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Home My WebLink About20170269 Ver 1_Meeting Minutes_20120508AECOMAECOM 919 - 854 -6200 tel 701 Corporate Center Drive 919 - 854 -6259 fax Suite 475 Raleigh, INC 28607 wvvw.aecom.com Memorandum To: Meeting Attendees CC: Project File Page: 1 Subject: US Highway 70 and Slocum Road Scoping Meeting — TIP Project No. R -5516 From: Ashley Pudelski and Lou Raymond Date: May 8, 2012 A project scoping meeting Nyas held on Februan- 23, 2012 at 10:00 AM at the NCDOT Centun- Center (Building B) in Raleigh, N. C.. The purpose of the project is to improve access to Marine Corps Air Station (MCAS) Chern- Point from US 70, in the City of Havelock. The folloNving people attended the meeting: Matthevy Potter NCDOT I]) 11, :, r, i 0 cl 1 I Charles Cox NCDOT : 0 i, Karen Compton USFS DavidWainvyright NCDWQ ��r irl, ��iii �!lI < 11h "li 111:,!W, Steve Sollod NCDCM a II, Ali, loll Chandrakant Sura NCDOT Al i "'10 1 h Larn- M James Jr. NCDOT Robert Reigner NCDOT 0 1 1h 1 i - ,, EdEatman NCDOT II "'II10ii,,I�,i �!�,,, Hayv, -ood Daughtry NCDOT .� Rav McInt -,Tre NCDOT u n u It 1 ", a iii " l � 4 � J; Tom Koch NCDOT 10 1 1 �� ! _.. .. Omar Azizi NCDOT J/I.01i ,l.,t !�t�. Karen Roberson NCDOT i �� i 1 0 i i 1 . ,..... Rob Hanson NCDOT a I I, ,J .� i � ! ........ .... ... Gordon Box NCDOT a II, Ed LeNvis NCDOT Tris Ford NCDOT I h I i r l a 1 I, � 1 7 i ! .w . ,,,,.1111...... Kevin Moore NCDOT a 11, �a � i � ! w, .�� Bob Mosher NCDOT i >> .I h" 1 0 1h "l q �Jw, ......... 1111..... Robert Will ECCOG� Eddie McFalls AECOM �, , l r l �,��. u I "I a u) > � , I Lou Ravmond AECOM �, ��° I m i i r l a . ""I" " � , I> > > � , Iffl� SunnvNandagiri AECOM rl II10��,, X111 u1 Ashley Pudelski AECOM _ >> t l I J, i a r. ; '111 Iffl The folloNving people participated in the meeting through conference call: Scott Chase David Harvell John Harms Will Gainey David Miller Carmen Lombardo Rhonda Murrav Kim Checcio Gene Jicha City of Havelock Citv of Havelock MarloNve and Company MCAS Chern- Point MCAS Chern- Point MCAS Chern- Point NAVFAC Mid- Atlantic Region NAVFAC Mid - Atlantic Region NAVFAC Mid - Atlantic Region UICOLVA Following introductions, Eddie McFalls presented background information on the proposed project and distributed Project Data Sheets to those in attendance. These Project Data Sheets included basic design criteria, long range planning information, initial traffic data, initial cost estimates, a draft purpose and need, descriptions of alternatives studied in the project feasibility study, and exhibits showing the concept recommended in the feasibility study. A Project Data Sheet is attached to these minutes. Eddie McFalls used a poNverpoint presentation to guide the discussion. A copy of this presentation is also attached to these minutes. Background Information / 2009 Feasibility Study As background, Eddie McFalls noted that Slocum Road is one of three primary entrances to MCAS CherrvT Point. Slocum Road is a federal road and is maintained by MCAS Cherry Point. MCAS Cherry Point is pursuing funds to widen Slocum Road inside the gate to four lanes. US 70 improvements, beyond median closures and superstreet construction, will require an additional easement(s) from the USA at the Slocum Road intersection as well as other property owners along the corridor. The environmental document currently being prepared by NCDOT and to be approved by the Federal Highway Administration (FHWA), will address improvements on US 70 and other state - maintained facilities, as well as improvements to Slocum Road to a point just west of the MCAS CherrvT Point security gate. The precise project terminus to be covered by the environmental document will be identified and outlined as the project develops through coordination with NCDOT, Naval Facilities Engineering Command ( NAVFAC), and MCAS Cherry Point. Previously, NAVFAC and MCAS CherrvT Point hirediAECOM to prepare a feasibility study to look at enhancing the Slocum Road entrance by improving Slocum Road's intersection with US 70. The feasibility study was completed in 2009 and included the NCDOT Division 2 Office and the City of Havelock as additional stakeholders. The feasibility stud} included the acquisition of new traffic counts, preparation of capacity analyses, and the development of conceptual plans. Other studies and initiatives considered when developing the feasibility- study that will also apply to the preparation of the current environmental studv include the followinv_:, • US 70 Access Management, Study this study looked at median closures and the conversion some intersections to • Environmental Impact Statement, (EIS) for the "Grow the Force" Program that included the placement of an additional 1,531 personnel at MCAS Cherry Point, • Based i on the 2010 Force Structure Review (FSR), Will Gainey mentioned the 2010 FSR reductions for the Marine Corps [End strength from 202,000 (Grow the Force to 186,600)]. These reductions began in fiscal year 2011 and the MCAS (Will Gainey or Rhonda Murray) can provide the most up -to -date population when needed for this project. • EIS and associated designs and studies for TIP Project R -1015, the US 70 Havelock Bypass — this project will by-pass the existing US 70 / Slocum Road intersection and tie into existing US 70 just north of Pine Grove Road / Hickman Hill Loop. Traffic forecasts prepared for the feasibility* study considered the impact of the proposed by -pass on existing US 70 traffic volumes. Improvements at Slocum Road and existing US 70's intersection with Pine Grove Road / Hickman Hill Loop will provide enhanced access from MCAS Cherry Point to the proposed by -pass, • MCAS CherrvT Point Master Plan — this master plan is ongoing and will identIA- growth areas and future uses, • F -3513 EIS — this EIS is looking at citing squadrons of the new F -3513 Joint Strike Fighter aircraft at MCAS Cherry* Point. These squadrons would likely replace the existing harrier 2 UICOLTA aircraft. An aviation plan is undenvay to cite the aircraft at MCAS Cherry Point, but the F -3513 EIS has not been updated to reflect the latest plans. Eddie McFalls presented a summary of data and findings from the 2009 feasibility study. The traffic forecast was developed using the 2008 NCDOT forecast for the US 70 Havelock Bypass. Growth rates and diversions associated with that the Havelock Bypass forecast were used for US 70 and other streets not located within MCAS Cherry Point. Growth rates for Slocum Road were developed using anticipated MCAS Cherry Point population increases associated with the "Grow the Force" initiative. In addition, updated traffic counts were obtained at the existing US 70 / Slocum Road intersection to ascertain the effect of a newly constructed Wal -Mart at the next intersection to the south. The forecast was also adjusted to reflect the potential movement of the Visitors' Center and Pass and ID office to the Slocum gate. The movement of the Visitors' Center is still being considered in concept. An estimate of the number of trips potentially relocated due to this change was developed using data provided by MCAS Cherry Point on the number of visitor passes issued. The forecast was used to conduct highway capacity a Existing counts were used to conduct highway capacii the US 70 / Slocum Road intersection operates at level intersection, and the adjacent Pine Grove Road and LOS F. In addition, queuing traffic, particularly in the existing eastbound US 70 onto Slocum Road, was ides that any capacity improvements at US 70 and Slocun improvements (an increase in the number of bays s concerns. alyses for future no build conditions (2035). analyses for the base year (2009). In 2009, f service (LOS) F. In 2035, the Slocum Road al -Mart entrance intersections, all operate at �M peak hour for motorists turning left off of ified as an issue. The feasibility study noted Road must be done in conjunction with gate id processing; speeds) to alleviate queueing Several alternative concepts were investigated in the study. These concepts are shown in the attached copy of the meeting presentation. At Slocum Road and US 70, the feasibility study investigated conversion of the intersection to a superstreet, the construction of a flyover paired with a two -phase signal, construction of a tight diamond interchange, and construction of a single point urban interchange. For each alternative, it is necessary to relocate MacDonald Boulevard's intersection with existing US 70. The current intersection location creates a Nveaving issue with any proposed free -flow movements from Slocum Road onto westbound US 70. MacDonald Boulevard provides the onh access to a neighborhood of 148 homes. The feasibility study proposed closing this intersection and constructing a connection on new location between the neighborhood and the intersection of US 70 and Pine Grove Road. The alignment presented in the feasibility study followed and lies within the western boundary of the former Phoenix Recycling property. This property is identified` as a hazardous materials site, but the City of Havelock is planning to redevelop it as a park and is in the process of investigating the impacts of converting this site. The alignment provides access to the neighborhood, Tucker Middle School, and the future park that the City of Havelock is developing. All alternatives also included the conversion of the existing US 70 / Pine Grove Road / Hickman Hill Loop intersection into a left -out superstreet. In the feasibility study, all of the alternatives, except for the superstreet option at US 70 and Slocum Road, were determined to operate at an acceptable level of service in the design year (2035). Based on potential impacts and costs, the flyover alternative was recommended in the study. Additionally, Eddie McFalls noted that the other interchange concepts investigated do not fit well between the adjacent intersections. Potential community impacts identified in the feasibility study included the 0 UICOLVA relocation of one home and access issues associated with the MacDonald Boulevard neighborhood, the Hickman Hill Loop Road neighborhood, Tucker Middle School, Sermons Boulevard, and the fire department located at the intersection of US 70 and Pine Grove Road. Access changes at Hickman Hill Loop will have to be investigated with respect to environmental justice. The feasibility study estimated Nvetland and stream impacts as 0.43 acres and 503 linear feet, respectively. Discussion FolloNving the presentation of the previously completed feasibility study, several items were discussed. 1. Traffic Forecasts and Capacity Analyses. Previously Completed traffic forecasts and capacity analyses (2009 and 2035) will be provided to Chandrakant Sura of NCDOT (sent on March 9, 2012). Both traffic forecasts and capacity analyses will be updated to 2012 and 2040 as a part of this project. No travel demand model is available in the region; therefore, forecasts will be updated using trend analysis. 2. Alternatives. The conceptual alternatives developed as a part of the feasibility study (summarized in the Background Information section of these minutes) were discussed. Eddie McFalls asked if those participating in the meeting; were in general agreement with the flyover and superstreet concept identified in the feasibility study to be the basis for alternatives going forward. Generally, those at the meeting agreed with the flyover concept at Slocum and superstreet at Pine Grove Road; however, a few concerns and issues were highlighted for further study. Most of these issues involve varying the MacDonald Boulevard intersection relocation I access concepts. The feasibility study concept; included converting the Sermons Boulevard intersection with the US 70 service road to a right -in / right -out intersection. Scott Chase (City of Havelock) noted that Sermons Boulevard provides access to numerous homes and Tucker Middle School. He noted that the Sermons intersection conversion would create hardship for numerous homeowners and requested additional concepts be studied. Potential concepts suggested at the meeting that will be studied include connecting Sermons Boulevard directly to US 70 and center the proposed superstreet intersection to serve Sermons Boulevard, Pine Grove Road, and Hickman Hill Loop. Sight distances between a potential U -turn associated with this intersection and the proposed interchange with the US 70 Havelock Bypass will have to be investigated and considered. The project study area will extend along US 70 west of Sermons boulevard far enough to consider sight distances. Another suggestion was to eliminate the connection of the realigned MacDonald Boulevard neighborhood access to the school driveway. There were concerns about increasing traffic volumes in the vicinity of school driveway. These concepts will be included in the study. Other meeting participants suggested connecting the MacDonald Boulevard neighborhood directly to Slocum Road. However, it was determined that an additional intersection onto Slocum Road would not be favored by MCAS Cherry Point. The privately held land east of the MacDonald Boulevard neighborhood and MCAS CherrvT Point was discussed. This land is zoned residential (R -28) and currently has access via Slocum Road. There was some discussion of providing access to this land through a connection to Pine Grove Road. 4 UICOLTA However, after some discussion, it was determined that providing new / different access to these particular property owners is not necessary at this time and is considered beyond the scope of the project. The concepts connecting the MacDonald Boulevard neighborhood to Pine Grove Road all pass in close proximity to the former Phoenix Recycling site. Scott Chase noted that Phase II environmental testing for hazardous materials is undenvay at the former Phoenix Recycling site (a former landfill dating back to the 1950's). The City plans to redevelop the site into a park. He will share the results of those tests when they are available. It was noted that a former Department of Environment and Natural Resources (DENR) study had indicated contamination was contained within the property boundary. Bicycle and Pedestrian Coordination. Bob and Scott Chase noted that a regional bicycle plan, because US 70 will be bypassed by TII to be lower and the roadway will be develol and pedestrian accommodations be incorpora the details of the plan. The project team wi' rural planning organization (RPO) to ensure pedestrian plan. 4. Environmental a Cateogical Exclusion (CE) for the pr( Currently, NCDOT does not anticipate Merger process. David Wainwright (N( Compton (United States Forest Service the project was not carried through the held with agencies to screen potential a If F Iosher from (Bicyle and Pedestrian Division) nd pedestrian plan had been developed. In the 'roject R- 1015, traffic volumes are anticipated d as a complete street. He asked that bicycle d into the designs for the ;project and can share coordinate with the City of Havelock and the [he project is consistent with the bicycle and that NCDOT plans to prepare ct. ) uting the protect through the NEPA / Section 404 ,h Carolina Division of Water Quality) and Karen loth asked what the coordination plan would entail if erger process. A Merger Screening Meeting will be - matives and discuss the project after Nvetland and ms are completed. At that time, plans for further ocess does not follow the Merger 01 Process, local resource agencies will be maintained of the environmental document (CE). 5. CIA f ICE. Tris Ford recommended a combined Community Characteristics Report (CCR) / Community Impact Assessment (CIA) be prepared for the project using the short-form template. It was noted that changes in access are anticipated to be the biggest issue associated with the project. Tris Ford suggested a stand alone Indirect and Cumulative Effects Screening be prepared for the project. It was noted that the National Forest Service has their own screening system / report. 6. Natural Resources %Agency Concerns. David Wainwright noted that the project was within the Neuse River basin and buffer rules would apply. In addition, he noted that Slocum Creek is listed as a 303d impaired water. Steve Sollod (North Carolina Department of Coastal Management) noted that an evaluation on the project's impacts to Areas of Environmental Concern (AEC's) had not yet been conducted. If AEC's are impacted, a Coastal Area Management Act permit may be required. UICOLTA Also, if an individual U.S. Army Corps of Engineers (USACE) Section 404 permit is required, a consistency determination will be needed. Karen Compton noted the need for further and continued coordination. Any encroachments onto National Forest Service property will require their in -house biologists to survey for potential impacts to threatened, endangered, and other designated species on the property. Potentially, the list of species that must be surveyed could be conveyed to NCDOT for their use so those surveys and the environmental document could be adopted by the Forest Service to cover anv land transfer actions. She noted that any utility relocations that must occur on National Forest Service property must be processed as a separate permit action. In addition, Ms. Compton requested that if the MacDonald Boulevard entrance is eliminated, the pavement should be removed and the area revegetated on the portion that is currently located on forest service property. 7. Public Involvement. Ed LeNvis noted that t) The first meeting should be held earl- durir one should be held right before the publh outreach methods to facilitate participatic MacDonald Boulevard neighborhood pric Justice issues associated with the Hickman was asked whether or not either neighl homeowner's associations were known b: conducted to identiA- neighborhood leaders 8. Hydraulics. the project. 9. Utilities. It was noted Utilitv conflicts will neei 10. Work Zone Traffic ('ont Road intersection can be The above minutes are AECOM' questions or additions to these n . clarifications received within the noted th at the N maintain r public meetings should be held for the project. the project development process and the second Lion of the CE. He suggested using enhanced by the Hickman Hill neighborhood and the to the two public meetings. Environmental fill neighborhood may need to be addressed. It rhood had a homeowner,s association. No those present, but additional research will be no formal associations are present. Linage structures anticipated on ed to be followed. distribution lines are located along US 70. when 25- percent plans are available. se developed so the existing US 70 / Slocum c during construction. �rstanding of the meeting's proceedings. If you have any ,, please either call or email Eddie McFalls at (919) 854 -6211 seven days of receipt. Any new comments or requests for sated timeframe will be incorporated into the record. H PROJECT DATA SHEET Date: 2/10/12 Rev.: TIP No.: R -5516 County: Craven Federal -aid No.: NHS - 0070(154) WBS No.: 45492.1.1 NCDOT Division: 2 Scoping Meeting Date: 2/23/12 Protect Description: • Length: N/A • Termini (US Hwy /SR): US 70 and Slocum Road • MPO /RPO: Down East RPO • NEPA /404 Merger Candidate? ❑ Yes ❑ No ® Unknown • General Description of Project: The proposed project will consider improvements to the intersection of US 70 and Slocum Road in Havelock, Craven County (see Figure 1). As a part of the intersection improvements access to neighboring development (MacDonald Boulevard) is likely to be relocated to the north and tied into Pine Grove Road (see Figure 2a). This relocation would require approximately .5 miles of new location roadway. Design Data (Existing Conditions): • Functional Classification: US 70 — Principal Arterial • Strategic Highway Corridor: Yes, US 70 (Raleigh to Morehead City is Corridor 46 of 55) • CTP Designation (Facility Type): N/A — CTP not adopted by the City of Havelock • Type of Access Control: Partial on US 70 • Typical Section: 4 -lane, median divided highway (US 70) • Right of Way: varies • Posted Speed: (US 70) - 55 mph northwest of Slocum Road / 50 mph southeast of Slocum Road • Structure Inventory (bridges, RCBC, Walls, etc): There are no bridges in the project area. Other TIP Proiects in the Area R -1015 — Bypass alternatives depart existing US 70 at a point northwest of the existing US 70 intersection with Pine Grove Road. The bypass ties into existing US 70 south of McCotter Boulevard on the south side of Havelock. A four -lane freeway is proposed with interchanges at each end with existing US 70 and an additional interchange at Lake Road. • Railroad Involvement: North Carolina Railroad runs along the west side of US 70. Previously studied alternatives avoided impacting the railroad right of way by incorporating retaining walls. Similar considerations should be made. Long Range Plan History: • 1977: Most recent thoroughfare plan adopted by the City of Havelock. • September 2008: Master Plan for MCAS Cherry Point. • July 2009: City of Havelock adopted a Sidewalk Plan. • October 2009: Final Feasibility Study and Environmental Screenin Traffic Data AA T): Slocum Rd. US 70 US 70 (no Havelock Bvn.) (with Havelock Bvn.) Current Year (vpd) 2008 11,000 25,600- 33,100 25,600- 33,100 Design Year 2035 22,000 44,100- 57,900 29,300- 40,300 (v pd) $26,050,000 Alternative 4 $19,800,000 $6,650,000 Source of Traffic Data: NCDOT Cost Estimates: Construction Right -of -Way Total Alternative 1 $7,200,000 $1,750,000 $8,950,000 Alternative 2 $12,400,000 $5,275,000 $17,675,000 Alternative 3 $19,400,000 $6,650,000 $26,050,000 Alternative 4 $19,800,000 $6,650,000 $26,450,000 Current Estimate (2012) N /A* N /A* N /A* " Not yet available Project Schedule: Initial Scoping Comments: November Environmental Document CE 2013 Right -of -Way Post Year Let Post Year Initial Scoping Comments: Purpose and Need Data: Draft Project Need: Slocum Road currently serves as the back gate for MCAS Cherry Point, particularly for support personnel commuting to work from New Bern and other points northwest of the study area. However, plans are to make this a primary entrance. It is expected the existing intersection of US 70 and Slocum will not be able to accommodate future traffic volumes and large queues are anticipated to form. Draft Project Purpose: The purpose of the proposed project is to improve operations at US 70 and Slocum Road by addressing capacity deficiencies and queuing issues associated with access to Marine Corps Air Station (MCAS) Cherry Point via Slocum Road. Alternatives Data: Design Data (Proposed Conditions): • CTP Designation (Facility Type): N/A — CTP not adopted by the City of Havelock • Type of Access Control: Partial on US 70 • Typical Section: 4 -lane, median divided highway (US 70) • Right of Way: varies • Posted Speed: (US 70) - 55 mph northwest of Slocum Road / 50 mph southeast of Slocum Road i ne roiiowing initial alternatives nave Deen aeveiopea Dy ivuuv i : In the 2009 NCDOT Feasibility Study of this project, Alternative 2 was chosen as the recommended alternative. Alternative 2 (Preferred)- Flyover (see Figures 2a and 2b): Alternative 2 would convert the intersection of US 70 and Pine Grove Road to a "left -out" superstreet. In addition, a third westbound US 70 through lane could be developed just prior to the Pine Grove Road intersection. Currently, preliminary plans for the US 70 Havelock Bypass show a third lane on US 70 being developed just northwest of the intersection. At Slocum Road, a flyover ramp would be constructed to serve traffic moving from eastbound US 70 onto Slocum Road, which would accommodate the heavy AM peak hour traffic movement. The flyover lane could be a continuation of the ramp from the US 70 Havelock Bypass project that currently is proposed to taper down just northwest of the US 70 / Pine Grove intersection. This would help enhance the operation of the Pine Grove Road intersection. A free -flow ramp from westbound US 70 onto Slocum Road is also proposed under this alternative. Left -turn movements out of Slocum Road would be accommodated and controlled by a two -phase traffic signal. Double left turns would be required for traffic moving from Slocum Road onto eastbound US 70. Slocum Road would be widened to four lanes up to a point just west of the existing gate. MacDonald Boulevard Relocation: All 4 alternatives recommend the relocation of MacDonald Boulevard. The intersection of MacDonald Boulevard and US 70 will be relocated. The location of the existing intersection conflicts with the heavy right turns off of Slocum Road and creates a traffic weave. To relocate the intersection, a connector is proposed to connect the neighborhood to Pine Grove Road. Additionally, in order to improve operations at the US 70 / Pine Grove Road intersection, Sermons Road and Pine Grove Road are realigned to intersect further back from the US 70 / Pine Grove Road Intersection. Three other alternatives (Alternatives 1, 3, and 4) were considered during the evaluation in the October 2009 Feasibility Study. They are described briefly below: Alternative 1 — Super street: Alternative 1 would convert existing US 70's full- movement intersections with Pine Grove Road and Slocum Road to super- street intersections. Alternative 3 — Tight Diamond Interchange: Alternative 3 would provide a tight diamond interchange at US 70 and Slocum Road. The alternative would provide a new interchange with the proposed US 70 Havelock Bypass. Alternative 4 — Single Point Urban Diamond with Connector: Alternative 4 would provide a single point diamond interchange at US 70 and Slocum Road and would provide a new interchange with the proposed US 70 Havelock Bypass. Y ��x,� �� d� :r a r :E_ I alt nV! 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