WQCS00184_Compliance Evaluation Inspection_20210506 (2)

DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Compliance Inspection Report
Permit: WQCS00184 Effective: 06/12/18
SOC: Effective:
County: Haywood
Region: Asheville
Contact Person: David Ward
Directions to Facility:
System Classifications: CS2,
Primary ORC: Jeffrey David Mull
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Expiration: 05/31/26
Expiration:
Title: ORC
Owner : Lake Junaluska Assembly
Facility: Lake Junaluska Conference & Retreat Center C
PO Box 65 759 Lakeshore Dr
Certification: 999195
NC0025321 Town of Waynesville - Waynesville WWTP
Inspection Date: 05/05/2021
Primary Inspector: Timothy H Heim
Secondary Inspector(s):
Reason for Inspection: Routine
Lk Junaluska NC 28745
Entry Time 09:OOAM Exit Time: 12:OOPM
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Phone: [phone]
Phone: [phone]
Phone: [phone]
Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant
Question Areas:
▪ Miscellaneous Questions
▪ Map
▪ Spill Response Plan
▪ Manholes
❑ Not Compliant
(See attachment summary)
▪ General
▪ Reporting Requirements
▪ Spills
▪ Pump Stations
▪ Sewer & FOG Ordinances
▪ Inspections
▪ Lines
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DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Permit: WQCS00184 Owner - Facility: Lake Junaluska Assembly
Inspection Date: 05/05/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Tim Heim of the Asheville Regional Office performed a Compliance Inspection on May 5th, 2021. Jeff Mull (CS ORC) and
Brian Aldridge (CS BORC) were present at the time of the inspection. The facility appeared well maintained and operated at
the time of the inspection, and in compliance with Permit WQCS00184. Collection system staff continue to work on
replacing terra-cotta service connections with PVC.
Flow from this Collection System is treated at the Waynesville WWTP. Waynesville is currently undergoing a major WWTP
upgrade project and is also assessing their satellite collection systems (JSA, LJA & Town of Clyde) for I&I contributions.
Future flow to the Waynesville WWTP may include additional charges related to I&I flow.
The following items were noted at the time of the inspection:
It is recommended that for a system of this size, additional staff be hired as budget allows.
Adding SCADA to the pump station would reduce required visits from daily to weekly, which could allow staff to focus on
other priorities.
The jetter truck is aging and requires more frequent repairs and maintenance, consider budgeting to upgrade this critical
piece of maintenance equipment.
Continue to update the system GIS Map as appropriate.
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DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Permit: WQCS00184 Owner - Facility: Lake Junaluska Assembly
Inspection Date: 05/05/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment:
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Comment: All new owners receive a FOGs educational pamphlet. Pamphlets are also available in the Public
Works Office. Collection system staff report most blockages are a combination of flushable
wipes and roots. Recommend adding information on flushable wipes to the pamphlet next time
it's updated. Currently staff discuss the use of flushable wipes with homeowners in problem
areas.
Yes No NA NE
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Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Yes No NA NE
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DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Permit: WQCS00184 Owner - Facility: Lake Junaluska Assembly
Inspection Date: 05/05/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
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Comment: The permittee maintains an up to date GIS based map and has equipment to keep the map
updated.
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment:
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Yes No NA NE
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DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Permit: WQCS00184 Owner - Facility: Lake Junaluska Assembly
Inspection Date: 05/05/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Spills
Is system free of known points of bypass?
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Comment: No reportable spills within the past several years.
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Gravity line suspended under the dam. This line is inspected annually when the lake is drawn down. It is
recommended that the downstream MH be checked yearly as well to verify that the line is intact.
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Comment:
Manholes
Please list the Manholes Inspected:
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
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DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Permit: WQCS00184 Owner - Facility: Lake Junaluska Assembly
Inspection Date: 05/05/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
Tri-Vista
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Portable Generator.
# Does Permittee have the approved percentage of replacement simplex pumps?
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DocuSign Envelope ID: B7835DCF-3DDE-4368-B2B5-9ED9EFE26AFA
Permit: WQCS00184 Owner - Facility: Lake Junaluska Assembly
Inspection Date: 05/05/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
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