WQCS00163_Compliance Report_20201221 (2)

ROY COOPER
Covemor
NIICHAEL S. REGAN
Secretary
S. DANIEL SMIT14
Director
Joshua J O'Brien
Town of Manteo
PO Box 246
Manteo, NC 27954-0246
+ ya cc
7
NORTH CAROLINA
Environmental Quality
December 21, 2020
SUBJECT: Compliance Inspection Report
Manteo Collection System
Collection System Permit No. WQCS00163
Dare County
Dear O'Brien:
The North Carolina Division of Water Resources conducted an inspection of the Manteo Collection
System on 12/02/2020. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCS00163.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report".
If you should have any questions, please do not hesitate to contact Sarah Toppen with the Water
Quality Regional Operations Section in the Washington Regional Office at 252-946-6481 or via email at
[e-mail].
Sincerely,
Sarah Toppen, Environmental Specialist II
Water Quality Regional Operations Section
Washington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: Laserfiche
No rth Cam line Uepsft ent of Environmental Quslily I Division of Water Resources
Washington Regions) 4f :oe 1943 Washington Square MMI I Washington, North Cam!ins 27339
k 252$46-6431

Compliance Inspection Report
Permit: WQCS00163 Effective: 06/01/18 Expiration: 05/31/26 Owner: Town of Manteo
SOC: Effective: Expiration: Facility: Manteo Collection System
County: Dare PO Box 246
Region: Washington
Manteo NC 279540246
Contact Person: Joshua J O'Brien Title: Utilities Superintendent Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Joshua J O'Brien
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0079057 Town of Manteo - Manteo WWTP
Inspection Date: 12/02/2020 Entry Time 01:OOPM
Primary Inspector: Sarah A Toppen
Secondary Inspector(s):
Certification: 1003424 Phone: [phone]
Exit Time: 03:40PM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 7

Permit: WQCS00163 Owner - Facility: Town of Manteo
Inspection Date: 12/02/2020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
On Wednesday, December 2, 2020, Sarah Toppen and Victoria Herdt with the Division of Water Resources conducted an
inspection of the collection system with Josh O'Brien, present with the Town of Manteo.
The facility was in compliance the day of inspection and the ORC is doing a g000d job with operating the facility and keeping
up with the necessary paperwork.
Page 2 of 7

Permit: WQCS00163 Owner - Facility: Town of Manteo
Inspection Date: 12/02/2020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency? Monthly
# Are there any issues being addressed currently or any in the planning stages?
0
❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations?
0
❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
❑
❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
❑
❑ 0 ❑
Does the permittee have a copy of their permit?
0
❑ ❑ ❑
# Is permit expiring within the next 6 months?
❑
0 ❑ ❑
If Yes, has the Permittee applied for renewal?
❑
❑ 0 ❑
Comment: The town is currently workina on arant aDDIcations. The arants are for rehabbina or new Dum
stations.
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? 0 ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance? annually
Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑
Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Facebook and posted video on the Town's website.
Comment:
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? 0 ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? 0 ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? 0 ❑ ❑ ❑
Comment:
Page 3 of 7

Permit: WQCS00163 Owner - Facility: Town of Manteo
Inspection Date: 12/02/2020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine
Map
Is there a overall sewer system map?
Does the map include
Yes No NA NE
■❑❑❑
Pipe Type (GS/FM) 0 ❑ ❑ ❑
Pipe sizes 0 ❑ ❑ ❑
Pipe materials (PVC, DIP, etc) 0 ❑ ❑ ❑
Pipe location 0 ❑ ❑ ❑
Flow direction 0 ❑ ❑ ❑
Approximate pipe age 0 ❑ ❑ ❑
Pump station ID, location and capacity 0 ❑ ❑ ❑
# Force main air release valve location & type ❑ ❑ ❑
# Location of satellite connections ❑ ❑0 ❑
Is the map being updated for changes/additions within 1 year of activation? ❑ ❑ 0 ❑
Comment: The town is currently in the middle of a mapping project. AIA Enginnering is heading up a proiec
that will provide an upated map that includes everthing above.
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? 0 ❑ ❑ ❑
# How is it being made available? It's available online
and link is in the
bill.
Comment:
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
0
❑ ❑ ❑
Comment:
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Page 4 of 7

Permit: WQCS00163 Owner - Facility: Town of Manteo
Inspection Date: 12/02/2020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Does the plan include:
24-hour contact numbers ❑ ❑ ❑
Response time ❑ ❑ ❑
Equipment list and spare parts inventory ❑ ❑ ❑
Access to cleaning equipment ❑ ❑ ❑
Access to construction crews, contractors, and/or engineers ❑ ❑ ❑
Source of emergency funds ❑ ❑ ❑
Site sanitation and cleanup materials ❑ ❑ ❑
Post-overflow/spill assessment ❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill? 0 ❑ ❑ ❑
Comment: The Spill Response Plan is posted at the main facility and is in every pump station building.
Spllls Yes No NA NE
Is system free of known points of bypass? ❑ ❑ ❑
If No, describe type of bypass and location
The last SSOs documented were in September 2019 due to a hurricane.
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ 0 ❑
Comment: The last SSOs listed were in 2019 from a hurricane.
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Festival Park Bridge.
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
The 3 high priority lines are at bridges. The Ballast Point and Hammock Village Bridge are encased within
the bridge but the Festival Park Bridge is underneath the bridge.
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: So far, Manteo has cleaned 1,190 feet. They expect that they will meet the 10% of line cleaning
before the end of the vear.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
Burnside Pump Station, East Hammock Pump Station, and Waterfront Pump Stion were inspected. The East
Hamock Pump Station alarm light was not working the day of inspection but I spoke with Josh O'Brien after
and he says that the light now works.
Page 5 of 7

Permit: WQCS00163 Owner - Facility: Town of Manteo
Inspection Date: 12/02/2020 Inspection Type :Collection System Inspect Non Sampling
Reason for Visit: Routine
# Number of duplex or larger pump stations in system
11
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
11
# A simple one-way telemetry/communication system (auto -dialer) installed?
0
For pump stations inspected:
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the communication system functional?
0
❑ ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
0
❑ ❑ ❑
If tested during inspection, did it function properly?
0
❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
0
❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
The Town has a plan to use there portable generator as needed and pump out any other pump stations as
needed.
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
0
❑ ❑ ❑
Inspecting and exercising all valves?
0
❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
0
❑ ❑ ❑
Page 6 of 7

Permit: WQCS00163 Owner - Facility: Town of Manteo
Inspection Date: 12/02/2020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
■❑❑❑
Page 7 of 7