wq0042421_Application (FTSE)_20210129

DocuSipn Envelope ID: D43F7FF5.W25-4DF6-SC05-DF3ADB4AAOB2
State of North Carolina
Department of Environmental Quality
Division of Water Resources
15A NCAC 02T .0300 — FAST TRACK SEWER SYSTEM EXTENSION APPLICATION
FTA 04-16 & SUPPORTING DOCUMENTATION
Application Number: ,_�klq. d Z T � (lobe completat by DWR)
All it_ttru9t be completed or the anpticatinn will he returned
L APPLICANT INFORMATION:
I . Applicant's name: City of Sanford (company, municipality, HOA, utility, etc.)
2. Applicant type: ❑ Individual ❑ Corporation ❑ General Partnership
❑ Federal ❑ State/County ® Municipal
3. Signature authority's name: Paul M. Weeks, PE per 15A NCAC 02T .0106(b)
Title: City Engineer
4. Applicant's mailing address: 225 E. Wentherspaon Street
City: Sanford State: NC Zip: 27331-
5. Applicant's contact information:
Phone number: U 777-1119 Email Address:yaul.weeks(a7sanfordnc.net
IL PROJECT INFORMATION:
❑ Privately -Owned Public Utility
❑ Other
1. project name: Courtland Drive Sewer Extension
2. Application/Project status: ® Proposed (New Permit) ❑ Existing PcmWPraject
If a modification, provide the existing permit number: WQOO and issued date:
If new construction but part of a master plan, provide the existing permit number: WQOO
3. County where project is located. Lee
4. Approximate Coordinates (Decimal Degrees): Latitude: 61 9= Longitude; -79_ 16535 '
5. Parcel ID (if applicable): 9652-03-7013-00
(or Parcel ID to closest downstream sewer)
IIL CONSULTANT INFORMATION:
I. Professional Engineer: Iarrod E. Hilliard License Number: 035670
Firm: Hilliard Engineering, PLLC
Mailing address: PO Box 249
City: Sanford State: NC Zip: 27331-
Phone number: (919) 252-283.4 Email Address: jilliarda'gihilliardenn'n�g.corg
IV. WASTEWATER TREATMENT FACILITY (WWTF) INFORMATION:
1. Facility Name: Big Buffialo Waste Water Treatment Plant Permit Number NCO024147
Owner Name: City of Sanford
V. RECEIVING DOWNSTREAM SEWER INFORMATION (if different than WWTF):
1. Permit Number(s): W 34106 Downstream (Receiving) Sewer Size: 8 inch
System Wide Collection System Permit Numbers) (if applicable): WQCSO9047
Owner Narne(s): City of Sanford
FORM: FTA 04-16 Page 1 of 3

DocuSign Envelope ID- D43F7FF5,09254DF6-BC05-DF3ADB4AAOB2
VL GENERAL REQUIREMENTS
1. If the Applicant is a Privately -Owned Public Utility, has a Certificate of Public Convenience and Necessity been attached?
❑ Yes ❑No ®NIA
2. If the Applicant is a Developer of lots to be sold, has a Develo is Qpgrational Apreement frORK DEV been attached7
❑ Ycs []No ®N/A
3. If the Applicant is a Home/Property Owners' Association, has an Operational Agreement (FORM: HOA) been attached?
❑ Yes ❑No ®N/A
4. Origin of wastewater: (check all that apply):
® Residential Owned ❑ Retail (stores, centers, malls) ❑ Car Wash
❑ Residential Leased ❑ Retail with food preparation/service ❑ Hotel and/or Motels
❑ School / preschool / day care ❑ Medical / dental / veterinary facilities ❑ Swimming Pool /CIubhouse
❑ Food and drink facilities ❑ Church ❑ Swimming PooI/Filter Backwash
❑ Businesses / offices / factories ❑ Nursing Home ❑ Other (Explain in Attachment)
5. Nature of wastewater: ] C 0 °l° Domestic/Commercial % Commercial
% Industrial (.cc 15A. NCAC Q T .O Q(- 0))
1Is there a Pretreatment Program in effect? ❑ Yes ❑ No
6. Hasa ]low reduction been approved under I $A NCAC 02T .0114{ 1�? [-]Yes ®No
D Imes, provide a copy of flow reduction approval letter
7. Summarize wastewater generated by project:
Establishment Type (see 02T.0114{f)1
Daily Design Flow ° 6
No. of Units
Flow
Residential
120 gal/day
24
2,880 GPD
gall (p
GPD
gall
GPD
gall
GPD
gall
GPD
gall
GAD
Total
2,880 GPD
a See 15A NCAC 02T .0114(b). (d). (c)(1) and (e)(2) for caveats to wastewater design flow rates (i.e., minimum flow per
dwelling; proposed unknown non-residential development uses; public access facilities located near high public use areas;
and residential property located south or east of the Atlantic Intracoastal Waterway to be used as vacation rentals as defined
in G.S. 4 2A-4).
b Per 15A NCAC 02T .0I 14(c), design flow rates for establishments not identified [in table 15A NCAC 02T.01141 shall be
determined using available flow data, water using fixtures, occupancy or operation pattems, and other measured data.
8. Wastewater generated by project: 2.880 GPD (per I SA NCAC 02T .0114)
Do not include future flows or previously permitted allocations
If permitted flow is zero, indicate why:
❑ Pump Station or Gravity Sewer where flow will be permitted in subsequent permits that connect to this line
❑ Flow has already been allocated in Permit Number:
❑ Rehabilitation or replacement of existing sewer with no new flow expected
❑ Other (Explain):
FORM: FTA 04-16 Page 2 of 5

Docu$gn Envelope ID: D43F7FF54Xr25-4DF649CDrDF3ADB4AA082
Vile. GRAVITY SEWER DESIGN CRITERIA (If Applicable) - 02T .0305 & MDC (Gravity Sewers);
. Summarize gravity sewer to be permitted:
Size (inches)
Length (feet)
Material
8
144
-EHF, P V[,
Af
➢ Section 11 & III of the UDC for Permitting of Gravity Sewers contains information related to design criteria
➢ Section III contains information related to minimum slopes for gravity sewer(s)
➢ Oversizing lines to meet minimum slope requirement is not allowed and a violation of the MDC
VII1. PUMP STATION DESIGN CRITERIA (If Applicable) -- 02T .0305 & MDC (Pump Stations/Force Mains):
CONWLETE FOR EAQLEMMSTATION INCLUDED IN THIS PR CT
1. Pump station number or name:
2. Approximate Coordinates (Decimal Degrees): Latitude: Longitude: -
3. Design flow of the pump station: millions gallons per day (fum capacity)
4. Operational point(s) of the pump(s): gallons per minute at feet total dynamic head (fDH)
5. Summarize the force main to be permitted (for this Pump Station).
Size (inches) Length (feet) Material
6. Power reliability in accordance with 15A NCAC 02T .0305 1
❑ Standby power source or pump with automatic activation and telemetry - 15A NCAC 02T .0305(h)(1)(13)_
➢ Required for all pump stations with an average daily flow greater than or equal to 15,000 gallons per day
➢ Must be permanent to facility
Or if the pump station has an average daily flow less than 15,000 gallons per day:
❑ Portable power source with manual activation, quick -connection receptacle and telemetry - 15A NCAC 02T
.0305(h)(1)(C)
or
❑ Portable pumping unit with plugged emergency pump connection and telemetry - 15A NCAC 02T .0305(h)(1)(C):
➢ It shall be demonstrated to the Division that the portable source is owned or contracted by the applicant (draft agreement)
and is compatible with the station.
➢ If the portable power source or pump is dedicated to multiple pump stations, an evaluation of all the pump stations' storage
capacities and the rotation schedule of the portable power source or pump, including travel timeframes, shall be provided
in the case of a multiple station power outage.
FORM: FTA 04-16 Page 3 of 5

DocuSign Envelope ID: D43F7FF5-0925-4DF6-BCOS-DF3ADB4AAOB2
DL SETBACKS & SEPARATIONS — (02B .0200 & 15A NCAC 02T .0305(t)):
I. Does the project comply with all separations found in 15A NCAC 02T .0305(f) & (g)
➢ 15A NCAC 02T.0305(f) contains minimum separations that shall be provided for sewer systems:
® Yes ❑ No
Setback Parameter*
Separation Required
Storm sewers and other utilities not listed below (vertical)
24 inches
Water mains vertical -water over sewer including in benched trenches
18 inches
Water mains(horizontal)
10 feet
Reclaimed water lines vertical - reclaimed over sewer
18 inches
Reclaimed water lines(horizontal - reclaimed over sewer
2 feet
"Any private or public water supply source, including any wells, WS-I waters of Class I or
Class II impounded reservoirs used as a source of drinking water
100 feet
"Waters classified WS (except WS4 or WS-V), B, SA, ORW, HQW, or SB from normal
high water or tide elevation and wetlands see item IX-2).-50
feel
"Any other stream, lake, impoundment, or ground water lowering and surface drainage
ditches
10 feet
Any building foundation
5 feet
An basement
10 feet
Top slope of embankment or cuts of 2 feet or more vertical hei t
10 feet
Drains e systems and interceptor drains
5 feet
Any swimming pools
10 feet
Final earth grade vertical
36 inches
➢ 15A NCAC 02T.0305(M contains alternatives where separations in 02T.0305 cannot be achieved.
➢ *'Stream classifications can be identified using the Division's NC Surface Water Classifications webnaae
➢ If noncompliance with 02T.0305(f) or (S), see Section X of this application
2. Does the project comply with separation requirements for wetlands? (50 feet of separation) ® Yes [:]No
➢ See the Division's draft separation requirements for situations where separation cannot be meet
➢ No variance is required if the alternative design criteria specified is utilized in design and construction
➢ As built documents should reference the location of areas effected
3. Does the project comply with all setbacks found in the river basin rules per 15A NCAC 02B .0200? ® Yes [:]No
➢ This would include Trout Buffered Streams per 15A NCAC 213 0202
4. Does the project comply with an individual 404 Permit or any 401 Certifications? ® Yes [:]No
➢ Wetland -related permits shall be requested, obtained, and adhered to for projects that impact wetlands or surface waters
➢ Information can be obtained from the 401 & Buffer Permitting Branch
5. Does project comply with 15A NCAC 02T,0105(c)(6) (additional permits/certifications)? ® Yes [:]No
Per I SA NCAC 02T.0105(c)(0), directly related environmental permits or certification applications are being prepared, have
been applied for, or have been obtained. Issuance of this permit is contingent on issuance of dependent permits (erosion and
sedimentation control plans, stonnwater management plans, etc.).
6. Does this project include any sewer collection lines that are deemed "high -priority?"
Per 15A NCAC 02T.0402, "high -priority sewer" mcans "any aerial sewer, sewer contacting surface waters, siphon, or sewer
positioned parallel to streambanks that is subject to erosion that undermines or deteriorates the sewer.
❑ Yes ® No
➢ If yes, include an attachment with details for each Iine, including type (aerial line, size, material, and location).
High priority lines shall be inspected by the permittee or its representative at least once every six -months and inspections
documented per 15A NCAC 02T.0403(a)(5) or the permitee's individual System -Wide Collection permit.
FORM: FTA 04-16 Page 4 of 5

DocuSign Envelope ID: D43F7FF5-W254DF64rA5-DF3A,DB4AA0132
X. CERTIFICATIONS:
1. Does the submitted system comply with 15A NCAC 02T the Minimum Design Criteria for the Permittingof f Pump Stations
and Force Mains (latest version), and the Gravity Sewer Minimum Desigg Criteria (latest version) as applicable?
® Yes ❑ No
If No, complete and submit the Variance/Altemative Design Request application (VADC 10-14) and supporting documents for
review. APP -oval of the request is required Prior to submttal of the Fast Track Application and suaaortine documents.
2. Professional Engineer's
'e,OG' Li
Engineer's name
r-r f IGt�O
Item Ill.1.)
attest that this application for
has been reviewed by me and is accurate, complete and consistent with the information supplied in the plans, specifications,
engineering calculations, and all other supporting documentation to the best of my knowledge. I further attest that to the best
of my knowledge the proposed design has been prepared in accordance with the applicable regulations, Gravity Sewer
Minimum Design Criteria for Gravity Sewers (latest version), and the Minimum Design Criteria for the Fast -Track Permitting
of Pump Stations and Force Mains (latest version). Although other professionals may have developed certain portions of this
submittal package, inclusion of these materials under my signature and sea] signifies that I have reviewed this material and
have judged it to be consistent with the proposed design.
NOTE — In accordance with General Statutes 143-215.6A and 143-215.6B, any person who knowingly makes any false
statement, representation, or certification in any application package shall be guilty of a Class 2 misdemeanor, which may
include a fine not to exceed $10,000, as well as civil penalties up to $25,000 per violation.
North CamHna Professional Engineer's seal, signature, and date: � 1 CA11111//
r30
. a SEA T;
• 0
3. Applicant's Certification per 15A NCAC 02T .0106(b):
Paul M. Weeks 7r•. P.E.
I, attest that this application for
(Signature Authority's name & title from Application Item 1.3.)
has been reviewed by me and is accurate and complete to the best of my knowledge. I understand that if all required parts of
this application are not completed and that if all required supporting documentation and attachments are not included, this
application package is subject to being returned as incomplete. I understand that any discharge of wastewater from this non -
discharge system to surface waters or the land will result in an immediate enforcement action that may include civil penalties,
injunctive relief, wOor criminal prosecution. I will make no claim against the Division of Water Resources should a condition
of this permit be violated. I also understand that if all required parts of this application package are not completed and that if
all required supporting information and attachments are not included, this application package will be returned to me as
incomplete.
NOTE — In accordance with General Statutes 143-215.6A and I43-215.613. any person who knowingly makes any false
statement, representation, or certification in any application package shall be guilty of a Class 2 misdemeanor, which may
include a fine not to exceed $10,000 as well as civil penalties up to $25,000 per violation.
Signature:
.OacuSipn.d by:
BBW9E6667B61B6
Date.
1/21/2021
FORM: FTA 04-16 Page 5 of 5

DocuSign Envelope ID: 5FED531 E-61884DFF-8096-5AC09852A6E7
State of North Carolina
Department of Environmental Quality
Division of Water Resources
Flow Tracking/Acceptance for Sewer Extension Applications
(FTSE 04-16)
Entity Requesting Allocation: City of Sanford
Project Name for which flow is being requested: Court]and Drive Sewer Extension
More thin one FTSE may be required for a single project if the owner of the WWTP is not responsible far all pump
stations along the route of the proposed wastewater, flow.
1. Complete this section only if you are the owner of the wastewater treatment plant.
a. WWTP Facility Name: Bli Buffalo Waste Water Treatment Facility
b. WWTP Facility Permit #: NCO024147
All flmvs are in MGD
c. WWTP facility's permitted flow 12.00000
d. Estimated obligated flow not yet tributary to the WWTP .906195
e. WWTP facility's actual avg. flow 5.733
f Total flow for this specific request 0.0029
g. Total actual and obligated flows to the facility 6.64
h. Percent of permitted flow used 55.4
H. Complete this section for each pump station you are responsible for along the route of this
proposed wastewater flow.
List pump stations located between the project connection point and the WWTP:
(A) (B) (C) (D)=(B+C) (E)~(A-D)
Design Obligated,
Pump Average Daily Approx. Not Yet Total Current
Station Firm Flow* * Current Avg, Tributary Flow Plus
(Name or Capacity, * (Firm / pf), Daily Flow, Daily Flow, Obligated Available
Number) MOD MOD MOD MOD Flow Capacity***
LBLS 6.3648 2.546 1.305 0.226 1.531 1.015
* The Firm Capacity of any pump station is defined as the maximum pumped flow that
can be achieved with the largest pump taken out of service.
** Design Average Daily Flow is the firm capacity of the pump station divided by a peaking
factor (pf) not less than 2.5.
*** A Planning Assessment Addendum shall be attached for each pump station located
between the project connection point and the WWTP where the Available Capacity is < 0.
Downstream Facility Name (Sewer)- _City of Sanford
Downstream Permit Number: 34106
Page 1 of 6
FTSE 04-16

DocuSign Envelope ID: 5FED531E-61BB-4DFF-8W"AC09852A6E7
III. Certification Statement:
I Paul M. Weeks, Jr. certify to the best of my knowledge that the addition of
the volume of wastewater to be permitted in this project has been evaluated along the route to the
receiving wastewater treatment facility and that the flow from this project is not anticipated to
cause any capacity related sanitary sewer overflows or overburden any downstream pump station
en route to the receiving treatment plant under normal circumstances, given the implementation of
the planned improvements identified in the planning assessment where applicable. This analysis
has been performed in accordance with local established policies and procedures using the best
available data. This certification applies to those items listed above in Sections I and II plus all
attached planning assessment addendums for which I am the responsible party. Signature of this
form indicates acceptance of this wastewater flow.
--Dmu54M*d by:
Paul, k. (1�s Jr. P.t.
Signing Official Signature
1/21/2021
Date
Page 2 of 6
FI`SE 04-16

January 25, 2021
NCDEQ, DWR, Raleigh Regional Office
Water Quality Section
1628 Mail Service Center
Raleigh, NC 27699-1628
Re: W. Courtland Drive Sewer Main Extension
HE#: SF2008.300
Please find enclosed the following:
HIL.L.IARD
ENGINEERING
NC Dept of Environmental Quality
Raleigh Regional office
1. One (1)-Original and One (1)-Copy of Fast -Track Application and Supporting Documents
2. Check!#: 2678 in the amount of $480.00 for application fee
This project is being submitted for gravity sewer extension approval. The project required an
approximate 144 If extension of the existing gravity sewer system in order for the existing gravity system
to reach one of the proposed lots within the project property. The project is a proposed residential
subdivision with 6 lots and 4 bedrooms per lot @ 120 gallons/day/bedroom for a total of 2,880 gal/day
design sewer flow allocation.
If you have any questions, or require additional information related to the aforementioned
project, please do not hesitate to contact me at this office.
Jarrod illiard, PE, CFM
h rd Engineering, PLLC
Copy to: File: SF2004
Page 1
P 0 Box 249. Sanford. NC 27331 NC License No P•0836
phone [phone] jhiiliard®hilliardengineering.com

u7
f
Ine-2
P
4p
fso
�lY
LU
k
O
L
t/ f
Lu
LLJ
X
N
i
�d�u,pn
LLJ
v
CC
LU
V)
LU
� Ca
5
LU
w
Q
Cab
LLJ
S
z
V�l
anru7fluysrµ
�.r
e
O
m
U
�
�
L)
Z
m
y
ti
Ca
C �
to
a
o cai
m
co
a
I
N
11
3#
m�
o�
xa
Kp0
W
xa
1
ru
F1
2
W
C
U
2
W
Ts
6
O
z

Mas, OVANINDIT or V lAmraw amAOLLNGU
USGS
0 U rTO—P 0
A
L -Z
4�
k
A
J. Courdand Drive
Sewer Extension
t
If
Ap
w�^rn�•�� �-� �f 1 — Y!1[ I^ mp — — = � Irv_.. �.
N
r
t
JH
V
jS
�swram Re
nit

077d 'JNIZ133NI vHnOdWO HIHCN CUOINVS iO un s a s
otaa-d •+wn 7�N % H 3I IUCI ON'ogid OO 'M _
i woa LwnruCu,Nhmn®w.mlV/ Fw, c e o w �+
�.� ►f02',5C (6WJ ,+rood T N U
scriz ON pnyv,s'an --a Od NOISN31X3 NIVNf bf3M3S w
a
!M 1 1
p s'ei I ,a
}+i NIP
NI�i i
R
a
�! s� •. F _ Sri? � 7 t
_ flit,
litl
5
.Fii #
1.
�
ii Pi
7 !
ii t � f1+1•:•� i ni �; r 7�4 !i
w c3
,T
' INS`r}i

P� II
iIIl \ �. 0Go �4 0 r1
O 3 co W
zoo
�A til titi\
ow
W
a'
�
z �
W Z
Ex
W/
�L L
/
LO
IT
U��
w�
I R
t
Lu
zoo
UZ_
q�U
Q
Q�2
ww
*a>Cco
�wQ
+n 'I
v
LL y
w�
ZO
co
o"Tv
z?
a N
a>O
Oz>
zNCo
�� 1
Qz•w `l��n�1 Q'
1 �ku
ZUa
vy �w�
Q.
`w�
1 CO
q
N Q'
� �
c?W�QZ
u
cc:
NU
`"' x

Robinson, Jason
From: HE<[e-mail]>
Sent: Wednesday, April 7, 2021 9:59 AM
To: Robinson, Jason
Cc: Lawrence Curtis; Cashion, Ted; Deck, Erin M
Subject: Re: [External] Re: West Courtland Drive Sewer Extension]
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
Report Sam.
Thats correct.
Jarrod Hilliard, PE, CFM
Hilliard Engineering PLLC
PO Box 249
Sanford, NC 27331
[phone]
On Apr 7, 2021, at 9:41 AM, Robinson, Jason <lason.t.robinson a ncdenr.gov> wrote:
Thanks Jarrod,
So I just want to make sure we've got this straight. The application should be for:
144 LF of 8" PVC and 9 LF of 8" DIP (153 Total Feet of 8" gravity)
Six four -bedroom homes (2,880 GPD)
Please confirm, and I can attach your confirmation to the application.
------------
Jason T. Robinson, P.E.
Raleigh Regional Office
Water Quality Regional Operations
NC Division of Water Resources, DEQ
919-791-4200
"*Subscribe to Collection System & Sewer Permitting Lldates"
E-mail correspondence to and from this address may be subject to the North Carolina Public Records taw and may
be disclosed to third parties.
Based on the current guidance to minimize the spread of COVID-19, the Department of Environmental
Quality has adjusted operations to protect the health and safety of the staff and public. Many
employees are working remotely or are on staggered shifts. To accommodate these staffing changes, all
DEQ office locations are limiting public access to appointments only. Please check with the appropriate

staff before visiting our offices, as we may be able to handle your requests by phone or email. We
appreciate your patience as we continue to serve the public during this challenging time.
From: HE[mailto:[e-mail]]
Sent: Tuesday, April 6, 2021 9:22 PM
To: Robinson, Jason <[e-mail]>
Cc: Lawrence Curtis<[e-mail]>; Cashion, Ted <[e-mail]>
Subject: [External] Re: West Courtland Drive Sewer Extension]
CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious email as an
attachment to Report Spam.
Yes, thats an old sketch. The plans I sent are the latest and you said that you would mark
through the 6' on the app and make it 9'. If I need to change anything, please let me know and
I'll do it.
Thanks again for your help.
Jarrod Hilliard, PE, CFM
Hilliard Engineering PLLC
PO Box 249
Sanford, NC 27331
[phone]
On Apr 6, 2021, at 5: I3 PM, Robinson, Jason <Lon.t.robinsonRcncdenr.gov>
wrote:
Sorry Jarrod,
I think the snippet I provided in my earlier email might have been an older drawing?
think the below is the newer one? So there is 6 LF of DIP, and 144 LF of PVC? So the
PVC line is 10' away?
Also, I think we may need another application that accurately reflects the changes. I
think the one we have now shows 144 LF of DIP.
<image0l 2 Jpg>
------------
Jason T. Robinson, P.E.
Raleigh Regional Office
Water Quality Regional Operations
NC Division of Water Resources, DEQ
919-791-4200
**Subscribe to Collection System & Sewer Permitting Updates"

E-mail correspondence to and from this address may be subject to the North Carolina Public
Records Low and may be disclosed to third parties.
Based on the current guidance to minimize the spread of COVID-19, the Department of
Environmental Quality has adjusted operations to protect the health and safety of the
staff and public. Many employees are working remotely or are on staggered shifts. To
accommodate these staffing changes, all DEQ office locations are limiting public access
to appointments only. Please check with the appropriate staff before visiting our offices,
as we may be able to handle your requests by phone or email. We appreciate your
patience as we continue to serve the public during this challenging time.
From: Robinson, Jason
Sent: Tuesday, April 6, 20214:52 PM
To: jhilliard hi Ilia rdengineering.com <[e-mail]>
Cc: Lawrence Curtis <clearviewbuildersl9 email.com>; Cashion, Ted
<ted.cashion(@ncdenr.eov>
Subject: RE: [FWD: RE: RE: West Courtland Drive Sewer Extension)
Jarrod,
Just want to make sure we understand. Is the 9 LF that runs perpendicular to the
existing waterline main (and parallel to the existing water service line) the only portion
of proposes sewerline that will less than 10' away from existing waterline?
<image003.jpg>
------------
Jason T. Robinson, P.E.
Raleigh Regional Office
Water Quality Regional Operations
NC Division of Water Resources, DEQ
919-791-4200
"Subscribe to Collection System & Sewer Permitting Updates"
E-mail correspondence to and from this address may be subject to the North Carolina Public
Records Low and may be disclosed to third parties
Based on the current guidance to minimize the spread of COVID-19, the Department of
Environmental Quality has adjusted operations to protect the health and safety of the
staff and public. Many employees are working remotely or are on staggered shifts. To
accommodate these staffing changes, all DEQ office locations are limiting public access
to appointments only. Please check with the appropriate staff before visiting our offices,
as we may be able to handle your requests by phone or email. We appreciate your
patience as we continue to serve the public during this challenging time.
From: jhilliard hilliardengineering.com [mailto:ihilliard@hilliarden ineering.coml
Sent: Tuesday, April 6, 2021 12:07 PM
To: Robinson, Jason <[e-mail]>

Cc: Lawrence Curtis <[e-mail]>
Subject: Re: [FWD: RE: [External] RE: West Courtland Drive Sewer Extension]
CAUTION: External email. Do not click links or open attachments unless you verify. Send all
suspicious email as an attachment to Report Spam.
Jason,
Here are the plans that were prepared for this sewer extension.
Should you have any questions, or need any additional information, please feel
free to contact me at this office.
Jarrod E. Hilliard, PE, CFM, Owner
Hilliard Engineering, PLLC
PO Box 249, Sanford, NC 27331
919-352-2834
From: jhilliard hilliardengineering.com <ihilliard Phil liardeneineerine.com>
Sent: Tuesday, April 5, 2021 11:57 AM
To: Jason Robinson <[e-mail]>
Cc: Lawrence Curtis <clearviewbuildersl9 mail.com>; jhilliard hilliardengineering.com
<ihilliardPhilliardensineerine.com>
Subject: Fw: [FWD: RE: [External] RE: West Courtland Drive Sewer Extension]
Jason,
See below our rationale related to our proposed design for this sewer extension.
Please let me know if you need anything else in order to approve this sewer
extension.
Should you have any questions, or need any additional information, please feel
free to contact me at this office.
Jarrod E. Hilliard, PE, CFM, Owner
Hilliard Engineering, PLLC
PO Box 249, Sanford, NC 27331
919-352-2834
From: jhilliard hilliardengineering.com <[e-mail]>
Sent: Thursday, February 4, 2021 10:33 AM
To: Sarah Bass <[e-mail]>; [e-mail]
<shashi.bhatta @ncdenr.eov>
Cc: Mary DePina <[e-mail]>; Paul Weeks
<Paul.weeks(cDsanfordnc.net>; Lcurtis <[e-mail]>; jhilliard

hilliardengineering.com<[e-mail]>
Subject: [FWD: RE: [External] RE: West Courtland Drive Sewer Extension]
Sarah,
Per the email string below, please see attached sketch of what we proposed for this
project and our rationale below in red. We request written approval from PWS in order
to provide to NCDECL DWQ for sewer permit approval.
(1) the rationale for determining that separation criteria described in this Rule are
impracticable;
The existing sewer main is already existing within 10' of the existing water main. When
we tie to the existing sewer manhole, we will be within 10' of the existing water main.
(2) the extent of the deviation from separation criteria in this Rule;
This project proposes to deviate by having approximately 9 If of PC 350 DIP be within 10'
of the existing water main without changing out the water main materials due to
concerns of cutting the pavement from NCDOT.
(3) a consideration of pipe materials, pressure ratings, type of joints for water main
and non -potable water line, and soil conditions; we proposed to use Pressure Class 350
Ductile Iron pipe for the section of proposed sewer within 10' of the existing water
main. The joints and material for this pipe will be equal to water main standards. The
existing AC water line should already meet water main standards. Soils contain a
significant amount of clay which when compacted will greatly reduce permeability of
water.
(4) the ability to provide adequate workspace to repair or replace pipe segments or
other utility infrastructure without causing damage to or otherwise compromising the
integrity of pipes; and The proposal will provide more work space for repairs
due to the fact that it would be heading away from the water main for a
distance of 10'.
(5) the rationale for determining that the deviation will not result in unreasonable
risk to public health. Due to the fact that only a 9 If portion of sewer main would be
within the 10' threshold of the existing water main, and the fact that the sewer main
would utilize PC 350 DIP, there should not be any significant risk to public health.
Respectfully,
Jarrod E. Hilliard, PE, CFM
<mage004 jpg>
P.O. Box 249, Sanford, NC 27331
749 Walker Road, Sanford, NC 27332
P: [phone]
E. 'hrlliard hrlliardenaineerina.com
Please reply to let me know that you received this email.
--------- Original —Message _--------
Subject:_RE:_[External]_RE:_West_Courtland Drive Sewer Extension
From: "Robinson, Jason" <[e-mail]>
Date: Thu, February 04, 2021 10:12 am
To: "ihilliard(@hilliardenginegring.com"
<[e-mail]>, Paul Weeks
<paul.weeks @sanfordnc.net>, mary.depina

<ma a ina anfordn .net>
Cc: Lcurtis<lawrence..curtis75@)yahoo.com>, "Deck, Erin W
<[e-mail]>, "Cashion, Ted"
<ted.cashion@ncdenr;gov>, "Bass,
Sarah" <[e-mail]>, "Bhatta, Shashi"
<shashi.bhatta aCbncdenr.gov>
Thanks,
If the only change is adding 6 LF, you don't need to submit a new app, and
we'll use the existing check.
We'll just need the written approval from PWSS. And when you get that to us,
remind us to use the exiting app, but to add the 6 LF.
Jason
------------
Jason T. Robinson, P.E.
Raleigh Regional Office
Water Quality Regional Operations
IBC Division of Water Resources, DEQ
919-791-4200
"Subscribe to Collection System & Sewer Permitting Updates""
E-moil correspondence to andfrom this address may be subject to the North Carolina
Public Records La-rr and may be disclosed to third parties.
Based on the current guidance to minimize the spread of COVID-19, the
Department of Environmental Quality has adjusted operations to protect the
health and safety of the staff and public. Many employees are working
remotely or are on staggered shifts. To accommodate these staffing changes,
all DEQ office locations are limiting public access to appointments only. Please
check with the appropriate staff before visiting our offices, as we may be able
to handle your requests by phone or email. We appreciate your patience as we
continue to serve the public during this challenging time.
From: 'hilliard hilliarden ineerin .com
[ma ilto:jhilliardPhi Ilia rdengineerine.comI
Sent: Thursday, February 4, 202110:09 AM
To: Robinson, Jason <[e-mail]>; Paul Weeks
<[e-mail]>; mary.depina <[e-mail]>
Cc: Lcurtis <[e-mail]>; Deck, Erin M
<[e-mail]>; Cashion, Ted <[e-mail]>; Bass,
Sarah <sarah.bass ncdenr. ov>; Bhatta, Shashi <shashLbhatta ncdenr. ov>
Subject: RE: [External] RE: West Courtland Drive Sewer Extension
CAUTION: External email. Do not click links or open attachments unless you verify.
Send all suspicious email as an attachment to Report Spam.
Thank you for everyone's help. I will follow up with Sarah on that
approval.

If you have received the application package yet, will you keep the
check and supporting dots so that we just submit a revised permit
application back, or do we need to submit everything again?
Assuming we get the approval from Sarah's group, the only
change to the permit app would be about 6 If of additional pipe
listed on the application.
Respectfully,
Jarrod E. Hilliard, PE, CFM
<fmage0051P9>
P.O. Box 249, Sanford, NC 27331
749 Walker Road, Sanford, NC 27332
P. (9 i 9) 352-2834
E. ihilliard of ..hilliardenaineerina. com
Please reply to let me know that you received this email,
-------- Original Message --------
Subject: RE: [External] RE: West Courtland Drive Sewer
Extension
From: "Robinson, Jason" <ig5on.t.robinson0ncdenr.gov>
Date: Thu, February 04, 2021 9:41 am
To: "'hilliard hilliarden ineerin .com"
<ihill iard(&hill iardengineering.com>, Paul Weeks
<[e-mail]>, mary.depina
<mary.depl na@sanford nc. net>
Cc: Lcurtis<lawrence.curtis75([e-mail]>, "Deck, Erin M"
<erin.deck@)ncdenr.gov>, "Cashion, Ted"
<ted.cashion(�ncdenr.gov>, "Bass,
Sarah" <sarah.bass@)ncdenr.gov>, "Bhatta, Shashi"
< hashi.bhatta ncdenr. ov>
Jarrod,
We've had a chance to run this by our Permit Coordinator in DWR's
Central Office.
You'll need to get written approval from PWSS (Sarah and Shashi's
group) that the crossing meets 18C.0906(f). Apparently we tried to
add a reference to (f) in the 2T Rules, but it hasn't happened.
If you can provide us this written approval from PWSS, the project
would be considered meeting the 2T Rules, and therefore would not
need a variance for the sewer extension
Thanks for the help Sarah!
-Jason

Jason T. Robinson, P.E.
Raleigh Regional Office
Water Quality Regional Operations
NC Division of Water Resources, DEQ
919-791-4200
"Subscribe to Collection System & Sewer Permitting Updates"
E-mail correspondence to and from this address may be subject to the North
Carolina Public Records Law and may be disclosed to third parties.
Based on the current guidance to minimize the spread of COVID-19,
the Department of Environmental Quality has adjusted operations to
protect the health and safety of the staff and public. Many
employees are working remotely or are on staggered shifts. To
accommodate these staffing changes, all DEQ office locations are
limiting public access to appointments only. Please check with the
appropriate staff before visiting our offices, as we may be able to
handle your requests by phone or email. We appreciate your
patience as we continue to serve the public during this challenging
time.
From: ihilliard hilliarden ineerin .com
[ma ilto:ihilliardMill iardengineering comI
Sent: Wednesday, February 3, 20215:00 PM
To: Bass, Sarah <sarah.bass ncdenr. ov>; Cashion, Ted
<ted.cashionPncdenr.sov>
Cc: mary.depina <[e-mail]>; Paul Weeks
<[e-mail]>; Robinson, Jason
<iason.t.robinson(ancdenr.eov>; Lcurtis
<lawrence.curtis75 ahoo.com>
Subject: RE: [External] RE: West Courtland Drive Sewer Extension
CAUTION: External email. Do not click links or open attachments unless you
verify. Send all suspicious email as an attachment to Repart Spam.
Thanks Sara. The hang-up we're having on this project is
that our certification on the sewer application is for the
following:
IX. CERTIFICATIONS:
1. Does the submitted system comply with 15A NCAC 02T, the
Minimum Design Criteria for the Permitting of Pump Stations
and Force Mains (latest version), and the Gravity Sewer
Minimum Design Criteria (latest version) as applicable?
Yes No
If No, complete and submit the Variance/Alternative Design
Request application (VADC 10-14) and supporting documents
for review. Approval of the request is required prior to
submittal of the Fast Track ADplication and supporting
documents.

If we provided the alternative given the special condition,
we would not be able to certify the project's Fast Track
Application and would have to request a variance utilizing
VADC 10-14. 1 wish the sewer rules were also changed at
the same time to match the water rules so that we could
use this option but unless we're not understanding
something correctly, it appears that rules via PWS are not
the same as DWQ sewer. If there is a suggestion box I'd
like to throw that in there; have water and sewer
separation rules and the process for varianceslalternates
be exactly the same in NC.
Thank you for the information.
Respectfully,
Jarrod E. Hilliard, PE, CFM
<image006 jpg>
P.O. Box 249, Sanford, NC 27331
749 Walker Road, Sanford, NC 27332
P: f919J 352-2834
E jhilliard-alhillrardenginegring.com
Please reply to let me know that you received this email.
-------- Original Message --------
Subject: Re: [External] RE: West Courtland Drive
Sewer Extension
From: "Bass, Sarah" <sarah.bass(&ncdenr.aov>
Date: Wed, February 03, 2021 3:51 pm
To:"jhilliardahilliardengineering.com"
<jhilliardCa hilliardengineering.com>, "Cashion, Ted"
<ted.cash ion(a ncdenr.gov>
Cc: mary.depina <ma .de ina sanfordnc.net>,
Paul Weeks
<paul.weeks(EDsanforcinc.net>, "Robinson, Jason"
<jason.t.robinson(&ncdenr.g_ov>
Jarrod,
The Rules Governing Public Water Systems have been
recently revised (July 1, 2019) with revisions to language in
Rule .0906. Alternatives are now addressed under Rule
.0906(f). If impracticable to maintain separation per Rule
.0906 (b) and (c), justification of the deviation must be
outlined in accordance with Rule .0906(f). Language below
and link included for your reference. Section .0900
Distribution Systems
15A NCAC 18C .0906 RELATION OF WATER MAINS TO NON -
POTABLE WATER LINES

(f) Special Conditions. If an engineer demonstrates it is
impracticable to maintain the separation distances required
by this Rule, taking into consideration feasibility, cost, and
the factors set forth in this Paragraph, the deviation may be
approved on a case -by -case basis, if supported by data and
alternative construction criteria provided by the design
engineer. Data and alternative construction criteria
submitted by the design engineer to justify the deviation
must describe:
(1) the rationale for determining that separation criteria
described in this Rule are impracticable;
(2) the extent of the deviation from separation criteria in
this Rule;
(3) a consideration of pipe materials, pressure ratings,
type of joints for water main and non -potable water line,
and soil conditions;
(4) the ability to provide adequate work space to repair
or replace pipe segments or other utility infrastructure
without causing damage to or otherwise compromising the
integrity of pipes; and
(5) the rationale for determining that the deviation will
not result in unreasonable risk to public health.
<image007.png>
From: ihilliard(Mhilliardeneineering.com
<ihiiliard hilliarden ineerin .com>
Sent: Wednesday, February 3, 20213:27 PM
To: Cashion, Ted <[e-mail]>
Cc: mary.depina <marv.depinaPsanfordnc.net>; Paul
Weeks <[e-mail]>; Robinson, Jason
<[e-mail]>; Bass, Sarah
<[e-mail]>
Subject: RE: [External) RE: West Courtland Drive Sewer
Extension
CAUTION: External email. Do not click links or open attachments
unless you verify. Send all suspicious email as an attachment to
Report Spam.
Thanks Ted.
Based upon the fact that the 12" water main is
existing, it cannot be placed at 18" above the
proposed sewer main or else it would not have
proper cover and the reason we've run into this
issue is because NCDOT doesn't want the road
cut; which would be required in order to raise the
water main anyway. The sewer main cannot be
placed any lower as it is tieing to the existing invert
of an existing sewer manhole which happens to be
about the same invert as the existing water main.
10

This seems to be one of those unusual situations
that I do not think the alternates as described in
15A NCAC 18C .0906(b) and (c) properly
address.
I have copied Sarah Bass with PWS to also see
what her thoughts would be on the situation also
but it appears that we may have to abandon the
sewer extension project all together.
Thank your for looking into this. I will follow up if
something changes.
Respectfully,
Jarrod E. Hilliard, PE, CFM
<image008 jpg>
P.O. Box 249, Sanford, NC 27331
749 Walker Road, Sanford, NC 27332
P. [phone]
E. ihilliard(Mhilliardenoineerina.com
Please reply to let me know that you received this email.
-------- Original Message --------
Subject: Re: (External] RE: West Courtland
Drive Sewer Extension
From: "Cashion, Ted"
<ted.cashion0)ncdenr.gov>
Date: Wed, February 03, 2021 1:51 pm
To: "jhilliard(&hilliardengineering.com"
<jhill [e-mail]>
Cc: mary.depina
<ma .de ina sanfordnc.net>, Paul Weeks
< aul.weeks sanfordnc.net>, "Robinson,
Jason"
<jason.t. [e-mail]>
We discussed this situation internally with co-
workers. .
If the sewerline can't meet the waterline
separation (18" vertical or 10' horizontal), then
have to meet alternatives in 15A NCAC 18C
.0906(b) and (c)
<image009.png>
15A NCAC 18C .0906:
<image010.png>
11

Include a detailed narrative with your
submittal to explain this situation.
ted
From: ihilliard@hilliardeneineeringcom
<ihilliard @ hi Ilia rdenl;ineerinQ.com>
Sent: Wednesday, February 3, 2021 1:06 PM
To: Cashion, Ted <ted.cashion ncdenr. ov>
Cc: mary.depina <[e-mail]>;
Paul Weeks < aul.weeks sanfordnc.net>
Subject: [External] RE: West Courtland Drive
Sewer Extension
CAUTION: External email. Do not click links or open
attachments unless you verify. Send all suspicious email
as an attachment to Report 5gam.
Ted,
Following up on this request. Also, once
we hear back, we plan to re -submit this
week so would you be able to keep the
check and supporting documents initially
submitted to apply to re -submittal?
Respectfully,
Jarrod E. Hilliard, PE, CFM
<mage011 jpg>
P.O. Box 249, Sanford, NC 27331
749 Walker Road, Sanford, NC 27332
P. [phone]
E: ihilhard0hiNiardenaineerina com
Please reply to lei me know that you received this emai#.
-------- Original Message --------
Subject: West Courtland Drive
Sewer Extension
From:
<jhilliard(&hilliardengineerina.com>
Date: Tue, February 02, 2021 9:02
am
To: "ted.cashionCrbncdenr.aov"
<ted.cashion(3)ncdenr.aov>
Cc: "Mary DePina"
<mary.depina(@sanfordnc.net>,
"Paul Weeks"
<paul.weeks(@sanfordnc.net>
Ted,
12

We recently submitted a permit
application for a sewer extension
in Sanford. We concurrently
submitted these plans to NCDOT
for encroachment review. NCDOT
has asked us to revise the sewer
alignment so that we would not
have to cut any pavement.
See attached original plans
produced for the project, and a
zoomed in version of the current
proposal to satisfy the NDCOT
concerns showing a red line and
circle representing proposed
revisions to the sewer alignment
and additional manhole.
We originally called for the existing
water main to be removed and
replaced with Ductile Iron Pipe for
the section that was within 10' of
the proposed sewer main. This
requires the roadway cuts that
NCDOT has concerns about.
The zoomed in proposal connects
perpendicularly to the existing
manhole and extends out until we
can put a manhole at least 10'
from the existing water. We would
then run parallel to the existing
water with at least 10' of
separation.
Based upon the gravity sewer
rules, is there anything that would
need to be done to the water main
for the zoomed in scenario where
the proposed sewer main is
running perpendicular and away
from the existing water main to a
point where it is 10' away?
Also, we request that the recently
submitted permit application be
disregarded as we will be re-
submitting with the revised
information.
Respectfully,
13

Jarrod E. Hilliard, PE, CFM
<image0911Ag>
P.O. Box 249, Sanford, NC 27331
749 Walker Road, Sanford, NC 27332
P. [phone]
E: 'hilli rd(a)MWardenoineerina.com
Please reply to let me know that you received this
email.
14