WQCSD0248_NOD-2021-PC-0132_20210401

ROY COOPER
Governor
DIONNE DELLI-GATTI
Secretary
S. DANIEL SMITH
Director
Stephen Jackson, Mayor
Town of Newton Grove
PO Box 4
Newton Grove, NC 28366-0004
NORTH CAROLINA
Environmental Quality
March 29, 2021
SUBJECT: NOTICE OF DEFICIENCY
Tracking Number: NOD-2021-PC-0132
Permit No. WQCSD0248
Newton Grove Collection System
Sampson County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Newton Grove Collection System
on March 26, 2021. This inspection was conducted to verify that the facility is operating in compliance with the
conditions and limitations specified in Collection System Permit No. WQCSD0248. A summary of the findings and
comments noted during the inspection are provided in the enclosed copy of the inspection report.
The Collection System Non -sampling inspection was conducted by Division of Water Resources staff from the
Fayetteville Regional Office. The following deficiency(s) was noted during the inspection:
Inspection Area Description of Deficiency
Pump Stations Duplex pumps had one pump down for extended period of time.
Pump Stations There was a lack of signage at the pump stations, with either no identifiers at all, or
vague locations ("Hwy 55") and a contact number.
D_E
North Carolina Department of Environmental Quality I Division of Water Resources
Fayetteville Regional Office 1225 Green Street, Suite 714 I Fayetteville, North Carolina 28301
910.433.3300

Remedial actions should have already been taken to correct this problem and prevent further occurrences in the
future. The Division of Water Resources may pursue enforcement action for this and any additional violations of
State law. To prevent further action, carefully review these deficiencies and address the causes of
non-compliance to prevent the recurrence of similar situations.
The Division of Water Resources requests that, in addition to the specified corrective action above, please
submit the following items on or before (30 Days From Receipt):
1. An explanation from the OIC for this system regarding how these violations occurred.
2. A list from the OIC concerning the steps that will be taken to prevent these violations from occurring in the future.
If you should have any questions, please do not hesitate to contact Danielle Simpson with the Water Quality
Regional Operations Section in the Fayetteville Regional Office at 910-433-3300.
Sincerely,
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J. Trent Allen, Regional Supervisor
Water Quality Regional Operations Section
Fayetteville Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Fayetteville Regional Office - Laserfiche
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North Carolina Department of Environmental Quality I Division of Water Resources
Fayetteville Regional Office 1225 Green Street, Suite 714 I Fayetteville, North Carolina 28301
910.433.3300

DocuSign Envelope ID: 7408373E-7BAB-4D86-B674-44C80D9DA122
Compliance Inspection Report
Permit: WQCSD0248 Effective: 03/01/00 Expiration: Owner : Town of Newton Grove
SOC: Effective: Expiration: Facility: Newton Grove Collection System
County: Sampson PO Box 4
Region: Fayetteville
Contact Person: Stephen Jackson
Directions to Facility:
Newton Grove NC 283660004
Title: Mayor Phone: [phone]
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 03/26/2021
Primary Inspector: Danielle Simp
Secondary Inspector(s):
Entry Time 09:OOAM
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Exit Time: 10:15AM
3/29/2021 Phone: [phone]
Reason for Inspection: R Ti69C2D3DD5C42B Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Spills/Response Plan
▪ Manholes
(See attachment summary)
▪ General
▪ Inspections
▪ Pump Stations
▪ Grease Control
▪ Lines
Page 1 of 6

DocuSign Envelope ID: 7408373E-7BAB-4D86-B674-44C80D9DA122
Permit: WQCSD0248 Owner - Facility:Town of Newton Grove
Inspection Date: 03/26/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The Newton Grove Collection System had thorough and well thought out documents for various parts of the system,
including mapping, spill response, and grease control. The Sewer Use Ordinance details the parameters for grease, oil and
sand interceptors/retainers and their maintenance. Section 11 of this ordinance, titled "Violations of Regulatory Provisions"
lists out what actions may be taken against violators of the ordinance. The spill response provides methods to stop and
control spills based on the size of the spill, as well as cleanup and assessments.
Pump stations are inspected weekly and documented on logs kept at each pump station. Maintenance is often recorded
through contractor invoices. On a yearly basis the lift stations are deep cleaned, and system lines are jetted. Addition lift
station cleaning is done on an as needed basis throughout the year.
The Newton Grove Collection System has five duplex pump stations as well as servicing simplex pump stations located on
residential lots. The five pump stations are equipped with auto -dialer telemetry. Two of the pump stations inspected were
operating on only one pump, with the other pump having been out of service for quite some time. These need to be serviced.
In addition, pump stations need to be updated with proper signage with identification, addresses and emergency numbers.
Page 2 of 6

DocuSign Envelope ID: 7408373E-7BAB-4D86-B674-44C80D9DA122
Permit: WQCSD0248 Owner - Facility:Town of Newton Grove
Inspection Date: 03/26/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Yes No NA NE
Not a satellite
system
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Comment: Physical and electronic copies of sewer system maps. There is also a spec book with details
such as pipe materials and other information about the system.
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
In addition to mail, grease education tools include Facebook, their website, and door hangers distributed
after complaints have been received of current issues.
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Yes No NA NE
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Comment: Sec. II - Violations of Regulatory Provisions in the sewer use ordinance describes the action
taken against violators.
Spills and Response Action Plan
# Is system free of known points of bypass?
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
Yes No NA NE
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Page 3 of 6

DocuSign Envelope ID: 7408373E-7BAB-4D86-B674-44C80D9DA122
Permit: WQCSD0248 Owner - Facility:Town of Newton Grove
Inspection Date: 03/26/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
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Comment: The spill response action plan is well developed with methods to stop and clean spills based on
the spill size.
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment: System maintenance is recording through work orders
HPLs within this system.
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
No aerial lines in the system. Access to pump stations is maintained and clear.
Are right-of-ways and easements maintained for the full width for access?
If No, give details on temporary access:
Is maintenance documented?
Were all areas/lines inspected free of issues?
Comment:
Manholes
Please list the Manholes Inspected:
Several manholes were inspected for this collection system.
Yes No NA NE
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and contractor invoices. There are no
Yes No NA NE
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Yes No NA NE
Page 4 of 6

DocuSign Envelope ID: 7408373E-7BAB-4D86-B674-44C80D9DA122
Permit: WQCSD0248 Owner - Facility:Town of Newton Grove
Inspection Date: 03/26/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
Three of the five duplex pump stations were inspected.
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the telemetry system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
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Yes No NA NE
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Page 5 of 6

DocuSign Envelope ID: 7408373E-7BAB-4D86-B674-44C80D9DA122
Permit: WQCSD0248 Owner - Facility:Town of Newton Grove
Inspection Date: 03/26/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
One pump has a backup generator on site, the remaining four rely on portable units in the event of a power
outage. The portable units are stored in the shop and are distributed using a tractor if needed.
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: There was a lack of signage at the pump stations, some had no identifiers at all, and another
station had a vague location ("Hwy 55") and a contact number. Two of the pumps inspected
were each operating on only one pump, with the second pump not functioning.
Page 6 of 6