summary including at least the date and time
of inspection, observations made, and any maintenance, repairs, or corrective actions taken
by the Permittee. This log of inspections shall be maintained by the Permittee for a period
of three years from the date of the inspection and shall be made available upon request to
the Division of Environmental Management or other permitting authority.
3. Any duly authorized officer, employee, or representative of the Division of Environmental
Management may, upon presentation of credentials, enter and inspect any property,
premises or place on or related to the disposal site and facility at any reasonable time for the
purpose of determining compliance with this permit; may inspect or copy any records that
must be kept under the terms and conditions of this permit; or may obtain samples of
groundwater, surface water, or leachate.
VI. GENERAL CONDITIONS
1. This permit shall become voidable unless the facilities are constructed in accordance with
the conditions of this permit, the approved plans and specifications, and other supporting
data.
2. This permit is effective only with respect to the nature and volume of wastes described in
the application and other supporting data.
3. This permit is not transferable. In the event that there is desire for the facilities to change
ownership, or there is a name change of the Pernttee, a formal permit request must be
submitted to the Division of Environmental Management accompanied by an application
fee, documentation from the parties involved, and other supporting materials as may be
appropriate. The approval of this request will be considered on its merits and may or may
not be approved.
4. A set of approved documents for the subject project must be retained by the applicant for
the life of the project.
6

5. The annual administering and compliance fee must be paid by the Permittee within thirty
(30) days after being billed by the Division. Failure to pay the fee accordingly may cause
the Division to initiate action to revoke this permit as specified by 15 NCAC 2H .0205
(c)(4).
6. Failure to abide by the conditions and limitations contained in this permit may subject the
Permittee to an enforcement action by the Division of Environmental Management in
accordance with North Carolina General Statute 143-215.6A to 143-215.6C.
7. The subject wastewater treatment and disposal facilities shall be connected to an operational
publicly owned wastewater collection system within 180 days of its availability to the
subject facilities, if the subject wastewater treatment or disposal facilities are in
noncompliance with the terms and conditions of this non -discharge permit or the governing
statutes or regulations. Prior to the initiation of these connection activities, appropriate
approval must be received from this Division.
8. The issuance of this permit does not preclude the Permittee from complying with any and
all statutes, rules, regulations, or ordinances which may be imposed by other government
agencies (local, state, and federal) which have jurisdiction.
9. The Permittee, at least six (6) months prior to the expiration of this permit, shall request its
extension. Upon receipt of the request, the Commission will review the adequacy of the
facilities described therein, and if warranted, will extend the permit for such period of time
and under such conditions and limitations as it may deem appropriate.
10. Prior to beginning construction of these facilities, the permittee shall arrange a pre -
construction conference between representatives of the Holiday Island Property Owners
Association, the consulting engineer, the contractor, and the Washington Regional Office.
Permit issued this the 22nd day of October, 1993.
CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION
ston'1Thward, Jr., P.E., Director
'vision of -Environmental Management
By Authority of the Environmental Management Commission
Permit No. WQ0002519
7

Permit No. WQ0002519.
October 22, 1993
Engineer's Certification
as a duly registered Professional Engineer in the State of North Carolina,
having been authorized to observe (periodically, weekly, full time) the construction of the
project, , for the
Project Name Location
Permittee hereby state that, to the best of my abilities, due care and diligence was used in the observation
of the construction such that the construction was observed to be built within substantial compliance and
intent of the approved plans and specifications.
Signature Registration No.
Date
8

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