The URL can be used to link to this page

Home My WebLink AboutWQCSD0552_Compliance Evaluation Inspection_20210428ROY COOPER Governor DIONNE DELLI-GATTI Secretary S. DANIEL SMITH Director Morgan Johnson Eastover Sanitary District PO Box 1083 Fayetteville, NC 28302 NORTH CAROLINA Environmental Quality April 21, 2021 SUBJECT: Compliance Inspection Report Eastover Sanitary District Collection System Collection System Permit No. WQCSD0552 Cumberland County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Eastover Sanitary District Collection System on 4/20/2021. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0552. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. The Eastover Sanitary District Collection System is a deemed permitted system that operates five duplex pump stations and has no known HPLs. The pump stations inspected (#4, #5 and #6) were secured with restricted access and had proper signage complete with instructions for notification in the event of an emergency. Manholes were in good condition with properly seated covers and no visible signs of overflow. Documents and records were very well organized. Records dating back for several years show the goal of 10% of lines being cleaned annually is met, and often exceeded. Overall, the Eastover Sanitary District Collection System is an orderly and well -maintained system overseen by attentive personnel. �QE Denny... EN1,0M1MMuI 0w114 North Carolina Department of Environmental Quality Division of Water Resources Fayetteville Regional Office 1225 Green Street. Suite 714 I Fayetteville, North Carolina 28301 910.433.3300 If you should have any questions, please do not hesitate to contact Danielle Simpson with the Water Quality Regional Operations Section in the Fayetteville Regional Office at 910-433-3300 or via email at danielle.simpson@ncdenr.gov. Sincerely, DocuSignedd vby: Q "Qb '-5189C2D3DD5C42B... J. Trent Allen, Regional Supervisor Water Quality Regional Operations Section Fayetteville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS Cc: WQS Fayetteville Regional Office (DS) PERCS Compliance/Enforcement Unit �QE Denny..,. EN1,0M1MMuI 0w114 North Carolina Department of Environmental Quality Division of Water Resources Fayetteville Regional Office 1225 Green Street. Suite 714 I Fayetteville, North Carolina 28301 910.433.3300 Compliance Inspection Report Permit: WQCSD0552 Effective: 03/01/00 Expiration: SOC: Effective: Expiration: County: Cumberland Region: Fayetteville Contact Person: Morgan Johnson Directions to Facility: Owner : Eastover Sanitary District Facility: Eastover Sanitary District Collection System Title: Phone: 910-323-3973 System Classifications: Primary ORC: Certification: Phone: Secondary ORC(s): On -Site Representative(s): Related Permits: Inspection Date: 04/20/2021 Entry Time 11:OOAM Primary Inspector: Danielle Simpson a—DocuSignedby: Urt,V1)elle. U( o1/1, Secondary Inspectors): \-8C7638281DAB46D_. DocuSigned by: c Reason for Inspection: Routine JA r✓I Q-121m, 5189C2D3DD5C42B... Exit Time: 12:30PM 4/23/2021 Phone: 910-433-3334 4/27/2021 Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant Not Compliant Question Areas: ▪ Miscellaneous Questions II Spills/Response Plan ▪ Manholes (See attachment summary) ▪ General ▪ Inspections ▪ Pump Stations ▪ Grease Control ▪ Lines Page 1 of 6 Permit: WQCSD0552 Owner - Facility: Eastover Sanitary District Inspection Date: 04/20/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: The Eastover Sanitary District Collection System is a deemed permitted system that operates five duplex pump stations and has no known HPLs. Pump stations are inspected weekly with a full functionality test being conducted and logged. For each pump station there is an individual record book. At the end of a month, logs from each station are organized and stored accordingly, with a new log sheet being placed at each station. Inspection records included the inspection of alarms, SCADA, exercising valves, pump equipment, etc. The pump stations inspected were secured with restricted access and had proper signage complete with instructions for notification in the event of an emergency. Audio and visual alarms were present at each station and were operable when tested. Those inspected were: #4, #5 (Glenwood Lane), and #6 (Beard Road). All pump stations within the system are equipped with SCADA. Manholes were also in good condition with properly seated covers and no visible signs of overflow. The spill response plan is well developed and includes procedures for press releases, reporting, and spill management and assessments for potential scenarios. The response plan also includes essential components such as access to contractors, 24-hour contact numbers and cleanup materials. Grease education is distributed on the CCR and with billing statements. Two locations, a Dairy Queen and a pizza shop, have recently been built and will be applicable for grease control devices. Personnel deliver inspection forms for logging grease trap cleaning and a Grease Trap (GT) Master Listing is kept in system records. Documents and records were very well organized. Maintenance records are logged with work orders in a CNS system. A preventative maintenance schedule has been established with a local electric contractor for the backup generator system. The backup system consists of five static generators which are tested under load by personnel monthly as well as having been programmed to run an automated test weekly. An AGO Certificate is upheld yearly. In 2020, the total length of lines cleaned was 3,267 feet. Records dating back for several years show the goal of 10% of lines being cleaned annually is met, and often exceeded. Overall, the Eastover Sanitary District Collection System is an orderly and well -maintained system overseen by attentive personnel. Page 2 of 6 Permit: WQCSD0552 Owner - Facility: Eastover Sanitary District Inspection Date: 04/20/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Yes No NA NE # Is this system a satellite system? ❑ • ❑ ❑ # If Yes, what is system name or permit number? Is there a overall sewer system map? • ❑ ❑ ❑ Does the map include: Pipe sizes • ❑ ❑ ❑ Pipe materials (PVC, DIP, etc) • ❑ ❑ ❑ Pipe location • ❑ ❑ ❑ # Flow direction • ❑ ❑ ❑ # Approximate pipe age ❑ ❑ ❑ • # Pump station ID, location and capacity • ❑ ❑ ❑ # Force main air release valve location & type • ❑ ❑ ❑ # Location of satellite connections ❑ ❑ • ❑ Are system maintenance records maintained? • ❑ ❑ ❑ Comment: The overall sewer system map is available as a large-scale wall mounted map, accompanied by various as -built maps. Grease Control Is grease/sewer education program documented with req'd customer distribution? # Are other types of education tools used like websites, booths, special meetings, etc? If Yes, what are they? (This can reduce mailing to annual.) Grease education is distributed to customers on billing statements as well as on the CCR. For public systems, is there a Grease Control Program via an ordinance/agreement? If Yes, does it require grease control devices at applicable locations? Is the Grease Control Program enforced via periodic inspections/records review? Is action taken against violators? Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Comment: Two locations, a Dairy Queen and a pizza shop, have recently been built and will be applicable for grease control devices. Personnel deliver inspection forms for logging grease trap cleaning and a Grease Trap (GT) Master Listing is kept in system records Spills and Response Action Plan # Is system free of known points of bypass? If No, describe type of bypass and location # Have there been any sewer spills in the past 3 years? If Yes, were they reported to the Division if meeting the reportable criteria? If applicable, is there documentation of press releases and public notices issued? Are all spills or sewer related issues/complaints documented? # Are there repeated overflows/problems (2 or more in 12 months) at same location? Yes No NA NE ❑ • ❑ ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ • ❑ ❑ Page 3 of 6 Permit: WQCSD0552 Owner - Facility: Eastover Sanitary District Inspection Date: 04/20/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # If Yes, is there a corrective action plan? Is a Spill Response Action Plan available? Is a Spill Response Action Plan available for all personnel? Does the plan include: # 24-hour contact numbers # Response time # Equipment list and spare parts inventory # Access to cleaning equipment # Access to construction crews, contractors, and/or engineers # Source of emergency funds # Site sanitation and cleanup materials # Post-overflow/spill assessment Comment: Inspections Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? Is at least one complete functionality test conducted weekly per pump station? Is there a system or plan in place to observe the entire system annually? Is the annual inspection documented? # Does the system have any high -priority lines/locations? Are inspections of HPL documented at least every 6 months? Are new lines being added to the HPL list when found or created? Comment: No HPLs in the system, maintenance records logged in a CNS system. Lines/Right-of-Ways/Aerial Lines Please list the Lines/Right of Ways/Aerial Lines Inspected: There are no HPLs or ROWs in this system Are right-of-ways and easements maintained for the full width for access? If No, give details on temporary access: Is maintenance documented? Were all areas/lines inspected free of issues? Comment: Manholes Please list the Manholes Inspected: Are manholes accessible? # Are manhole covers/vents above grade? Are manholes free of visible signs of overflow? ❑ ❑ • ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ Yes No NA NE Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page 4 of 6 Permit: WQCSD0552 Owner - Facility: Eastover Sanitary District Inspection Date: 04/20/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Are manholes free of sinkholes and depressions? Are manhole covers present? # Are manholes properly seated? # Are manholes in good condition? # Are inverts in good condition? Is flow unrestricted in manholes? Are manholes free of excessive amounts of grease? Are manholes free of excessive roots? Are manholes free of excessive sand? Are manhole vents screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Comment: Pump Stations Please list the Pump Stations Inspected: #4, #5 (Glenwood Lane), and #6 (Beard Road) # Number of duplex or larger pump stations in system # Number of vacuum stations in system # Number of simplex pump stations in system # Number of simplex pump stations in system serving more than one building How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed? # A simple one-way telemetry/communication system (auto -dialer) installed? For pump stations inspected: Are they secure with restricted access? Were they free of by-pass structures/pipes? Were wet wells free of excessive grease/debris? # Do they all have telemetry installed? Is the telemetry system functional? Is a 24-hour notification sign posted ? Does the sign include: Owner Name? Pump station identifier? # Address? Instructions for notification? 24-hour emergency contact numbers? • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑• ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE 5 0 0 0 5 0 ▪ ❑ ❑ ❑ • ❑ ❑ • • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page 5 of 6 Permit: WQCSD0552 Owner - Facility: Eastover Sanitary District Inspection Date: 04/20/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Are audio and visual alarms present? Are audio and visual alarms operable? # Is there a backup generator or bypass pump connected? If tested during inspection, did it function properly? Is the back-up system tested at least bi-annually under normal operating conditions? # Does it have a dedicated connection for a portable generator? # Is the owner relying on portable units in the event of a power outage? # If Yes, is there a distribution plan? If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? # Does Permittee have the approved percentage of replacement simplex pumps? Is recordkeeping of pump station inspection and maintenance program adequate? Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ • ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Comment: The backup generator system is tested monthly under load by personnel, in programmed to run an automated test weekly. All five pump stations have a site. addition to being static generator on Page 6 of 6