WQCS00241_Application_20201202 (2)

Mayor Chad Braxton
Town Clerk Beverly Drake
November 30, 2020
Attn: PERCS Unit Supervisor
1617 Mail Service Center
Raleigh, N. C. 27699-1617
To Whom It May Concern:
Alderman Stephen Belrose
Alderman Keith Cannon
Alderman Thad Jones
Alderman Todd McMillen
Alderman Dennis Smith
RECEIVED
DEC 0 8 2020
NCDEQ/DWR/NPDES
We have attached our System -Wide Wastewater Collection System (Form: CSA 04-16) Application.
This application is for the renewal of the Town of Vanceboro's Wastewater Treatment Facility Permit
Number: NPDES #NC0031828.
Our collection system information and the pump stations for the collection systems have not changed
since we submitted a renewal last time. Attached you will find according to Section IV - #3 a list of all
major pump stations and the information requested. Also attached according to Section IV - #4 is a
list of all high priority lines according per 15A NCAC 02T . 0402 (2) known to exist in the collection
system. All information requested has been submitted according to the requirements.
The Town of Vanceboro has included a copy of our annual budget as required according to Section V -
#4. Section V - #5 asks for an approximate capital improvement budget for the collection system.
Our current Town Clerk found one that was completed for fiscal year 2018-2019 when the
Rehabilitation Project was completed at the Collection System back in 2013. I have included a copy of
the Wastewater Asset Management Plan that includes the CIP information that the previous Town
Clerk had completed. The Town of Vanceboro will complete a capital improvement budget for the
fiscal year 2021-22 along with the annual budget adoption beginning on July 1, 2021. The current
Town Clerk was unaware that a CIP plan needed to be in place.
The Town of Vanceboro has included a copy of our Sanitary Sewer Response Procedures according to
Section VI - #1. Our pump station contingency plan is also included in this package according to
Section VI - #3. The Town has also included a copy of our comprehensive collection system map that
is currently in place according to Section VI - #5.
If there are further questions, please call [phone].
Sincerely,
Chad E. Braxton, Mayor

DWR
Division of Water Resources
State of North Carolina
Department of Environmental Quality
Division of Water Resources
I5A NCAC 02T .0400 — SYSTEM -WIDE WASTERWATER COLLECTION SYSTEMS
INSTRUCTIONS FOR FORM CSA 04-16 & SUPPORTING DOCUMENTATION
Documents shall be prepared in accordance with 15A NCAC 02T .0100, 15A NCAC 02T .0400, and all relevant
Division Policies. Failure to submit all required items will necessitate additional processing and review time.
For more information, visit the System -wide Collection System Permitting website:
General — When submitting an application to the Pretreatment, Emergency Response, & Collection Systems (PERCS)
Unit, please use the following instructions as a checklist in order to ensure all required items are submitted. Adherence to
these instructions and checking the provided boxes will help produce a quicker review time and reduce the amount of
requested additional information.
The Applicant shall submit one original and one copy of the application and supporting documentation.
A. Cover Letter
Submit a cover letter listing all items and attachments included in the permit application package
B. No Application Fee Required
➢ No application fee is necessary. The permittee will be billed an annual fee upon issuance of the permit
➢ The appropriate annual fee for systemwide wastewater collection system permits may be found at:
➢ Annual Non -Discharge Fees
C. System -Wide Wastewater Collection System (FORM: CSA 04-16) Application:
/Submit the completed and appropriately executed System -wide Wastewater Collection System (FORM: CSA 04-
16) application. Any unauthorized content changes to this form shall result in the application package being
returned. If necessary for clarity or due to space restrictions, attachments to the application may be made, as long
as the attachments are numbered to correspond to the section and item to which they refer.
❑ If the Applicant Type in Section 1.3 is a Privately -Owned Public Utility, provide the Certificate of Public
Convenience and Necessity (CPCN) from the North Carolina Utilities Commission demonstrating the Applicant
is authorized to hold the utility franchise for the area to be served by the wastewater collection system, or
❑ Provide a letter from the North Carolina Utilities Commission's Water and Sewer Division Public Staff stating an
application for a franchise has been received and that the service area is contiguous to an existing franchised area
or that franchise approval is expected.
❑ If the Applicant Type in Section 1.3 is a corporation or company, provide documentation if it is registered for
business with the North Carolina Secretary of State.
D. General Information:
➢ The Authorized signing official listed in Section 1.4 should match with that of the Applicant certification page in
accordance with 15A NCAC 02T .0106(b). Per 15A NCAC 02T .0106(c), an alternate person may be designated
as the signing official if a delegation letter is provided from a person who meets the criteria in 15A NCAC 02T
.01 06(b).
➢ NOTE - Public Works Director's are not authorized to sign this permit application according to the rule
unless they are delegated.
INSTRUCTIONS FOR APPLICATION CSA 04-16 & SUPPORTING DOCUMENTATION Page 1 of 5

I. APPLICANT INFORMATION:
1. Applicant's name (Municipality, Public Utility, etc): Town of Vanceboro
Facility Information: Name: X Collection System Permit No.: WQCS00
2. Applicant type: X Municipal ❑ State ❑ Privately -Owned Public Utility
❑ County ❑ Other:
3. Signature authority's name: Chad E. Braxton per 15A NCAC 02T .0106(b)
Title: Mayor
4. Applicant's mailing address: PO Box 306
City: Vanceboro State: NC Zip: 28586-
5. Applicant's contact information:
Phone number: [phone] Fax number: [phone] Email address: [e-mail]
II. CONTACT/CONSULTANT INFORMATION:
1. Contact Name: Vernon M. Edwards
2. Title/Affiliation: Public Works Supervisor
3. Contact's mailing address: PO Box 306
4. City: Vanceboro State: NC Zip: 28586-
5. Contact's information:
Phone number: [phone] Fax number: [phone] Email address: [e-mail]
III. GENERAL REQUIREMENTS:
1. New Permit or Premit Renewal? ❑ New X Renewal
2. County System is located in: Craven County
3. Owner & Name of Wastewater Treatment Facility(ies) receiving wastewater from this collection system:
Owner(s) & Name(s): Town of Vanceboro
4. WWTF Permit Number(s): NPDES #NC0031828
5. What is the wastewater type? 100 % Domestic Ior % Industrial (See 15A NCAC 02T .0103(20))
�i Is there a Pretreatment Program in effect? [] Yes or ❑ No
6. Wastewater flow: 0.170 MGD (Current average flow of wastewater generated by collection system)
7. Combined permitted flow of all treatment plants: 0.300 MGD
8. Explain how the wastewater flow was determined: ❑ I5A NCAC 02T .0114 or X Representative Data
9. Population served by the collection system: 1864
IV. COLLECTION SYSTEM INFORMATION:
1. Line Lengths for Collection System:
Sewer Line Description
Length
Gravity Sewer
10.4 (miles)
Force Main
3.6 (miles)
Vacuum Sewer
(miles)
Pressure Sewer
(miles)
APPLICATION CSA 04-16 Page 3 of 5

2. Pump Stations for Collection System:
Pump Station Type
Number
Simplex Pump Stations (Serving Single Building)
0
Simplex Pump Stations (Serving Multiple Buildings)
0
Duplex Pump Stations
3
3. Submit a list of all major (i.e. not simplex pump station serving a single family home) pump stations. Include the following
information:
➢ Pump Station Name
➢ Physical Location
➢ Alarm Type (i.e. audible, visual, telemetry, SCADA)
➢ Pump Reliability (Can convey peak hourly wastewater flow with largest single pump out of service)
➢ Reliability Source (permanent/portable generator, portable pumps)
➢ Capacity of Station (Pump Station Capacity in GPM)
4. Submit a list of all high priority lines according per I5A NCAC 02T .0402 (2) known to exist in the collection system. Head
the list with "Attachment A for Condition V(4)" and include the system name.
➢ Use the same line identification regularly used by the applicant
➢ Indicate type of high priority line (i.e. aerial), material and general location
V. COLLECTION SYSTEM ADMINISTRATION:
1. Provide a brief description of the organizational structure that is responsible for management, operation and maintenance of
the collection system.
The Town of Vanceboro has the following organizational structure: Mayor Chad Braxton — management, Public Works
Supervisor Vernon Edwards — Operation & Maintenance and Wastewater Plant Operator John Raines — Operation &
Maintenance.
2. Indicate the current designated collection system operators for the collection system per 15A NCAC 08G.0201
Main ORC Name: Vernon M. Edwards
Certification Number: 14508
Back -Up ORC Name: John G. Raines Jr.
Certification Number: 997671
See the "WOCS Contacts and ORC Report" for a current listing of the ORC(s) the Division has on file for WQCS permit
3. Approximate annual budget for collection system only: $ 52,500
4. Submit a copy of your current annual budget.
5. Approximate capital improvement budge for the collection system only: $ 0
6. Submit a copy of your current capital improvement plan.
7. Is this collection system currently a satellite system ❑ Yes or X No
8. Do any satellite systems discharge to this collection system ❑ Yes or X No (If yes complete table below)
Satellite System
Contact Information (Name, Address, Phone Number)
Complete for Satellite Systems that have a flow or capacity greater than 200,000 GPD (Average daily flow)
9. List any agreements or ordinances currently in place to address flows from satellite systems:
N/A
APPLICATION CSA 04-16
Page 4 of 5

VI. COLLECTION SYSTEM COMPLIANCE:
1. Is a Response Action Plan currently in place X Yes or ❑ No
2. If Yes, submit a copy of the Response Action Flan or see table 6 below.
3. Is a pump station contingency plan currently in place? X Yes or ❑ No
4. If Yes, submit a copy of the pump station contingency plan or see table 6 below.
5. Is a comprehensive collection system map currently in place? X Yes or ❑ No
6. Submit a submit a copy of the collection system map (CD or hardcopy) or indicate a schedule for completion
7. Thoroughly read and review the System -Wide Collection System Permit Conditions. Typically compliance schedules
are only offered to NEW permit applicants and NOT permit renewals. Any compliance dates must be included within
the permit prior to issuance or the permit holder will be found in violation upon inspection.
Permit Condition
Current
Compliance?
If no, Indicate a
Compliance
Date
Typical
Compliance
Schedule
1(4) — Grease ordinance with legal authority to inspect/enforce
X Yes ❑ No
12 — 18 mo.
1(5) — Grease inspection and enforcement program
• Yes X No
12 — 18 mo.
1(6) — Three to five year current Capital Improvement Plan.
❑ Yes X No
7/1/2021
12 — 18 mo.
I(8) — Pump station contingency plan
X Yes 0 No
3 mo.
1(9) — Pump station identification signs.
X Yes D No
3 mo.
1(11) — Functional and conspicuous audible and visual alarms.
X Yes ❑ No
3 — 6 mo.
1I(5) — Spare pumps for any station where one pump cannot
handle peak flows alone (in a duplex station, the 2nd pump is
the spare if pump reliability is met).
X Yes ❑ No
6 — 9 mo.
I1(7) — Accessible right-of-ways and easements.
X Yes • No
6 — 12 mo.
11(9) — Response action plan with Items 9 (a — h).
X Yes ❑ No
3 mo.
111(3)— Comprehensive collection system map
X Yes ❑ No
10% per year
For conditions not listed, compliance dates are not typically offered. List any permit conditions that may be difficult for the
applicant to meet (attach clarification if needed):
VII. APPLICANT'S CERTIFICATION per 1SA NCAC 02T .0106(b):
I, Chad E. Braxton, Mayor attest that this application for Town of Vanceboro
(Signature Authority's Name & Title from Item 1.4)
(Facility name from Item I.1)
has been reviewed by me and is accurate and complete to the best of my knowledge. 1 understand that if all required parts of this
application are not completed and that if all required supporting information and attachments are not included, this application
package will be returned to me as incomplete.
Note: In accordance with NC General Statutes 143-215.6A and 143-215.6B, any person who knowingly makes any false statement,
representation, or certification in any application shall be guilty of a Class 2 misdemeanor which may include a fine not to exceed
S10,000 as w civil ena ies u to S25 000 per violation.
Signature: Date: (
APPLICATION CSA 04-16
Page 5 of 5

Town of Vanceboro — Permit # WQCS00241
Lift Stations
1. Lift Station #1 — 7804 Main Street, Highway 17
— Audible/Visual Alarm Type
— Yes (Can convey peak hourly wastewater flow with largest single pump out of
service)
— Permanent Generator
— Duplex — Approximately 190 to 200 GPM
2. Lift Station #2 — At end of 600 Alligator Road
Audible/Visual Alarm Type
Yes (Can convey peak hourly wastewater flow with largest single pump out of
service)
Permanent Generator
Duplex — 7.5 Hp — 310 GPM
3. Lift Station #3 — 660 McLawhorn Lane
Audible/Visual Alarm Type
Yes (Can convey peak hourly wastewater flow with largest single pump out of
service)
- No Generator
- Duplex — 2 Hp — 20 to 30 GPM

Town of Vanceboro — Permit # WQCS00241
Attachment A for Condition V (4)
High Priority Lines
1. MHB to MHC — Ductile Iron — Bailey Lane
2. MH28 to MH29 — Ductile Iron — On U. S. Hwy. 17 (Main Street)
3. MH69 to 1F — Ductile Iron — on Buck Lane
4. MH18B to 17B — 4" PVC — (4" Customer Crossing) Main Street
5. MH12 to MH108 — Ductile Iron — on Farm Life Avenue
6. MH115 to MH8 — Ductile Iron — on James Street
7. MH9 to MH8 — Ductile Iron — on James Street
8. MH138 —4" PVC— (4" Customer Crossing) on Farm Life Avenue
9. MH54 — 4" PVC — (4" Customer Crossing) on Vance Street
10. MH19 — Ductile Iron — at the end of Fowle Street
11. MH1E — 4" PVC (4" Customer Crossing) — Fowle Street
12. MH19 to MH18 — Ductile Iron — Past end of Fowle Street
13. MH17B to MH17 — Ductile Iron — Between Fowle and College Street
14. MH16 — Ductile Iron — Between Fowle and College Street

FY 2019-20 BUDGET
TOWN OF VANCEBORO
BE IT ORDAINED:
Section 1.
GENERAL FUND
Vehicle Tax $29,000.00
19 Tax $255,000.00
Business Registration $1,800.00
Sales Tax Refund $11,000.00
Motor Fuel Tax Refund $2,300.00
Franchise $60,000.00
Beer & Wine $4,250.00
Sales & Use Tax $135,000.00
Garbage Fees $97,250.00
Officer Fees $400.00
National Night Out $2,500.00
Civil Penalties $8,000.00
Powell Bill $33,000.00
Plots $12,000.00
Opening & Closing Graves $13,500.00
Miscellaneous Revenue $40,000.00
General Government
Governing Body
Administration
Salaries and employee benefits
Repairs and maintenance
Other operating expenditures
Public Safety - Police Department
Salaries and employee benefits
Repairs and maintenance
Other operating expenditures
Public Buildings & Grounds
Services
Transportation and Streets
Salaries and employee benefits
TOTAL GENERAL FUND REVENUE $705,000.00
$19, 700.00
$148,186.00
$5,000.00
$86,023.00
$179,253.00
$9,500.00
$54,850.00
$35,000.00
$30,337.00

Repairs and maintenance
Other operating expeditures
Environmental Protection - Sanitation
Services
Cultural & Recreation - Library
Repairs and maintenance
Other operating expenditures
TOTAL GENERAL FUND EXPENSE
TER FUND
Charges
Taps
Deposits
Reconnects
Penalties
Operation & Maintenance
Fund Balance
Salaries and employee benefits
Operating expenses
Repairs and maintenance
$14, 000.00
$31,101.00
$84,000.00
$1,000.00
$7,050.00
$705,000.00
$156,201.00
$1,500.00
$2,000.00
$5,000.00
$20,000.00
$49,000.00
$30,754.00
TOTAL WATER FUND REVENUE $264,455.00
TOTAL WATER FUND EXPENSE
WASTEWATER FUND
Charges
Taps
Operation and mainenance
Salaries and employee benefits
Operating expenses
Repairs and maintenance
BB&T Bond
$95,804.00
$156,651.00
$12,000.00
$264,455.00
TOTAL WASTEWATER FUND REVENUE
TOTAL WASTEWATER FUND EXPENSE
$49,350.00
$141,687.00
$49,750.00
$87,900.00
$328,687.00
$191,187.00
$2,000.00
$135,500.00
$328,687.00

Section 2. Tax Rate will remain $0.53 per $100 valuation.
Sectin 3. Water Flat Rate will increase by $3.00/month.
Section 4. Sewer Flat Rate will increase by $3.00/month.
Section 5. Garbage Flat Rate will increase by $1.00/month.
Section G. There will be a 2% Cost of Living Raise.
Section 7. Approved Exhibit B - FY 19-20 Fee Schedule.
Distribution copies of the ordinance shall be furnished ''
to the Town of Vanceboro Finance Officer to belecbn,�; Y f>
file for direction of disbursement of funds• f{ t
This 24th day of June, 2019
Mayor: Oigi
Town Clerk:
•
: r

TOWN OF VANCEBORO
FY 19-20 FEE SCHEDULE
Exhibit B
Administration, Finance, and All Departments
Code
Fee
Agenda Sunshine List - Notice of Special Meetings - Fee set by State Law (annual fee)
$10.00
Checks - Returned - Limit set by State Law
$25.00
Copies - 8 1/2" x 11" (single or double sided)
$q.10
Copies - 8 1/2" x 14" (single or double sided)
$0.15
Zoning Permit
$5.00
Variance Fee
$200.00
Request Re -zoning
$200.00
Tax Rate per $100 of assessed value
$0.53
Business
Business Registration Fee
$25.00
Itinerant Merchants, Peddlers & Vendors Fee
$20.00
Beer & Wine
On Premises Beer
BEER W
$15.00/yr.
On Premises Wine •
$15.00/yr.
Off Premises Beer
$5.00/yr.
Off Premises Wine
$10.00/yr.
On & Off same type, 2nd lic
$16.50/yr.
Police Department Fees
Copy of Accident Reports
$5.00
Fingerprinting (Town Residents - per card)
$5.00
Fingerprinting (Non -Town Residents - per card)
$10.00
Public Works
Water & Sewer
Deposits for new Customers
Water ($75 Refundable Deposit + $25 Administration Fee)
$100.00
Late fees on Utility Accounts
$20.00
Reconnect fee
$75.00
Connection Fees - Water Tap 3/4" meter
$1,750.00
Connection Fees - Water Tap 1" meter
$1,825.00
Connection Fees - Water Tap 2' meter
AT COST $300.00
Connection Fees - Sewer Tap
$1,850.00
Cuts
$300.00
Drive (Fee + supplies)
$100 00
Cemetery
Cemetery Plot (Town Residents)
$650.00
Cemetery Plot (Out -of -Town Residents)
$750.00
Opening & Closing - grave
$850 00
Opening & Closing - urn
,300:00.
Town Clerk:.
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Town tf Vanceboro
WASTEWATER ASSET MANAGEMENT PLAN
Decerrnbe r 2013
Adopted: 77777777
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107 East Second Street
Greenville, North Carolina 27858
252-752-4135
NC Firm License No. F-0334

Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
TOWN OF VANCEBORO
WASTEWATER ASSET MANAGEMENT PLAN
Table of Contents
Acknowledgements
Executive Summary
Section 1 Introduction
Section 2 Wastewater Utility Overview
Section 3 Asset Management and Project Approach
Section 4 Inventory of Wastewater Utility Assets
Section 5 Assessment of Wastewater Utility Assets
Section 6 Estimated Cost Opinions
Section 7 Capital Improvement Plan
Section 8 Financial Planning, Revenues and User Rates
Section 9 Wastewater Utility Operation and Maintenance
Section 10 Recommendations
DEC 1 7 2013
Infrastructure Final e Section
Exhibits
A. Wastewater Collection System Map
B. Collection System Pump Station Photos
C. WWTP Flow Schematic
D. WWTP Photos
E. Asset Criticality Assessment
F. Operation and Maintenance Checklists
G. NCDENR - Wastewater Collection System Permit WQCS00241
H. WWTP Operation & Maintenance Manual - Table of Contents
WWTP Flow Data (Dec 2012 - Nov 2013)
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Acknowledgements
The preparation of this Plan would not have been possible without the valuable
contribution of the Town of Vanceboro's Public Works Department, Finance and
Administrative staff. The following staff members from these departments were
key contributors to the development of this Plan: Vernon Edwards, Renee (pock,
and Beverly Drake.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Executive Summary
The overall objective of asset management planning is to: Deliver the required
level of service to existing and future customers in a sustainable and cost
effective manner.
The purpose of the Town of Vanceboro's Wastewater Asset Management Plan is
to ensure that assets are operated and maintained, so that they provide the
required level of service for present and future customers in a sustainable and
cost effective manner.
This plan provides the documentation and support for budget forecasting in
future budget years for wastewater collection, treatment and disposal assets.
The Town should consider implementing a continuous improvement approach
to asset management planning in the short term. The Wastewater Asset
Management Plan should be reviewed annually for necessary modifications in
support of the Town's Capital Improvement Plan (CIP).
The intent of asset management is to ensure the long-term sustainability of the
wastewater utility. By assisting Town management make better decisions on
when it is most appropriate to repair, replace, or rehabilitate particular assets
and by developing a long-term funding strategy, the Town can ensure its ability
to deliver the required level of service perpetually.
The following basic approach was applied to asset management plan
development.
1. Inventory Assets - Catalog the sewers, pump stations, and the treatment
plant equipment and structures.
2. Assess Condition of Assets - What assets need repairs, rehabilitation, and
replacement?
3. Rank & Prioritize Needs - Assess the `criticality' of the assets and also the
consequences of failure.
4. Capital Improvement Plan - Establish an equipment repair, replacement, and
upgrade schedule.
5. User Rate Impact - Review and adjust sewer rates/revenues to cover projected
debt service and fund one-time annual expenses (ie. studies).
The overall condition of the wastewater collection and treatment system is
considered to be good. Current inspection and maintenance activities identify
potential areas of concern and allow the Town to proactively remedy problems
before they become severe and threaten the operation and efficiency of the
system.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
The Town operates a secondary treatment plant that is permitted for a 0.3 MGD
discharge to Swift Creek. The original plant was constructed in 1977 and
consisted of a single train of treatment units, except dual clarifiers were
provided. In 1993, a second train was constructed and dechlorination using
sulfur dioxide (S02) was added.
The annual average daily flow for the WWTP during the period of Dec. 2012 -
Nov. 2013 was 0.22 MGD (73% of WWTP Capacity). Maximum month average
daily flow occurred in July 2013 and was 0,29 MGD (97% of WWTP Capacity).
NCDENR regulations state that systems exceeding 80% of the permitted WWTP
capacity should begin planning for treatment plant improvements / expansion.
The NCDENR has a surface water protection strategy for the Neuse River Basin
that will mandate the Town of Vanceboro to reduce its future discharge of
nitrogen from the WWTP. These new parameters will require improvements /
upgrades to the existing plant. A study of the existing WWTP to evaluate
potential improvements necessary to flow/treatment capacity, and
structures/equipment as well to meet pending Neuse River Basin nutrient
removal requirements will need to be conducted.
The Town should consider continuing its on -going effort to reduce
Infiltration/Inflow problems throughout the sanitary sewer collection system and
actively pursue corrective actions for deficiencies. This ongoing effort towards
infiltration/inflow reduction will help mitigate absorption of valuable wastewater
treatment capacity as well as potentially hazardous circumstances for the
Town's operations and maintenance staff, and the citizens.
Based on the evaluation of the wastewater collection and treatment system, the
following projects listed below may be considered for inclusion by the Town in
the next CIP update.
• Sewer System Rehabilitation Project - $1,600,000 (currently underway)
• Post -Rehab Sanitary Sewer Evaluation Survey (SSES) - Phase I - $50,000
• Repairs/Replacement - $20,000 (annually)
• SewerJetter $35,000
• Pump Station Monitoring - $20,000
• WWTP improvements Study - $50,000
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 1
Introduction
There are many positive benefits of asset management. Systems that fully
embrace asset management principles may achieve many or all of these
benefits. The benefits of asset management include, but are not limited to, the
following:
• Setter operational decisions
• Greater ability to plan and pay for future repairs and replacements
• Increased knowledge of the location of the assets
• Increased knowledge of what assets are critical to the utility and which
ones aren't
• More efficient operation
• Better communication with customers
• Rates based on sound operational information
• Increased acceptance of rates
• Capital improvement projects that meet the true needs of the system
The overall objective of asset management planning is to: Deliver the required
level of service to existing and future customers in a sustainable and cost
effective manner.
The purpose of this Wastewater Asset Management Plan is to ensure that assets
are operated and maintained, so that they provide the required level of service
for present and future customers in a sustainable and cost effective manner.
The Wastewater Asset Management Plan supports the purpose by demonstrating
responsible, sustainable management and operation of wastewater assets which
represent a significant, strategic and valuable asset belonging to the Town of
Wif liamston.
This plan will provide the documentation and support for budget forecasts put
forward in future budgeting for wastewater collection, treatment and disposal
assets. The Town should implement a continuous improvement approach to
asset management planning in the short term. The Wastewater Asset
Management Plan should be reviewed annually. Amendments or updates should
be undertaken if significant asset management changes occur.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 2
Wastewater Utility Overview
The Town of Vanceboro owns and operates a sanitary sewer collection system
which has 474 connections (403 residential and 71 commercial). Vanceboro's
2010 population was 1,005 (2010 US Census). The Town's Sewer Department
operates and maintains the sewer collection system consisting of approximately
14.3 miles of piping (6" to 10" gravity mains and 4"-8" forcemains), three (3)
pump stations, and the 0.3 million gallon per day wastewater treatment (WWTP)
facility. The sewer system provides residential, commercial, and industrial
service, consistently removing 90% - 95% of pollutants entering the facility and
sending processed effluent to be discharged into Swift Creek.
Sanitary sewer collection system area elevations range from approximately 5 feet
above mean sea level near water courses to as high as 30 feet above mean sea
level at different points in the system. The general topography is that of flat
countryside dropping off usually very rapidly to stream beds or drainage branches.
All of the Vanceboro Planning Area is drained by Swift Creek and Maul Swamp
within the Neuse River basin system.
The Town has not experienced dramatic growth since the sewer system was
originally installed in 1977. The only significant growth was in 1997 when the
Town agreed to provide water and sewer service to the newly constructed
Craven Correctional Institution (NC Department of Corrections Eastern
Processing Center), However, this facility is located outside of Town with a
dedicated lift station and force main to the WWTP. Although it impacts
operations of the WWTP, it does not directly impact the remainder of the
collection system. Furthermore, the Town has been prohibited from extending
sewer lines for the past ten (10) years due the ongoing moratorium.
The goal of the Town is to provide wastewater services that, within regulatory
guidelines, meet or exceed customers' needs and expectations for safety,
quality and quantity; to provide these services at an affordable rate and in a fair
and equitable and environmentally responsible manner.
The Town provides opportunities for personal and professional development for
employees at all levels of the department.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 3
Asset Management and Project Approach
Asset Management
All water and wastewater systems are made up of assets, some that are buried
and some that are visible. These are the physical components of the system
and include: pipe, manholes, valves, tanks, pumps, wells, treatment facilities,
and any other components that make up the system. The assets that make up a
water or wastewater system generally depreciate over time as the system ages
and deteriorates. Along with this deterioration, it may be more difficult to
deliver the type of service that the utility's customers demand, As a result, the
costs of operation and maintenance will increase as the assets age. Then, the
utility may be faced with excessive costs that it has no choice but to incur.
There is an approach to managing the assets of the system that can assist the
utility with making better decisions on managing aging assets. This approach is
called asset management.
The goal of asset management is to meet a required level of service in the most
cost-effective manner through the creation, acquisition, operation,
maintenance, rehabilitation, and disposal of assets to provide for present and
future customers. A community water or wastewater utility should be concerned
for managing its assets in a cost effective manner for several reasons: 1) these
types of assets represent a major public or private investment; 2) well -run
infrastructure is important in economic development; 3) proper operation and
maintenance of a utility is essential for public health and safety; 4) utility assets
provide an essential customer service; and 5) asset management promotes
efficiency and innovation in the operation of the system.
The intent of asset management is to ensure the long-term sustainability of the
water or wastewater utility. By assisting utility management make better
decisions on when it is most appropriate to repair, replace, or rehabilitate
particular assets and by developing a long-term funding strategy, the utility can
ensure its ability to deliver the required level of service perpetually.
Town of Vanceboro Wastewater Asset Management Plan Approach
The following basic approach was applied to asset management plan
development.
I. Inventory Assets - Catalog the sewers, pump stations, and the treatment
plant equipment and structures.
2. Assess Condition of Assets - What assets need repairs, rehabilitation, and
replacement?
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
3. Rank & Prioritize Needs -
consequences of failure?
4. Capital Improvement Plan
upgrade schedule.
Assess the 'criticality' of the assets and also the
- Establish an equipment repair, replacement, and
5. User Rate Impact - Review and adjust sewer rates/revenues and establish
reserves. Revenues should cover debt service + operations/maintenance +
reserves.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 4
Inventory of Wastewater Utility Assets
Collection System
The sewer collection system consists of approximately 10.48 miles of gravity
piping. The gravity lines range in diameter from 6" to 10". The 3.82 miles of
forcemains located in the system range from 4"-8" in diameter. A map illustrating
the location and size of all collection system lines is located in Exhibit A.
Table 1 Collection System Line Description
Town of Vanceboro
Wastewater Asset Management Plan
Pipe
Diameter
Gravity
Sewer or
Force Main?
Length
(feet)
Material
Age
6
G
55
Clay(TC)
30-35
6
G
387
DIP
30-35
8
G
800
Clay(TC)
5-10
8
G
1,100
Clay(TC)
10-15
8
G
34,600
Clay(TC)
30-35
8
G
399
PVC
20-25
8
G
200
Truss
10-15
8
G
1,690
Truss
30-35
8
G
150
DIP
15-20
8
G
210
DIP
30-35
10
G
14,483
Clay(TC)
30-40
10
G
168
Truss
30-35
10
G
200
DIP
25-30
10
G
907
DIP
30-35
4
FM
2,050
PVC
30-40
8
FM
18,124
PVC
15-20
The sewer collection system has approximately 236 manholes located
throughout the service area. A map illustrating the approximate location of
manholes is located in Exhibit A.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Pump Stations
The sewer collections system
has three (3) pump stations
located throughout the service
area. A map illustrating the
location of all the pump
stations is located in Exhibit A.
The table on Exhibit A
summarizes the collection
system pump stations shown
on the system map. Photos of
the collection system pump
stations are located in Exhibit
C.
Wastewater Treatment Plant (WWTP)
The Town of Vanceboro
currently operates a secondary
treatment plant that is
permitted for a 0.3 MGD
discharge (10") to Swift Creek
(Stream Index # 27-97-(0.5)
C;Sw,NSW). A schematic plan
of the WWTP flow is located in
Exhibit D.
The original plant was
constructed in 1977 and
consisted of a single train of
treatment units, except dual
clarifiers were provided.
In 1993, a second train was
constructed and dechlorination using sulfur dioxide (SO) was added. In
September, 2001, the Town submitted a request to increase the rated capacity
of their existing 250,000 gpd WWTP to 300,000 gpd. On April 6, 2004, the
Town received "Authorization to Operate" the existing treatment facility at
300,000 gpd without improvement.
Following is a discussion on each treatment unit.
• Preliminary Treatment
The preliminary treatment structure consists of a bar screen and Gravity Grit
Chamber. Manually cleaned bar screens are provided in parallel channels to
remove heavy solids. Parallel channels accomplish the grit removal function.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
One channel is in service while the second channel is being cleaned or in a
standby status.
• Oxidation Ditch
Dual oxidation ditches serve the purpose of secondary/biological treatment
of sewage in this plant, with use of mechanical rotors for aeration. The
treatment concept is the extended aeration variation of the activated sludge
process.
o Clarification
Clarification of the aerated liquor takes place in three (3) clarifiers/settling
tanks following the oxidation ditches. The settled sludge can either be
returned to the ditches or wasted.
• Tertiary Treatment
Tertiary treatment is accomplished using tertiary sand filters. The tertiary
filters receive biologically treated and clarified wastewater from the oxidation
ditches and clarifiers.
• Flow Measurement and Sampling
The required flow measuring and sampling is accomplished at the Parshall
flume just prior to the chlorine contact. The Parshall flume receives the flow
from the sand filters. The flow meter determines flow based on liquid level
in the Parshall flume and is equipped with a circular chart recorder and
totalizer.
♦ Chlorination
Chlorination occurs in the chlorine contact chamber. The basin has a
detention time of 30 minutes.
• Dechiorination
Dechlorination is provided by the addition of Sulfur Dioxide after chlorine
contact.
• Post Aeration
The effluent from the chlorine contact chamber is pumped to the cascade
post aeration basin to saturate the waste with oxygen. The effluent is
disposed of in the Swift Creek, a tributary to the Neuse River.
• Sludge Wasting, Holding & Digestion
Sludge is pumped out of the bottom of the clarifiers and returned to the
oxidation ditch by the return sludge pumps. Sludge is wasted daily to
aerobic digesters by use of a timer on the return sludge pumps. The aerobic
digesters are located as a separate basin at the oxidation ditch.
♦ Sludge Drying & Disposal
Sludge drying beds are provided for dewatering wasted sludge. The dried
wasted sludge is disposed of at the County landfill.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 5
Assessment of Wastewater Utility Assets
GENERAL
Determining the 'Criticality' and the 'Condition' of the assets are key steps
towards establishing priorities for equipment repairs, rehabilitation, and
replacement. Assets which are very critical to the wastewater system
performance and in poor condition need to be addressed first. Assets that are
not very critical to performance and that are in good condition would have a
lower priority.
ASSESSMENT METHODOLOGY
Criticality Assessment
This criticality assessment determines the extent of impact that the loss of a
particular asset will have on system performance. How crucial and how
essential is that asset? This criticality assessment considers the - Customer
Service Rating, Impact of Failure Rating, and Functional Redundancy. The
'Customer Service Rating' relates to amount of people the failure would impact
and how critical the customer service is. For example, a pumping station that
receives 100% of the flow before pumping it to the treatment plant would be a
rating of "5". See the tables below.
Table 3a - CRITICALITY RATING
Rating
Description
0
Serves no critical customers/contributors and low % of cost. base
1
Serves medium % of customer base but no critical contributors
2
Serves high % of customer base but no critical customers/contributors
3
Serves critical customers/contributors but a low % of customer base
4
Serves critical contributors but a medium % of customer base
S
Serves critical customers/contributors and a high % of customer base
The 'Impact of Failure Rating' takes into consideration what impact asset failure
would have on - Overall Process Failure and Safety, Equipment and Plant Failure,
and Permit and Environmental Issues.
Table 3b - IMPACT OF FAILURE -- Process / Safety
Impact Rating
Description
0
No Impact
1
Partial Process Failure
2
Total Process Failure
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
3 Safety
Table 3c - IMPACT OF FAILURE -- Equipment / Plant Failure
Impact Rating
0
1
2
3
No Impact
Minor Equipment Failure
Major Equipment Failure
Total Plant Failure
Description
Table 3d - IMPACT OF FAILURE - Permit / Environmental
Impact Rating Description
0
1
No Impact
Permit Violation
2
3
Low Environmental Impact
High Environmental Impact
The third and final factor that affects the Criticality Assessment is the 'Level of
Redundancy'. This factor accounts for the extent of backup equipment, number
of units, and extra capacity. The assessment of asset criticality is a very
important factor that will affect priorities, schedules for repairs, equipment
replacement, and the necessary capital improvements.
Probability of Failure
Reduction (%)
Table 3e - LEVEL OF REDUNDANCY
Level of Redundancy / Description
0 200% Backup / Capacity
1 100% Backup / Capacity
2 50% Backup / Capacity
No Backup / Capacity
An asset with a low criticality ranking is an asset that is probably not real
important to overall big picture of performance, compliance, and public health.
An asset with a high criticality ranking is essential and needs to be tended too.
Highly critical assets that fail may cause major process upsets, NPDES violations,
overflows, bypasses and/or cause serious public health concerns.
Condition Assessment
The next step is to determine the 'Condition' of the assets. This is an important
process as it will provide a basis for making asset repair, rehabilitation, and
replacement decisions. This condition assessment provides information on the
current status of equipment, as well as, future performance, Condition
assessment techniques included visual inspection, review of the maintenance
history, and the manufacturer's information.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Operations and maintenance staff opinion and judgment are key - they are
knowledgeable about their equipment. The condition assessment was
completed as a team/group process. The information required to complete this
condition assessment includes - Condition Rating, Capacity Rating, Effective Life
Consumed.
The 'Condition Rating' takes into account the extent of defects and the extent of
needed repairs. It ranges from the asset is performing 'like new' to the asset is
`unserviceable'.
Table 3f - CONDITION RATING
Condition Rating
Condition / Description
Maintenance Required
0
New
Normal
1
Excellent Condition
Normal
2
Minor Defects
Minor
3
Significant Maintenance Regd.
Significant
4
Requires Major Renewal
Renew
5
Almost Unservicable
Replace
The 'Capacity Rating' evaluates whether the asset is of sufficient capacity to
meet current and future needs.
Table 3g - CAPACITY RATING
Rating
Capacity
Description
5
Undersized
Cannot meet current requirements
2
Full sized
Meets current requirements
0
Oversized
Meets future requirements
'Effective Life Consumed' is also estimated. The remaining useful life of an asset
depends upon its current condition, environmental conditions, maintenance
history, and extent of needed service. This rating is important as it relates to the
probability of asset failure.
Table 3h - SERVICE LIFE / PROBABILTY OF FAILURE
Rating
Percent of Service Life Consumed
0
0
1
10
2
20
3
30
4
40
5
50
6
60
7
70
8
80
9
90
10
100
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
ASSESSMENT
Collection System
Table 4 is a summary of the collection system lines and has an assumed
condition rating for those lines based on age.
The overall general condition of the sewer collection system is rated as "fair"
due to ongoing routine inspection and maintenance programs keeping lines
repaired and free from flow obstructions. Primary issues with the sewer
collection system are related to infiltration. The majority of pipelines were
installed in 1977-79 and are vitrified clay pipe. Individual gravity pipelines that
are judged to be in "poor" condition are of vitrified clay material and
demonstrate excessive inflows and infiltration (>3,000 GPD/inch-mile).
Primary issues with the sewer collection system are related to failing pipelines
and infiltration. Several programs have been undertaken to isolate and identify
sources of infiltration and implement rehabilitation methods consisting of either
lining or replacement, as appropriate.
The Sanitary Sewer Evaluation Survey conducted in 2012 inspected the entire
collection system to identify pipelines subjected to infiltration, manholes
requiring renovation/replacement and sources of direct inflow of surface/rain
water into the collection system. The majority of the Town's infiltration
problems were identified to be originating from 126 different sources
throughout the sanitary sewer collection system. Most sources were projected
to involve corrective measures beyond the technical and mechanical capability
of Town forces. Inflow sources were generally identified as items that could be
corrected by Town forces, or were identified to be on private property. Private
property owners were contacted and corrected deficiencies observed by Town
representatives.
The 2012 Sanitary Sewer Evaluation Survey recommended a Phase II closed
circuit television (CCTV) inspection to qualify/quantify the extent of repairs
required for 26 pipeline segments identified with "excessive" infiltration (greater
than 3,000 GPD per inch -mile). The Town of Vanceboro applied for and
received a grant from the North Carolina Rural Center to perform a Phase it
Sewer System Evaluation Survey on the top priority pipeline segments items
(ranked based on GPD/inch-mile criteria).
CCTV inspection revealed typical pipeline deficiencies for VCP sewer mains (i.e.
cracked pipe, broken joints, misaligned joints, root intrusion, collapsed pipe,
intruding services) many of which were obvious sources of groundwater leaks
into the sewer system. Manholes were physically inspected simultaneous with
the CCTV inspection. Mortar joint deterioration and deterioration of mortar at
pipe entry points are typical sources of groundwater infiltration. Failure of
manhole frames or covers were identified in some instances, creating sources of
inflow.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
A current sewer collection rehabilitation project is addressing twenty-nine (29)
pipe segments identified with greater than 2,000 gpd/in. mile and one pipe
segment potentially subjected to exfiltration.
Table 4 Collection System Line Assessment
Town of Vanceboro
Wastewater Asset Management Plan
Gravity
Sewer or
Pipe Force
Diameter Main?
Length
(feet)
Material
Age
Condition
6 G
55
Clay(TC)
30-35
Fair
6 G
387
DIP
30-35
Fair
8 G
800
Clay(TC)
5-10
Good
8 G
1,100
Clay(TC)
10-15
Good
8 G
6,300
Clay(TC)
30-35
Poor
8 G
28,300
Clay(TC)
30-35
Fair
8 G
399
PVC
20-25
Fair
8 G
200
Truss
10-15
Good
8 G
1,690
Truss
30-35
Fair
8 G
150
DIP
15-20
Fair
8 G
210
DIP
30-35
Poor
10 G
9,000
Clay(TC)
30-40
Poor
10 G
5,500
Clay(TC)
30-40
Fair
10 G
168
Truss
30-35
Poor
10 G
200
DIP
25-30
Fair
10 G
907
DIP
30-35
Fair
4 FM
2,050
PVC
30-40
Fair
8 FM
18,124
PVC
15-20
Fair
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Pump Stations
The Main Street Lift Station is approximately 35 years old with technology and
equipment that is characteristic of that era. The Town is aware that significant
inflow and infiltration problems exist which contribute to increased flow to the
station. Operator knowledge indicates that both pumps running at high speed are
unable to pump down the wet well over a several day period following a significant
rain event. It is reasonable to anticipate that this condition results in overflows
from the tops of low-lying manholes from the sewer outfall located adjacent to
Maul Swamp. Discharges of untreated wastewater are a compliance violation of the
Town's NPDES discharge permit, and can lead to issuance of Notice(s) of Violation,
civil penalties, a consent order or statutory moratorium from NCDENR Division of
Water Quality.
The existing station is a self -priming centrifugal pump station with two dual -speed
Hydromatic self -primer pumps. The skid -mounted pumps are driven by 10 HP
electric motors with belt drives. The pumps and controls are located in a metal
building that extends partially across the top of the concrete wet well. The pumps
pull wastewater through 4" diameter suction lines that extend into the wet well,
and discharge via a common 4" diameter force main to the headworks of the
Wastewater Treatment Plant. Pump operation is a function of wet well level which
is monitored by a bubbler level control system. A wall mounted control panel
starts and stops each pump, controls motor speed, and provides pump alternation.
The existing pumps are Hydromatic Model 40MP self -priming pumps which are
over 35-years old and have been rebuilt several times throughout their service life.
Wastewater Treatment Plant (WWTP)
The Town of Vanceboro
operates a secondary
treatment plant (NPDES Permit
# NC0031828) that is
permitted for a 0.3 MGD
discharge (10") to Swift Creek
(Stream Index # 27-97--(0.5)
C;Sw,NSW). A schematic plan
of the WWTP flow is located in
Exhibit D.
The original plant was
constructed in 1977 and
consisted of a single train of
treatment units, except dual
clarifiers were provided.
in 1993, a second train was constructed and dechlorination using sulfur dioxide
(SO) was added. In September, 2001, the Town submitted a request to increase
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
the rated capacity of their existing 250,000 gpd WWTP to 300,000 gpd. On
April 6, 2004, the Town received "Authorization to Operate" the existing
treatment facility at 300,000 gpd without improvement.
The annual average daily flow for the WWTP during the period of Dec. 2012 -
Nov. 2013 was 0.22 MGD (73% of WWTP Capacity) (see Exhibit I). Maximum
month average daily flow occurred in July 2013 and was 0.29 MGD (97% of
WWTP Capacity). NCDENR regulations state that systems exceeding 80% of the
permitted WWTP capacity should begin planning for treatment plant
improvements / expansion.
The NCDENR has a surface water protection strategy for the Neuse River Basin
that will mandate the Town of Vanceboro to reduce its nitrogen discharge from
the current nitrogen loading of about 16,000 pounds per year to just over 6,000
pounds per year. This is part of the Neuse River Basin - Nutrient Sensitive
Waters Management Strategy: Wastewater Discharge Requirement of NC
Administrative Code 15A NCACO2B. These new parameters will require
improvements / upgrades to the existing plant.
The structures of the original plant are thirty-six (36) years old. Based upon
age (normally anticipated service life) and on -site inspection, structures and
equipment are anticipated to be in need of repair/replacement during the next
decade.
The numerical assessment listing of pump station and wastewater treatment
assets is included in Exhibit E. The criticality assessment demonstrates age of
various assets as a point of concern.
Conclusions
The overall general condition of the sewer collection system is rated as "fair"
due to ongoing routine inspection and maintenance programs keeping lines
repaired and free from flow obstructions. Primary issues with the sewer
collection system are related to infiltration. The majority of pipelines were
installed in 1977-79 and are vitrified clay pipe. Individual gravity pipelines that
are judged to be in "poor" condition are of vitrified clay material and
demonstrate excessive inflows and infiltration (>3,000 GPD/inch-mile)
The pump stations are generally well -maintained but are aged. Routine
inspection and maintenance programs keep equipment repaired and free from
failure. Age is the primary contributing factor for main lift station being rated
"fair". The pump station struggles to keep up with the large degree of inflow
and infiltration experience during major rain events.
Current inspection and maintenance activities identify potential areas of concern
and allow the Town to proactively remedy problems before they become severe
and threaten the operation and efficiency of the system.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
The Town has been proactive in evaluating / maintaining its collection system
and pump stations. However, due to the age of portions of the collection
system piping and some pump stations, there will likely be issues in the near
future that could impact their ability to operate efficiently. Continued daily
monitoring and inspections as well as a renewed sanitary sewer evaluation
survey will help identify potential problems and rehabilitation or replacement
activities that will allow for continued operation of the system.
The overall general condition of the wastewater treatment plant (WWTP) is rated
as "fair". However, as a result of aging structures and equipment, as well as
anticipated future modifications to NPDES nutrient discharge requirement, the
Town should have necessary technical evaluations conducted to guide the
required response to these conditions.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 6
Estimated Cost Opinions
Based on the evaluation of the wastewater collection and treatment system, the
following are preliminary opinions of probable cost for potential wastewater
infrastructure improvement projects.
More detailed discussion of the below projects can be found in Section 7 -
Capital Improvement Plan.
Project
Primary
Funding
Source
Capital
Cost
Sewer System
Rehabilitation
Loans
and
Grants
$1,600,000
RepfacementfRepair
Operating
Revenue
$100,000
Post -Rehab Sanitary
Sewer Evaluation
Survey - Ph 1
Operating
Revenue
and
Grants
S50,000
Sewer_letter
Operating
Revenue
$35,000
Pump Station
Monitoring
Operating
Revenue
$20,000
WWTP Study
Operating
Revenue
$50,000
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 7
Capital improvement Plan
The Town of Vanceboro develops a detailed 5-year Capital Improvement Plan
(CIP). The following italicized text is excerpted from the recently adopted CIP
for 2014-2018.
The purpose of the capital improvement plan (CIP) is to forecast and match
projected revenues and major capital needs over a five-year period. Capital
planning is an important management tool that strengthens the linkages
between community infrastructure needs and the financial capacity of the Town.
The Town defines CIP capital expenditures as any expenditure of major value
that recurs irregularly, results in the acquisition of a fixed asset, and has a
useful life greater than one (1) year. As a rule of thumb, items included in the
CIP include those which:
• Involve acquisition, renovation, and/or construction of a single fixed
asset greater than $2,500.
• Involve any land purchases greater than $50,000 not associated with or
included in another CIP project.
CAPITAL IMPROVEMENT PLAN DEVELOPMENT:
"The CIP is updated annually as part of the Town's regular budget process.
Projects are reviewed and evaluated based on Mayor and Board of
Commissioners' service desires, other Town infrastructure needs, the financial
capacity of the Town and the impact the projects will create on the Town's
operating budget.
Once the projects are evaluated, a recommended CIP is developed that identifies
the selection and timing of capital projects into future fiscal years. First -year
projects are incorporated into the Town Clerk's recommended annual operating
budget. The Mayor and Board of Commissioners are also presented the future,
unappropriated planning years for their consideration, review and endorsement
so staff can proceed with planning and evaluation of potential capital projects."
CAPITAL IMPROVEMENT PLAN:
"The capital improvement plan is simply that - a plan. As such, projects are
subject to change based on new or shifting service needs, special financing
opportunities, emergency needs, or other directives or priorities established by
the Mayor or Board of Commissioners. Because priorities can change, projects
included in outward planning years are not guaranteed for funding.
The Town of Vanceboro's CIP achieves five major objectives as a component of
the Town's budget and financial planning process:
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
1. Helps the Town rationally and intelligently plan for the repair,
replacement, and acquisition of capital items that are necessary in
providing high quality services to the citizens of Vanceboro.
2. Assists in fiscal planning by forecasting capital demands together with
future revenues and expenditures (as part of the financial plan).
3. insuring better coordination, evaluation, and planning of projects to
serve the community and
its needs.
4. The C1P, together with the Financial Plan, serves as a guide to decision -
making for the Board, Town Clerk and employees.
5. The systematic and comprehensive analysis of capital needs increases
the probability of making rational (and correct) budgetary judgments
since improvements are identified, prioritized, and matched to the
projected fiscal resources of the Town."
Wastewater Collection System:
The following documentation is recommended for inclusion in the Town's
Capital Improvement Plan.
Recognizing that the collection system has a significant amount of inflow
and infiltration (I&I), the Town contracted for performance of a Sanitary
Sewer Evaluation Study (SSES). The SSES was conducted in 2012 and
identified l&I problems in 41 different pipeline segments plus several
manholes and various service laterals. A more comprehensive CCTV
inspection was conducted in January 2013 to further examine pipelines
suspected of having the highest rates of I&I.
As a result of the SSES, a major rehabilitation project for the system is
underway. The Town received approximately $1.6 million in grants and
loans for the proposed project. Construction is scheduled to start and be
completed in 2014. The scope of the proposed project includes:
• repair (relining) or replacement of approximately 16,800 feet of
gravity sewer lines;
• repair/rehabilitation of approximately 51 manholes; and
• replacement of approximately 100 sewer taps.
The rehabilitation project will mitigate the need for major
upgrades/repair to the collection system during the term of the CIP.
Wastewater Treatment System:
The following documentation is recommended for inclusion in the Town's
Capital improvement Plan.
The Town' wastewater treatment plant contains treatment units ranging
in age from twenty (20) to thirty-six (36) years. The typical service fife
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
and/or design life of various structures and/or equipment has been
exceeded.
Additionally, the Neuse River Basin - Nutrient Sensitive Waters
Management Strategy: Wastewater Discharge Requirement of NC
Administrative Code 1SA NCACO2B will mandate the Town reduce
nitrogen in the WWTP effluent discharge. These new parameters will
require improvements / upgrades to the existing plant.
A study of the existing WWTP to evaluate potential improvements
necessary to flow/treatment capacity, and structures/equipment as well
to meet pending Neuse River Basin nutrient removal requirements will
need to be conducted.
Recommended CIP Projects - Summary
Sewer System Rehabilitation Project - As outlined above, the Town has
been working on identifying and defining the sewer rehabilitation area.
The town has secured funding for the project. Design was completed in
2013 and construction is scheduled to conclude in 2014. The financing
for the project is a combination of grants and loans.
Post -Rehabilitation Sanitary Sewer Evaluation Survey (SSES) - Phase I
Upon the anticipated 2014 completion of the current sewer collection
system rehabilitation project, a post -rehab SSES Phase I is recommended.
Enterprise Fund would be used for the study as well as any available grant
funds.
Repairs/Replacement - With the size of the sewer collection system (14
miles sewer line, 230 manholes, three pump stations), unexpected breaks
and failure can be expected. This money is allocated from the Enterprise
Fund to fund these unplanned maintenance/repair issues.
Sewer fetter - Sewer jetters come in many price ranges. The budgeted
amount for this jetter is for a medium sized trailer mounted system. A
sewer jetter will both clean a sewer line and dear sewer blockages. The
permit requires that 10% of the lines be cleaned each year. This service is
currently contracted out. A jetter would allow town staff to perform this
service in-house. Most sewer blockages can be cleared with a jetter.
Having a jetter would allow faster response time thereby reducing the
amount of a sewer spill and any possible environmental damages and
fines.
Pump Station Monitoring - The Town has three sewer pump stations.
Neither of the stations are provided with emergency condition alert
systems other than local visual and audible alarms. These systems are
dependant upon third -party observation and notification of responsible
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
authorities. At a minimum, autodiafers should be installed to provide
24-hour monitoring of the pump stations and allow more direct
notification to responsible authorities in the event of pump station
failure, thereby reducing the potential scope of environmental damage.
WWTP Irrovements Study - The Town needs to perform a study of the
existing WWTP to evaluate flow/treatment capacity, aging
structures/equipment and improvements necessitated by pending Neuse
River Basin nutrient removal requirements.
Capital Improvement Plan (C1P) Summary
Project
Sewer System
Rehabilitation
Replacement/Repair
Primary
Funding
Source
Loans
and
Grants
Operating
Revenue
Capital
Cost
$1,600,000
$100,000
FY
13/14
$1,600,000
$20,000
FY FY 15/16 FY
14/15 16/17
$20,000
$20,000
$20,000
FY
17/18
$20,000
Post -Rehab Sanitary
Sewer Evaluation
Survey - Ph1
Sewer Jetter
Pump Station
Monitoring
WWTP Study
TOTAL
Operating
Revenue
and
Grants
Operating
Revenue
Operating
Revenue
Operating
Revenue
$50,000
$35,000
$10, 000
$50,000
$ 50,000
$20,000
S35,000
$50,000
$1,620,000 $90,000 $105,000 $20,000 $20,000
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 8
Financial Planning, Revenues and User Rates
The Town has an established Water and Sewer Enterprise Fund for the purpose
of financing the operation and maintenance of the water and wastewater
systems. The primary source of revenue for these departments comes from
user charges (rates and fees).
For the most recently audited fiscal year (2011/2012), the revenue generated
from customer charges for wastewater was $352,779 with Sewer Department
operating expenditures totaling $312,124.
The residential wastewater user rates for FY 2012/13 are as follows:
in -town: $13.78 base, $2.12 per 1,000 gal.
Out of Town: $18.60 base, $2.73 per 1,000 gal.
For fiscal year 2013/2014, the Town has adopted a balanced budget for the
Sewer Fund with anticipated revenue and expenditures of $401,000. Revenues
to be generated from user charges are estimated at $270,000.
Table 5 summarizes the proposed financing and impact of the recommended
wastewater capital improvement projects.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Table 5 - SUMMARY OF CAPITAL PROJECT FINANCING AND USER RATE IMPACT
CURRENT
ANTICIPATED
x • endiitures COST FY 14
Sewer System
Rehabilitation*
Annual Line
Re•lacement / Re air
Post -Rehab SSES-Ph l
Sewer)etter
Pum_p Station SCADA
WWTP Improvements
Stud
Total
Funding Sources
Revenue Source
Installment Financing
Debt Service *
Water/Sewer Fund
Revenues
Total Funding
$ 1,600,000
$ 100,000
$ 50,000
5 35,000
$ 10,000
$ 50,000
$1 845 000
$ 800,000
$ 20,000
$820 000
FY 15/16
20,000
50,000
20,000
$90 000
6 17 FY 17/18 FY 18/19
50,000
$105 000
TOTAL FY 14/15 FY 15/16 FY 16/17
56,000 5 55,200 $ 54,400
Annual % incremental increase
Cumulative % Increase in customer
charges compared to FY 2013/14
rates
'Sewer Rehab Project receives 20-yr loan
@ 2% with 50% principal forgiveness.
In -Town:
Base Rate
20,000 5 90,000 5 105,000
20,000 $ 20,000
© $
$20 000
FY 17/18
$ 53,600
20,000
$20 000
FY 18/19
$ 52,800
5 20,000
$76,000 $145,200 $159,400 $73,600 $72,800
28.0% 20.0% 4.0% -20.0% 0.0%
48.0%
31.0% 31.0%
$ 13.78 $ 17.64 $ 21.17 $ 21.81 $ 17.45 $ 17.45
Rate per 1,000 gal. $ 2.12 $ 2.71 $ 3.25 $ 3.35 $ 2.68 $ 2.68
Total Monthly Sewer
Bill for 5,000 gal. $ 24.38 $ 31.19 $ 37.42 $ 38.56 $ 30.85 $ 30.85
Out -of -Town:
Base Rate $ 18.60 $ 23.81 $ 28.57 $ 29.43 $ 23.54 $ 23.54
Rate per 1,000 gal. $ 2.73 $ 3.49 $ 4.19 $ 4.32 $ 3.46 $ 3.46
Total Monthly Sewer
r. . for 5,000 gal. $ 32.25 $ 41.26 $ 49.52 $ 51.03 $ 40,84 $ 40.84
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Section 9
Wastewater Utility Operation and Maintenance
The Town is in compliance with the operation and maintenance requirements
within the System -Wide Wastewater Collection System Permit WQCS-00241 (see
Exhibit i).
In addition to the operation and maintenance procedures for the collection
system, the Town has detailed operation and Maintenance Manual for the WWTP
(see WWTP Manual Table of Contents located in Exhibit j).
The Town of Vanceboro 2014 fiscal year budget for the Sewer Enterprise Fund
includes approximately $401,000 in budgeted revenues for the Sewer
Department. The level of anticipated revenue is consistent with recent annual
budgeting. The budget is sufficient to support collection system programs such
as:
Inspections:
Routine documented visual internal manhole inspections, routine documented
visual inspection of aeriat/streamside pipelines, inspection of pipelines
identified as traditional "high risk" for sanitary sewer overflow (SSO) potential
and daily inspection of pump stations.
System Cleaning:
Annual cleaning of pipelines identified as traditional "high risk" for sanitary
sewer overflow (SSO) potential as supported by the budgeted revenue. Pump
station trash baskets and wet wells are "hosed -down" as required to prevent
excessive grease build-up.
FOG:
As part of its budgeted operations, the Town operates a successful fats, oil &
grease (FOG) program.
Special Repairs:
Specific expenditure line items for sewer repairs and professional consultant
services are budgeted for use as may be required during the budget period.
The Town's sewer department staff undertakes routine activities associated with
inspection, maintenance and repair of sewer collection system components.
Inspection programs include documented visual internal manhole inspections,
inspections of pipelines identified as traditional "high risk" for sanitary sewer
overflow (SSO) potential, collection system pump station daily inspection to
insure proper operation of equipment and no obvious concerns that need to be
addressed.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December 2013
Trash baskets in collection system pump stations (where equipped) are raised
and emptied based on demand as determined from the daily inspections. Pump
station wet wells are cleaned as required to prevent excessive grease build-up
and interference with station operation.
The Town of Vanceboro's Water and Sewer Enterprise Fund includes a separate
Sewer Department accounting, but does not distinguish account codes for
wastewater treatment separate from sewer collection system for routine
expenditures such as salaries, utilities, department supplies, etc. However,
there is a separate account code for sewer line repairs.
FY 2014 Sewer Department approved budget expenditure is approximately
$400,000. The budget includes approximately $225,000 in capital project and
related debt principal and interest expenditures.
Expenditure of budgeted funds from various account codes specifically for
collection system maintenance have supported programs such as documented
collection system and pump station inspection, collection pipeline and pump
station cleaning, Fat, Oil & Grease (FOG).
In FY2012/2013, the Town budgeted and expended approximately $45,000 as
matching funds for multiple grants utilized to accomplish an approximately
$150,000 Sanitary Sewer Evaluation Survey program to identify pipelines as
priorities for rehabilitation due to excessive infiltration.
The Town of Vanceboro proactively manages its wastewater system with
preventative action methods. During times when high infiltration exists and
inflow simultaneously occurs during significant rainfall, various manholes
become surcharged. Surcharges in the system potentially impact drainageways
immediately adjacent to the Swift Creek and Maul Swamp and risks surface
water pollution. All strategies and efforts are utilized to comply with state and
federal regulations and meet the needs of the Town's customers and citizens
while avoiding environmental violations and penalties.
High peak hydraulic loads due to infiltration and inflow can occupy the capacity
of the wastewater treatment plant. Infiltration and inflow also diminishes the
effectiveness of the treatment process, potentially leading to higher than normal
concentrations of surface water pollutants in the WWTP effluent. Removing
excessive infiltration from the system optimizes operational efficiency, making
WWTP capacity available that must now be reserved for seasonal infiltration, as
well as reduces the potential pollution load discharged to the Neuse River Basin.
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Town of Vanceboro, NC
Wastewater Asset Management Plan
December- 2013
Section 10
Recommendations
Collection System
The Town should consider continuing its on -going effort to reduce
Infiltration/Inflow problems throughout the sanitary sewer collection system and
actively pursue corrective actions for deficiencies. This ongoing effort towards
infiltration/inflow reduction will help mitigate absorption of valuable wastewater
treatment capacity as well as potentially hazardous circumstances for the
Town's operations and maintenance staff, and the citizens.
Post -Rehabilitation Sanitary Sewer Evaluation Survey (SSES) - Phase I
Upon the anticipated 2014 completion of the current sewer collection system
rehabilitation project, a post -rehab SSES Phase 1 is recommended. Preliminary
opinion of probable cost is estimated to be approximately $40,000.
Pump Stations
Pump Station Monitoring -The Town has three sewer pump stations. Neither of
the stations are provided with emergency condition alert systems other than
local visual and audible alarms. These systems are dependant upon third -party
observation and notification of responsible authorities. At a minimum,
autodialers should be installed to provide 24-hour monitoring of the pump
stations and allow more direct notification to responsible authorities in the
event of pump station failure, thereby reducing the scope of environmental
damage. Preliminary opinion of probable cost is estimated to be approximately
$20,000.
Wastewater Treatment Plant (WWTP)
WWTP Improvements Evaluation
The first phase of the existing WWTP was constructed in 1977, the second phase
was constructed in 1993. A detailed evaluation of the WWTP and future system
needs is recommended to identify potential capacity, aging and operational
issues that may arise in the near future. Preliminary opinion of probable cost is
estimated to be approximately $50,000.
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4•. ,C�, el lPAC

Mayor Chad Braxton
Town Clerk Beverly Drake
gown of Vanceboxo
,Doix 306, Vancebww, .NC 28586
Alone: 2521244-0919 gax: 2521244.1387
DATE: November 25, 2020
Memorandum
FROM: Vernon M. Edwards, Public Works Director
TO: All Town Employees
SUBJECT: Sanitary Sewer Overflow (S.S.O.) Response Procedures
Alderman Stephen Belrose
Alderman Keith Cannon
Alderman Thad Jones
Alderman Todd McMillen
Alderman Dennis Smith
1. Sanitary Sewer Overflows endanger our environment and potentially the health of any citizen, or
employees that come in contact with an S.S.O. Unchecked S.S.O.'s can result in significant penalties
from State and Federal environmental regulatory agencies as well. These procedures apply to all
Town of Vanceboro personnel.
2. Upon discovery or a report of a S.S.O. notify Town Hall immediately. If it is after regular
working hours or a weekend, notify the Public Works Director immediately by radio or phone
252.229.0878. If for some reason he/she cannot be reached, notify the Town Clerk and the
Mayor (see list). I cannot impress on you enough that this needs to be done without delay. The
employee contacted will respond without delay.
3. Upon arrival, the employee will make an immediate assessment to determine if a S.S.O. event has
taken place. If an event has taken place, or is in progress, the employee will attempt to eliminate the
source of the S.S.O. and contain any and all spillage that has taken place. The employee will also
insure that the Public Works Director and any other manpower or resources needed to eliminate and
contain the S.S.O. have been contacted.
4. Please review and familiarize yourself with the attached S.S.O. procedures and contact list. In the
event we have a large S.S.O., we will need all employees' assistance.

Town of Vanceboro
Sanitary Sewer Overflow (S.S.O.) Response Procedures
Purpose:
The purpose of this document is to protect the citizens of Vanceboro, North Carolina and the Environment
by establishing procedures for responding to Sanitary Sewer Overflows (S.S.O.). This procedure applies to
all Town employees. These procedures will be reviewed annually, or whenever revised guidelines from
county, state, or federal authorities dictate a revision is necessary.
S.S.O. REPORTING:
A phone notification must be made to the DWQ office within 24 hours of the time the spill occurred, and
a written report must be submitted to the Washington Regional Office within five days of the time that the
Town of Vanceboro becomes aware of a spill occurrence.
S.S.O. Contact Telephone Numbers
The ORC and backup ORC live within 2 miles of Town and will respond ASAP.
Vernon Edwards, Public Works Director (ORC) or Beverly Drake, Town Clerk
Cell — [phone]
Home — [phone]
Radio Call — Unit 5
Pernell Fields, Water Technician
Cell — [phone]
Radio Call — Unit 10
Chad Braxton, Mayor
CeII — [phone]
Home — [phone]
Radio Call — Unit 1
Cell — [phone]
Radio Cal! — Unit 4
John Raines, Wastewater Operator/Collection System Backup ORC
Cell — [phone]
Radio Call — Unit 14
NCDENR/DWQ 948-3968 William Hart ([e-mail])
Washington Regional Office 946-6481 Della Robbins ([e-mail])
N.0 Division of Emergency Management
(after hours spills that reach waters)
1-800-858-0368
S.S.O. REPORTING PROCEDURES
1. Upon discovery or report of a possible S.S.O. notify the Public Works Director immediately. In the
event he/she cannot be reached, contact the Town Clerk and the Mayor.
2. The Sewer System ORC will be the primary interface between the Town of Vanceboro and the State of
North Carolina Division of Water Quality on all S.S.O. matters.

3, The ORC will report the S.S.O. from any sewer line or pump station, or the by-pass of any wastewater
treatment system or any component thereof to the North Carolina Department of Environment and
Natural Resources / DWQ. This requirement applies in the following cases:
Any spill of 1,000 gallons or more; and
Any spill, regardless of the volume, if any wastewater reaches the surface waters of the State.
Please note that all conveyances such as ditches and storm sewers are considered waters of the
State.
The ORC is required to provide an oral report regarding reportable spills to the Washington
office as soon as possible, but in no case later than 24 hours following the spill event.
Additionally, if a spill occurs after business hours, the event must be reported during the next
working day. Should a spill occur after working hours that reaches surface waters and/or it may
be considered as either an environmental or health hazard, the report must be made immediately
to the Division of Emergency Management. Their office will contact the appropriate DWQ staff.
CONTAINMENT PROCEDURES
1. As soon as the employee arrives on site of the S.S.O. their first priority will be to contain the spill as not
to allow it to reach surface waters. If there is no danger of the S.S.O. reaching surface waters, contain
the S.S.O. to as small of an area as possible.
2. The second priority shall be to mark off the S.S.O. area to prevent any unauthorized persons from
entering the contaminated area. This includes the banks of all surface waters that the S.S.O. has
reached.
3. Containment shall be accomplished in any number of ways including but not limited to the construction
of ditches, ponds, or dams. The wastewater collected in these containment areas shall be pumped back
into the sewer system or transported to the WWTP.
4. Pumps capable of handling the flow of the S.S.O. are to be placed at the overflow and wastewater
pumped into the next manhole until the spill is corrected.
CORRECTIVE ACTION PROCEDURES
1. As soon as the S.S.O. has been contained and bypass pumping is in place, correct the cause of the S.S.O.
2. Utilizing the Town's equipment located at the Water Plant and any outside contractors (if needed)
eliminate the S.S.O. by all means necessary in an expeditious manner.
a. Backhoe, Mud Pump, Lime, and all necessary tools are at the Water Plant on Farm Life Avenue.
b. Outside Contractor are:
Royal Flush — [phone]
A-1 Sewer & Drain — [phone]
Brandon Braxton — [phone]
Progress Energy — 1-800-419-6356 or 1-800-452-2777

CLEANUP PROCEDURES
ALL OVERFLOWS
1. Remove all paper, plastic or any other non -decomposing material from the site. All material shall be
bagged in a clearly marked container and transported to the WWTP for disposal.
PRIVATE PROPERTY
1. TiIl the area whenever possible and apply lime, seed, and mulch.
2. If the area cannot be tilled, apply lime and two inches of topsoil. Mix thoroughly, lime again lightly seed
and apply mulch.
PAVED AREAS
1. Designate and set up containment area at or near the storm drainage system; ditch or catch basin. Do not
let spillage enter storm drainage system under any circumstances.
2. Clearly mark the S.S.O. affected area with warning tape to keep unauthorized persons out of the
containment area.
3. Apply lime on spillage, and then spread sand (or equivalent) to a depth of 1 inch over the lime. Let stand
for one hour and sweep up. If moisture or grease is still present, repeat procedure.
4. After removing the contaminated material, wash down area with high-pressure water and Clorox. Pump
this liquid back into the sewer system and transport the wet sand materials to the WWTP.
5. If the spill enters into the storm drainage system, refer to the following stream procedure.
DITCHES OR OUTFALLS
1. Place warning tape, "Danger do not enter", around the entire S.S.O. site.
2. In open areas, lime heavily and till the soil. Repeat, then seed and mulch.
3. In an area where there is undergrowth or small trees, wash area with large amounts of water towards the
designated containment site. Wait 12 to 24 hours, and then lime area heavily. Do not lime when rainfall
is predicted.
STREAM OR CREEK
1. If possible construct a dam at a downstream location from the S.S.O. Station two pumps at the dam
capable of handling the stream flow, use one pump as a backup pump. Station a backhoe with ample
material at the site at all times to rebuild the dam if necessary. There will be two workers on site at all
times during pumping operations. The effluent from the pumping operation will be dumped into the
nearest manhole.
2. Place warning tape around the entire S.S.O. site and on both sides of the stream in populated areas. In
unpopulated areas, restrict access, if there is any chance on exposure with the S.S.O.

3. Flush the stream with water from a sufficient number of hydrants to remove all waste products from the
steam.
4. If Rip Rap is present, wash down with high-pressure hose until no waste residue remains on or within
the Rip Rap structure.
5. If stream or creek flows into a body of water used for recreation, and or drinking. notify the affected
county and local officials.
6. Then refer to pond or lake procedure.
POND OR LAKE
1. Place warning tape on shoreline at the contaminated site.
2. Contact the DWQ for appropriate action.

TOWN OF VANCEBORO
Pump Station Contingency Plan
1. In the event that the lift station pumps would fail, Dri-Pumps would be contacted. They
have the ability to bypass any of the lift stations. There contact information is as
follows:
A. Dri Pumps — Clay Sugg
24838 NC Hwy 33 East
Aurora, NC 27806
Phone #: [phone]
Mobile #: [phone]
2. In the event of an emergency we have pump trucks available. There information is as
follows:
A. R & D Septic Tank — Randy Register
117 Davis Rd.
Cove City, NC 28523
Mobile #: [phone]
8. Braxton Septic Tank Service — Brandon Braxton
9900 US Hwy 17 N.
Vanceboro, NC 28586
Phone #: [phone]
Mobile #: [phone]