NC0037508_Upgrade & Expansion_20111222

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F1bENR
North Carolina Department of Environment and Natural Resources
Division of Water Quality
Beverly Eaves Perdue Coleen H. Sullins Dee Freeman
Governor Director Secretary
December 22, 2011
Mr. Cary McSwain, County Manager
County of Moore
PO Box 905, 1 Courthouse Circle
Carthage, North Carolina 28327
Subject: Interim Inspection
Moore County Water Pollution Control Facility
Upgrade & Expansion
Project No. CS 370 496-02
Dear Mr. McSwain:
RECEIVED
DEC 2 3 2011
OR-FAYETTEVI LLE REGIONAL OFFICE
The Construction Inspection Group (CIG) of the Construction Grants and Loans Section performed'
an interim inspection for the state and federally funded portion of subject project on Tuesday
December 13, 2011. This interim inspection was conducted in conjunction with the monthly
progress meetings which are conducted on the 2na Tuesday each month at 10:00 am, preceded by a
field inspection at 9:00 am. Location of. the Progress meeting is in the conference room at Wharton
Smith's construction trailer at the Moore County Water Pollution Control Plant on Addor Rd.
Contract completion dates remain unchanged; June 6, 2012 for the solids handling portion of the
project and April 2, 2013 for the remainder.
Please note CG&L's address, telephone numbers and section name will be changing in January 2012.
You should review this report; take actions or provide responses as indicated and then file for your
records. You will need to keep project records for 3 years following completion of the project. If
you have any questions please contact me at [phone] or via e-mail [e-mail].
Sit erely,
tJ
Gerald W. Horton, PE
Environmental Engineer
Construction Inspection Group
cc: Randy Gould, PE, Public Works Director, Moore County
Adam Kiker, PE, Hobbs Upchurch & Assocs. Southern Pines office
Belinda Henson, Fayetteville Regional DWQ Office
CIG - Mark Hubbard, PE, Gerald Horton
SRF
F:\SHARE\Project Management Branch\Group - Construction Inspection\Projects (Active)\MOIRE CntyWWIT Expn SRF gv:h\Int lnsp II-12-dd MUBRE.duc
Construction Grants & Loans Section
An Equal Opportunity/Affirmative Action Employer
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NorthCarolina
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Moore County
WPCF Upgrade & Expansion
CS 370 496-02
Preconstruction meeting and
Interim Inspection of
December 13, 2011
Page 2 of 4
GENERAL CONCERNS / RECOMMENDATIONS / ACTION ITEMS —Please note UPDATES
on Comments and Concerns noted in previous progress meetings (for reference) will be italicized.
4. Owner and Engineer are requested to have submittal log available for review and discussion at
all monthly progress meetings until all submittals have been approved.
5. CG&L requests Inspection logs and testing reports be available for review at all meetings.
6. Please have record drawing (as-builts) markups available for review at all meetings.
9. Dec. update: subcontractors list was provided to CG&T, at December meeting. Please
indicate which are D,M, or WBEs? [Nov.] - CG&L requested list of all subcontractors
presently utilized as well as those anticipated to be used on project. Those of Disadvantaged ,
Minority, or Women's Business Enterprise status should be so designated on the list. The
subcontractors list will be used to check for Davis Bacon compliance, hence Owner is advised
to provide this list immediately. Further, the list will be used at CG&L's final inspection to
determine how close project comes to achieving goals.
10. Dec. update: CG&L reminded Owner and Engineer that O&M manual preparation and
approval by CG&T, is required on SRFprojects. [Nov] -CG&L advised that this project
requires preparation of an Operation & Maintenance Manual. The manual must be approved
by the 90% draw. The Owner is also required to review the O&M manual and comment or
certify that it satisfactorily addresses their needs. The O&M preparation guidance document
and Owners review certification may be found on CG&L's website -
http://portal.ncdenr.org.
11. Dec. update: CG&T, requested Owner put a discussion of 'phasing and maintaining
operations" during construction on the monthly agenda. [Nov.] - CG&L reminded all
present that proper un-interrupted conveyance and treatment of Owner's wastewater during
construction is an NPDES permit requirement and a loan assurance by Owner.
13. Dec. update: CG&T, hereby acknowledges receipt of SOV in excel format. [Nov] - CG&L
requested an electronic copy of the Schedule of Values (SOV) once approved by Owner
and/or Engineer. Engineer advised this will be forthcoming in about 7 days. Please provide
CG&L with SOV in electronic format.
15. "Description of Eligible Work" in the November 15 letter, page 3 of 6.
[Nov.] -CG&L hereby requests Owner, through Engineer to confirm in writing the accuracy
of the scope of the work as stated below in heading - "Description of Eligible work" .
16. Dec. update: IMPORTANT - CG&T, received subcontractor list at December meeting,
however status needs to be annotated on the list and the list already needs updating.
[Nov] CG&L requested updated lists of subcontractors for both contracts identifying which
are DBEs. [Nov]-CG&L requested copy of Wharton -Smith's subcontractor list.
17. CG&L at next [Jan.] meeting, requests Owner be prepared to discuss long times and open
items on the RFI or "Request and Answer Log" handed out at December meeting.
Specifically, will the information impact the project completion date.
LOAN DISBURSEMENTS
As of December 22, CG&L files indicate there have been no requests for reimbursement.
CONTRACT: Wharton Smith, Inc., (WS) PO Box 471028, Monroe, FL 32747 tele: 704 525-
5695 Unlimited -Building, Public Utilities (Water Lines & Sewer Lines) PU (Water Pur. &
Sewage Disp.) Lic # 38755, Proj. Mgr.: Brian Klauka, Supt: Forest Anderson 407 402-5460

Moore County
WPCF Upgrade & Expansion
CS 370 496-02
Preconstruction meeting and
Interim Inspection of
December 13, 2011
Page 3 of 4
CONSTRUCTION INSPECTION
Observations of WS construction and progress since notice to proceed:
1. Nov. - Dec. areas for clarifiers, aeration basins footings have been excavated
2. placed digester concrete footing slab
3. stockpiled excavation north of final clarifier #3 and to an area south of chemical building
outside of fence
4. placed stone for and began forming 2nd stage AB footing
5. rerouted pipe and made connections near 2nd stage AB for sludge to digesters
6. proceeding on demolition work on existing splitter boxes
7. dewatered, investigated and took measurements for replacement/refurbishment to existing
clarifiers equipment
CHANGE ORDERs — none yet received at CG&L
RFPs Status -- current
RFIs Status -- there are 6 requests for information outstanding, oldest (sludge flow meter FE-B2) is
63 days old, 4 others are over 24 days old. Is RFI log correct or in need of updating. Age of RFIs
is not acceptable. Refer to comments items #17 on page 2 herein.
Project Schedule -- W-S indicates they are slightly behind on the sludge facilities and ahead
elsewhere on the written schedule of current
SUBMITTAL Status- the submittal log provided at the December meeting indicated several
submittals (-16) have been under review for a very long time. CG&L requests Owner discuss and
provide plan for more expeditious review and handling of the submittals, further please identify or
discuss which submittals are critical to the project schedule.
Inspectors logs/Work Orders - inspection logs were reviewed at December's meeting and deemed
adequate. CG&L hereby requests inspection logs and all test reports be available for review at all
meetings.
As-builts or Record Drawings - were reviewed, however there is nothing to annotate yet. Please
have record drawings available for review at all progress meetings.
Davis Bacon -
Summary results /
Contractor or Sub
DBE noted with *
Wharton -Smith
Sinns & Thomas
QL Management
update on Davis Bacon efforts :
total Davis Bacon Certified payrolls
interviews conducted status
2 completed on file with Owner
2 completed
2 completed
6 interviews total conducted to date for Crowder and subs
"completed" in the above table means interviewed, Certified payroll received, in agreement with
DB interview, on file, and compliant with applicable Wage Rate determination.
Please update the Subcontractor list, QL Management doesn't appear on the handout of Dec. 13.
Also, please note which if any subcontractors on the list are DBE, WBE, or MBE. Refer to
comment #16 page 2.
Wage Rate
Determination
posted & complies

Moore County
WPCF Upgrade & Expansion
CS 370 496-02
Preconstruction meeting and
Interim Inspection of
December 13, 2011
Page 4 of 4
Progress Meeting List of Attendees (only those who signed roster):
Randy Gould
Rich Smith
Mary Munz
David Laurita •
George Yankay
(field mtg. only)
Adam Kiker, PE .
Jason Caviness
Brian Klauka
Forrest Anderson
Kris Trouteaud
Brad Rawls
Paul Laughlin
Scott Jiran
Gerald W. Horton, PE
Moore County Construction Manager
[e-mail]
Moore County Construction Manager
[e-mail]
Moore County
[e-mail]
Moore County
[e-mail]
ORC, Moore County WPCF
[e-mail]
Hobbs Upchurch Assoc
[e-mail]
Hobbs Upchurch Assoc
j [e-mail]
Wharton -Smith Inc., Project Manager
[e-mail]
Wharton -Smith Inc., Supt.
[e-mail]
Wharton -Smith Inc.
[e-mail]
Wharton -Smith Inc.
[e-mail]
Wharton -Smith Inc.
[e-mail]
Sinns & Thomas (electrical contractor)
NC Construction Grants & Loans
[e-mail]
< END Progress Meeting Report >
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