WQ0004502_Staff Report_20210505

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Environmental
Quality
To: ❑ NPDES Unit ® Non -Discharge Unit
Attn: Lauren Plummer, WQPSND
From: Eric Rice
Raleigh Regional Office
State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Staff Report
Application No.: WQ0004502
Facility name: Hillsborough Church of Christ
Note: This form has been adapted from the non -discharge facility staff report to document the review of both non -
discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable.
I. GENERAL AND SITE VISIT INFORMATION
1. Was a site visit conducted? ® Yes or ❑ No
a. Date of site visit: April 7, 2021
b. Site visit conducted by: E. Rice
c. Inspection report attached? ® Yes or ❑ No
d. Person contacted: James Gooch_and their contact information:(919) -815- 0257
e. Driving directions: 40 to_Churton St exit, lft bottom ramp, road on second right.
2. Discharge Point(s):
Latitude: Longitude:
Latitude: Longitude:
3. Receiving stream or affected surface waters:
Classification:
River Basin and Subbasin No.
Describe receiving stream features and pertinent downstream uses:
II. PROPOSED FACILITIES: NEW APPLICATIONS
N/A
III. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS
1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A
ORC: James Gooch Certificate #:987567 Backup ORC: Brian Merritt Certificate #:
2. Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal
system? ® Yes or ❑ No
If no, please explain:
Description of existing facilities: Septic tank,
spray field
Proposed flow: no change
Current permitted flow: 1560 gpd
FORM: WQROSSR 04-14
surface sand filters, chlorination, 16000 cubic foot lagoon, 2.3 acre
Page 1 of 3

Explain anything observed during the site visit that needs to be addressed by the permit, or that may be important
for the permit writer to know (i.e., equipment condition, function, maintenance, a change in facility ownership,
etc.)
• The lagoon was observed to have vegetation growing in the unit. The wet well with high water alarm was
locked and could not be inspected.
3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
If no, please explain:
4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc.)? ❑ Yes or ® No
If yes, please explain:
5. Is the residuals management plan adequate? ❑ Yes or ❑ No Not evaluated
If no, please explain:
6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ® Yes or ❑ No
If no, please explain:
7. Is the existing groundwater monitoring program adequate? ❑ Yes ❑ No ® N/A
If no, explain and recommend any changes to the groundwater monitoring program:
8. Are there any setback conflicts for existing treatment, storage and disposal sites? ❑ Yes or ® No
If yes, attach a map showing conflict areas.
9. Is the description of the facilities as written in the existing permit correct? ® Yes or ❑ No
If no, please explain:
10. Were monitoring wells properly constructed and located? ❑ Yes ❑ No ® N/A
If no, please explain:
11. Are the monitoring well coordinates correct in BIMS? ❑ Yes ❑ No ® N/A
If no, please complete the following (expand table if necessary )•
Monitoring Well
Latitude
Longitude
O
, ,/
0 , „
0
, „
0 , II
0 ,
„
0 , II
0 ,
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0 , II
0 ,
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12. Has a review of all self -monitoring data been conducted (e.g., DMR, NDMR, NDAR, GW)? ® Yes or ❑ No
Please summarize any findings resulting from this review: Review conducted back to August 2020. Coliform was
detected at approximately 2400 per 100m1 in August 2020. This was reported to be due to a repair. Coliform
results were approximately 4 per 100 ml in November 2020 sampling report.
Provide input to help the permit writer evaluate any requests for reduced monitoring, if applicable.
13. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No
If yes, please explain:
14. Check all that apply:
® No compliance issues
❑ Notice(s) of violation
❑ Current enforcement action(s) ❑ Currently under JOC
❑ Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.)
If the facility has had compliance problems during the permit cycle, please explain the status. Has the RO been
working with the Permittee? Is a solution underway or in place?
FORM: WQROSSR 04-14
Page 2 of 3

Have all compliance dates/conditions in the existing permit been satisfied? ❑ Yes ❑ No ❑ N/A
If no, please explain:
15. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑Yes ®No❑N/A
If yes, please explain:
16. Possible toxic impacts to surface waters:
17. Pretreatment Program (POTWs only):
REGIONAL OFFICE RECOMMENDATIONS
1. Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No
If yes, please explain:
2. List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an
additional information request:
Item
Reason
3. List specific permit conditions recommended to be removed from the permit when issued:
Condition
Reason
4. List specific special conditions or compliance schedules recommended to be included in the permit when issued:
Condition
Reason
5. Recommendation:
6. Signature of report preparer:
❑ Hold, pending receipt and review of additional information by regional office
❑ Hold, pending review of draft permit by regional office
❑ Issue upon receipt of needed additional information
® Issue
❑ Deny (Please state reasons: )
i�J✓� ,--DocuSigned by:
Signature of regional supervisor:
Date: 5/5/2021
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IV. ADDITIONAL REGIONAL STAFF REVIEW ITEMS
FORM: WQROSSR 04-14
Page 3 of 3

Compliance Inspection Report
Permit: WQ0004502 Effective: 05/17/16 Expiration: 04/30/21 Owner : Hillsborough United Church of Christ
SOC: Effective: Expiration: Facility: Hillsborough United Church of Christ WWTF
County: Orange 200 Davis Dr
Region: Raleigh
Contact Person: Colleen D Heise
Hillsborough NC 27278
Title: Chair of Trustees Phone: [phone]
Directions to Facility:
from 140. Take Hillsborough exit 140: #261 turn south, away from Hillsborough, onto Old 86 (Churton Street) Davis Road is slightly
less than one mile south of 140, Turn right on Davis. Church is the first building on left #200
System Classifications: SI,
Primary ORC: James Wiley Gooch
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Certification: 987567 Phone: [phone]
Inspection Date: 04/07/2021 Entry Time 01:OOPM Exit Time: 03:30PM
Primary Inspector: Eric S Rice
Secondary Inspector(s):
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Wastewater Irrigation
Facility Status: El Compliant El Not Compliant
Question Areas:
III Miscellaneous Questions II Treatment I. Record Keeping
End Use -Irrigation Ell Treatment Disinfection II Storage
(See attachment summary)
Page 1 of 5

Permit: WQ0004502 Owner - Facility: Hillsborough United Church of Christ
Inspection Date: 04/07/2021 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Inspection Summary:
System appeared to be in working order. There was vegetation present in the lagoon. It was stated that it is excavated out
on occasion and was about due. The wet well with high water alarm could not be inspected, it was chain locked and the
keys were not avaialble. Chlorine tablets were present and all spray heads seem to be functional.
Page 2 of 5

Permit: WQ0004502 Owner - Facility: Hillsborough United Church of Christ
Inspection Date: 04/07/2021 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Type
Activated Sludge Drip, LR
Activated Sludge Spray, HR
Single Family Spray, LR
Activated Sludge Spray, LR
Infiltration System
Reuse (Quality)
Single Family Drip
Recycle/Reuse
Lagoon Spray, LR
Treatment
Are Treatment facilities consistent with those outlined in the current permit?
Do all treatment units appear to be operational? (if no, note below.)
Comment:
Treatment Disinfection
Is the system working?
Do the fecal coliform results indicate proper disinfection?
Is there adequate detention time (>=30 minutes)?
Is the system properly maintained?
If gas, does the cylinder storage appear safe?
Is the fan in the chlorine feed room and storage area operable?
Is the chlorinator accessible?
If tablets, are tablets present?
Are the tablets the proper size and type?
Is contact chamber free of sludge, solids, and growth?
If UV, are extra UV bulbs available?
If UV, is the UV intensity adequate?
# Is it a dual feed system?
Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)?
If yes, then is there a Risk Management Plan on site?
If yes, then what is the EPA twelve digit ID Number? (1000-_ _)
If yes, then when was the RMP last updated?
Comment: Vegetation was present in the lagoon.
Record Keeping
Yes No NA NE
El
El
0
•
Yes No NA NE
111000
• ❑ ❑ ❑
Yes No NA NE
• ❑ ❑ ❑
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▪ ❑❑❑
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DEI1110
▪ ❑ ❑ ❑
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DE1011
❑ ❑ IN ❑
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❑ ❑ ❑
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Yes No NA NE
Page 3 of 5

Permit: WQ0004502 Owner - Facility: Hillsborough United Church of Christ
Inspection Date: 04/07/2021 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Is a copy of current permit available?
Are monitoring reports present: NDMR?
NDAR?
Are flow rates less than of permitted flow?
Are flow rates less than of permitted flow?
Are application rates adhered to?
Is GW monitoring being conducted, if required (GW-59s submitted)?
Are all samples analyzed for all required parameters?
Are there any 2L GW quality violations?
Is GW-59A certification form completed for facility?
Is effluent sampled for same parameters as GW?
Do effluent concentrations exceed GW standards?
Are annual soil reports available?
# Are PAN records required?
# Did last soil report indicate a need for lime?
If so, has it been applied?
Are operational logs present?
Are lab sheets available for review?
Do lab sheets support data reported on NDMR?
Do lab sheets support data reported on GW-59s?
Are Operational and Maintenance records present?
Were Operational and Maintenance records complete?
Has permittee been free of public complaints in last 12 months?
Is a copy of the SOC readily available?
No treatment units bypassed since last inspection?
Comment: No comments
❑ ❑ ❑
• ❑ ❑ ❑
DODO
• ❑ ❑ ❑
11000
• ❑ ❑ ❑
1:101110
O 01110
❑ ❑ W ❑
❑ ❑ ❑
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O 01110
EID110
❑ ❑ ❑
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O 11110
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End Use -Irrigation
Yes No NA NE
Are buffers adequate? . ❑ ❑ ❑
Is the cover crop type specified in permit? MOOD
Is the crop cover acceptable? ■ ❑ ❑ ❑
Is the site condition adequate? MOOD
Is the site free of runoff / ponding? . ❑ ❑ ❑
Is the acreage specified in the permit being utilized? 1100E1
Is the application equipment present? ■ ❑ ❑ ❑
Is the application equipment operational? ■ ❑ ❑ ❑
Is the disposal field free of limiting slopes? ❑ ❑ ❑
Page 4 of 5

Permit: WO0004502 Owner - Facility: Hillsborough United Church of Christ
Inspection Date: 04/07/2021 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Is access restricted and/or signs posted during active site use?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
How close is the closest water supply well?
Is municipal water available in the area?
# Info only: Does the permit call for monitoring wells?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
Are monitoring wells damaged?
Comment:
• ❑ ❑ ❑
❑ ❑ ❑
❑ ❑•❑
01:1110
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Page 5 of 5