The URL can be used to link to this page

Home My WebLink AboutNC0086304_Compliance Evaluation Inspection_20201221ROY COOPER Governor MICHAEL S. REGAN Secretary S. DANIEL SMITH Director NORTH CAROLINA Environmental Quality December 21, 2020 CERTIFIED MAIL #: 7019 1120 0000 8361 1732 RETURN RECEIPT REQUESTED Robert Hoyle, Director of Construction & Maintenance Catawba County Schools PO Box 1010 Newton, North Carolina 28658 Subject: Dear Mr. Hoyle: Notice of Violation/Notice of Recommendation for Enforcement Compliance Evaluation Inspection Mill Creek Middle School WWTP NPDES Permit No. NCO086304 Catawba County Tracking #: NOV-2020-PC-0536 Enclosed is a copy of the Compliance Evaluation Inspection Report for the inspection conducted at the subject facility on December 2, 2020, by Mr. Wes Bell of this Office. Please inform the facility's Operator -in -Responsible Charge (ORC) of our findings by forwarding a copy of the enclosed report. This report is being issued as a Notice of Violation (NOV)/Notice of Recommendation for Enforcement (NRE) due to the following: - Flow measurements are not being performed properly (third consecutive inspection with this violation); High water alarm (visual) was not operational (third consecutive inspection with this violation); Filter bed sand (both beds) needed to be raked/leveled; UV indicator lights (on/off) were not operational. Please be advised that these continued failures to properly maintain the wastewater treatment facility and measure flow are violations of the subject NPDES Permit and North Carolina General Statute (G.S.) 143-215.1 as detailed in the Sand Filter/Low Rate, Disinfection/UV and Flow Measurement/Effluent Sections of the attached report. Please be advised that G.S. 143-215.6A provides for a civil penalty assessment of not more than twenty-five thousand dollars ($25,000.00), or twenty-five thousand dollars ($25,000.00) per day when the violation is of a continuing nature, against any person who violates or fails to act in accordance with the terms, conditions, or requirements of any permit issued pursuant to G.S. 143-215.1. Penalties may also be assessed for any damage to surface waters of the State that may result from the violations. �� Office Carolina Department of Environmental Quality I Division of Water Resources Mooresville Regional 1 610 East Center Avenue, Suite 301 1 Mooresville, North Carolina 28115 NOR7H ORROLINA i �,"rJ J m Em^'m'"^e^ai Qmli /`� 704.663.1699 Mr. Robert Hoyle December 21, 2020 Page Two This letter is also to advise you that this Office is considering the initiation of an enforcement action for the violations of G.S. 143-215.1 and NPDES Permit No. NC0086304. If you have an explanation for the violations that you wish to present, please include it in the written response. The written response and any additional information (corrective actions, etc.) you wish to provide regarding these violations must be received by this Office by January 11, 2021. In responding, please address your comments to the attention of Mr. Wes Bell. Should you have any questions concerning this letter, please do not hesitate to contact Mr. Bell at (704) 235- 2192, or via email at wes.bellgncdenr.gov. Sincerely, DocuSigned by: f�y.el ii Nuft for F161FB69A2D84A3... W. Corey Basinger, Regional Supervisor Water Quality Regional Operations Section Division of Water Resources, NCDEQ Enclosure: Inspection Report United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 IN 1 2 u 3 I NCO086304 I11 121 20/12/02 I17 18I � I 19 I s I 201 I 211IIIII 111111III II III III1 I I IIIII IIIIIIIII II r6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA ---------------------- Reserved ------------------- 67 2.0 70LJ 71 I„ I 72 L71 74 79 I I I I 80 Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) 02:19PM 20/12/02 15/08/01 Mill Creek Middle School 1041 Shiloh Rd Exit Time/Date Permit Expiration Date Claremont NC 286109202 02:48PM 20/12/02 20/04/30 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Joshua Steven Greene/ORC/828-396-4444/ Morgan C Williams//828-464-3562 ext 403/8284654442 Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Robert Hoyle,PO Box 1010 Newton NC 286581010/Director of Constructiion & Maintenance/828-464-3562/8284654442 No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit 0 Flow Measurement Operations & Maintenar Records/Reports Self -Monitoring Progran 0 Sludge Handling Dispo: Facility Site Review Effluent/Receiving Wate Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Wes Bell cusigned by: DWR/MRO WQ/704-663-1699 Ext.2192/ 12/16/2020 2 r6& E�: 96D90=437... Signature of Management Q A Reviewer Agency/Office/Phone and Fax Nu pycuSigned by: Date �""�'W H PZUa". Andrew Pitner DWR/MRO WQ/704-663-1699 Ext.2180/ 12.21.2020 F161FB69A2D84A3... EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page# NPDES yr/mo/day Inspection Type NCO086304 I11 12I 20/12/02 117 18 i c i Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Page# Permit: NCO086304 Owner -Facility: Mill Creek Middle School Inspection Date: 12/02/2020 Inspection Type: Compliance Evaluation Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new 0 ❑ ❑ ❑ application? Is the facility as described in the permit? 0 ❑ ❑ ❑ # Are there any special conditions for the permit? ❑ ❑ 0 ❑ Is access to the plant site restricted to the general public? 0 ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? 0 ❑ ❑ ❑ Comment: The Division received the facility's permit renewal application on 4/30/20. The last compliance evaluation inspection at this facility was performed by DWR staff on 11ni0i110 Record Keeping Are records kept and maintained as required by the permit? Is all required information readily available, complete and current? Are all records maintained for 3 years (lab. reg. required 5 years)? Are analytical results consistent with data reported on DMRs? Is the chain -of -custody complete? Dates, times and location of sampling Name of individual performing the sampling Results of analysis and calibration Dates of analysis Name of person performing analyses Transported COCs Are DMRs complete: do they include all permit parameters? Has the facility submitted its annual compliance report to users and DWQ? (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operatc on each shift? Is the ORC visitation log available and current? Is the ORC certified at grade equal to or higher than the facility classification? Is the backup operator certified at one grade less or greater than the facility classification Is a copy of the current NPDES permit available on site? Facility has copy of previous year's Annual Report on file for review? Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ❑ ■ • ❑ ❑ ❑ • ❑ ❑ ❑ EIN ❑ ❑ ❑ ❑ ■ ❑ ❑ ❑ ■ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ■ ❑ Page# 3 Permit: NCO086304 Inspection Date: 12/02/2020 Owner -Facility: Mill Creek Middle School Inspection Type: Compliance Evaluation Record Keeping Yes No NA NE Comment: The records reviewed durina the insDection were oraanized and well maintained. Discharae Monitoring Reports (eDMRs) were reviewed for the period October 2019 through Septembel 2020. No effluent limit violations were reported and all monitoring frequencies were correct. The ORC had mixed up the arrival times and collection and analysis times during effluent sampling events. The ORC must ensure to properly document all self -monitoring data as required by the subject permit. In addition, the ORC and permittee must also ensure that all operation and maintenance activities (including activities performed by school staff) are documented. The April, May and June 2020 eDMRs were not completed correctly to reflect the no flow conditions at the facility during selected weeks/months. These eDMRs will be revised and resubmitted. Laboratory Are field parameters performed by certified personnel or laboratory? Are all other parameters(excluding field parameters) performed by a certified lab? # Is the facility using a contract lab? # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? Yes No NA NE • ❑ ❑ ❑ • ❑ ❑ ❑ • ❑ ❑ ❑ ❑ ❑ ■ ❑ ❑ ❑ ■ ❑ ❑ ❑ ■ ❑ Comment: Effluent analyses (all permit -required parameters including field) are performed under Water Tech Labs' certification #50. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? ❑ ❑ 0 ❑ Is sample collected below all treatment units? 0 ❑ ❑ ❑ Is proper volume collected? 0 ❑ ❑ ❑ Is the tubing clean? ❑ ❑ 0 ❑ # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees ❑ ❑ 0 ❑ Celsius)? Is the facility sampling performed as required by the permit (frequency, sampling type 0 ❑ ❑ ❑ representative)? Comment: The subject permit requires effluent grab samples Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? 0 ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable ❑ ❑ ❑ Solids, pH, DO, Sludge Judge, and other that are applicable? Page# 4 Permit: NCO086304 Inspection Date: 12/02/2020 Owner -Facility: Mill Creek Middle School Inspection Type: Compliance Evaluation Operations & Maintenance Yes No NA NE Comment: ODeration and maintenance concerns were noted durina this insDection. ODerational issues associated with the high level alarm system has been noted in the previous two inspections (5/3/17 and 10/2/18). The permittee/School System has also failed to provide an adequate flow measurement device/method as has been requested in the previous two inspections. Please see Sand Filter/Low Rate, Disinfection -UV and Flow Measurement/Effluent Sections for additional comments. Septic Tank Yes No NA NE (If pumps are used) Is an audible and visual alarm operational? ❑ ❑ 0 ❑ Is septic tank pumped on a schedule? E ❑ ❑ ❑ Are pumps or syphons operating properly? 0 ❑ ❑ ❑ Are high and low water alarms operating properly? ❑ ❑ 0 ❑ Comment: The septic tank and recirculation tank are pumped out every summer by a contracted company (Leatherman's Septic Tank Service). Sodium bicarbonate is added at the school by custodial staff to maintain appropriate alkalinity/pH levels. Sand Filters (Low rate) (If pumps are used) Is an audible and visible alarm Present and operational? Is the distribution box level and watertight? Is sand filter free of ponding? Is the sand filter effluent re -circulated at a valid ratio? # Is the sand filter surface free of algae or excessive vegetation? # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) Yes No NA NE ❑ ❑ ❑ ■ ❑ ❑ ■ ❑ ❑ ❑ ❑ ■ ■ ❑ ❑ ❑ ■ ❑ ❑ ❑ ■ ❑ ❑ ❑ Comment: The facilitv was not dosina at the time of the insDection: however. the sand needed to be leveled. The high water alarm system did not appear to be activated. The high water alarm system must be activated and/or repaired/replaced. Please be advised that the subject permit requires the permittee to properly operate and maintain the facility at all times [Permit Condition Reference: Part II, Section C(2) Proper Operation and Maintenance]. In addition, the ORC must become familiar with all treatment components (including floats, etc.) at this facility. Disinfection - UV Yes No NA NE Are extra UV bulbs available on site? ❑ ❑ 0 ❑ Are UV bulbs clean? ❑ ❑ ❑ Is UV intensity adequate? 0 ❑ ❑ ❑ Is transmittance at or above designed level? 0 ❑ ❑ ❑ Is there a backup system on site? ❑ ❑ 0 ❑ Is effluent clear and free of solids? 0 ❑ ❑ ❑ Page# 5 Permit: NCO086304 Inspection Date: 12/02/2020 Disinfection - UV Owner -Facility: Mill Creek Middle School Inspection Type: Compliance Evaluation Yes No NA NE Comment: The lights (on/off indicator) on the UV system were not working and need to be replaced within the near future.. Please be advised that the subject permit requires the permittee to properly operate and maintain the facility at all times [Permit Condition Reference: Part II, Section C(2) Proper Operation and Maintenance]. Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? ❑ 0 ❑ ❑ Is flow meter calibrated annually? ❑ ❑ 0 ❑ Is the flow meter operational? ❑ ❑ 0 ❑ (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ 0 ❑ Comment: The flows reported on the eDMRs (Dast and Dresent) were not based on an aDDroved flow measurement device and/or method. Flows have been estimations and consistently reported as low as 0.00006 mgd (60 gallons per day) prior to the June 2020 eDMR. A new ORC was designated in June 2020 and the flows have been consistently estimated at 0.001 MGD (1,000 gallons per day). Please be advised that the permittee must select the appropriate flow measurement devices and methods consistent with accepted scientific practices to ensure the accuracy and reliability of measurements of the volume of monitored discharges [Permit Reference: Part II, Section D(3) Flow Measurements]. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ❑ ❑ ❑ Are the receiving water free of foam other than trace amounts and other debris? ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? ❑ ❑ 0 ❑ Comment: The effluent appeared slightly turbid with no foam during the brief activation of the effluent Pump (verify operational status). Page# 6