WQ0014306_Inspection_20201021

ROY COOPER
Governor
MICHAEL S. REGAN
Secretory
S. DANIEL SMITH
Director
Debbie A Dietz
Sandler Utilities at Mill Run L L C
PO Box 8790
Virginia Beach, VA 23450
NORTH CAROLINA
Environmental Quality
November 09, 2020
SUBJECT: Compliance Inspection Report
Eagle Creek WWTP
Non -discharge _Permit No. _W Q0014306
Currituck County
Dear Mr. Dietz
The North Carolina Division of Water Resources conducted an inspection of the Eagle Creek WWTP on
10/21/2020. This inspection was conducted to verify that the facility is operating in compliance with the
conditions and limitations specified in Non -discharge Permit No. WQ0014306. The findings and
comments noted during this inspection are provided in the enclosed copy of the inspection report
entitled "Compliance Inspection Report".
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.
If you should have any questions, please do not hesitate to contact Paul Mays with the Water Quality
Regional Operations Section in the Washington Regional Office at 252-946-6481 or via email at
[e-mail].
Sincerely,
Pota, ki S
Paul Mays, Environmental Specialist I
Water Quality Regional Operations Section
Washington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
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Compliance Inspection Report
Permit: WQ0014306 Effective: 10/08/15
SOC: Effective:
County: Currituck
Region: Washington
Contact Person: Debbie A Dietz
Expiration: 09/30/20 Owner : Sandler Utilities at Mill Run L L C
Expiration: Facility: Eagle Creek WWTP
287 Saint Andrews Rd
Title:
Moyock NC 27958
Phone: [phone]
Directions to Facility:
Beginning at the intersection of Hwy 168 and NCSR 1215 (Survey Rd) 2 miles south of the Moyock on the Currituck County
Mainland, proceed to the terminus of 1215 (1215 will change to Eagle Creek Rd). At the terminus, turn left onto Greenview Rd. At the
System Classifications: SI, WW2,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 10/21/2020
Primary Inspector: Paul M Mays
Secondary Inspector(s):
Entry Time 10:OOAM
Reason for Inspection: Follow-up
Permit Inspection Type: Reclaimed Water
Facility Status: Compliant Not Compliant
Question Areas:
Certification:
Exit Time: 11:45AM
Phone:
Phone: [phone]
Inspection Type: Compliance Evaluation
In Treatment Flow Measurement -Effluent IIII Treatment Flow Measurement -Influent
▪ Treatment Flow Measurement -Water
Use Records
111 Treatment Filters Record Keeping
▪ Treatment Clarifiers NI Treatment Disinfection
▪ Treatment Flow Measurement El Treatment Return pumps
III Standby Power Wells
(See attachment summary)
Treatment
• Miscellaneous Questions
▪ Treatment Barscreen
▪ Treatment Activated Sludge
111 End Use -Infiltration
▪ End Use -Reuse
Page 1 of 8

Permit: WQ0014306 Owner - Facility: Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Follow-up
Inspection Summary:
On 10/21/2020 at 10:00 am Randy Sipe and Paul Mays from the Division of Water Resources from the Washington Regional
Office conducted a compliance evaluation of Eagle Creek WWTP. The Facility was found to be compliant with permit
WQ0014306. Below are the findings of the compliance evaluation:
The 148,250-gallon clarifier was fully operational at the time of inspection and the 28,200-gallon clarifier was not in operation
at the time of inspection.
01/2020 NDMR and 03/2020 GW-59 was spot checked with lab data. No discrepancies were found between the lab data and
the monitoring reports. All other required records were available and ready for review. Operational logs were started as
requested on last inspection and were present.
Facility was not free from complaints in the last 12 months at the time of inspection. A complete failure of the collection
system in days prior to the inspection was the source of a multitude of complaints against the facility.
Excessive woody vegetation is still present around the high rate infiltration basin and the staff gauge for the high rate
infiltration basin has been damaged. The facility is taking steps to remove the vegetation and repair or replace the staff
gauge.
On 07/2020 DMR the facility did not reroute upset wastewater from the reuse pond to the high rate infiltration pond for 6
days. A Notice of Violation with Intent to Enforce was sent to address this and enforcement may be pursued.
Page 2 of 8

Permit: WQ0014306 Owner - Facility:Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Follow-up
Type
Activated Sludge Spray, LR
Single Family Spray, LR
Activated Sludge Drip, LR
Activated Sludge Spray, HR
Lagoon Spray, LR
Single Family Drip
Recycle/Reuse
Infiltration System
Reuse (Quality)
Treatment
Are Treatment facilities consistent with those outlined in the current permit?
Do attreatment units appear to be operational? (if no, note below:)
Comment:
Treatment Flow Measurement -Influent
Is flowmeter calibrated annually?
Is flowmeter operating properly?
Does flowmeter monitor continuously?
Does flowmeter record flow?
Does flowmeter appear to monitor accurately?
Comment:
Treatment Flow Measurement -Water Use Records
Is water use metered?
Are the daily average values properly calculated'?
Comment:
Treatment Flow Measurement -Effluent
Is flowmeter calibrated annually?
Is flowmeter operating properly?
Does flowmeter monitor continuously?
Does flowmeter record flow?
Does flowmeter appear to monitor accurately?
Yes No NA NE
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0
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Yes No NA NE
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Yes No NA NE
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Page 3 of 8

Permit: W00014306 Owner - Facility:Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Follow-up
Comment: Effluent Meter calibrated on 5/21/2020 by Delta Systems Environmental and appears to be fully
functioning.
Turbidity Meter calibrated on 5/21/2020 by Delta Systems Environmental and appears to be fully
functioning. During inspection it read 5.75 NTU.
Standby Power
Is automatically activated standby power available?
Is generator tested weekly by interrupting primary power source?
Is generator operable?
Does generator have adequate fuel?
Yes No NA NE
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Comment: The generator was fully operational and ORC said it was roughly 3/4 full during inspection.
Treatment Barscreen
Is it free of excessive debris?
Is disposal of screenings in compliance?
Are the -bars spaced properly?
Is the unit in good condition?
Comment:
Treatment Activated Sludge
Is the aeration mechanism operable?
Is the aeration basin thoroughly mixed?
Is the aeration equipment easily accessed?
Is Dissolved Oxygen adequate?
Are Settleometer results acceptable?
Is activated sludge an acceptable color?
Yes No NA NE
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Yes No NA NE
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Comment: Both aeration basins appeared to be in good shape this inspection. No excessive vegetation wa:
present or growing in the basin.
Treatment Clarifiers
Are the weirs level?
Are the weirs free of solids and algae?
Is the scum removal system operational?
Is the scum removal system accessible?
Is the sludge blanket at an acceptable level?
Is the effluent from the clarifier free of excessive solids?
Yes No NA NE
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MOOD
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Comment: The 148,250-gallon clarifier was fully operational at the time of inspection and the 28,200-gallon
clarifier was not in operation at the time of inspection.
Treatment Return pumps
Yes No NA NE
Page 4 of 8

Permit: W00014306 Owner - Facility:Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Follow-up
Are they in place?
Are they operational?
Comment:
Treatment Filters
Is the filter media present?
Is the filter media the correct size and type?
Is the air scour operational?
Is the scouring acceptable?
Is the clear well free of excessive solids?
Is the mud well free of excessive solids and filter media?
Does backwashing frequency appear adequate?
Comment: The tertiary filter appeared completely operational at the time of the inspection.
Treatment Disinfection
Is thwsys ni woikThg?
Do the fecal coliform results indicate proper disinfection?
Is there adequate detention time (>=30 minutes)?
Is the system properly maintained?
If gas, does the cylinder storage appear safe?
Is the fan in the chlorine feed room and storage area operable?
Is the chlorinator accessible?
If tablets, are tablets present?
Are the tablets the proper size and type?
Is contact chamber free of sludge, solids, and growth?
If UV, are extra UV bulbs available?
If UV, is the UV intensity adequate?
# Is it a dual feed system?
Does the Stationary Source have more than 2500 lbs of Chlorine (CAS No. 7782-50-5)7
If yes, then is there a Risk Management Plan on site?
If yes, then what is the EPA twelve digit ID Number? (1000- - )
If yes, then when was the RMP last updated?
Comment: On 07/2020 NDMR there was a fecal violation and effluent was not diverted to the high rate
infiltration pond as required by the permit for 6 days. A Notice of Violation with Intent to enforce
has been issued for the fecal violation and permit violation. This was discussed with ORC and
staff onsite during the inspection.
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Yes No NA NE
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Record Keeping
Is a copy of current permit available?
Yes No NA NE
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Yes No NA NE
IIIDEID
Page 5 of 8

Permit: W00014306 Owner - Facility:Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Follow-up
Are monitoring reports present: NDMR?
NDAR?
Are flow rates less than of permitted flow?
Are flow rates less than of permitted flow?
Are application rates adhered to?
Is GW monitoring being conducted, if required (GW-59s submitted)?
Are all samples analyzed for all required parameters?
Are there any 2L GW quality violations?
Is GW-59A certification form completed for facility?
Is effluent sampled for same parameters as GW?
Do effluent concentrations exceed GW standards?
Are annual soil reports available?
# Are PAN records required?
# Did last soil report indicate a need for lime?
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If so, has it been applied?
Are operational logs present?
Are lab sheets available for review?
Do lab sheets support data reported on NDMR?
Do lab sheets support data reported on GW-59s?
Are Operational and Maintenance records present?
Were Operational and Maintenance records complete?
Has permittee been free of public complaints in last 12 months?
Is a copy of the SOC readily available?
No treatment units bypassed since last inspection?
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Comment: 01/2020 NDMR and 03/2020 GW-59 was spot checked with lab data. No discrepancies were
found between the lab data and the monitoring reports. All other required records were available
and ready for review. Operational logs were started as requested on last inspection and were
present.
Facility was not free from complaints in the last 12 months at the time of inspection. A complete
failure of the collection system in days prior to the inspection was the source of a multitude of
complaints against the facility.
End Use -Infiltration
# Is the application High Rate or Low Rate?
Are buffers maintained?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
Is municipal water available in the area?
Yes No NA NE
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Page 6 of 8

Permit: W00014306 Owner - Facility:Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type :Compliance Evaluation
Reason for Visit: Follow-up
Are GW monitoring wells required?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
Is a usable green area maintained?
Is the disposal site acceptable?
Is the distribution equipment acceptable?
Is the disposal site free of ponding?
Is the disposal site free of breakout?
Are the disposal sites free of solids, algae, eta?
Do the records show that the fields are properly maintained?
Are the disposal sites free of vegetation?
Do any surface water features appear to be adversely impacted by GW discharge?
No chemicals or rototiller used to eliminate vegetation, solids, algae, etc.?
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Comment: Excessive woody vegetation is still present around the high rate infiltration basin and the staff
gauge orthrgh rate Infiltration basin has been damaged. I he facility is taking steps to remove
the vegetation and repair or replace the staff gauge.
End Use -Reuse
Is the acreage in the permit being utilized?
Does the acreage specified in the permit correspond to the measured acreage at the site?
Are all essential units provided in duplicate?
Is an automatically activated standby power source available?
Is the equalization capacity adequate?
Is aerated flow equalization present?
Has the turbidity meter been calibrated in the last 12 months?
Does the turbidity meter have recording capabilities?
Is all flow diverted at the appropriate times?
Is all upset wastewater diverted from reuse storage unit?
Is all upset wastewater treated, retreated, or disposed of acceptably?
Is upset wastewater treated prior to discharge to irrigation storage?
Is public access restricted from irrigation area during active site use?
If golf course, is a sign posted in plain sight on the club house?
Is the cover crop acceptable?
Are buffers adequate?
Is the site free of ponding/runoff?
Is the acreage in the permit being utilized?
Is the application equipment acceptable?
Is the application area free of limiting slopes?
Yes No NA NE
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1111100
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Page 7 of 8

Permit: W00014306 Owner - Facility:Sandler Utilities at Mill Run L L C
Inspection Date: 10/21/2020 Inspection Type : Compliance Evaluation
Reason for Visit: Follow-up
How close is the closest water supply well?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
Is municipal water available in the area?
Are GW monitoring wells required?
Are GW monitoring wells located properly w/ respect to RB and CB?
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Are GW monitoring wells properly constructed, including screened interval? ❑ ❑ ❑ M
Comment: On 07/2020 DMR the facility did not reroute upset wastewater from the reuse pond to the high
rate infiltration pond for 6 days. A Notice of Violation with Intent to Enforce was sent to address
this and enforcement may be pursued.
Page 8 of 8