WQ0000165_Staff Report_20210305

DocuSign Envelope ID: DB409327-12D5-45CE-8711-32DDA60CCEEF
Division of Water Resources
State of North Carolina
Department of Environmental Quality
Division of Water Resources
WATER QUALITY REGIONAL OPERATIONS SECTION
NON -DISCHARGE APPLICATION REVIEW REQUEST FORM
January 21, 2021
To: WiRO-WQROS: Morella Sanchez -King / Tom Tharrington
From: Vivien Zhong, Water Quality Permitting Section - Non -Discharge Branch
Permit Number: WQ0000165
Applicant: Sands Villa Utilities, Inc.
Owner Type: Organization
Facility Name: Sands Villa WWTP
Signature Authority: Michael R. Borasky
Address: 1400 East Fort Macon Rd., Atlantic Beach, NC 28512
Fee Category: Non -Discharge Major
Comments/Other Information: [e-mail]; [e-mail]
Permit Type: High -Rate Infiltration
Project Type: Renewal
Owner in BIMS? Yes
Facility in BIMS? Yes
Title: President
County: Carteret
Fee Amount: $0 -Renewal
Attached, you will find all information submitted in support of the above -referenced application for your review, comment,
and/or action. Within 45 calendar days, please take the following actions:
® Return this form completed. ❑ Return a completed staff report.
❑ Attach an Attachment B for Certification. ❑ Issue an Attachment B Certification.
When you receive this request form, please write your name and dates in the spaces below, make a copy of this sheet, and
return it to the appropriate Central Office Water Quality Permitting Section contact person listed above.
RO-WQROS Reviewer:
cuSigned by:
Tyler Benson E��o
bt, mv, 3/5/2021
ocAE2
DD754468... Date:
FORM: WQROSNDARR 09-15 Page 1 of 1

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
ROY COOPER y
Governor � -
M[CHAEL S. REGAN
Secretary
S. DANIEL SMIT14 NORTH CAROLINA
fNrectpr En vironm#'n tilt Quality
March 04, 2021
Michael Borasky
Sands Villa Resort HOA Inc DBA Sands Villa Utilities Inc
1400 E Fort Macon Rd
Atlantic Beach, NC 28512
SUBJECT: Compliance Inspection Report
Sands Villa WWTF
Non -discharge Permit No. WQ0000165
Carteret County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Sands Villa WWTF on
3/01/2021. This inspection was conducted to verify that the facility is operating in compliance with the
conditions and limitations specified in Non -discharge Permit No. WQ0000165. The findings and
comments noted during this inspection are provided in the enclosed copy of the inspection report
entitled "Compliance Inspection Report".
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.
If you should have any questions, please do not hesitate to contact Tyler Benson with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
[e-mail].
Sincerely,
DocuSigned by:
t4, S4.>r.� k""&
E3ABA14AC7DC434...
Morella Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Wilmington Regional Office - Enforcement File
NON -DISCHARGE Compliance/Enforcement Unit - Enforcement File
North CaroEaaDepartmentofEavironmentalQns ty I DWAonofWater Resonwes
Wilmington Regona: Office 127 Cerdlmi flnve Extensan I Wilmington, North Dimas 23405
910-796-7215

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
Comoliance Insoection Resort
Permit: WQ0000165 Effective: 05/13/16
Expiration: 04/30/21
Owner: Sands Villa Resort HOA Inc DBA Sands Villa
Utilities Inc
SOC: Effective:
Expiration:
Facility: Sands Villa WWTF
County: Carteret
1400 E Fort Macon Rd
Region: Wilmington
Atlantic Beach NC 28512
Contact Person: Michael Borasky
Title: HOA President
Phone: [phone]
Directions to Facility:
System Classifications: WW3.,
Primary ORC: Drew Boyd Piner
Certification:
1009727 Phone: [phone]
Secondary ORC(s):
Noah Lewis Bergeron
1004835
252-659-2814
On -Site Representative(s):
On -site representative
Donald P Omara
252-247-9167
Related Permits:
Inspection Date: 03/01/2021 Entry Time 10:OOAM Exit Time: 12:30PM
Primary Inspector: Tyler G Benson Phone: [phone]
Secondary Inspector(s):
Brian S West
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: High Rate Infiltration
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Treatment Flow Measurement -Effluent Treatment Flow Measurement -Influent Miscellaneous Questions
Treatment Flow Measurement -Water Treatment Treatment Barscreen
Use Records
Treatment Filters Treatment Activated Sludge Treatment Influent Pump Station
Treatment Disinfection End Use -Infiltration Treatment Flow Measurement
Standby Power Coastal Requirements
(See attachment summary)
Page 1 of 6

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
Permit: WQ0000165 Owner - Facility: Sands Villa Resort HOA Inc DBA Sands Villa Utilities Inc
Inspection Date: 03/01/2021 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
A site -visit was conducted on the Sands Villa WWTF on March 1, 2021 by Steve West and Tyler Benson. The evaluation
was to verify that the facility is operating in compliance with the conditions and limitations specified in Permit WQ0000165
for the purpose of the 2021 renewal process. The facility appears to be compliant with the non -discharge permit
WQ0000165. Micro-C continues to be added as an additional carbon source. Record review was conducted off -site, utilizing
a compliance review conducted in May of 2020. These are the following summaries of this review:
1)NDMR/NDAR: One NOV issued for a TN monthly average exceedance in December 2018. Two fecal coliform exceedance:
in September 2020, including a monthly average and daily maximum exceedance.
2) GW-59: TDS was over the permit limit August 2019 (700/500) in MW4. There were several detections of fecal coliform but
no trends were noted. VOCs were detected in all 4 wells 12/18, including upgradient. Furthermore, there was another TDS
exceedance in November 2020 found in MW-6 (540/500).
Lastly, records of Date and Time should be maintained in association with the samples that are being collected utilzing the
grab method and mixed together to satisfy the composite sampling requirements.
Please do remember to contact the Division when there are any positive VOC indications, as described in Footnote 5 in
Attachment C. In addition, it should be noted that per the operator, the "pressure bell" high-water alarms are potentially
problematic and high -maintenance.
Page 2 of 6

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
Permit: WQ0000165
Inspection Date: 03/01/2021
Owner - Facility: Sands Villa Resort HOA Inc DBA Sands Villa Utilities Inc
Inspection Type: Compliance Evaluation Reason for Visit: Routine
Type
Yes No NA NE
Recycle/Reuse
❑
Single Family Drip
❑
Activated Sludge Drip, LR
❑
Activated Sludge Spray, HR
❑
Single Family Spray, LR
❑
Activated Sludge Spray, LR
❑
Lagoon Spray, LR
❑
Reuse (Quality)
❑
Infiltration System
Treatment Yes No NA NE
Are Treatment facilities consistent with those outlined in the current permit? ❑ 0 ❑ ❑
Do all treatment units appear to be operational? (if no, note below.) 0 ❑ ❑ ❑
Comment: As listed in the facility description, the two (2) 80-gallon fiberglass pressure tanks are not on -site,
Treatment Influent Pump Station
Yes No NA NE
Is the pump station free of bypass lines or structures?
❑ ❑ ❑
Is the general housekeeping acceptable?
❑ ❑ ❑
Are all pumps present?
❑ ❑ ❑
Are all pumps operable?
❑ ❑ ❑
Are floats/controls operable?
0
❑ ❑ ❑
Are audio and visual alarms available?
❑ ❑ ❑
Are audio and visual alarms operational?
❑ ❑ ❑
# Are SCADA/Telemetry alarms required?
❑ ❑ ❑
Are SCADA/Telemetry available?
❑ ❑ ❑
Are SCADA/Telemetry operational?
❑
❑ ❑
Comment:
Treatment Flow Measurement -Influent
Yes No NA NE
Is flowmeter calibrated annually?
❑
❑ 0 ❑
Is flowmeter operating properly?
❑
❑ 0 ❑
Does flowmeter monitor continuously?
❑
❑ 0 ❑
Does flowmeter record flow?
❑
❑ 0 ❑
Does flowmeter appear to monitor accurately?
❑
❑ 0 ❑
Comment:
Treatment Flow Measurement -Water Use Records Yes No NA NE
Page 3 of 6

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
Permit: WQ0000165 Owner - Facility: Sands Villa Resort HOA Inc DBA Sands Villa Utilities Inc
Inspection Date: 03/01/2021 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Is water use metered? 0 ❑ ❑ ❑
Are the daily average values properly calculated? ❑ ❑ ❑
Comment:
Treatment Flow Measurement -Effluent
Yes No NA NE
Is flowmeter calibrated annually?
0
❑ ❑ ❑
Is flowmeter operating properly?
0
❑ ❑ ❑
Does flowmeter monitor continuously?
0
❑ ❑ ❑
Does flowmeter record flow?
0
❑ ❑ ❑
Does flowmeter appear to monitor accurately?
❑
❑ ❑
Comment: Calibration done April 10, 2020 by Delta Systems
Standby Power Yes No NA NE
Is automatically activated standby power available? ❑ ❑ ❑
Is generator tested weekly by interrupting primary power source? ❑ ❑ ❑
Is generator operable? ❑ ❑ ❑
Does generator have adequate fuel? M ❑ ❑ ❑
Comment: Tested weekly under load and is further serviced twice a year.
Treatment Barscreen
Yes No NA NE
Is it free of excessive debris?
0
❑ ❑ ❑
Is disposal of screenings in compliance?
❑ ❑ ❑
Are the bars spaced properly?
❑ ❑ ❑
Is the unit in good condition?
❑ ❑ ❑
Comment:
Treatment Activated Sludge
Yes No NA NE
Is the aeration mechanism operable?
0
❑ ❑ ❑
Is the aeration basin thoroughly mixed?
❑ ❑ ❑
Is the aeration equipment easily accessed?
❑ ❑ ❑
Is Dissolved Oxygen adequate?
❑
❑ ❑
Are Settleometer results acceptable?
❑
❑ ❑
Is activated sludge an acceptable color?
0
❑ ❑ ❑
Comment: Settleometer is tested each week utilizing the mar -detention method.
Treatment Filters
Yes No NA NE
Is the filter media present?
❑ ❑ ❑
Is the filter media the correct size and type?
❑ ❑ ❑
Is the air scour operational?
❑
❑ ❑
Is the scouring acceptable?
❑
❑ ❑
Page 4 of 6

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
Permit: WQ0000165 Owner - Facility: Sands Villa Resort HOA Inc DBA Sands Villa Utilities Inc
Inspection Date: 03/01/2021 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Is the clear well free of excessive solids? 0 ❑ ❑ ❑
Is the mud well free of excessive solids and filter media? ❑ ❑ 0 ❑
Does backwashing frequency appear adequate? ❑ ❑ 0 ❑
Comment: The treatment filters utilize a Pyradeck media and are manually cleaned as needed.
Treatment Disinfection
Yes No NA NE
Is the system working?
❑ ❑ ❑
Do the fecal coliform results indicate proper disinfection?
❑ ❑ ❑
Is there adequate detention time (-30 minutes)?
❑
❑ ❑
Is the system properly maintained?
❑ ❑ ❑
If gas, does the cylinder storage appear safe?
❑
❑ ❑
Is the fan in the chlorine feed room and storage area operable?
❑
❑ ❑
Is the chlorinator accessible?
❑
❑ ❑
If tablets, are tablets present?
❑
❑ ❑
Are the tablets the proper size and type?
❑
❑ ❑
Is contact chamber free of sludge, solids, and growth?
❑ ❑ ❑
If UV, are extra UV bulbs available?
❑ ❑ ❑
If UV, is the UV intensity adequate?
❑ ❑ ❑
# Is it a dual feed system?
❑ ❑ ❑
Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)?
❑
❑ ❑
If yes, then is there a Risk Management Plan on site?
❑
❑ ❑
If yes, then what is the EPA twelve digit ID Number? (1000-
If yes, then when was the RMP last updated?
Comment:
End Use -Infiltration
Yes No NA NE
# Is the application High Rate or Low Rate?
High
Rate
Are buffers maintained?
0
❑ ❑ ❑
Are any supply wells within the CB?
0
❑ ❑ ❑
Are any supply wells within 250' of the CB?
0
❑ ❑ ❑
Is municipal water available in the area?
0
❑ ❑ ❑
Are GW monitoring wells required?
0
❑ ❑ ❑
Are GW monitoring wells located properly w/ respect to RB and CB?
0
❑ ❑ ❑
Are GW monitoring wells properly constructed, including screened interval?
❑
❑ ❑
Is a usable green area maintained?
❑
❑ 0 ❑
Is the disposal site acceptable?
0
❑ ❑ ❑
Is the distribution equipment acceptable?
0
❑ ❑ ❑
Is the disposal site free of ponding?
0
❑ ❑ ❑
Page 5 of 6

DocuSign Envelope ID: 371`691 D5-131 D7-4573-8BBA-E99464BE4E6B
Permit: WQ0000165 Owner - Facility: Sands Villa Resort HOA Inc DBA Sands Villa Utilities Inc
Inspection Date: 03/01/2021 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Is the disposal site free of breakout?
Are the disposal sites free of solids, algae, etc.?
Do the records show that the fields are properly maintained?
Are the disposal sites free of vegetation?
Do any surface water features appear to be adversely impacted by GW discharge?
No chemicals or rototiller used to eliminate vegetation, solids, algae, etc.?
Comment: The disposal sites do have minimal vegetation and has been allowed in the past.
Coastal Requirements
Are essential treatment units provided in duplicate?
Is an adequately sized aerated equalization basin present?
If so, is it operable?
If present, are diffusers cleaned regularly?
Is the equalization capacity adequate?
Comment:
Yes No NA NE
Page 6 of 6

DocuSign Envelope ID: 7329B89D-A1A4-41A0-A3ED-1363497C7639
State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Environmental Staff Report
Quality
To: ❑ NPDES Unit ® Non -Discharge Unit Application No.: (WQ0000165)
Attn: Vivien Zhong Facility name: Sands Villa WWTF
From: Tyler Benson
Choose an item. Wilmington Regional Office
Note: This form has been adapted from the non -discharge fg acili , staff report to document the review of both non -
discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable.
I. GENERAL AND SITE VISIT INFORMATION
1. Was a site visit conducted? ® Yes or ❑ No
a. Date of site visit: March 1, 2021
b. Site visit conducted by: Tyler Benson and Steve West
c. Inspection report attached? ® Yes or ❑ No
d. Person contacted: Donald Omara and their contact information: (252) 247 - 9167 ext.
e. Driving directions: The treatment facility and disposal sites are located adjacent to the Sands Villa
Condominiums and Highway
2. Are the tfeatmeat f4eilities
for- the type
disposal
system? E] Yes or- E] No
fiew adequate
of
waste a -Rd
3. Afe depth to
table,
the
D Yes E] No
site eendifiens (soils,
wa4ef ete) eensisteal
with
stibmitted r-epet4s?
ifne, please explaiw:
4. PE) the
the
lifies,
ells, ete.)? [Z] Yes E] NE)
plans and site Fnap r-epFesen4
aetual site (pr-epeft-y
if no, please explain.: —
5. is the -os;a
ao,,.
n Yes n No
n N/A
proposoa als management
if
plan
no, please explain:
FORM: WQROSSR 04-14 Pagel of 5

DocuSign Envelope ID: 7329B89D-A1A4-41A0-A3ED-1363497C7639
No
i
Rai
11. n -etfe meat Pr-egfam (POT- is only):
III. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS
1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A
ORC: Drew Piner Certificate #: 1009727
Backup ORC: Noah Bergeron Certificate #:1004835
2. Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal
system? ® Yes or ❑ No
If no, please explain:
Description of existing facilities:
As described in the permit, excluding the following structures:
• Remove the Two (2) 80-gallon fiberglass pressure tanks as were
never installed.
• Remove the "dedicated 30 CFM blower" and the "dedicated 40 CFM
blower".
• Remove non -potable yard hydrant as this is connected to the dosing
tanks with an equipped backflow preventer.
proposed jqE)�A,j
Current permitted flow: 43,000 GPD
Explain anything observed during the site visit that needs to be addressed by the permit, or that may be important
for the permit writer to know (Le., equipment condition, function, maintenance, a change in facility ownership,
etc.)
Potential to replace the pressure bell water level indicator due to the high level of maintenance
described by the operator.
3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
If no, please explain:
4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc.)? ❑ Yes or ® No
If yes, please explain:
5. Is the residuals management plan adequate? ® Yes or ❑ No
If no, please explain:
FORM: WQROSSR 04-14 Page 2 of 5

DocuSign Envelope ID: 7329B89D-A1A4-41A0-A3ED-1363497C7639
6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ® Yes or ❑ No
If no, please explain:
7. Is the existing groundwater monitoring program adequate? ® Yes ❑ No ❑ N/A
If no, explain and recommend any changes to the groundwater monitoring program:
8. Are there any setback conflicts for existing treatment, storage and disposal sites? ❑ Yes or ® No
If yes, attach a map showing conflict areas.
9. Is the description of the facilities as written in the existing permit correct? ❑ Yes or ® No
If no, please explain: Please see question 2.
10. Were monitoring wells properly constructed and located? ® Yes ❑ No ❑ N/A
If no, please explain:
11. Are the monitoring well coordinates correct in BIMS? ❑ Yes ® No ❑ N/A
If no, please complete the following ex and table if necessary):
Monitoring Well
Latitude
Longitude
MW-3
34.69870
-76.71278
MW-4
34.69955
-76.71326
MW-5
34.69962
-76.71243
MW-6
34.69925
-76.71228
O / //
O / //
12. Has a review of all self -monitoring data been conducted (e.g., DMR, NDMR, NDAR, GW)? ® Yes or ❑ No
Please summarize any findings resulting from this review:
NDMR:
GW-59:
• Total Nitrogen (PCS 00600) monthly average exceedance in December 2018 (NOV-2019-LV-0118)
o Permitted: 10 mg/1 Exceedance: 14.23 mg/1 or 42.25%
• Fecal Coliform (PCS 31616) daily maximum and monthly average exceedance in September 2020
o Permitted: daily maximum 43 #/100ml Exceedance: 59 #/100ml or 37.2%
Permitted: monthly average 14 #/100ml Exceedance: 30.72 #/100ml or 119.5%
Total Dissolved Solids (PCS 70300) limit violation in MW-6 in November 2020
o Permitted: daily maximum 500 mg/1 Exceedance: 540 mg/l or 8%
VOCs were detected in all monitoring wells in December of 2018
NDAR-2: No comments
Provide input to help the permit writer evaluate any requests for reduced monitoring, if applicable.
13. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No
If yes, please explain:
14. Check all that apply:
❑ No compliance issues ® Current enforcement action(s) ❑ Currently under JOC
❑ Notice(s) of violation ❑ Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.)
Current Enforcement Action(s):
• Enforcement Case: LV-2021-0005
o NDMR Fecal Coliform daily maximum and monthly average violations September 2020
■ Currently under review for remission
FORM: WQROSSR 04-14 Page 3 of 5

DocuSign Envelope ID: 7329B89D-A1A4-41A0-A3ED-1363497C7639
If the facility has had compliance problems during the permit cycle, please explain the status. Has the RO been
working with the Permittee? Is a solution underway or in place?
Have all compliance dates/conditions in the existing permit been satisfied? ® Yes ❑ No ❑ N/A
If no, please explain:
15. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑ Yes ®No❑N/A
If yes, please explain:
IMA:71[1Ic1).M110)WWc9J12;71[K11U1u104►I0 :V1111►KI
1. Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ❑ No
If yes, please explain:
2. List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an
additional information request:
Item Reason
3. List specific permit conditions recommended to be removed from the permit when issued:
Condition
Reason
Condition II.8
Regulation 02H .0404 is no longer active.
Attachment A
pH needs to be listed as a "grab" sample type rather than a composite.
Furthermore, after review of a 2020 pH BIMS report for this facility, it is
recommended to reduce this sampling frequency to Ix/week as the pH remains
as relatively consistent value and the flow is 100% domestic wastewater.
4. List specific special conditions or compliance schedules recommended to be included in the permit when issued:
Condition Reason
5. Recommendation: ❑ Hold, pending receipt and review of additional information by regional office
❑ Hold, pending review of draft permit by regional office
FORM: WQROSSR 04-14 Page 4 of 5

DocuSign Envelope ID: 7329B89D-A1A4-41A0-A3ED-1363497C7639
❑ Issue upon receipt of needed additional information
❑ Issue
❑ Deny (Please state reasons: )
6. Signature of report preparer:
Signature of regional supervisor:
Date: 3/5/2021
Morella Sanchez-Kine I Mo,d@A
V. ADDITIONAL REGIONAL STAFF REVIEW ITEMS
E3ABA14AC7DC434...
FORM: WQROSSR 04-14 Page 5 of 5