wq0002161_Staff Report_20210325

IND
Environmental
Quality
State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Staff Report
To: ❑ NPDES Unit ® Non -Discharge Unit Application No.: WQ0002161
Attn: Poonam Giri, Water Quality Permitting Section - ND Branch Facility name: Carolina Friends School
From: Eric Rice
Raleigh Regional Office
Note: This form has been adapted from the non -discharge facility staff report to document the review of both non -
discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable.
I. GENERAL AND SITE VISIT INFORMATION
1. Was a site visit conducted? ® Yes or ❑ No
a. Date of site visit: February 3, 2021
b. Site visit conducted by: Eric Rice and Vanessa Manuel
c. Inspection report attached? ❑ Yes or ® No
d. Person contacted: Mark Shanahan and their contact information: [e-mail]
e. Driving directions: 140 to 86N R on Mt Sinai
II. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS
1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A
ORC: Chad Leinbach Certificate #: 23928 Backup ORC: Certificate
#:
2. Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal
system? ❑ Yes or ❑ No ® Not evaluated
If no, please explain:
Description of existing facilities:
Proposed flow:
Current permitted flow: 5500 GPD
Explain anything observed during the site visit that needs to be addressed by the permit, or that may be important
for the permit writer to know (i.e., equipment condition, function, maintenance, a change in facility ownership,
etc.)
• The dripfield dosing tank wet well alarm was not working, the automatic alarm call to ORC not working,
and the audible alarm was not sounding, The "A" dosing tank line was loose and liquid was spraying back
into the wet well- repaired at time of inspection
• It was not clear to the personnel on site what the wastewater flow path was through the treatment train. A
sketch or map of the flow path is necessary and should be kept in the records at the facility.
3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
If no, please explain:
FORM: WQROSSR04-14 Page I of 4

4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc.)? ❑ Yes or ® No
If yes, please explain:
5. Is the residuals management plan adequate? ❑ Yes or ❑ No ® Not evaluated
If no, please explain:
6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ❑ Yes or D No ® Not evaluated
If no, please explain:
7. Is the existing groundwater monitoring program adequate? ❑ Yes ❑ No ® N/A
If no, explain and recommend any changes to the groundwater monitoring program: _
8. Are there any setback conflicts for existing treatment, storage and disposal sites? ❑ Yes or ® No
If yes, attach a map showing conflict areas.
9. Is the description of the facilities as written in the existing permit correct? ® Yes or ❑ No
If no, please explain:
10. Were monitoring wells properly constructed and located? ❑ Yes ❑ No ® N/A
[f no, please explain:
11. Are the monitoring well coordinates correct in RIMS? ❑ Yes ❑ No ® N/A
If no, please complete the following (expand table if necessarvl:
Monitoring Well
Latitude
Longitude
0
1
11
.0
I
II
0
,
11
c
,
„
#
,
1/
G
,
11
G
1
If
0
1
11
a
1
11
0
1
11
12. Has a review of all self -monitoring data been conducted (e.g., DMR, NDMR, NDAR, GW)? ❑ Yes or ® No
Please summarize any findings resulting from this review:
Provide input to help the permit writer evaluate any requests for reduced monitoring, if applicable.
13. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No
If yes, please explain:
14. Check all that apply:
® No compliance issues ❑ Current enforcement action(s) ❑ Currently under JOC
❑ Notice(s) of violation 0 Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.)
If the facility has had compliance problems during the permit cycle, please explain the status. Has the RO been
working with the Permittee? Is a solution underway or in place?
Have all compliance dates/conditions in the existing permit been satisfied? ❑ Yes ❑ No ® N/A
If no, please explain:
15. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑ Yes ®No ❑ N/A
If yes, please explain:
III. REGIONAL OFFICE RECOMMENDATIONS
I . Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No
If yes, please explain:
2. List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an
additional information request:
FORM: WQROSSR 04-14 Page 2 of 4

Item
Reason
3. List specific permit conditions recommended to be removed from the permit when issued:
Condition
Reason
4. List specific special conditions or compliance schedules recommended to be included in the permit when issued:
Condition
F
Reason
5. Recommendation: ❑ Ho d, pending receipt and review of additional information by regional office
❑ Hold, pending review of draft permit by regional office
❑ Issue upon receipt of needed additional information
® Issue
❑ Deny (Please state reasons: )
6. Signature of report preparers �flncnSinnrd bV:
Signature of regional supervisor:
Date: 3/25/2021
Ucuiu,ssa 1, ha vut L
"-B2916E6AB32144F
FORM: WQROSSR 04-I4 Page 3 of 4

ADDITIONAL REGIONAL STAFF REVIEW ITEMS
FORM: WQROSSR 04-14 Page 4 of 4

Compliance Inspection Report
Permit: WQ0002161 Effective: 05/06/16 Expiration: 04/30/21 Owner : The Carolina Friends School
SOC: Effective: Expiration: Facility: Carolina Friends School WWTF
County: Orange 4809 Friends School Rd
Region: Raleigh
Contact Person: John McGovern
Durham NC 27705
Title: Assistant Principal Phone: [phone]
Directions to Facility:
I-40 to Hwy 86 North. Right on Mt. Sinai Rd. Left on Friends School Rd. School is on the left.
System Classifications: SI, 4
Primary ORC: C%r4D �A/� Certification: 2392.3 Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 02/03/2021 Entry Time 01:30PM
Primary Inspector: Eric S Rice
DS
Secondary Inspector(s): lfc,r��,.+�kr
M.
Exit Time: 04:OOPM
Phone: [phone]
Reason for Inspection: Routine inspection Type: Compliance Evaluation
Permit Inspection Type: Wastewater irrigation
Facility Status: "Compliant ❑ Not Compliant
Question Areas:
11 Miscellaneous Questions • Treatment Record Keeping
• End Use -Irrigation Treatment Disinfection
(See attachment summary)
Page 1 of 5

Permit: WQ0002161 owner- Facflity:The Carolina Friends School
Inspection Date: 02/03/2021 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Inspection Summary:
Page 2 of 5

Permit: W00002161 Owner - Facuity:The Carolina Friends School
Inspection Date: 02/03/2021 Inspection Type : Compliance Evaluation
Reason for Visit: Routine
Type
Yes No NA NE
Infiltration System ❑
Reuse (Quality) ❑
Activated Sludge Spray, LR 0
Lagoon Spray, LR 0
Single Family Spray, LR ❑
Single Family Drip 0
Recycle/Reuse ❑
Activated Sludge Drip, LR ❑
Activated Sludge Spray, HR ❑
Treatment
Are Treatment facilities consistent with those outlined in the current permit?
Do all treatment units appear to be operational? (if no, note below.)
Yes No NA NE,
• ❑ ❑ ❑
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Comment: High level alarm in dripfield dosing tank not operational. THe automatic alaram call to the 4RC
was not working, and the audible alarm was not sounding. THe "A" dosing line was loose and
spraying back into the wet well -repaired at time of the inspecttion.
Treatment Disinfection
Is the system working?
Do the fecal coliform results indicate proper disinfection?
Is there adequate detention time (>=30 minutes)?
Is the system properly maintained?
If gas, does the cylinder storage appear safe?
Is the fan in the chlorine feed room and storage area operable?
Is the chlorinator accessible?
If tablets, are tablets present?
Are the tablets the proper size and type?
Is contact chamber free of sludge, solids, and growth?
If UV, are extra UV bulbs available?
If UV, is the UV intensity adequate?
# Is it a dual feed system?
Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)7
If yes, then is there a Risk Management Plan on site?
If yes, then what is the EPA twelve digit ID Number? (1000- )
If yes, then when was the RMP last updated?
Comment:
Yes No NA NE,
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Permit: W00002161 Owner- Facility:The Carolina Friends School
Inspection Date: 02/03/2021
Inspection Type : Compliance Evaluation Reason for Visit: Routine
Record Keening
Is a copy of current permit available?
Are monitoring reports present: NDMR?
NDAR?
Are flow rates less than of permitted flow?
Are flow rates less than of permitted flow?
Are application rates adhered to?
Is GW monitoring being conducted, if required (GW-59s submitted)?
Are all samples analyzed for all required parameters?
Are there any 2L GW quality violations?
Is GW-59A certification form completed for facility?
Is effluent sampled for same parameters as GW?
Do effluent concentrations exceed GW standards?
Are annual soil reports available?
# Are PAN records required?
# Did last soil report indicate a need for lime?
If so, has it been applied?
Are operational logs present?
Are lab sheets available for review?
Do lab sheets support data reported on NDMR?
Do lab sheets support data reported on GW-59s?
Are Operational and Maintenance records present?
Were Operational and Maintenance records complete?
Has permittee been free of public complaints in last 12 months?
Is a copy of the SOC readily available?
No treatment units bypassed since last inspection?
Comment:
End Use -Irrigation
Are buffers adequate?
Is the cover crop type specified in permit?
Is the crop cover acceptable?
Is the site condition adequate?
Is the site free of runoff / ponding?
Is the acreage specified in the permit being utilized?
Is the application equipment present?
Is the application equipment operational?
Yes No NA NE
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Yes No NA NE
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Page 4 of 5

Permit: W00002161 Owner - Facility:The Carolina Friends School
Inspection Date: 02/03/2021 Inspection Type :Compliance Evaluation
Reason for Visit: Routine
Is the disposal field free of limiting slopes?
Is access restricted and/or signs posted during active site use?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
How close is the closest water supply well?
Is municipal water available in the area?
# Info only: Does the permit call for monitoring wells?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
Are monitoring wells damaged?
Comment:
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Page 5 of 5