WQCS00079_Inspection_20210319

ROY COOPER
Governor
M[CHAEL S. REGAN
secretary
S. DANIEL SMITH
Director
Certified Mail #
Return Receipt Requested
Michael Christopher Medlin
City of Clinton
PO Box 199
Clinton, NC 28328-0199
NORTH CAROLINA
En viraru ien tar Quality
March 16, 2021
SUBJECT: Compliance Inspection Report
Clinton Collection System
Collection System Permit No. WQCS00079
Sampson County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Clinton Collection System
on 3/11/2021. This inspection was conducted to verify that the facility is operating in compliance with
the conditions and limitations specified in Collection System Permit No. WQCS00079. The findings and
comments noted during this inspection are provided in the enclosed copy of the inspection report
entitled "Compliance Inspection Report".
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.
As noted during the inspection, there are 61 simplex pumps listed in the permit. These pumps shall be the
responsibility of the town unless the homeowners provide a signed written agreement accepting full care and
maintenance of the simplex pump station. If homeowner does not agree, they will remain the towns
responsibility. The town is not required to do daily inspections or install telemetry on these pumps. Annual
inspections for these pumps will be sufficient.
Nora. ti.a rj . r.. a Department of E n v roamer. ta: Q o-a :ty I Q :v s5a r. of Water Resources
Fa}ettev e Aeg:ora Off a 1225 Greer, Street, 5ute 714 I Fayetter;ie, North £sroEra 23301
9111-433.-3300

If you should have any questions, please do not hesitate to contact Danielle Simpson with the Water
Quality Regional Operations Section in the Fayetteville Regional Office at 910-433-3300 or via email at
[e-mail].
Sincerely,
DocuSiggnnedd by: _Q
5189C2D3DD5C42B...
J. Trent Allen, Regional Supervisor
Water Quality Regional Operations Section
Fayetteville Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Fayetteville Regional Office (DS)
PERCS Compliance/Enforcement Unit
NorthCarolinaDepart anentofEnvironments] Qu ity I Division of Water Resources
Fayetteville Regional One 1225 Green St reet, Suite 714 I Fayetteville, North Carofma 25301
910-4333300

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Compliance Inspection Report
Permit: WQCS00079 Effective: 11/01/15
SOC: Effective:
County: Sampson
Region: Fayetteville
Contact Person: Michael Christopher Medlin
Directions to Facility:
System Classifications: CS2,
Primary ORC: Michael Christopher Medlin
Secondary ORC(s):
Taylor Ray Johnson
On -Site Representative(s):
Related Permits:
Expiration: 10/31/23
Expiration:
Owner : City of Clinton
Facility: Clinton Collection System
PO Box 199
Clinton NC 283280199
Title: Supervisor Phone: [phone]
Certification: 999857 Phone: [phone]
1006962 910-299-4905
NC0020117 City of Clinton - Norman H. Larkins WPCF
Inspection Date: 03/11/2021
Primary Inspector: Danielle Simpson
Secondary Inspector(s):
Entry Time 09:OOAM
DocuSigned by:
6.A.VUQl1Q JJ`,"rs.ovt,
DocuSigned byNA
: ND.._
Exit Time: 12:30PM
3/18/2021 Phone: [phone]
•n, Chad TurlingtoL 7/ 3/18/2021 Phone :[phone] Ext.72
rfforinspection: Routine %CCA0697313D247D Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Manholes
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
▪ Pump Stations
Page 1 of 7

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 03/11/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Overall, the Clinton Collection System is operated in a well -organized manner by a knowledgeable staff. Documents such as
the capital improvement plan and a spill response action plan were available for viewing. The spill response plan included
important components such as 24-hour contact numbers, equipment lists and spare parts inventory, spill assessment
information, etc. Part of the spill response plan was an increase in the frequency of visits to pump stations. This allows for
better tracking and addressing any issues, avoiding a potential pump failure.
The sewer and FOG ordinances were well developed. Informational cards about the "Grease Goblin" are mailed annually
with the public works calendar. Other educational tools include door hangers, pamphlets given with tours, Facebook
outreach, a posting on their website, and a booth at local events.
GIS is implemented to map the system. HPLs are inspected regularly and logged as part of the "daily sewer checks" A
complete functionality test for the 14 duplex pump stations is done twice a week, and generators are run under load on a
quarterly basis. In 2020, 74,752 feet of lines were cleaned. The inspected easements and aerial lines were all accessible
and free of visible issues. Manholes were in good condition, free of obstructions with no signs of overflow.
Six pump stations were inspected. All had restricted access and were well labeled with identifying information displayed
prominently. The audio and visual alarms were functional during the inspection, as well as the communication system. The
Carter Street pump station is a dry well and implements transducer rods. Both Jefferson Street and County Complex pump
stations are such low flow that they do not have generators
61 simplex pumps are listed in the permit. At the time of inspection staff was unaware that these pumps were included
in the document, as these pumps are purchased by homeowners. These pumps shall be the responsibility of the town
unless the homeowners provide a signed written agreement accepting full care and maintenance of their simplex pump
station. If homeowner does not agree, they will remain their responsibility. The town is not required to do daily inspections or
install telemetry on these pumps. Annual inspections for these pumps will be sufficient.
Page 2 of 7

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 03/11/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Yes No NA NE
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Daily or weekly as
written
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Comment: The permit expires in 10/2023. Planning stages include projects for the upcoming year, and
more frequent visits to pumps to track any issues if they arise. Forecasted projects include
changing the lift at the Fox Lake Lift Station, and two rebuilds.
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Informational cards about the "Grease Goblin" are mailed annually with the public works calendar. Other
educational tools include door hangers, pamphlets given with tours, Facebook outreach, a posting on their
website, and a booth at local events.
Comment:
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Yes No NA NE
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Every 60 days
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Page 3 of 7

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 03/11/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does CIP include forecasted future needs?
Comment: The capital improvement plan includes water and wastewater.
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
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Yes No NA NE
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Comment: GIS map in addition to paper maps available. There is also access to the sewer system map via
an app on staff tablets and phones.
Reporting Requirements
Yes No NA NE
# Have there been any sewer spills in the past 3 years? • ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? • ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? • El El El
Is an Annual Wastewater Performance Report being filed with the Division, if required? • ❑ ❑ ❑
Is the report being made available to all its sewer customers? • ❑ ❑ ❑
# How is it being made available? Annual
Wastewater
Performance
Report is made
available to all
sewer customers
through a
newspaper
announcement
with instructions
on where to call to
obtain the report,
as well as on the
website.
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Yes No NA NE
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Page4of7

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 03/11/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
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Comment: 61 simplex pumps are listed in the permit. At the time of inspection staff had not been informed
that they were included in the document as these pumps are purchased by homeowners. The
town is not required to do daily inspections or install telemetry on these pumps. Annual
inspections for these pumps will be sufficient.
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Yes No NA NE
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Spills Yes No NA NE
Is system free of known points of bypass? • ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? • ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? • El El El
# If Yes, is there a corrective action plan? • ❑ ❑ ❑
Comment: Spills and sewer related complaints are documented in a "sewer call back log." Within the past
12 months the Rove Park location has had repeated overflows/problems. These correspond to
heavy rain events and were responded to when notified.
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Several right-of-ways, easements, and an aerial line were inspected.
Are right-of-ways/easements maintained for full width for access by staff/equipment?
Yes No NA NE
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Page5of7

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 03/11/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Comment: In 2020, 74,752 feet of lines were cleaned.
Manholes
Please list the Manholes Inspected:
Several Manholes were inspected.
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
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Yes No NA NE
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Comment: Manholes were in good condition with no visible sign of overflows, and the surrounding area was
free of sinkholes and depressions.
Pump Stations
Please list the Pump Stations Inspected:
Pump stations inspected include Jefferson Street, Carter Street, Fontana Street, County Complex, and a
simplex pump on the Ford dealership lot.. The simplex pump station inspected was the only one without
telemetry installed.
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
Yes No NA NE
14
0
61
0
14
0
Page6of7

DocuSign Envelope ID: BB8D334E-1A38-4DFC-82B0-4925F8F63BBA
Permit: WQCS00079 Owner - Facility: City of Clinton
Inspection Date: 03/11/2021
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: 61 simplex pumps are listed in the permit. The town is not required to do daily inspections or
install telemetry on these pumps. Annual inspections for these pumps will be sufficient.
Page 7 of 7