NCS000446_Grounds Maintenance Agreement_20201218

CONTRACT ROUTING CONTROL SHEET
Routing Order: (1) Department Director, (2) Purchasing and Contract Manager (3) Legal,
(4) Risk Manager, (5) Vendor for Signature (6) Finance Director, (7) Town Clerk, (8) Town Council/Town Manager
EVERY SECTION MUST BE COMPLETED
M
DEPARTMENT: Parks, Recreation, and Cultural Resources
Department Contact Person for Contract: Jahn 13— Extension: 33"
ContractorNendor Name and address: Jones Landscaping end Maintenance, 3205 Air park Blvd., Fuquay-varina, NC 27526.9219
ContractorNendor Phone: ContractorNendor Contact Person: Jack Jones, 919-291-6263
Purpose of Contract: Annual Grounds Maintenance Agreement for Level 4 Sctx)d Sties and 00ve Farm Park sAe
Amount: 76.20627 Budget Code: 10-620044500
Type of Contract: S9 New ❑ Renew ❑ Amendment Exhibits/Attachments included: R Yes ❑ N/A
Zl- bt4
Department Director's Signature: John M. Brown =d°m mum Date:
All Contructs shottld be seat to ilia Purchasing and Contract rllattager (Stave hlajuiard). Steve 1vill rletet-mine
LEGAL whether the contract will treed to go to the Le a1 De artment or review or not.
Reviewed by: st—Maynard Date: &4=20
Comments: same agreement as last couple years with dates and amounts changed
❑Town Council approval required own Manager authorized to approve
❑N/A — Purchasing and Contract Manager to forward
❑ Other Approvals required/permitted:
RISK MANAGER
Reviewed by and approved: stare Maynard Date:
❑ N/A — Purchasing and Contract Manager to forward
8 Insurance specifications meet requirements.
❑ Insurance specifications have been revised.
&4=20
❑ A pre -project safety review between the contractor and contracting department is required.
Return to Department Contact Person to have contract signed by Contructor prior to fbnvarding to Finance Dirt czar
Obtain a co t° ol_Certi icate of Insuranee that includes the Lxroper cuutrgge and shams the Town as an additional invured
❑ Sufficient funds are available in the proper category to pay for this expenditure.
❑ This contract is conditioned upon appropriation by the Town Council of sufficient funds.
❑ A budget amendment is necessary before this agreement is approved.
❑ A budget amendment is attached as required for approval of this agreement.
Finance Director:
TOWN CLERK
Date Received: /20 Signed by Contract • YES ❑ NO --Return to Department
Council Action quire -- " oorrward to Town Manager Agenda Date: /20_
Approved by Council: ❑ YES ❑ NO
TOWN MANAGER
This document has been reviewed end ap val is recommended by the Town Manager: ® YES ❑ NO
Town Manager: Date: 120 1O
After approval and signatures, contract will be sent to the Purchasing and Contracts Manager who will return it to the
Department Contact Person for Department to administer.
Scan signed contract to Department contracts folder ( include Routing Sheet and copy of Certificate of lrisaranco

NORTH CAROLINA
FACILITIES
WAICE COUNTY
AGREEMENT
Pp-zvZr-ot�
PARKS AND RECREATIONAL
GROUNDS MAINTENANCE
THIS GROUNDS MAINTENANCE AGREEMENT (this "Agreement") is made and
entered into this the Ist day of Jam, 2020, by and between The Town of -Apex, a Municipal
Corporation (the "Town"), and Jones Landscaping and Maintenance Inc. (the "Contractor") for
the contract period beginning July 1, 2020 and ending June 30, 2021:
WITNrSSETH:
THAT WHEREAS, the Town utilizes certain school campuses and other public facilities
and desires to have the grounds of these facilities maintained in an efficient, economical and
attractive manner; and
WHEREAS, the Contractor is desirous of providing such grounds maintenance services to
the Town;
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, the legal existence and sufficiency of which the parties admit, the Town and the Contractor
agree as follows:
I. DEFINITIONS:
a. School Campuses: All maintenance and work taking place on the Wake County Public
School Campuses contained herein shall be coordinated with the Principal, Assistant Principal, or
Athletic Director of the applicable school. All maintenance shall be performed in compliance with
guidelines specified in Attaclunent A specifying the maintenance plan for Level 4 use of Wake
County Public Schools. The Contractor shall be responsible for all such coordination of work.
Facilities to be maintained include: Grounds maintenance at i. Salem Elementary School Park, ii.
Apex Elementary School Park, iii. A.V. Baucom Elementary School, and iv. Apex Middle School.
shall be in accordance with the guidelines outlined 1 required by the Wake County Public School
System as noted in Attachment A for Level 4 Use Agreements.

2. SERVICE, S. The Contractor agrees to provide maintenance services for the following
facilities and to provide all labor, materials, equipment, apparatus, etc., that are required for the
performance of these services and for the specific compensation as listed below. Items specifically
listed under each site are to be completed in addition to the normal "Routine Maintenance" and
other services specifically referenced herein:
a. A. V. Baucom Elem. School (Exhibit 1-P) Annual Cost: $11,167.31
[Level 4 Use Agreement- to be coordinated with
Athletic Director during non -school hours]
b. Salem Elem School Park (Exhibit 2-P) Annual Cost: $15,144.47
[Level 4 Use Agreement- to be coordinated with
Athletic Director during non -school hours]
c. Apex Elementary School (Exhibit 3-P) Annual Cost: $17,290.44
[Level 4 Use Agreement- to be coordinated with
Athletic Director during non -school hours]
d. Apex Middle School (Exhibit 4-P) Annual Cost: $11,592.15
[Level 4 Use Agreement- to be coordinated with
Athletic Director during non -school hours]
e. Olive Farm Park Property
Outside the fence area
Assumes 12 total cuts during fiscal year
f. Olive Farm Parlc Property
Inside the fence area
($4251 mo.)
g. Installation of Bermuda Sod (as needed)
(Includes all materials and labor to install)
Annual Cost: $15,759.00
Annual Cost: $ 5,253.00
Unit Cost: $16.25 SY
3. CERTIFICATIONS: The Contractor must show proof of and keep current certification
by the State of North Carolina as a licensed Public Pesticide Operator (County and Municipal
Ground, and Aquatics Sub -Classification). Registered landscape contractor with the State
of North Carolina? YES x NO License # 1270

4. SPECIFICATIONS: The Contractor will provide maintenance services in accordance
with the specifications in Exhibit A (Specifications for School Sites-WCPSS), which is attached
hereto and incorporated by reference as if fully set forth herein. Provided further that Contractor
shall provide all services pursuant to this Agreement in accordance with all applicable Federal,
State and local statutes, laws, regulations, ordinances, policies and rules.
5. PRIOR KNOWLEDGE: The Contractor has carefully examined the area or sites of the
aforementioned public facilities and is familiar with the conditions under which the work pursuant
to this Agreement, or any part of it, will be performed and any conditions that might affect staffmg
and the requirement for or used materials, equipment, or other apparatus.
6. ADDITIONS/DELETIONS: Any additions or deletions of services must be requested
in writing upon thirty (30) days prior notice of either party.
7. COMPENSATION: The Contractor shall bill the Town for twelve (12) equal monthly
payments, which together will equal the total contract stun, which is not to exceed_$ 76,206.37
(i.e.$6,350.53 per month, the total of the items listed in Section 2 above).
S. SCHEDULING: The Contractor shall provide a written advance schedule of all
maintenance activities to occur on school campuses for the subsequent month such that by the 5tl'
of each month, beginning in June 2020, the Director of Parks, Recreation, and Cultural Resources
or his designee shall receive a schedule for the subsequent month.
9. INSURANCE AND INDEMNITY: The Contractor shall save and hold harmless the
Town from and against all actions for damages arising in connection with the work to be performed
under this Agreement and resulting from (or alleged to result from) negligent, grossly negligent or
intentional actions or omissions on the part of the Contractor, its agents, employees, and
subcontractors. The Contractor further agrees to investigate, handle, respond to, provide defense
for and defend any such claims, etc., at its sole expense and agrees to bear all other costs and
expenses related thereto. It is expressly agreed that the Contractor is an independent contractor
and not the agent or employee of the Town. The Contractor shall carry and keep current workers'

compensation insurance coverage and unemployment insurance coverage as required by law.
Comprehensive general Iiability insurance coverage shall be required in amounts not less than the
following:
$1,000,000 combined single limits for bodily injury liability and property
damage liability.
Business automobile insurance coverage shall be required in amounts not less than the
following:
$1,000,000 combined single limits for bodily injury liability and property
damage liability.
Coverage for transport of Hazardous Material
The Contractor agrees to furnish proof of existence of said insurance policies to the Town
prior to the effective date of this Agreement. The Town of Apex shall be included as an
additional insured on the comprehensive general liability and the automobile liability
insurance policies.
10. OSHA COMPLIANCE: The Contractor shall be responsible for compliance with all
applicable OSHA regulations with regards to workers and equipment.
11. E-VLRII+Y COMPLIANCE: The Contractor hereby acknowledges that "E-Verify"
is the federal E-Verify program operated by the US Department of Homeland Security and
other federal agencies which is used to verify the work authorization of newly hired
employees pursuant to federal law and in accordance with Article 2, Chapter 64 of the
North Carolina General Statutes. Contractor further acknowledges that all employers, as
defined by Article 2, Chapter 64 of the North Carolina General Statutes, must use E-Verify
and after hiring an employee to work in the United States, shall verify the work
authorization of the employee through E-Verify in accordance with NCGS §64-26(a).
Contractor hereby pledges, attests and warrants through execution of this contract that

Contractor complies with the requirements of Article 2 of Chapter 64 of the North Carolina
General Statutes and further pledges, attests and warrants that any subcontractors currently
employed by or subsequently hired by Contractor shall comply with any and all E-Verify
requirements. Failure to comply with the above requirements
shall be considered a breach of this contract.
12. COMMUNICATION: The Contractor shall be responsible for being accessible by
both phone and written correspondence and shall provide to the Director of APRCR
or his designee phone numbers and facsimile numbers for both home and business. In
addition, the Contractor must carry a beeper for access or provide a mobile phone
number where they can be reached during all business hours during the contract period.
13. CONTRACT PERIOD: This Agreement shall be binding upon all parties for a period
beginning J'uly1, 2020 through and including June 30, 2021. Any additional facilities
added by the Town will be quoted anew by the Contractor, The Town reserves the right to
extend the contract for the period July 1, 2021 thru June 30, 2022 provided that the total
price of the contract does not increase by more than 3% from the budget year covered by
this contract (FY 2020-2021).
14. SUB -CONTRACTORS: The Contractor shall be responsible for all work done by
sub -contractors, shall provide a listing of all proposed sub -contractors, and shall have
all sub -contractors approved by the Town in writing prior to the starting date of this
Agreement. The Contractor shall be responsible for repairing all damage to turf,
irrigation systems equipment, and any other public facilities caused by any sub-
contractors) at the Contractor's expense. In addition, all sub -contractors shall submit to
the Contractor documentation of all types of chemicals applied to shrubs, grass, trees, etc.
The Contractor will present copies of this information to the Director of APRCR, or his
designee, after each application of any chemicals on Town property.

15. ADDITIONAL LANDSCAPING BY THI; TOWN DURING CONTRACT
PERIOD: In the event that the Town of Apex seeks additional landscape services
during the contract period, the Town agrees to give the Contractor the opportunity to bid
on such work and assures that the Contractor's ability to do the work prescribed will
be evaluated in the same manner and fashion as all other vendors who are asked
to submit bids. In the event the Contractor is not selected to perform the work, the
Contractor will not be held responsible for faulty installation or failure of the selected
vendor to perform the task to standards and best management practices accepted by the
landscape industry.
16. TERMINATION FOR CONVENIENCE: Either party may cancel this Agreement
for failure to adhere to the conditions herein with thirty (30) days advance written notice.
Provided, however, that the Contractor may terminate this Agreement for the Town's
failure to make payment in accordance with Paragraph 7 only if the Town fails to cure any
such failure within thirty (30) days after the Town's receipt of written notice thereof.
17. ASSIGNMENT: The Contractor may not assign this Agreement or any of its rights
or obligations hereunder (or any portion thereof) without the prior written consent of the
Director of APRCR, or his designee.
18. CHOICE OF LAW: This Agreement shall be interpreted, construed and enforced
pursuant to and in accordance with the laws of the State of North Carolina, excluding only
its choice of law provisions.
19. MERGER CLAUSE: This Agreement represents the full, integrated agreement of the
undersigned parties and can be modified or amended only by a writing duly approved and
signed by all parties to this Agreement.
20. SEVERABILITY: The provisions of this Agreement are hereby deemed by the parties
to be severable, and the invalidity or unenforceability of any one or more of the provisions
of this Agreement shall not affect the validity and enforceability of the remaining
provisions thereof.

21. WAIVER: The waiver by either of the parties of any breach or violation of any terms
or provisions of this Agreement by any other party hereto shall not operate as a waiver of
any other breach or violation.
22. PRE -PROJECT SAFETY REVIEW MEETING: The Contractor shall attend a pre -
project safety review meeting with the contracting Department Head, Supervisors, and
Risk Manager prior to the start of work.
23. IRAN DIVESTMENT ACT CERTIFICATION REQUIRED BY N.C.G.S. 147-
86.60: N.C.G.S. 147-86.60 prohibits the State of North Carolina, allorth Carolina local
government, or any other political subdivision of the State of North Carolina from
contracting with any entity that is listed on the Final Divestment List created by the North
Carolina State Treasurer pursuant to N.C.G.S. 147-86.58. N.C.G.S. 147-86.59 further
requires that contractors with the State, allorth Carolina local government, or any other
political subdivision of the State ofNorth Carolina must not utilize any subcontractor found
on the State Treasurer's Final Divestment List. As of the date of execution of this
Agreement the Contractor hereby certifies that the Contractor is not listed on the Final
Divestment List created by the North Carolina State Treasurer and that the Contractor will
not utilize any subcontractors found on the Final Divestment List.
24. ANTI -HUMAN TRAFFICKING.
The Contractor warrants and agrees that no labor supplied by the Contractor or the
Contractor's subcontractors in the performance of this Agreement shall be obtained by
means of deception, coercion, intimidation or force, or otherwise in violation of North
Carolina law, specifically Article 10A, Subchapter 3 of Chapter 14 of the North Carolina
General Statutes, Human Trafficking.

IN TESTIMONY WHEREOF, the Town of Apex has caused this instrument to
be executed by its Mayor, attested by its Town Cleric, and its Municipal Seal affixed hereto,
all by authority of the Town Council duly given and granted; and the Contractor, has caused
this instrument to be executed in its corporate name by its President
TOWN OF APEX CONT CTOR:
By. �_ lZrt ! f� .
3scclt�es-I . amc• Jac c Jon
-Mayeir- zw') Title: dent
t�/
D a Hosch, , MMC
Town CIerk
Attest:
Print ame: ,-�- �
Title:_ /610/L-
This instrument as been pre -audited in the manner required by the Local Government Budget Control Act.
M
. Vance Hollom6n. Finance

Attachment A
WAIL✓ COUNTY PUBLIC SCHOOLS
LANDSCAPE MAINTENANCE STANDARDS
The following Landscape Maintenance Standards were approved by:
Special Committee far• Municipal Use of School Fields/Outdoor Facilities — March 29, 2004
WCPSS Sarper•intendent and County Manager — March 31, 2004
Board of Education — May 4, 2004
Committee of the Whole — June 1, 2004
INSPECTIONS
• Turf, plants, trees, etc. to be inspected weekly for detrimental conditions including pest and
disease problems, soil problems etc.
• Athletic field inspections shall determine any limitations imposed on athletic field use.
• Hard surfaces to be inspected weekly for structural problems including potholes, cracks, etc.
• Exterior structures (i.e. gate, flagpoles, dumpster screen) to be inspected weekly for damage.
Note: Any problems detected shall be reported to appropriate management staff for
resolution with copies provided to WCPSS site, Building and Grounds, and Community
Schools Department designees.
RECYCLABLE MATERIAL AND TRASH RIGMOVAL
• Wake County Public School System Recycling Program guidelines shall be utilized in the
disposal of recyclable materials.
Weekly:
• Debris will be picked up and removed from lawns, plant beds, sidewalks, and paved areas
prior to mowing, to insure a clean mowing area.
• Remove all debris around and behind all trash receptacles. Debris and waste materials from
work performed to be removed from site unless provisions have been made with maintenance
provider and Board designee to use site trashcans or dumpsters.
STADIUM TURF
• Board designee shall evaluate the stadium field and ensure it is maintained at or about the
standards listed below and the North Carolina High School Athletic Association field
requirements.
• Ball Field —Mowing heigh during the growing season is 1 inch for common Bermuda grass
and % inch to 1 inch for hybrid Bermuda grass. Note: During growing season do not allow
Bermuda to grow above 1 'z inch between mowing. Two or three weekly mowing may be
necessary. If grass becomes excessively high during a wet period, cut off'/a" to %x" of the
present growth, lowering the mower after 2 to 3 days until desire height is achieved. No
single cut shall exceed 33% of growth.
Desired Grass Heights:
Bermuda: Apr through Aug: 1" Hybrid Bermuda: Apr through Aug: 3/a"-1"
Sep through Nov: 1 %Z" Sep through Nov: 1" — 1 '/z"
Dec through Mar: 2" Dec through Mar: 1 ''/2" — 2"

+ Lining of Fields — Straight, sharp lines help define and dress the field. National Federation
of State High School Association Regulations and guidance shall apply and be followed.
Final field preparation to be coordinated between the school designee and maintenance staff
based on scheduled activities and weather conditions.
+ Irrigation — Water in early morning to a depth determined by the turf type and evaporation
transpiration (approximately 6 to 8 inches). Weekly application of about 1 t/4 inches of water
(approximately 640 gallons per inch per thousand square foot). Divots shall be replaced and
turf repaired with a topsoil mixture after competitive play prior to irrigation. Sandy soils
apply % to 1/4 inch of water every 3 to 4 days. Do not irrigate two days before heavy use.
Minimize field use when wet. Note: Dormant turf may need to be irrigated when warm,
windy weather prevails.
Soil Cultivation — Mowing during April until august to remove thatch is essential. Power
rake 2 to 3 weeks after the grass turns green. Aerate moist soil monthly beginning 2 weeks
after the grass turns green during the growing season using % to I" diameter tines. Aerate
field lengthwise twice and crosswise once. September through March do not power rake or
aerate dormant fields until the soil temperature approaches 50' F at a depth of 4 inches.
Established turfs with bare spots in excess of I square foot shall be cultivated, adding topsoil,
replacing sod and/or re -seeded during the sports season. Deep tine aeration should occur
twice yearly (Spring and Fall) at 6" — 12" depth. Area must be kept clear of all debris.
Field Rotation — Rotation to spread the wear on fields is necessary. Creative field layouts
shall be utilized to aid in reducing field wear. Band, drill team, and other activities that
gouge turf shall be scheduled at various locations of the fields.
Fertilization — No single fertilization program works for all fields. Soil samples shall be
taken to determine the precise fertilization requirement. Do not apply more than 1 % lb of
nitrogen per thousand square feet (22 Ibs per acre) after September 15. (Tissue -testing will
reveal the nutrients that are actually taken up by the plant as opposed to soil tests). Several
fertilization applications may be required (6-10) during growing season at nitrogen rates of
no more than 0.5 pounds per 1,000 square feet per application. Initial phosphorus levels
should be high with recommended pH for Bermuda grass being between 6 and 7.
Over -Seeding — Turf divots shall be filled first. Fields must be over -seeded using pre -
germinated grass seed between April — June, then switched to 100 percent perennial ryegrass
during September until early December. Over -seeding directly relates to ground
temperature, therefore, cut back when the ground temperature reaches 55 degrees.
Weed Control — Apply pre -emergence such as Ronstar (oxadiazon) or Dacthal before the
dogwoods are in full bloom. Apply post -emergence such as Dicamba at 0.2 lbs active
ingredient per acre (to growing weeds) after Bermuda turns green in the spring. MSMA may
be post -applied at 1.5 lbs of active ingredient per acre. Space applications 7 to 10 days apart.
If MSMA product does not contain a surfactant, add a nonionic surfactant at 1 quart per 100
gallons of spray solutions. Do not have body contact, mow, or water turf for at least 24 hours
after application. Treat when the air temperature is between 80' to 90' when soil is moist.
Kest Control and Disease — Turf shall be monitored regularly to analyze its condition and
detect any signs of damage. Altering fertilization, mowing, irrigation program, including
spot and/or full application of pest control products may occasionally be required
o Upon detection, have a trained horticulturist identify insect, pest or disease existing
and submit report of treatment to the maintenance provider and Board designee.
o Treatment application must be scheduled in consideration of all users.

Renovation and Establishment — April and May are the preferred months for renovating
Bermuda grass fields. Early Tune is the preferred date for renovating fields by sprigging.
Fields should have limited or no use for at least one year after renovation. Established turfs
with bare spots in excess of 1 square foot shall be hand cultivated during the sports season by
adding topsoil and/or sod. Numerous bare areas in excess of 15% of the playing area may
result in limiting play until turf is established. Major renovation shall be scheduled after the
spouts season. PIaying area must be kept clear of all debris.
ATHLETIC PLAY/PRACTICE TURF
• Ball Field Mowing — Mowing height during the growing season is 1 inch for common
Bermuda grass and inch to 1 inch for hybrid Bermuda grass. Note: During growing season
do not allow Bermuda to grow above 1'/z inch between mowing. Two or three weekly
mowing may be necessary. If grass becomes excessively high during a wet period, cut off `/a"
to '/a" of the present growth, lowering the mower after 2 to 3 days until desired height is
achieved. Desired Grass Heights:
Bermuda: Apr through Aug: 1" Hybrid Bermuda: Apr through Aug: %"-1"
Sep through Nov: 1 %a" Sep through Nov: 1" --1 %"
Dee through Mar: 2" Dec through Mar: 1 %" — 2"
o Infield Maintenance
o Inspected daily,
o Dragging, grooming, and lining of fields performed for scheduled play.
o Filtered infield materials added as needed.
o Renovation completed every 5 to 7 years or more frequently as determined by the
annual field inspection.
• Irrigation — Water in early morning to a depth determined by the turf type and evaporation `
transpiration (Approximately 6 to 8 inches). Weekly application of about 1 1/4 inches of
water (approximately 640 gallons per inch per thousand square foot). Sandy soils apply % to
5la inch of water every 3 to 4 days. Do not irrigate two days before heavy use. Minimize
field use when wet. Note: Dormant turf may need to be irrigated when warm, windy
weather prevails,
• Lining of Fields — Straight, sharp lines help define and dress the field. Cut lines 21/ inches
wide and mark them with latex paint or other approved marking paint. Avoid lime. Re-marlc ,
lines before each game day. National Federation of State High School Association
Regulations and Guidance (when used for high school practice areas) or appropriate league
associations guidance shall be followed when applicable. Final fields preparation to be
coordinated between the school designee and maintenance staff based on scheduled activities ; and weather conditions.
• Soil Cultivation — Mowing lengthwise during April until August to remove thatch is
essential. Power rake 2 to 3 weeks after the grass turns green. Aerate moist soil monthly
beginning 2 weeks after the grass turns green during the growing season using'/4 to 1'
diameter tines. Aerate field lengthwise twice and crosswise once. September through March ;
do not power rake or aerate dormant fields until the soil temperature approaches 50
• Soil Cultivation — Mowing Iengthwise denting April until August to remove thatch is
essential. Power rake 2 to 3 weeks after the grass turns green. Aerate moist soil monthly
beginning 2 weeks after the grass turns green during the growing season using'/4 to 1'
diameter tines. Aerate field Iengthwise twice and crosswise once. September through March

do not power rake or aerate dormant fields until the soil temperature approaches 50" F at a
depth of 4 inches.
• Field Rotation — Rotation to spread the wear on fields is necessary. Creative field layouts
shall be utilized to aid in reducing field wear. Sunlight angles will also be a consideration in
Spring/Fall field rotations.
• Fertilization —No single fertilization program works for all fields. Soil samples shall be
taken to determine the precise fertilization requirement. Do not apply more than 11/2 lbs of
nitrogen per square foot. (Tissue -testing will reveal the nutrients that are actually taken up
by the plant as opposed to soil tests). Several fertilization applications may be required (6-8)
during growing season at nitrogen rates of no more than 0.5 pounds per 1,000 square feet per
application. Initial phosphorus levels should be high with recommended pH for Bermuda
grass being between 6 and 7.
• Over -seeding — Turf divots shall be filled first. - Fields must be over -seeded using pre -
germinated grass seed between April and June, then switched to 100 percent perennial
ryegrass during September until early December. Over -seeding directly relates to ground
temperature, therefore, cut back when the ground temperature reaches 55 degrees.
• Weed Control Apply pre -emergence such as Ronstar (oxadiazon) or Dacthal (DCPA)
before the dogwoods are in full bloom. MSMA may be applied at 1.5 lbs of active ingredient
per acre. Space application 7 to 10 days apart. Apply post -emergence such as Dicamba at
0.2 lbs active ingredient per acre (to growing weeds) after Bermuda turns green in the spring.
If MSMA product does not contain a surfactant, add a nonionic surfactant at 1 quart per 100
gallons of spray solution. Do not have body contact, mow, or water turf for at least 24 hours
after application. Treat when the air temperature is between 80MSMA may be applied at 1.5
lbs of active ingredient per acre. Space application 7 to 10 days apart. Apply post -
emergence such as Dicamba at 0.2 lbs active ingredient per acre (to growing weeds) after
Bermuda turns green in the spring. If MSMA product does not contain a surfactant, add a
nonionic surfactant at 1 quart per 100 gallons of spray solution. Do not have body contact,
mow, or water turf for at least 24 hours after application. Treat when the air temperature is
between 80' to 90' F when soil is moist.
• Pest Control and Disease —Turf shall be monitored regularly to analyze its condition and
detect any signs of damage. Altering fertilization, mowing, irrigation program, including
spot and/or full application of pest control products may be required.
o Upon detection, have a trained horticulturist identify insect, pest or disease existing
and submit report of treatment to the maintenance provider and Board designee.
o Treatment application must be scheduled in consideration of all users.
• Renovation and Establishment --April and May are the preferred months for renovating
Bermuda grass fields. Early June is the preferred date for renovating fields by sprigging.
I±ields should have limited or not use for at least one year after renovation. Established turfs
with bare spots in excess of 2 square feet shall be cultivated during the sports season by
adding topsoil and/or sod. Numerous bare areas in excess of 15% of the playing area may
result in limiting play until turf is established. Major renovation shall be scheduled after the
sports season. Playing area must be kept clear of all debris.
+ GENERAL TURF(areas other than the stadium and athletic play/practice turfs)
• Mowing— weekly: Cut all grass areas and maintain at height consistent with turf type and
weather conditions:

Bermuda: October through April: 2 %" Fescue: October through April 3" to 3 %"
May through Sept: 2 to 2'/a" May through September 3 '/z" to 411
• Trimming —weekly: Trim around all obstacles (sign posts, mulch, etc.) to maintain
uniformity to turf height.
• Edging — weekly; All curbs, sidewalks, and paved areas edged with a steel blade.
• Thatch removal — weekly: All grass clippings and other debris will be removed from site.
• Storm Drains -- weekly: Must be kept clear of all debris.
• Frequency exception — If exception facility exists, frequencies of all work will be mutually
agreed upon and defined per facility on separate document.
• Blowing Off — After completed work, all hard surfaces must be blown clear of debris.
Excessive debris shall not be blown into plant beds or natural areas.
• Weed Control — Pre -emergent herbicide to be applied in early Spring to all turf areas to help
control crabgrass/other weeds germination, and in early Fall for control of winter annual
grass weed. Post -emergent herbicide to be applied in Dec. -Jan. and April — June to all turf
areas to help control weeds.
PLANT BEDS
• Weekly: Selective or non -selective herbicide to be applied as needed.
NOTE: Manual weed removal should occur in the Spring, Fall or more frequently if necessary.
HARD SURFACES
• Weekly: Non -selective herbicide to be applied as needed.
NOTE: Manual removal of weeds should occur as necessary in lieu of herbicides in area where
chemicals should not be applied.
• Major maintenance issues (i.e., repainting and/or resurfacing tracks, parking areas, tennis
courts, etc.) shall be site specific and shall be determined during the joint use agreement
discussions based upon design and amenities.
MULCING
• Mulch (double or triple shredded hard wood, pine bark, or pine straw) to be maintained at
minimum of 3" settled depth, and color must be maintained through replacement or chemical
dye application throughout year. Note: No hardwood bark within beds immediately adjacent
to or within parking lots.
TREES, GROUND COVER & SHRUBS:
• Trees, ground cover, and shrubs to be pruned at frequency that maintains appropriate
appearance to achieve purpose of original design.
o Pruning shall be scheduled for the proper time of year or as needed for safety.
• Trees shall be pruned at least every 3 years minimum.
■ Shrubs trimmed a minimum of 2 times per year.
■ Immediate pruning shall be performed to remove dead, dying, or damaged
parts.
o Ground cover (mulch and pine straw) shall be added to planted areas at least 2 tunes
per year.
• Additional specific standards maybe defined by facility on separate documentation.

LEAF REMOVAL
• Leaves to be removed regularly during fall and winter to maintain an attractive
appearance to the facility.
DEAD/DYING PLANT MATERIAL
• All plant material dead or dying to be removed immediately.
• PIant replacement is to occur at the appropriate planting time of year.
o Replacement to occur within two years.
PEST CONTROL
Weekly:
• Monitor entire landscaping for insect, pests, or disease problems.
• Upon detection, have trained horticulturist identify insect, pest or disease existing and submit
report of treatment.
+ Treatment application must be scheduled in consideration of all users.
o Application shall be performed during non-schoollnonscheduled use hours of
operation.
o Areas must be posted identifying potential hazards.
EQUIPMENT
• Appropriate equipment to be used for landscape maintenance so as to prevent unnecessary
damage to turf, plant material, hard surfaces, etc.
• Playground equipment must be inspected on an annual basis and a copy of the inspection
provided to the WCPSS Maintenance and Operations Department.
• Affixed equipment (tennis court support device, volleyball poles, and outdoor netting) shall
be inspected on a weekly basis.
AERATION AND OVERSEEDING
• All turf areas to be aerated at 2 %" depth prior to fertilization and over -seeding. (Fescue:
September — October, Bermuda: April -- May)
• All turf areas to be over -seeded at rate of 6 lb. per 1,000 sq. ft. (Fescue: September —
October, Bermuda: April — June Bare areas only), Rye: September • October) and as needed
for bare areas throughout year.
• All turf to be fertilized: Fescue (3 times in one year at 1 lb. nitrogen per 1,000 sq. ft.)
Bermuda (4 times in one year at %-1 lb. nitrogen per 1,000 sq. ft.)
Recommended intervals:
Fescue Bermuda
September May— August (every 3-4 weeks)
November
February
(There must be a 4-week lapse between each interval.)

SOJL TEST
• Conduct soil test on turf at least bi-annually to determine proper fertilizer and lime needs.
• Conduct soil test as needed for nutrient deficiencies on specific problem turf areas or plant
materials.
• A copy of all soil test results and recommendations of nutrients for treatment to be provided
to local management and WCPSS (School, Buildings and Grounds Landscaping Division,
and Community Schools) prior to application.
COURT SURFACES
■ Conduct annual assessment of all curbs, sidewalks, pads, pavers, and asphalt surfaces.
o No cracks Iarger than %".
o Sweep weekly, pressure washed and/or sand blast as needed or at least every two
years.
• Provide report of any deficiencies that need repair.
o Ssafety issues shall require discontinued use of the area and the immediate
identification of the hazard by roping off the area and [he scheduling of corrective
actions.
• All repairs must meet or exceed original specifications of construction documents and
industry standards to maintain a consistent appearance.
• Repaint lines as needed or at least every two years.
NATURAL AREAS
+ Certain sites with natural areas and/or portions of natural areas must be maintained at least
once a year (December — February) and not allowed to naturally secede. Woody growth will
be cut down to at least 3" — 4" minimum during winter. Chemical applications can occur
during Spring (growing season).
H3:1>SLOPES
• Certain sites with 3:1> slopes will be cut once a month during growing season.
OTHER (Specific maintenance to be defined on separate documents)
• Maintenance for structures (i.e., concession and restroom buildings, shelters, etc.) shall be
defined in the Joint Use Agreement or the WCPSS Facility Modification Form.
• Irrigation systems to be maintained to industry standards specific to system at facility.
o Irrigation shall be in proper working order with head to head coverage.
o Irrigation system heads shall retract flush to'/2' beneath the turf surface and extend a
minimum of 1 %" above turf surface.
• Playground equipment to be maintained to industry standards and kept safe for age groups. It
will also be inspected no less than once every 6 months.
o Copies of the inspection shall be provided to WCPSS, Building and Grounds
Depattment within 30 days of the inspection.
• Signage to be maintained to existing WCPSS, GSA/Field Services sign standards and/or
industry codes.
• Wastewater treatment areas will have no chemical application unless pre -approved by
maintenance provide and Board designee.
• No restricted use chemicals will be used unless pre -approved by a certified horticulturist

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• 1 0 DATEIMALIDDryYYYI
A�� V CERTIFICATE OF LIABILITY INSURANCE 04123/2020
THIS CERTIFICATE IVISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELYAMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANPE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, JkND THE CERTIFICATE H&DER.
IMPORTANM If;he cortificato holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to jhe terms and cogdltlons of the policy, certain policies may require an ondersemonL A statement on
this certificate does not confer rights to the certificate holder In lieu of such ondorsement(s).
PRODUCER CONI Ct Sherry Malay, AN,CRIS
Jake A Parrot[ Insurance Agency Inc • PHONE [phone] AtC No ; [phone]
2508 N HERRITAGE STREET ADDRESS: swhaleyaparrett[ns wm
PO BOX 3547 INSURERISiAFFOROING COVERAOE NAIC N
KINSTON NC 28502 INSURER A: BUILDERS MUTUAL INS CO W844
INSURED INSURER e . ACCIDENT FUND NATIONAL 12305
JONES LANDSCAPING & MAINTENANCE INC. INSURERC:
3205 AIR PARK ROAD INSURER D
INSURER E
• NC 27528• 1INSURERF: 1
7nN4 LAACTFO OGVICIf1M MIILRRFR.
L4UYtiAUC7
THIS IS TO CERTIFY THAT THE POUCJES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
IND GATED. NO-PMTHSTANDINGANYREOUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRBED HEREIN IS SUBJECT TO ALLTHE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LNSR 7R
TYPE OF INSURANCE
X COMMERCIALGENERALLIABILITY
CLAIMS 0=14
I D
yryp
POLICY NUMBER
POLICY b"
MMIDDIYYYY
POLICY EXP
MMIDDIYYYY
LIMITS
EACH OCCURRENCE
S 11000,000
DAMAUETURPNILO
PREMISES Eaomsrmw
S 500,000
MED EXP one person
S 15,000
-MADE
'
A
CPA061081201
0511W2020
0511512021
PERSONAL aADVINJURY
s 1,000,000
GENLAGGREGATELIMITAPPLIES11 :
%G POLICY ECT Loc
GENERALAGGREGATE
S 2,000,000
PRODUCTS -COMPlOPAGG
S 2,000,000
EMPLOYEE BENEFIT
s 1000,000
OTHER • '
AUTOMOBILELIABILnY
EsMaoddard) NGLELIMIT
5 1,000,000
BODLYINJURY(Parperscnj
S_
ANYAUTO
BODILY IrMURY (I':r ax'd:.nt)
S
AOWNED
SCHEDULED
AUTOS'
HIRED NON
AUTOSONLY AUTOS ONLY
N
PCA 0024750 01
OSr192020
0511512021
Met a cidea
S
Uninsured motorist
5 1,000,000
A
UMRRELLAUAa
EXCESS UAD
OCIIMSMADE
MUB 0010630 01
0511512020
5
E
Sx
1,,000000,,000000
AGGREGATE
S 1
BED RETENTIONS
WORKERSCOMPENSARON
BTATUTE ER
5
EL EACH ACCIDENT
S 1,000,000
B
ANB EMPLAYFRT LIAa1UTY YIN
ANY PROPRIETURIPARTNER0MCUTIVE
OFFICERIMEHIaEREXCLUDED7
(Mandatory In NH)
Iryes,demdbeuMar
DESCRIPTION OFOPfRATIGNS below
NIA
WCV6207083-0
05/15/2020
0511512021
ELOtSEASE-EAEL1PtD`rEE
s 1,000,000
EL DISEASE -POLICY LIMIT
S 1,000,000
DESCRIPnON OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101,Addlllonal RamuM Schedtde, may be attached If mom space Is m4dradl '
EXCLUDED OFFICERS IN W)C COVERAGE: JACK JONES, JR ;
v
CERTIFICATE HOLDER cANL:IZLLAIIUN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE'
THE EXPIRATION DATE THEREOF, NOTICE WILL HE DELIVERED IN
TOWN OF APEX ACCORDANCE WITH THE POLICY PROVISIONS,
Aitn. John Brown
4IrrHOR17ED REPRESENTATIVE
P.O. BOX 250 -
APEX NC 27502 f , oaw
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ACORD 25 (2010103) The ACORD name and logo are registered marks of ACORD