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Home My WebLink AboutWQCS00313_Compliance Evaluation Inspection_20210301DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 ROY COOPER Governor MICHAEL 5. REGAN Secretory 5. DANIEL SMITH Director NORTH CAROLINA Environmental Quality SENT VIA ELECTRONIC MAIL ONLY: NO HARD COPY WILL BE MAILED. March 1, 2021 Mary Carter, Gamewell Town Clerk E-mail: townofgamewell@bellsouth.net SUBJECT: Compliance Inspection Report Gamewell Collection System Collection System Permit No. WQCS00313 Caldwell County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Gamewell Collection System on 2/23/2021. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCS00313. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report." The following items were noted during the inspection: • The Rock Road Pump Station was observed to be accumulating a significant amount of oil and grease. It is recommended that the pump station be cleaned and oil and grease removed. The distribution of additional FOG educational materials may help mitigate this issue in the future. • The aerial crossings observed appear to be currently stable but the creeks are subject to a high level of erosion from urban runoff. The soil surrounding several of the piers supporting the crossing pipe could be subject to rapid erosion in large storm events. Continue to monitor these areas after significant weather. If you should have any questions, please do not hesitate to contact me with the Water Quality Regional Operations Section in the Asheville Regional Office at 828-296-4500 or via email at tim.heim@ncdenr.gov. Sincerely, ,--DocuSigned by: `— 082 B 110 5A 3 CA418... Tim Heim, P.E., Environmental Engineer Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS Ec: LF, John Abernethy: ORC — West Consultants D_E0 North Cra, Deportment of Enwommentatcorainy I D .roion of Water Resources Rshevine Regwnal OfFoe 12D90 U.S. 70liighwgy I Swannanoa, North Carolina 28778 828 296-45c❑ DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 Compliance Inspection Report Permit: WQCS00313 Effective: 06/01/13 Expiration: 05/31/21 Owner : Town of Gamewell SOC: Effective: Expiration: Facility: Gamewell Collection System County: Caldwell Region: Asheville Contact Person: Mary Carter Directions to Facility: System Classifications: CS1, Primary ORC: John Ballew Abernethy Secondary ORC(s): Benjamin B Thomas On -Site Representative(s): Related Permits: Title: Town Clerk Phone: 828-754-1991 Certification: 990641 Phone: 828-433-5661 992305 NC0023981 City of Lenoir - Lower Creek WWTP WQCS00035 City of Lenoir - Lenoir Collection System Inspection Date: 02/23/2021 Primary Inspector: Timothy H Heim Secondary Inspector(s): Entry Time 09:30AM Exit Time: 12:30PM DS 828-433-5661 Phone: 828-296-4665 Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: Compliant ❑ Not Compliant Question Areas: ▪ Miscellaneous Questions ▪ Map ▪ Spill Response Plan ▪ Pump Stations (See attachment summary) ▪ General ▪ Reporting Requirements ▪ Spills ▪ Sewer & FOG Ordinances ▪ Inspections ▪ Manholes Page 1 of 6 DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 Permit: WQCS00313 Owner - Facility: Town of Gamewell Inspection Date: 02/23/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: Tim Heim of the Asheville Regional Office performed a Compliance Evaluation Inspection on February 23, 2021. John Abernethy (ORC for West Consultants) was present at the time of the inspection. The system appeared well maintained and operated at the time of the inspection, record keeping appeared thorough and up to date, and staff maintain adequate spare parts and equipment. The following items were noted during the inspection: The Rock Road Pump Station was observed to be accumulating a significant amount of oil and grease. It is recommended that the pump station be cleaned and oil and grease removed. The distribution of additional FOG educational materials may help mitigate this issue in the future. The aerial crossings observed appear to be currently stable but the creeks are subject to a high level of erosion from urban runoff. The soil surrounding several of the piers supporting the crossing pipe could be subject to rapid erosion in large storm events. Continue to monitor these areas after significant weather. Page 2 of 6 DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 Permit: WQCS00313 Owner - Facility: Town of Gamewell Inspection Date: 02/23/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Is there a properly designated primary ORC and at least one back-up of proper grade? Are logs being reviewed by the system management or owner on a regular basis? # What is that frequency? # Are there any issues being addressed currently or any in the planning stages? Is there a specific pump failure plan available for all pump stations? Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? Are new/significantly upgraded pump stations equipped with anti -corrosion materials? Does the permittee have a copy of their permit? # Is permit expiring within the next 6 months? If Yes, has the Permittee applied for renewal? Comment: Sewer and FOG Ordinances Is Sewer Use Ordinance (SUO) or other Legal Authority available? Does it appear that the Sewer Use Ordinance is enforced? Is there a Grease Control Program that legally requires grease control devices? What is the standard grease trap cleaning requirement in the FOG ordinance? Is Grease Control Program enforced via periodic inspections/records review? Is action taken against violators? # Have satellite systems adopted an equivalent or more stringent ordinance? Is grease/sewer education program documented with req'd customer distribution? # Are other types of education tools used like websites, booths, special meetings, etc? If Yes, what are they? (This can reduce mailing to annual.) Website and mailings Comment: Map Is there a overall sewer system map? Does the map include: Pipe Type (GS/FM) Pipe sizes Pipe materials (PVC, DIP, etc) Pipe location Flow direction Approximate pipe age Pump station ID, location and capacity Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ Weekly • ❑ ❑ ❑ ❑ ❑•❑ ❑ ❑•❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ •❑ ❑ ❑ ❑•❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Monthly • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑•❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page 3 of 6 DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 Permit: WQCS00313 Owner - Facility: Town of Gamewell Inspection Date: 02/23/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # Force main air release valve location & type # Location of satellite connections Is the map being updated for changes/additions within 1 year of activation? Comment: Reporting Requirements # Have there been any sewer spills in the past 3 years? If Yes, were they reported to the Division if meeting the reportable criteria? If applicable, is there documentation of press releases and public notices issued? Is an Annual Wastewater Performance Report being filed with the Division, if required? Is the report being made available to all its sewer customers? # How is it being made available? Comment: Inspections Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? # Is at least one complete functionality test conducted weekly per pump station? Is there a system or plan in place to observe the entire system annually? Is the annual inspection documented? # Does the system have any high -priority lines/locations? Are inspections of HPL documented at least every 6 months? Are new lines being added to the HPL list when found or created? Comment: Spill Response Action Plan Is a Spill Response Action Plan available? Is a Spill Response Action Plan available for all personnel? Does the plan include: 24-hour contact numbers Response time Equipment list and spare parts inventory Access to cleaning equipment Access to construction crews, contractors, and/or engineers Source of emergency funds Site sanitation and cleanup materials Post-overflow/spill assessment Does the Permittee appear to respond within 2 hours of first knowledge of a spill? • ❑ ❑ ❑ ❑ ❑ •❑ • ❑ ❑ ❑ Yes No NA NE ❑ • ❑ ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ • ❑ ❑ ❑ ❑ ❑ • ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page 4 of 6 DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 Permit: WQCS00313 Owner - Facility: Town of Gamewell Inspection Date: 02/23/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Comment: Spills Is system free of known points of bypass? If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? # Are there repeated overflows/problems (2 or more in 12 months) at same location? # If Yes, is there a corrective action plan? Comment: Manholes Please list the Manholes Inspected: Representative Manholes as all are similar age and condition. Are manholes accessible? # Are manhole covers/vents above grade? Are manholes free of visible signs of overflow? Are manholes free of sinkholes and depressions? Are manhole covers present? # Are manholes properly seated? # Are manholes in good condition? # Are inverts in good condition? Is flow unrestricted in manholes? Are manholes free of excessive amounts of grease? Are manholes free of excessive roots? Are manholes free of excessive sand? Are manhole vents screened? Are vents free of submergence? Are manholes free of bypass structures or pipes? Comment: Pump Stations Please list the Pump Stations Inspected: Rock Road Pump Station. # Number of duplex or larger pump stations in system # Number of vacuum stations in system # Number of simplex pump stations in system # Number of simplex pump stations in system serving more than one building How many pump/vacuum stations have: # Atwo-way "auto polling" communication system (SCADA) installed? Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ ❑•❑ ❑ • ❑ • ❑ Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Yes No NA NE 0 0 0 0 Page 5 of 6 DocuSign Envelope ID: FEB325F7-FECD-4226-B797-530F7846C2B2 Permit: WQCS00313 Owner - Facility: Town of Gamewell Inspection Date: 02/23/2021 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # A simple one-way telemetry/communication system (auto -dialer) installed? For pump stations inspected: Are they secure with restricted access? Were they free of by-pass structures/pipes? Were wet wells free of excessive grease/debris? # Do they all have telemetry installed? Is the communication system functional? Is a 24-hour notification sign posted ? Does the sign include: Owner Name? Pump station identifier? # Address? Instructions for notification? 24-hour emergency contact numbers? Are audio and visual alarms present? Are audio and visual alarms operable? # Is there a backup generator or bypass pump connected? If tested during inspection, did it function properly? Is the back-up system tested at least bi-annually under normal operating conditions? # Does it have a dedicated connection for a portable generator? # Is the owner relying on portable units in the event of a power outage? # If Yes, is there a distribution plan? If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? # Does Permittee have the approved percentage of replacement simplex pumps? Is recordkeeping of pump station inspection and maintenance program adequate? Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Comment: 1 • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ •❑ ❑ • ❑ ❑ ❑ ❑ •❑ ❑ ❑ •❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ Page 6 of 6