NC0060534_SOC (application),_20210709

^SIIMENT
IFNGINFFI?ING GROUP OF NORM CAROLINA INC,
ENGINEERS • PLANNERS • SURVEYORS
RECEIVED
July 6, 2021
JUL 0 9 2021
NCDEQ—Division of Water Resources
1617 Mail Services Center NCDEQ/DWR/NPDES
Raleigh, NC 27699-1617
Re: Submittal of an Application for a Special Order by Consent (SOC)
City of Brevard—Sewer Collection System
To whom it may concern:
Pursuant to the approval of the above referenced application and execution of a Special Order by
Consent for the City of Brevard, please find the following documents:
• Application fee in the amount of$400.00
• 1 signed original and 2 copies of Special Order by Consent (SOC)application
• 1 original and 2 copies of the City's executed Resolution for a SOC
• 3 copies of Attachment"A", including:
• Necessity Narrative
• Certification-explanation
❖ Predicted Compliance Schedule
❖ Identification of Funding Sources
Please be advised that the evaluation by an independent consultant is addressed in the "Necessity
Narrative" in Attachment"A".
Please feel free to contact me if you have any questions and/or require additional information. Thank
you for your consideration of this application.
Sincerely,
Alvin Fuller,Jr., PE
Sr.Vice-President
Summit Engineering Group of NC, Inc.
CC: Tim Heim—NCDEQ Asheville Regional Office
Jim Fatland—City of Brevard, City Manager
David Lutz—City of Brevard, Public Works Director
9601 WARREN H.ABERNATHY HWY/SPARTANBURG,SOUTH CAROLINA 29301
TELEPHONE:[phone] FAX: [phone]
Website: summitengineeringgroup.com

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STATE OF NORTH CAROLINA
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WATER RESOURCES
APPLICATION FOR A SPECIAL ORDER BY CONSENT (SOC)
I. PERMIT RELATED INFORMATION:
1. Applicant (corporation, individual, or other): City of Brevard,NC RECEIVED
2. Print or Type Owner's or Signing Official's Name and Title: i I ., O 9 2021
Jim Fatland, City Manager NCDEQ/DWR/NPDES
3. Facility Name (as shown on Permit): Brevard WWTP
4. Owner Phone: [phone] (or)
5. Owner Email: jim.fatland(a,cityofbrevard.corn
4. Application Date:
5. NPDES Permit No. (if applicable): NC0060534
6. Name of the specific wastewater treatment facility (if different from 13. above):
Same as above
II. PRE-APPLICATION MEETING:
Prior to submitting this completed application form, applicants must meet with the appropriate
regional office staff to discuss whether or not an SOC is appropriate for this situation. Please
note the date this meeting occurred and who represented the permittee:
Representatives: Alvin Fuller, Jr, PE— Summit Engineering
Tim Heim—NCDEQ, Asheville Regional Office
Date: 7/6/2021 .
III. ADDITIONAL FLOW OR FLOW REALLOCATION:
In accordance with NCGS 143-215.67(b), only facilities owned by a unit of government may
request additional flow.
Additional flow may be allowed under an SOC only in specific circumstances. These
circumstances may include eliminating discharges that are not compliant with an NPDES or
Non-discharge permit. These circumstances do not include failure to perform proper
maintenance of treatment systems, collection systems or disposal systems. When requesting
additional flow, the facility must include its justification and supporting documentation.

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If the requested additional flow is non-domestic, the facility must be able to demonstrate the
ability to effectively treat the waste and dispose of residuals. The applicant must provide a
detailed analysis of the constituents in the proposed non-domestic wastewater.
The total domestic additional flow requested: 0 gallons per day.
The total non-domestic additional flow requested: 0 gallons per day.
The total additional flow(sum of the above): 0 gallons per day.
Please attach a detailed description or project listing of the proposed allocation for additional
flow, with an explanation of how flow quantities were estimated. Further, any additional flow
requested must be justified by a complete analysis,by the permittee, that additional flow will not
adversely impact wastewater collection/treatment facilities or surface waters.
IV. NECESSITY NARRATIVE:
Please attach a narrative providing a detailed explanation of the circumstances regarding the
necessity of the proposed SOC. Include the following issues:
• Existing and/or unavoidable future violations(s)of permit conditions or limits(s),
• The existing treatment process and any process modifications that have been made to
date to ensure optimum performance of existing facilities,
• Collection system rehabilitation work completed or scheduled(including dates),
• Coordination with industrial users regarding their discharges or pretreatment facilities.
Identify any non-compliant significant industrial users and measure(s) proposed or
already taken to bring the pretreatment facilities back into compliance. If any industrial
facilities are currently under consent agreements, please attach these agreements,
• Date and outcome of last Industrial Waste Survey,
• Whether or not the facility is acting as a regional facility receiving wastewater from other
municipalities having independent pretreatment programs.
V. CERTIFICATION:
The applicant must submit a report prepared by an independent professional with expertise in
wastewater treatment. This report must address the following:
• An evaluation of existing treatment units, operational procedures and recommendations
as to how the efficiencies of these facilities can be maximized. The person in charge of
such evaluation must sign this document.
• A certification that these facilities could not be operated in a manner that would achieve
compliance with fmal permit limits. The person making such determination must sign
this certification.
• The effluent limits that the facility could be expected to meet if operated at their
maximum efficiency during the term of the requested SOC (be sure to consider interim
construction phases).
• Any other actions taken to correct problems prior to requesting the SOC.
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VI. PREDICTED COMPLIANCE SCHEDULE:
The applicant must submit a detailed listing of activities along with time frames that are
necessary to bring the facility into compliance. This schedule should include milestone dates for
beginning construction,ending construction,and achieving final compliance at a minimum. In
determining the milestone dates,the following should be considered:
• Time for submitting plans,specifications,and appropriate engineering reports to DWR
for review and approval.
• Occurrence of major construction activities that are likely to affect facility performance
(units out of service,diversion of flows,etc.)to include a plan of action to minimize
impacts to surface waters.
• Infiltration/Inflow work, if necessary.
• Industrial users achieving compliance with their pretreatment permits if applicable.
• Toxicity Reduction Evaluations(TRE),if necessary.
VII. FUNDING SOURCES IDENTIFICATION:
The applicant must list the sources of funds utilized to complete the work needed to bring the
facility into compliance. Possible funding sources include but are not limited to loan
commitments,bonds,letters of credit,block grants and cash reserves. The applicant must show
that the funds are available,or can be secured in time to meet the schedule outlined as part of this
application.
If funding is not available at the beginning of the SOC process, the permittee must submit a copy
of all funding applications to ensure that all efforts are being made to secure such funds.
Note: A copy of the application should be sufficient to demonstrate timeliness unless regional
office has reason to request all information associated with securing funding.
THE DMSION OF WATER RESOURCES WILL NOT ACCEPT THIS APPLICATION
PACKAGE UNLESS ALL OF THE APPLICABLE ITEMS ARE INCLUDED WITH THE
SUBMITTAL.
Required Items:
a. One original and two copies of the completed and appropriately executed application
form, along with all required attachments.
• If the SOC is for a City / Town, the person signing the SOC must be a ranking
elected official or other duly authorized employee.
• If the SOC is for a Corporation/ Company/ Industry/ Other, the person signing
the SOC must be a principal executive officer of at least the level of vice-
president,or his duly authorized representative.
• If the SOC is for a School District, the person signing the SOC must be the
Superintendent of Schools or other duly authorized employee.
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Note: Reference to signatory requirements in SOCs may be found in the North
Carolina Administrative Code [T15A NCAC 2H .1206(a)(3)].
b. The non-refundable Special Order by Consent (SOC) processing fee of$400.00. A
check must be made payable to The Department of Environment and Natural
Resources.
c. An evaluation report prepared by an independent consultant with expertise in
wastewater. (in triplicate)
APPLICANT'S CERTIFICATION:
(NO MODIFICATION TO THIS CERTIFICATION IS ACCEPTABLE)
I, • 7 if ti , attest this application for a Special Order by
Consent (SOC) has been reviewed by me and is accurate and complete to the best of my
knowledge. I understand if all required parts of this application are not completed and if all
required supporting information and attachments are not included, this application package may
be returned as incomplete. (Please be advised that the return of this application does not prevent
DWR from collecting all outstanding penalties upon request). Furthermore, I attest by my
signature that I fully understand that an upfront penalty, which may satisfy as a full
settlement of outstanding violations, may be imposed. {Note: Reference to upfront penalties
in Special Orders by Consent may be found in the North Carolina Administrative Code [T15A
NCAC 2H .1206(c)(3)].
opp
41 VA� Date
�� .ture of Signing Official
Jim Fatland—City Manager
Printed Name of Signing Official
THE COMPLETED APPLICATION PACKAGE,INCLUDING THE ORIGINAL AND TWO
COPIES OF ALL SUPPORTING INFORMATION AND MATERIALS, SHOULD BE SENT
TO THE FOLLOWING ADDRESS:
NORTH CAROLINA DIVISION OF WATER RESOURCES
POINT SOURCE BRANCH
1617 MAIL SERVICE CENTER
RALEIGH,NORTH CAROLINA 27699-1617
IF THIS APPLICATION IS FOR A NON-DISCHARGE SYSTEM, THEN SEND TO:
NORTH CAROLINA DIVISION OF WATER QUALITY
AQUIFER PROTECTION SECTION
1636 MAIL SERVICE CENTER
RALEIGH,NORTH CAROLINA 27699-1636
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ATTACHMENT "A"
APPLICATION FOR A SPECIAL ORDER BY CONSENT
IV. NECESSITY NARRATIVE:
System Overview
The City of Brevard owns and operates a wastewater collection and treatment system that consists
of:
• 55 miles of gravity sewer lines
• 6 miles of forcemains
• 17 sewer lift stations
• 2.5 MGD wastewater treatment facility (WWTP) that discharges into the French Broad
River
• 3,684 residential and commercial customers
• 13 total sewer basins(including 2 future basins)
The collection system includes of three primary sewer lift stations that moves wastewater from the
collection system to the WWTP: Gallimore Road Pump Station; Neely Road Pump Station; and
Wilson Road Pump Station.
Current Situation
The City's wastewater collection system has experienced 176 sanitary sewer overflow (SSO)
events from December 2007 through April 2019. To address these issues, in 2013, the City of
Brevard hired CDM-Smith to perform a study of the entire sewer system to identify the sources of
rain-dependent inflow and infiltration (RDI&I) causing said SSO events. The resulting study
identified 3 sewer basins as priority#1 in the City's effort to combat inflow and infiltration(I&I).
These basins are Singing Branch,Jumping Branch,and Brushy Creek,all 3 of these sub-basins are
tributary to the Gallimore Road Lift Station. In validating this assessment, it is documented that
51% of the systems SSO events occurred at the Gallimore Road Pump Station and its tributary
sub-basins from December 2007 thru December 2018.
To combat the above referenced I/I, the City entered into a Settlement Agreement with NCDEQ
in 2012 to execute five (5) sewer improvements projects worth approximately $16,000,000 by
2017.The improvements consisted of:
• Kings Creek Basin Phase II-replacement/rehabilitation of 8,100 linear feet of aged gravity
sewer
• Kings Creek Basin Phase III - replacement/rehabilitation of 10,600 linear feet of aged
gravity sewer
• Neely Road Pump Stations Improvements - increase the capacity of the pump station to
reduce likelihood of SSO events
• Neely Road Forcemain Improvements — replace the old 12" forcemain with a 20"
forcemain from Neely Road Pump Station to the WWTP

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• 3.2 million-gallon Equalization Basin at the WWTP
The City also adopted an annual sewer improvements program for the
assessment/repair/replacement of aged sewer infrastructure,establishing an annual budget for said
program of$100,000. The City also established a pump and haul program in an effort to limit the
amount of flow actually discharged during an SSO event(291,900 gallons were pumped in 2020).
Existing and/or Unavoidable Future Violations of Permit Conditions or Limits
Despite these improvements and new infrastructure repair program, SSO's have persisted due to
excessive inflow and infiltration (UI) during rain events, particularly in the areas tributary to the
Gallimore Road Pump Station.Much of this part of the system is made up of old clay gravity sewer
mains and brick manholes, especially the trunk lines which located along creeks and in low-lined
areas. Because of the violations associated with these SSO events, City has paid $103,174.33 in
penalties since October 2010, including$90,127.33 since September 2017.
Proposed Project
In response to the continuing SSO events, the City solicited the service of Summit Engineering
Group of NC, Inc. to define and execute another replacement/rehabilitation project focused on
removing I/I from the aged gravity sewer pipes and manholes within the sewer basins tributary to
the Gallimore Road Pump Station. These mains typically consist of 40+ year old clay pipes and
brick manholes. The previously referenced CDM-Smith report and field inspections consisting of
smoke testing and CCTV were used to define the scope of the proposed project. The following
table provides a summary of the construction activities.
BASE BID ALTERNATE BID
• 4701.f.of 8-inch DIP via open cut • 220 l.f.8"DIP via open cut(Grove St.)
• 510 l.f.of 12-inch PVC via open cut • 300 1.f.8-inch CIPP lining(England St.)
• 2,90011 of 8-inch CIPP lining • 1 manhole rehabilitation
• 6,100 1.f.of 12-inch CIPP lining • 1 new manhole
• 35 manhole rehabilitations • 6 sewer service repairs
• 8 new manhole installations • associated pavement repair
• approximately 110 sewer service repairs
• associated pavement repair
Construction Cost Estimate: $2,106,100.00(Base Bid)
$ 101,900.00 (Alternate Bid)
Non-Construction Cost Estimate: $ 373,000.00(Professional Services, Fees, etc.)
Total Estimated Project Cost: S2,581,000.00
The City was awarded funding by the Clean-Water State Revolving Fund(more on this below)in
2019 and is scheduled for completion in the Summer of 2022.

V. CERTIFICATION:
This application consists of a SOC for the City Collection System. A report prepared by an
independent professional with expertise in wastewater treatment is not applicable.
VI. PREDICTED COMPLIANCE SCHEDULE:
March 6,2021 Submittal of Design Package to NCDEQ for Variance Request
due to existing gravity sewer line installed less than minimum grade
March 9, 2021 Approval of Design and Bid Package by NC CWSRF
June 30,2021 Initial SOC Application Submission
July 2021 Meeting w/Regional DEQ Office
June 22, 2021 Approval of NCDEQ Variance Request
July 1, 2021 Advertise Project for Bids
July 29,2021 Open Bids
October 1,2021 CWSRF Approval—Authorization to Award
October 15, 2021 Execute Construction Contract
November 15,2021 Begin Construction
June 15, 2022 Substantial Completion of the rehab project
July 15,2022 Final Completion
September 15, 2022 Project Closeout
October 15, 2022 Complete SOC
VII. FUNDING SOURCES IDENTIFICATION:
Funding has been secured through NC Clean Water State Revolving Fund.The funding application
was approved in the Spring of 2019.
Project Cost Breakdown (Base Bid Only)
Description of Cost Amount
Construction Cost Estimate(Base Bid Only) $2,106,100.00
Non-Construction Cost Estimate $ 373,000.00
Loan Closing/Administrative Fees $ 47,718.00
Total Estimated Project Cost(Base Bid Only) S 2,526,818 00
Project Funding Breakdown
Funding Source Amount Funding Type Interest Rate Repayment
Period
CWSRF $ 1,885,900.00 Loan 0.00% 20 Years
CWSRF-PF $ 500,000.00 Principal - -
Foigjveness
Local Funds $ 140,918.00 Cash Reserve - -
Total Funding $2,526,818.00

RESOLUTION NO. 2021-20
RESOLUTION FOR A SPECIAL ORDER BY CONSENT (SOC)
WHEREAS, the City of Brevard has a permit to discharge treated wastewater to
French Broad River, classified B waters of this State in the French Broad River Basin; and
WHEREAS, this discharge is allowed under NPDES Permit Number NC0060534
effective May 1, 2017, and scheduled to expire on September 30, 2021 and
WHEREAS, the City of Brevard intends to complete the collection system
rehabilitation project called "Gallimore Road Sewer Basin Rehabilitation" which consist of
the rehabilitation and/or replacement of approximately 10,500 linear feet of 8" and 12"
gravity sewer mains and 50 manholes in an effort to reduce inflow/infiltration into the
collection system; and
WHEREAS, the City of Brevard agrees to maintain and operate the wastewater
treatment system at its maximum level of efficiency during the interim period of the Special
Order by Consent and thereafter; and
WHEREAS, the City of Brevard has secured funding for necessary collection system
plant improvements through CWSRF and other cash reserves; and
WHEREAS, the City of Brevard hereby authorizes Jim Fatland, City Manager, to have
the authority to sign and execute the Special Order by Consent on behalf of the City of
Brevard; and
NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
BREVARD, NORTH CAROLINA THAT the City of Brevard hereby requests a Special Order
by Consent from the Environmental Management Commission, and further authorizes Jim
Fatland, City Manager, to sign and execute this document on behalf of the City of Brevard.
This Resolution shall become effective upon its adoption and approval.
Adopted and approved this 17th day of May, 2021
Jim Fatland, City Manager
(Type or Print) Ful e itle of person authorized to execute SOC
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(Signa ull Name of person authorized to execute SOC
PI,
JimmHa ris
Mayor
ATTEST:
4rlam- - n L t
Jill ray, CMC
City Clerk