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Home My WebLink AboutWQCS00177_Compliance Evaluation Inspection_20210413DocuSign Envelope ID: C262791 B-2CAF-4AF1 -9D4B-760FBAD60868 ROY COOPER Governor DIONNE DELL[ -GATT[ Secretary S. DANIEL SMITH Director Scotty G Rollins Town of Newport PO Box 1869 Newport, NC 28570-1869 i au NORTH CAROLINA Environmental Quality April 21, 2021 SUBJECT: Compliance Inspection Report Newport Collection System Collection System Permit No. WQCS00177 Carteret County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Newport Collection System on 4/13/2021. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCS00177. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. If you should have any questions, please do not hesitate to contact Helen Perez with the Water Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at helen.perez@ncdenr.gov. ATTACHMENTS Cc: Upload to Laserfiche Sincerely, EDocuSigned by: Toµ _N4-ml� �COA, for 7F141E73B6F3456... Morelia Sanchez -King, Regional Supervisor Water Quality Regional Operations Section Wilmington Regional Office Division of Water Resources, NCDEQ North Carolina Department of Environmental Quality I Division of Water Resources Wilmington Regional Office 1 127 CardinaI Drive Extension I Wilmington North Carolina 26405 DocuSign Envelope ID: A246EFEC-8FB8-40A6-A4E2-704BOB6B3AAD Compliance Inspection Report Permit: WQCS00177 Effective: 03/26/18 Expiration: 03/01/26 Owner : Town of Newport SOC: Effective: Expiration: Facility: Newport Collection System County: Carteret Region: Wilmington Contact Person: Scotty G Rollins Title: Asst. Utility Manager Phone: 252-223-1598 Directions to Facility: System Classifications: CS2, Primary ORC: Scotty Gerald Rollins Secondary ORC(s): On -Site Representative(s): Certification: 999564 Phone:252-223-4418 Related Permits: NC0021555 Town of Newport - Newport WWTP Inspection Date: 04/13/2021 Entry Time 10:20AM Exit Time: 12:30PM Primary Inspector: Helen I Perez Do uSig ed by. Phone: 910-796-7387 Secondary Inspector(s): lI^J 1 D645B4A39694BE_ John Perry Megan D Faulkner Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: 0 Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions General Sewer & FOG Ordinances Capital Improvement Plan Map Reporting Requirements Inspections Spill Response Plan Spills Lines Pump Stations (See attachment summary) Page 1 of 7 DocuSign Envelope ID: A246EFEC-8FB8-40A6-A4E2-704BOB6B3AAD Permit: WQCS00177 Owner - Facility: Town of Newport Inspection Date: 04/13/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: A routine compliance inspection of the Town of Newport Collection System was conducted on April 13, 2021. The purpose of the evaluation was to verify that the facility is operating in compliance with the conditions and limitations specified in Permit WQCS00177. Scotty Rollins and Bernie Hall were present during the inspection. The Town's collection system has nine duplex pump stations connected to the Mission telemetry system. Each pump station has a permanent generator except for PS #7 which has a dedicated portable generator. Currently, a new raised generator pad is under construction for PS #1 to keep it out of possible flood conditions. The budget for next fiscal year includes the rehab and storage addition for PS #2. In addition, a set amount is earmarked in the next several years of the CIP for the replacement and upsize project of PS #1 and for rehab of sewer mains throughout the Town. The facility is compliant with the Collection System Permit WQCS00177. Please review the comment sections of the inspection report for more details. Page 2 of 7 DocuSign Envelope ID: A246EFEC-8FB8-4OA6-A4E2-704BOB6B3AAD Permit: WQCS00177 Owner - Facility: Town of Newport Inspection Date: 04/13/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Yes No NA NE Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑ Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑ # What is that frequency? monthly # Are there any issues being addressed currently or any in the planning stages? ❑ 0 ❑ ❑ Is there a specific pump failure plan available for all pump stations? 0 ❑ ❑ ❑ Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? 0 ❑ ❑ ❑ Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ 0 ❑ Does the permittee have a copy of their permit? 0 ❑ ❑ ❑ # Is permit expiring within the next 6 months? ❑ 0 ❑ ❑ If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑ Comment: All nine pump stations are duplex. Five of the larger pump stations have a third pump available. Sewer and FOG Ordinances Yes No NA NE Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑ Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑ Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑ What is the standard grease trap cleaning requirement in the FOG ordinance? Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑ Is action taken against violators? ❑ ❑ ❑ # Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑ Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑ # Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑ If Yes, what are they? (This can reduce mailing to annual.) Door hangers placed on doors of all residents of the Town annually. Comment: FOG information is sent out annuallv throuah the Town's water/sewer bills and throuah placement of door hangers. Grease trap required installation and cleaning frequency varies depending on the amount of grease generated from a facility and any issues found in the collection system caused bV a grease generator. Capital Improvement Plan Has a Capital (CIP) or System Improvement Plan been developed and adopted? Is it designated for wastewater only or does it have a dedicated section? Does CIP cover three to five year period of earmarked improvements? Does CIP include description of project area? Does CIP include description of existing facilities? Does CIP include known deficiencies? Does CIP include forecasted future needs? Yes No NA NE Page 3 of 7 DocuSign Envelope ID: A246EFEC-8FB8-40A6-A4E2-704BOB6B3AAD Permit: WQCS00177 Owner - Facility: Town of Newport Inspection Date: 04/13/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Comment: In the next fiscal year, the Town has budgeted money for the rehab and added storage for lift station #2. In addition, a set amount is earmarked in the next several years of the CIP for the replacement and upsize project of lift station #1 and for rehab of sewer mains throughout the Town. Money is also budgeted annually for collection system and lift station maintenance that is not included in the CIP. Map Is there a overall sewer system map? Does the map include: Pipe Type (GS/FM) Pipe sizes Pipe materials (PVC, DIP, etc) Pipe location Flow direction Approximate pipe age Pump station ID, location and capacity # Force main air release valve location & type # Location of satellite connections Is the map being updated for changes/additions within 1 year of activation? Yes No NA NE ■❑❑❑ ■❑❑❑ ❑❑■❑ ❑❑■❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑❑■❑ ■❑❑❑ ❑❑■❑ ❑❑■❑ ❑ ❑ ❑ ❑ Comment: The Town's over-all collection system map shows the location of gravity and force main sewer lines, manholes and pump stations. The as-builts are available for remaining details. The Town has purchased GIS equipment and software and is currently working on a more comprehensive map. Reporting Requirements # Have there been any sewer spills in the past 3 years? If Yes, were they reported to the Division if meeting the reportable criteria? If applicable, is there documentation of press releases and public notices issued? Is an Annual Wastewater Performance Report being filed with the Division, if required? Is the report being made available to all its sewer customers? # How is it being made available? Comment: No comment. Inspections Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? # Is at least one complete functionality test conducted weekly per pump station? Is there a system or plan in place to observe the entire system annually? Is the annual inspection documented? # Does the system have any high -priority lines/locations? • ❑ ❑ ❑ • ❑ ❑ ❑ ❑❑■❑ • ❑ ❑ ❑ • ❑ ❑ ❑ website, Town Hall Yes No NA NE Page 4 of 7 DocuSign Envelope ID: A246EFEC-8FB8-4OA6-A4E2-704BOB6B3AAD Permit: WQCS00177 Owner - Facility: Town of Newport Inspection Date: 04/13/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Are inspections of HPL documented at least every 6 months? ❑ 0 ❑ ❑ Are new lines being added to the HPL list when found or created? 0 ❑ ❑ ❑ Comment: Inspections and maintenance is documented on daily pump station check sheets. Pump stations are inspected three times a week. The annual inspection of the entire system is done through line cleanings, sewer line and right-of-way maintenance, HPL inspections, etc. A reminder that the annual inspection and HPL inspections need to be better documented. Spill Response Action Plan Yes No NA NE Is a Spill Response Action Plan available? ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑ Does the plan include: 24-hour contact numbers ❑ ❑ ❑ Response time ❑ ❑ ❑ Equipment list and spare parts inventory ❑ ❑ ❑ Access to cleaning equipment ❑ ❑ ❑ Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ Source of emergency funds ❑ ❑ ❑ Site sanitation and cleanup materials ❑ ❑ ❑ Post-overflow/spill assessment ❑ ❑ ❑ Does the Permittee appear to respond within 2 hours of first knowledge of a spill? 0 ❑ ❑ ❑ Comment: No comment. Spills Yes No NA NE Is system free of known points of bypass? ❑ ❑ ❑ If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑ # Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑ # If Yes, is there a corrective action plan? ❑ ❑ ❑ Comment: No comment. Lines/Right-of-Ways/Aerial Lines Yes No NA NE Please list the Lines/Right of Ways/Aerial Lines Inspected: Right-of-way along Westfield Road heading to WWTP. Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑ If No, give details on temporary access: Is maintenance documented? ❑ ❑ ❑ Are gravity sewer cleaning records available? ❑ ❑ ❑ Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑ Were all areas/lines inspected free of issues? ❑ ❑ ❑ Page 5 of 7 DocuSign Envelope ID: A246EFEC-8FB8-4OA6-A4E2-704BOB6B3AAD Permit: WQCS00177 Owner - Facility: Town of Newport Inspection Date: 04/13/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Comment: The Town is on track to complete 10% of the gravity sewer lines this fiscal year. Up to March of this 2020-2021 fiscal year, the Town has cleaned 10,774 feet of gravity line of it's-14,000 feet 10% . Pump Stations Yes No NA NE Please list the Pump Stations Inspected: PS #1 - 1069 Orange Street PS #2 - 3301 W. Railroad Blvd PS #8 - 402 Waverly Court PS #9 - 860 Old Fashion Way # Number of duplex or larger pump stations in system 9 # Number of vacuum stations in system 0 # Number of simplex pump stations in system 0 # Number of simplex pump stations in system serving more than one building 0 How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed? 0 # A simple one-way telemetry/communication system (auto -dialer) installed? 9 For pump stations inspected: Are they secure with restricted access? ❑ ❑ ❑ Were they free of by-pass structures/pipes? ❑ ❑ ❑ Were wet wells free of excessive grease/debris? ❑ ❑ ❑ # Do they all have telemetry installed? ❑ ❑ ❑ Is the communication system functional? ❑ ❑ ❑ Is a 24-hour notification sign posted ? ❑ ❑ ❑ Does the sign include: Owner Name? ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ # Address? ❑ ❑ ❑ Instructions for notification? ❑ ❑ ❑ 24-hour emergency contact numbers? ❑ ❑ ❑ Are audio and visual alarms present? ❑ ❑ ❑ Are audio and visual alarms operable? ❑ ❑ ❑ # Is there a backup generator or bypass pump connected? ❑ ❑ ❑ If tested during inspection, did it function properly? ❑ ❑ ❑ Is the back-up system tested at least bi-annually under normal operating conditions? ❑ ❑ ❑ # Does it have a dedicated connection for a portable generator? ❑ ❑ ❑ # Is the owner relying on portable units in the event of a power outage? ❑ ❑ ❑ # If Yes, is there a distribution plan? ❑ ❑ ❑ If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? Page 6 of 7 DocuSign Envelope ID: A246EFEC-8FB8-40A6-A4E2-704BOB6B3AAD Permit: WQCS00177 Owner - Facility: Town of Newport Inspection Date: 04/13/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ 0 ❑ Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑ Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑ Inspecting and exercising all valves? 0 ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑ Comment: All stations inspected were secured and had 24-hour notification signs posted as required. Alarms were operable and the Mission telemetry system notified the operator. PLCs were installed to monitor the levels in the wet well and the high-level floats are used for back-up. Then are permanent generators at 8 of the 9 pump stations, and PS #7 has a dedicated portable unit on site. Generators are exercised weekly and tested under load every 2 weeks. Page 7 of 7