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Home My WebLink AboutWQCS00137_Compliance Evaluation Inspection_20210721DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A ROY COOPER Governor ELIZABETH S. BISER Secretary S. DANIEL SMITH Director Mr. Thomas Stanley City of Southport 1010 N. Howe Street Southport, NC 28461 NORTH CAROLINA Environmental Quality July 21, 2021 SUBJECT: Compliance Inspection Report Southport Collection System Collection System Permit No. WQCS00137 Brunswick County, NC Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Southport Collection System on 7/15/2021. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCS00137. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. If you should have any questions, please do not hesitate to contact Megan Faulkner with the Water Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at megan.fauIkner@ncdenr.gov. Sincerely, Do�cuySiig�needby: �� Y vWY C�UAti S . 6" E3ABA14AC7DC434... (/ Morella Sanchez -King, Regional Supervisor Water Quality Regional Operations Section Wilmington Regional Office Division of Water Resources, NCDEQ ATTACHMENTS Cc: WQS Wilmington Regional Office Laserfiche o.o„o..mae.wD� North Carolina Department of Environmental Quality I Division of Water Resources Wilmington Regional Office 1127 Cardinal Drive Extension I Wilmington. North Carolina 28405 910.796.7215 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Compliance Inspection Report Permit: WQCS00137 Effective: 03/26/18 Expiration: 03/01/26 Owner: City of Southport SOC: Effective: Expiration: Facility: Southport Collection System County: Brunswick Region: Wilmington Contact Person: Thomas Stanley Title: PSD-ORC Phone: 910-233-4895 Directions to Facility: System Classifications: CS2, Primary ORC: Thomas Alvino Stanley Secondary ORC(s): Michael Christopher Spicer On -Site Representative(s): Related Permits: Certification: 1004481 i111119191 . WQCS00284 Brunswick County - Brunswick County Collection System WQ0023693 Brunswick County - West Brunswick Regional WRF Phone: 910-233-4895 910-269-1868 Inspection Date: 07/15/2021 Entry Time 10:OOAM Exit Time: 12:OOPM DocuSigned by, Primary Inspector: Megan D Faulkner p �cu�kkx en 712112021 Phone: 910-796-7245 Secondary Inspector(s): �OCU i9�eW�iv: Helen I PereC�QQ� }� 7/21/2021 1D645B4A39694BE_ Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: 0 Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions Capital Improvement Plan Inspections Lines (See attachment summary) General Sewer & FOG Ordinances Map Reporting Requirements Spill Response Plan Spills Pump Stations Page 1 of 7 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Permit: WQCS00137 Owner - Facility: City of Southport Inspection Date: 07/15/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: A routine compliance inspection of the City of Southport Collection System was conducted on July 15, 2021 by Megan Faulkner and Helen Perez from NCDEQ Division of Water Resources. The City was compliant with permit WQCS00137. The system was well maintained, and the records were organized and complete. Inspectors met with Tom Stanley (ORC) and Michael Spicer (BORC) to review records and inspect pump stations. The City has developed an interactive GIS map of the entire collection system that can be utilized via tablets in the field and updated in real-time. This project was completed in 2019. The City also has plans to improve the system by replacing lines and switching to submersible lift stations to accommodate current flow demands. The City has a grease control program that is enforced through inspections and record reviews. Please review remaining inspection report for futher details. Page 2 of 7 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Permit: WQCS00137 Owner - Facility: City of Southport Inspection Date: 07/15/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Yes No NA NE Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑ Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑ # What is that frequency? Weekly # Are there any issues being addressed currently or any in the planning stages? 0 ❑ ❑ ❑ Is there a specific pump failure plan available for all pump stations? 0 ❑ ❑ ❑ Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? 0 ❑ ❑ ❑ Are new/significantly upgraded pump stations equipped with anti -corrosion materials? 0 ❑ ❑ ❑ Does the permittee have a copy of their permit? 0 ❑ ❑ ❑ # Is permit expiring within the next 6 months? ❑ 0 ❑ ❑ If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑ Comment: No comment. Sewer and FOG Ordinances Yes No NA NE Is Sewer Use Ordinance (SUO) or other Legal Authority available? 0 ❑ ❑ ❑ Does it appear that the Sewer Use Ordinance is enforced? 0 ❑ ❑ ❑ Is there a Grease Control Program that legally requires grease control devices? 0 ❑ ❑ ❑ What is the standard grease trap cleaning requirement in the FOG ordinance? Some daily and some every 30 days Is Grease Control Program enforced via periodic inspections/records review? 0 ❑ ❑ ❑ Is action taken against violators? 0 ❑ ❑ ❑ # Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ 0 ❑ Is grease/sewer education program documented with req'd customer distribution? 0 ❑ ❑ ❑ # Are other types of education tools used like websites, booths, special meetings, etc? 0 ❑ ❑ ❑ If Yes, what are they? (This can reduce mailing to annual.) The City of Southport website has a link that describes the grease/sewer program. Comment: The Citv of Southport has a website with a link that describes the grease/sewer program. Also the ORC states that there will be a mailing going out in August of 2021 to satisfy the twice a year distribution requirement. He will be sending a copy of this mailing to the inspector once it is complete to put in laserfiche. Capital Improvement Plan Yes No NA NE Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑ Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑ Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑ Does CIP include description of project area? ❑ ❑ ❑ Does CIP include description of existing facilities? ❑ ❑ ❑ Does CIP include known deficiencies? ❑ ❑ ❑ Page 3 of 7 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Permit: WQCS00137 Owner - Facility: City of Southport Inspection Date: 07/15/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Does CIP include forecasted future needs? ■❑❑❑ Comment: This facilitv has an extensive improvement plan in place that is beinq implemented. Thev are currently replacing 6300 feet of sewer lines and 30 manholes. They are in the process of switching to submersible lift stations so that they can adequately handle the 2021 flow vs. historic flow back when the system was originally designed. They are working with USDA to try to replace 22,000 feet of clay pipe dating back to 1930. In 2020, they used a camera on that amount of line to date it accurately and check the status of it. Map Yes No NA NE Is there a overall sewer system map? 0 ❑ ❑ ❑ Does the map include: Pipe Type (GS/FM) ❑ ❑ ❑ Pipe sizes ❑ ❑ ❑ Pipe materials (PVC, DIP, etc) ❑ ❑ ❑ Pipe location ❑ ❑ ❑ Flow direction ❑ ❑ ❑ Approximate pipe age ❑ ❑ ❑ Pump station ID, location and capacity ❑ ❑ ❑ # Force main air release valve location & type ❑ ❑ ❑ # Location of satellite connections ❑ ❑ ❑ Is the map being updated for changes/additions within 1 year of activation? 0 ❑ ❑ ❑ Comment: They have a paper map as well as an interactive GIS map that they can access and update through tablets in the field. This is a comprehensive map that was completed in July of 2019. Reporting Requirements Yes No NA NE # Have there been any sewer spills in the past 3 years? ❑ ❑ ❑ If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑ If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑ Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑ Is the report being made available to all its sewer customers? ❑ ❑ ❑ # How is it being made available? Website Comment: No comment. Inspections Yes No NA NE Are adequate maintenance records maintained? 0 ❑ ❑ ❑ Are pump stations being inspected at the required frequency? 0 ❑ ❑ ❑ # Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑ Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑ Is the annual inspection documented? ❑ ❑ ❑ # Does the system have any high -priority lines/locations? ❑ ❑ ❑ Page 4 of 7 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Permit: WQCS00137 Owner - Facility: City of Southport Inspection Date: 07/15/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Are inspections of HPL documented at least every 6 months? ❑ ❑ 0 ❑ Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑ Comment: Annual observation of the entire facility will be documented on a paper map beginning in 2021. Weekly inspections of the pump stations were documented. Spill Response Action Plan Yes No NA NE Is a Spill Response Action Plan available? 0 ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑ Does the plan include: 24-hour contact numbers ❑ ❑ ❑ Response time ❑ ❑ ❑ Equipment list and spare parts inventory ❑ ❑ ❑ Access to cleaning equipment ❑ ❑ ❑ Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ Source of emergency funds ❑ ❑ ❑ Site sanitation and cleanup materials ❑ ❑ ❑ Post-overflow/spill assessment ❑ ❑ ❑ Does the Permittee appear to respond within 2 hours of first knowledge of a spill? 0 ❑ ❑ ❑ Comment: Spill response plan updated with new contact information and protocols in July of 2021. A copy is available in the office and at each DumD station. Spllls Yes No NA NE Is system free of known points of bypass? ❑ ❑ ❑ If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑ # Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑ # If Yes, is there a corrective action plan? 0 ❑ ❑ ❑ Comment: No comment. Lines/Right-of-Ways/Aerial Lines Yes No NA NE Please list the Lines/Right of Ways/Aerial Lines Inspected: Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑ If No, give details on temporary access: Is maintenance documented? ❑ ❑ ❑ Are gravity sewer cleaning records available? ❑ ❑ ❑ Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑ Were all areas/lines inspected free of issues? ❑ ❑ ❑ Comment: City of Southport grounds workers maintain right of ways and easements. All of the maintenance is documented. City of Southport has a company that comes to camera and clean at least 10% of the lines each year starting in 2020. Page 5 of 7 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Permit: WQCS00137 Owner - Facility: City of Southport Inspection Date: 07/15/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Pump Stations Yes No NA NE Please list the Pump Stations Inspected: Central, 9th Street, 613 N. Fodale Duplex, and Prices Creek. # Number of duplex or larger pump stations in system 30 # Number of vacuum stations in system # Number of simplex pump stations in system 12 # Number of simplex pump stations in system serving more than one building 0 How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed? # A simple one-way telemetry/communication system (auto -dialer) installed? 6 For pump stations inspected: Are they secure with restricted access? ❑ ❑ ❑ Were they free of by-pass structures/pipes? ❑ ❑ ❑ Were wet wells free of excessive grease/debris? ❑ ❑ ❑ # Do they all have telemetry installed? ❑ ❑ ❑ Is the communication system functional? ❑ ❑ ❑ Is a 24-hour notification sign posted ? ❑ ❑ ❑ Does the sign include: Owner Name? ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ # Address? ❑ ❑ ❑ Instructions for notification? ❑ ❑ ❑ 24-hour emergency contact numbers? ❑ ❑ ❑ Are audio and visual alarms present? ❑ ❑ ❑ Are audio and visual alarms operable? ❑ ❑ ❑ # Is there a backup generator or bypass pump connected? ❑ ❑ ❑ If tested during inspection, did it function properly? ❑ ❑ ❑ Is the back-up system tested at least bi-annually under normal operating conditions? ❑ ❑ ❑ # Does it have a dedicated connection for a portable generator? ❑ ❑ ❑ # Is the owner relying on portable units in the event of a power outage? ❑ ❑ ❑ # If Yes, is there a distribution plan? ❑ ❑ ❑ If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? 6 smaller duplex stations don't have backup generators so they have one large generator they can pull to the site and two smaller ones. There is a response plan in place that details protocols and resources to be used. # Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ ❑ Is recordkeeping of pump station inspection and maintenance program adequate? ❑ ❑ ❑ Do pump station logs include at a minimum Page 6 of 7 DocuSign Envelope ID: B9D295CA-A144-4224-996F-6797F6A5290A Permit: WQCS00137 Owner - Facility: City of Southport Inspection Date: 07/15/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑ Inspecting and exercising all valves? 0 ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑ Comment: All pump stations have logs. When houses that have simplex pump stations are sold, the City has been turning over the responsibility of the simplex pump to the new owner. Page 7 of 7