20090134 Ver 1_Meeting Minutes_20100211

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
BEVERLEY EAVES PERDUE DIVISION OF HIGHWAYS
GOVERNOR
February 11, 2010
WBS Element: 34983.3.2. (U-3826)
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Contract No.: C202157
F. A. Number: STP-1537(5)
County: Edgecombe
Description: SR 1537 (Daniel Street Ext.) from SR 1518 (Loop Road) to US 258 and
NC 122
MEMORANDUM TO: Ron Hancock, PE
State Construction Engineer
FROM: Wendi 0. Johnson, PE
Division Construction Engin r
SUBJECT: Approved Preconstruction Conference Minutes
We are transmitting an approved copy of the minutes covering the Preconstruction Conference for
the above project, which was held on January 7, 2010. The minutes were corrected and approved
by the Contractor, Barnhill Contracting Company.
Attachment
c-
Jake Rigsbee (FHWA)
Gary Jordan (US Fish & Wildlife)
Tom Steffens (US Army Corps of Engineers)
Rob Ridings (NCDENR, Division of Water Quality)
Brian Wrenn (NCDENR, Division of Water Quality)
John Holley (NCDENR, Land Quality Section)
Travis Wilson (NCWRC)
David Cox (NCWRC)
Ron Sechler (National Marine Fisheries)
Sheree Felder (Embarq)
George Stamper (Edgecombe/Martin EMC)
Post Office Box 3165, Wilson, North Carolina 27895-3165
Telephone[phone] Fax[phone]
Mr. Ron Hancock, PE
Page 2
ec-
Donald Pearson, El, CPESC
Andy Brown, PE
Bobby Lewis, PE
Mike Robinson, PE
John Wolf, PE
Robert Simpson
Gary Starling
Lloyd Johnston, Jr.
Steve Joyner, PE
Charles W. Brown, PE, PLS
Kevin Lacy, PE
Victor Barbour, PE
Don G. Lee
Virgil Pridemore
Kevin G. Bowen, PE
Wade Harper
Rick Poythress
Chad Coggins
Haywood Daughtry, PE
David R. Henderson, PE
Judi Williams
Ronnie Keeter, Jr., PE
Milton Rudd

PRECONSTRUCTION CONFERENCE AND PERMIT MEETING
WBS Element: 34983.3.2 (U-3826)
Federal Aid No. : STP-1537(5)
Contract No.: C202157
County: Edgecombe
Description: SR 1537 (Daniel Street Ext) from SR 1518 (Loop Road) to US 258 and
NC 122
The Preconstruction Conference for the above project was held in the Wilson Division Office
Conference Room on January 7, 2010 with the following persons in attendance:
NAME REPRESENTING
Gary Starling NCDOT - QA Lab
Leonard Scarborough NCDOT - Right of Way
Jimmy Long NCDOT - Nash Construction
Tommy Myrick NCDOT - Nash Construction
Bobby Liverman NCDOT - Nash Construction
Buddy Rose Barnhill Contracting
Shannon Douglas Barnhill Contracting
Jeremy Whitehurst Barnhill Contracting
Jonathan Proctor Barnhill Contracting
Wayne Whitehurst Barnhill Contracting
Steve Joyner NCDOT - Resident Engineer
Donald Johnson Clear-Con
Randall Gattis Sanford Contractors, Inc.
Mark Perkins Sanford Contractors, Inc.
Chris Brown Sanford Contractors, Inc.
Bobby Culbertson Sanford Contractors
Inc

Gary Starling ,
.
NCDOT - Division Q. A. Lab
Byron Moore NCDOT - NEU
LeiLani Paugh NCDOT - NEU
Milton Rudd NCDOT - M & T Lab
Rick Poythress NCDOT - Location & Survey
Byron Bateman NCDOT -Environmental Specialist
Wendi Johnson, Division Construction Engineer, presided over the conference. She asked
everyone present to introduce themselves and their company affiliation.
The Contractor submitted his letter naming persons authorized to sign Supplemental
Agreements.
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Shannon Douglas will act as the Project Manager for the Contractor.
Buddy Rose will act as Traffic Control, Liaison Officer and Traffic Engineer for the
Contractor.
Tommy Myrick will act as Project Inspector and Traffic Control Coordinator for the
Division of Highways.
The Contractor advised they plan to begin work the week of January 11, 2010. Ms.
Johnson advised the Contractor for a 21 day notice if this date changes.
The Contractor did submit all required paperwork at the Preconstruction Meeting. The
Contractor submitted his progress schedule. He was advised that it would be checked, and
he would be advised if satisfactory. By copy of these minutes, we are advising the
Contractor that his progress schedule has been checked and is approved as submitted.
RIGHT OF WAY
Mr. Leonard Scarborough covered this portion of the contract.
Mr. Scarborough stated all of the right way necessary for this project has been acquired.
Right of Way Agreements acquired by negotiation were given to the Resident Engineer are
as follows:
Parcel 001 REB Properties
Parcel 003 Elliott Gibson et a]
Parcel 004 George York
Parcel 007 CSX Trans, Inc.
Parcel 008 Riverside Farm, LLC
Claims Condemned
Parcel 005 Red Iron LLC (8/31/09)
Parcel 005A Anne Urquhart (8/31/09)
Parcel 006 George Johnson (8/31/09)
There are no 200 Series Items on this project.
The Contractor was advised not to exceed the right of way or easement areas during
construction without written permission from the property owner.
LOCATION & SURVEY
Mr. Rick Poythress covered this portion of the contract.
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Mr. Poythress stated all right of way and easements have been
property owners have changed. Project was controlled using NAD 83/95 datum.

PROJECT SPECIAL PROVISIONS
GENERAL
Contract Time and Liquidated Damages - The date of availability for this contract is January 4,
2010.
The completion date for this contract is December 31, 2012.
The liquidated damages for this contract are $200.00 per calendar day.
Intermediate Contract Time Number I and Liquidated Damages -Except for that work
required under the Project Special Provisions entitled Planting and/or Reforestation, included
elsewhere in this proposal, the Contractor will be required to complete all work included in
this contract and shall place and maintain traffic on same.
The date of availability for this contract is January 4, 2010.
The completion date for this contract is July 15, 2012.
Liquidated damages for this intermediate contract time are $1,000.00 per calendar day
Upon apparent completion of all the work required to be completed by this intermediate date, a
final inspection will be held in accordance with Article 105-17 and upon acceptance, the
Department will assume responsibility for the maintenance of all work except Planting and/or
Reforestation. The contractor will be responsible for and shall make corrections of all
damages to the completed roadway caused by his planting operations, whether occurring prior
to or after placing traffic through the project.
Intermediate Contract Time Number 2 and Liquidated Damages- The Contractor shall
complete the work required of Phase 11, Step I as shown on Sheet(s) TCP-3 and shall place and
maintain traffic on same.
The time of availability for this intermediate contract time will be the Friday at 8:00 P.M. the
Contractor elects to begin work.
The completion time for this intermediate contract time will be the following Monday at 6:00
A.M. after the time of availability.
Liquidated damages for this intermediate contract time are $1,000.00 per hour.
staked and verified. No
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CONSTRUCTION MORATORIUM
The moratorium is applicable to the Tar River and inundated areas while the inundation
actively connects them to the main channel of the Tar River.
No in-water work will be permitted between February 15 and September 30 of any year.
To minimize the effects of the moratorium the Contractor may elect to install sheet piling in
order to sever the connection to the Tar River. If the Contractor elects to install sheet piling, it
will be allowed only at wetlands within sites 3 and 4 as indentified in the permit drawings and
only if the following conditions are met:
1. Sheet piling shall be installed only when the conditions are dry and can be installed
during the moratorium.
2. The Contractor shall not perform additional clearing outside the hand clearing limits
shown in the permit drawings due to installing the sheet piling.
3. If there is inundation inside the sheet piling, BMP's shall be used for dewatering.
There will be no direct payment for furnishing, installing and removal of the sheet piling, as it
will be considered incidental to the unit price bid for the various items in the contract.
DISADVANTAGED BUSINESS ENTERPRISE
It is the policy of the North Carolina Department of Transportation that Disadvantaged
Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the opportunity to
participate in the performance of contracts financed in whole or in part by federal funds.
The Contractor, subcontractor and sub-recipient shall not discriminate on the basis of race,
religion, color, national origin, age, disability or sex in the performance of this contract.
The Contractor shall comply with applicable requirements of 49 CFR Part 26 in the award
and administration of federally assisted contracts. Failure by the Contractor to comply with
these requirements is a material breach of this contract, which may result in the termination
of this contract or such other remedy, as the Department deems necessary.
The Contractor's EEO Officer and Minority Liaison Officer are S. J. Hughes, Jr. and Drew
M. Johnson.
The Contractor shall exercise all necessary and reasonable steps to insure that
Disadvantaged Business Enterprises participate in at least 10% of the contract. The
Contract was awarded at 3.95% participation.
Ms. Johnson reminded the Contractor that the RS-1-D Forms need to match the
subcontractor's proposed list of minority business as outlined in the back of the Contract.
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The Resident Engineer furnished the Contractor with required posters for his bulletin board.
The Contractor's EEO Policy Statement is to be posted on the project's bulletin board, which
should be weatherproof, along with the following posters:
1. Davis-Bacon Minimum Prevailing Wage Rate Schedule
2. Wage-Rate Information- F/A Project, Form PR-1495
3. Notice Relating to False Statements, Form PR-1022
4. EEO Poster- Discrimination is Prohibited
The Contractor is urged to document, in writing, all actions taken in complying with Equal
Opportunity of Employment Provisions, Training Provision, and Minority Business Enterprise
Provision. This includes applicant referrals, meetings with employees, on-site inspections,
wage evaluations, etc.
All subcontractors and suppliers are responsible for meeting the same requirements as the
prime contractor, and it is the prime contractor's responsibility to oversee that both are in
compliance.
All alleged discriminatory violations should be brought to the attention of the Resident
Engineer.
The State and/or FHWA may conduct a Contract Compliance Review sometime during the life
of this contract. Therefore, fair employment practice should be maintained at all times.
DBE Replacement - The Contractor shall not terminate a committed DBE subcontractor for
convenience or perform the work with its own forces or those of an affiliate. If the Contractor
fails to demonstrate reasonable efforts to replace a committed DBE firm that does not perform
as intended with another committed DBE firm or completes the work with its own forces
without the Engineer's approval, the Contractor may be disqualified from further bidding for a
period of up to 6 months.
Reports - All requests for subcontracts involving DBE subcontractors shall be accompanied by
a certification executed by both the Prime Contractor and the DBE subcontractor attesting to
the agreed upon unit prices and extensions for the affected contract item. This information
shall be submitted on the Department Form RS-I-D located at:
hft://www.ncdot.o r¢/doh/forms/files/FORM 1 D doc
Reporting Disadvantaged Business Enterprise Participation -The Contractor shall provide the
Engineer with an accounting of payments made to Disadvantaged Business Enterprise firms,
including material suppliers, contractors at all levels (prime, subcontractor, or second tier
subcontractor). This accounting shall be furnished to the Engineer for any given month by the
end of the following month. Failure to submit this information accordingly may result in the
following action:
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(1) withholding of money due in the next partial pay estimate; or
(2) Removal of an approved contractor from the prequalifed bidders' list or the removal
of other entities from the approved subcontractors list.
Electronic Bids Reporting - The Contractor shall report the accounting of payments through
the Department's DBE Payment Tracking System, which is a web-based application. The
System can be accessed through the following web link:
htt s://a s.dot.state nc usNendor/PavmentTra kin /.
The Contractor shall also provide the Engineer an affidavit attesting the accuracy of the
information submitted in the Payment Tracking System. This, too, shall be submitted for any
given month by the end of the following month.
Prior to payment of the final estimate, the Contract shall furnish an accounting of total
payment to each DBE. A responsible fiscal officer of the payee Contractor, subcontractor or
second tier subcontractor, who can attest to the date and amount of the payments, shall certify
that the accounting is correct.
Ms. Johnson advised the Contractor the estimate period will due the seventh day of the
each month.
Contractor Claim Submittal Form - If the Contractor elects to file a written claim or
request an extension of contract time, it should be submitted on the Contractor Claim
Submittal Form (CCSF) available through the Construction Unit through the following
web link.
Twelve Month Guarantee - The Contractor shall guarantee materials and workmanship against
latent and patent defects arising from faulty materials, faulty workmanship or negligence for a
period of 12 months following the date of final acceptance of the work for maintenance and
shall replace such defective materials and workmanship without cost to the Department. The
Contractor will not be responsible for damage due to faulty design, normal wear and tear, for
negligence on the part of the Department, and/or for use in excess of the design.
Where items of equipment or materials carry a manufacturer's guarantee for any period in
excess of 12 months, then the manufacturer's guarantee shall apply for that particular piece of
equipment or material.
To insure uniform application statewide, the Division Engineer will forward details
regarding the circumstances surrounding any proposed, guaranteed repairs to the Chief
Engineer for review and approval prior to the work being performed.
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Erosion & Sediment Control/Storm Water Certification - Contractor shall provide a
Certified Supervisor, Certified Foreman and Certified Installer and Certified Designer on
this project. Contractor will notify the Engineer of changes in certified personnel over the
life of the contract within two days of change.
Ms. Johnson advised the Contractor to submit in writing his Certified Foremen, Certified
Installer and Certified Designer as soon as this information is available.
Procedure for Monitoring Borrox, Pit Discharge - Water discharge from borrow pit sites
shall not cause surface waters to exceed 50 NTUs in streams not designated as trout waters
and 10 NTUs in streams, lakes or reservoirs designated as trout waters. For lakes and
reservoirs not designated as trout waters, the turbidity shall not exceed 25 NTUs. If the
turbidity exceeds these levels due to natural background conditions, the existing turbidity
level shall not be increased.
If during any operating day, the downstream water quality exceeds the Standard, the
Contractor shall do all of the following:
(A) Either cease discharge or modify the discharge volume or turbidity levels to bring
the downstream turbidity levels into compliance, or
(B) Evaluate the upstream conditions to determine if the exceedance of the Standard is
due to natural background conditions. If the background turbidity measurements
exceed the Standard, operation of the pit and discharge can continue as long as the
stream turbidity levels are not increased due to the discharge.
(C) Measure and record the turbidity test results (time, date and sampler) at all defined
sampling locations 30 minutes after startup and, at a minimum, one additional
sampling of all sampling locations during that 24-hour period in which the borrow
pit is discharging.
(D) Notify DWQ within 24 hours of any stream turbidity standard exceedances that are
not brought turbidity into compliance.
The Contractor advised they would be using a commercial pit for a portion of the project.
Mr. Douglas will submit a reclamation plan for the US 258 side of the project to the
Resident Engineer.
PROJECT SPECIAL PROVISIONS
ROADWAY
Select Granular Material - Shall be in accordance with Section 265 of the Specifications
except that Class II Select Material shall not be used. Payment will be made at the contract
unit price per cubic yard for "Select Granular Material, Class III".
Temporary Detours - Payment for the construction of the detours will be made at the
contract unit prices for the various items involved. After the detours have served their
purpose, remove the portions deemed unsuitable for use as a permanent part of the project
as directed by the Engineer.
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Salvage and stockpile the aggregate base course removed from the detours at locations
within the right of way, as directed by the Engineer, for removal by State Forces.
Shoulder and Fill Slope Material - Perform the required shoulder and slope construction
for this project in accordance with the requirements of Section 560 and Section 235 of the
2006 Standard Specifications except as follows:
Construct the top 6" (150mm) of shoulder and fill slopes with soils capable of supporting
vegetation.
Provide soil with P.I. greater than 6 and less than 25 and with a PH ranging from 5.5 to 6.8.
Remove stones and other foreign material 2 inches or larger in diameter. All soil is subject
to testing and acceptance or rejection by the Engineer.
Obtain material from within the project limits or approved borrow source.
Ms. Johnson advised the Contractor to have this material tested as soon as they knew
where the material would be obtained, to ensure it meets the specifications.
Extra Handling of Unclassified Excavation - Aerate and dry any unclassified excavation
material containing moisture content in excess of what is required to achieve embankment
stability and specified density.
Pipe Installation - Excavate, undercut, provide material, condition foundation, lay pipe,
joint and couple pipe sections, and furnish and place all backfill material as necessary to
install the various types of pipe culverts and fittings required to complete the project.
ASPHALT PAVEMENTS
Mr. Gary Starling, Division QA, asked the Contractor if he had any questions of the
Special Provisions outlined on pages 42 thru 59.
Mr. Starling advised that the Special Provisions in this contract are dated 07/16/08 (Rev.
10/20/09).
Mr. Starling called attention to the following details of the Contract, Page 42; Subarticle
609-5(C)2 of the Standard Specifications is revised to state "If the Engineer allows the mix
to remain in place, payment will be made in accordance with Article 105-3.
Pages 43-45, discuss change in Control Charts and Control Limits. Page 46 clarifies the
definition of "Lots". Pages 47 discuss Reclaimed Asphalt Placement. Page 48 outlines
"Superpave Mix Design Criteria". Pages 49-51 references Asphalt Placement - Minimum
Temperature Requirement' Chart.(Not to exceed 2.0%). Pages 53-56 discusses change in
processing and handling of RAP and indicates the new tolerances for RAP gradation and
binder. Page 57 reviews asphalt plant mixes.
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Mr. Starling stated on Page 6-20 of the Specifications calls for density testing on wedging.
If shown on typical sections or provided it meets certain criteria for depth.
Mr. Starling advised the Contractor the QA Lab would be checking for control limits on
graphs.
Mr. Starling noted there is no price adjustment on RAP, only in additional AC Mix.
Mr. Starling reminds the Contractor a fixed string line is required on this project.
The Contractor advised they would be paving from the Rocky Mount Plant.
Mr. Starling advised the Contractor "Warm Mix Concrete" requires a two week prior
approval by the M & T Lab.
Subsurface Drainage - Underdrain - Six inch perforated underdrain is as shown on
Roadway Design Standard Drawing No. 815.03. Underdrain pipe should be installed 6 feet
below subgrade or as deep as practical to allow for sufficient out-fall. Allow Underdrain to
function for 30 days prior to the earliest occurrences of either undercutting, proof rolling,
or any embankment construction. Payment will be made under Section 815-4 of the
NCDOT Standard Specifications.
Bicycle Steel Grate & Frame - The work covered by this provision consists of furnishing
and placing steel grate and frame at locations shown in the plans and as directed by the
Engineer.
All materials shall meet the requirements of Section 850 of the Standard Specifications.
The steel grate and frame shall be constructed in accordance with the applicable
requirements of Section 840 of the Standard Specifications, the details in the plans, and as
directed by the Engineer.
The quantity of steel grate and frame to be paid for will be the actual number of assemblies
which have been incorporated into the completed work.
The quantity of steel grate and frame, measured as provided for above will be paid for at
the contract unit price each for "Bicycle Safe Steel Grate and Frame".
The above prices and payment will be full compensation for all work covered by this
provision including but not limited to furnishing all material, transporting, installing, labor
and all incidentals necessary to complete the work.
Payment will be made under
Bicycle Safe Steel Grate and Frame ...........................Each
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Central Coastal Plain Capacity Use Area (CCPCUA) Rules - Ms. Johnson pointed out
these rules are outlined on page 70-71 of the contract.
PROJECT SPECIAL PROVISIONS
UTILITY
Edgecombe/Martin EMC - No conflicts.
Carolina Telephone - No conflicts.
Embarq - Mr. Joyner will follow up with Embarq to make sure all conflicts have been
cleared.
PROJECT SPECIAL PROVISIONS
EROSION CONTROL
Seeding and Mulching - The kinds of seed and fertilizer, and the rates of application of seed,
fertilizer and limestone shall be as shown on page 74 of the contract.
Ms. Johnson asked Mr. Joyner to check with Mr. Jamie Duckworth to see if the seed mixture
will need to be changed.
Wetland Reforestation - Will be planted in areas designated on the plans and as directed.
(located on the Reforestation Detail Sheet). The entire Wetland Reforestation operation
shall comply with the requirements of Section 1670 of the Standard Specifications.
Ms. Paugh commented she would like to visit the job site before excavation and
reforestation takes place, to verify cross sections and elevations. Ms. Paugh also advised
the project is to be graded to hold water.
The Contractor stated he would start on the North side (US 258) of the Project.
Environmentally Sensitive Areas - This project is located in an Environmentally Sensitive
Area. This designation requires special procedures to be used for clearing and grubbing,
temporary stream crossings and grading operations within the Environmentally Sensitive
Areas identified on the plans and as designated by the Engineer: This also requires special
procedures to be used for seeding and mulching and stage seeding within the project.
The Environmentally Sensitive Area shall be defined as a 50 foot buffer zone on both sides
of the stream or depression measured from top of streambank or center of depression.
Ms. Johnson reminded the Contractor when working in the buffers, they may clear, but
when grubbing operations begin, the Contractor should work in a continuous manner until
a final grade is established.
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Minimize Removal of Vegetation - The Contractor shall minimize removal of vegetation at
stream banks and disturbed areas within the project limits as directed.
Gravel Construction Entrance - This work consists of furnishing, installing, and
maintaining and removing any and all material required for the construction of a Gravel
Construction Entrance.
Ms. Johnson reminded the Contractor that construction pads should be used for equipment
Safety Fence - Safety Fence shall consist of furnishing, installing and maintaining
polyethylene or polypropylene fence along the outside riparian buffer, wetlands or water
boundary, located within the construction corridor to mark the areas that have been
approved to infringe within the buffer, wetlands or water. The fence shall be installed prior
to any land disturbing activities.
Mr. Joyner will set up a meeting with the Contractor once the safety fence is installed.
Mr. Joyner gave the Contractor a copy of the permit drawings.
Wattles with Polyacrylamide (PAM) - Wattles are tubular products consisting of excelsior
fibers, encased in synthetic netting. Wattles are used on slopes or channels to intercept
runoff and act as a velocity break. Wattles are to be placed at locations shown on the plans
or as directed. (outlined on page 95 of the contract).
PROJECT SPECIAL PROVISIONS
STRUCTURES
Mr. Gattis asked if he could communicate directly with Chris Kreider of the Geotech Unit
on specifications on test pile equipment he is purchasing. Mr. Joyner stated that would be
ok. Mr. Gattis will forward any paper work to Mr. Joyner that is submitted to Mr. Kreider.
Mr. Gattis is requesting to use steel diaphragms instead of pour in place diaphragms. Mr.
Gattis will be submitting drawing to Mr. Joyner that will need to be submitted to the
Structure Design Unit.
Mr. Gattis advised he intends to use a different temporary work bridge configuration than
what is shown in the permit. Ms. Johnson advised Mr. Gattis to submit a drawing of the
proposed site, and it would be submitted to the Corps office.
Mr. Gattis advised that Smith & Rowe will be building the East side of the bridge. Smith
& Rowe is requesting to put down mats instead of rock in the causeway. This will be
acceptable.
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Mr. Gattis stated he didn't feel a temporary bridge is needed for Bent No. 7, 8 or 9. He
also would like to switch detour sides. Mr. Gattis will submit drawings for this work to the
Resident Engineer for a permit modification. Mr. Coggins will speak to the Corp of
Engineers about all modifications needed.
Ms. Johnson advised Mr. Gattis that connectivity questions will be directed to the Fish and
Wildlife Commission. Mr. Coggins offered to meet Mr. Gattis on the job site to help
answer any questions he might have on the moratorium.
PERMITS
Ms. Johnson covered this part of the contract. (pages 142-152).
Mrs. Johnson advised that the US Army Corps of Engineers and NCDENR have issued a
permit for this project. The conditions marked by • are the responsibility of the department
and the Contractor has no responsibility in accomplishing those conditions.
Agents of the permitting authority will periodically inspect the project for adherence to the
permits.
The Contractor's attention is also directed to Articles 107-10 and 107-14 of the Standard
Specifications and the following:
Should the Contractor propose to utilize construction methods (such as temporary structures or
fill in waters and/or wetlands for haul roads, work platforms, cofferdams, etc.) not specifically
identified in the permit (individual, general or nationwide) authorizing the project, it shall be
the Contractor's responsibility to coordinate with the Engineer to determine what, if any,
additional permit action is required. The Contractor shall also be responsible for initiating the
request for the authorization of such construction method by the permitting agency. The
request shall be submitted through the Engineer. The Contractor shall not utilize the
construction method until it is approved by the permitting agency. The request normally takes
approximately 60 days to process; however, no extensions of time or additional compensation
will be granted for delays resulting from the Contractor's request for approval of construction
methods not specifically identified in the permit.
SPECIAL CONDITIONS
ARMY CORP
ACTIVITIES NOT AUTHORIZED
Except as authorized by this permit or any USACE approved modification to this permit,no
excavation, fill, or mechanized land-clearing activities shall take place at any time in the
construction or maintenance of this project, within waters or wetlands, nor shall any activities
take place that cause the degradation of waters or wetlands.
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In addition, except as specified in the plans attached to this permit, no excavation, fill or
mechanized land-clearing activities shall take place at any time in the construction or
maintenance of this project, in such a manner as to impair normal flows and circulation
patterns within, into, or out of waters or wetlands or to reduce the reach of waters or wetlands.
This permit does not authorize temporary placement or double handling of excavated or fill
material within jurisdictional waters, including wetlands, outside the permitted area.
Additionally no construction materials or equipment will be placed or stored within
jurisdictional waters, including wetlands.
NOTIFICATION
The Permittee shall advise the Corps in writing at least two weeks prior to beginning the work
authorized by this permit and again upon completion of the work authorized by this permit.
REPORTING OF VIOLATIONS
The Permittee will report any violation of these conditions or violations of Section 404 of the
Clean Water Act to the Corps of Engineers, Washington Regulatory Field Office NCDOT
Regulatory Project Manager, within 24 hours of the Permittee's discovery of the violation.
BORROW AND WASTE
To ensure that all borrow and waste activities occur on high ground and do not result in the
degradation of adjacent wetlands and streams, except as authorized by this permit, the
Permittee shall require it's contractors and/or agents to identify all areas to be used to borrow
material, or to dispose of dredged, fill or waste material. The Permittee shall provide the
Corps of Engineers with appropriate maps indicating the locations of proposed borrow or
waste sites as soon as the Permittee has that information. The Permittee will coordinate with
the Corps of Engineers before approving any borrow or waste sites that are within 400 feet of
any streams or wetlands. All jurisdictional wetland boundaries on borrow and waste sites shall
be verified by the Corps of Engineers and shown on the approved reclamation plans. The
Permittee shall ensure that all such areas comply with Special Condition "b" of this permit, and
shall require and maintain documentation of the location and characteristics of all borrow and
disposal sites associated with this project. This information will include data regarding soils,
vegetation and hydrology sufficient to clearly demonstrate compliance with the Special
Condition "b". All information will be available to the Corps of Engineers upon request.
NCDOT shall require its contractors to complete and execute reclamation plans for each waste
and borrow site and provide written documentation that the reclamation plans have been
implemented and all work is completed. This documentation will be provided to the Corps of
Engineers within 30 days of the completion of the reclamation work.
IN WATER MORATORIUM
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A construction moratorium for anadromous fish from February 15 through June 15 of any year
will be adhered to for in-water work.
DWQ PERMITS
Ms. Johnson covered in detail Pages 153-158 which states as follows:
The permittee will need to adhere to all appropriate in water work moratoria (including the use
of pile driving or vibration techniques) prescribed by the Wildlife Resources Commission. No
in water work in the Tar River is permitted between February 15 and September 30 of any
year, without prior approval from the NC Division of Water Quality and the NC Wildlife
Resources Commission. In addition, the permittee shall conform with the NCDOT policy
entitled "Stream Crossing Guidelines for Anadromous Fish Passage"(May 12, 1997) at all
times.
No drill slurry or water that has been in contact with uncured concrete shall be allowed to enter
surface waters. This water shall be captured, treated, and disposed of property.
A copy of the final construction drawing shall be furnished to NCDWQ Central Office prior to
the preconstruction meeting.
The permittee shall provide written verification that the final construction drawings comply
with the permit drawings contained in the application dated February 4, 2009. Any deviations
from the approved drawings are not authorized unless approved by the NC Division of Water
Quality.
All stormwater runoff shall be directed as sheet flow through stream buffers at non erosive
velocities, unless otherwise approved by this certification.
If concrete is used during construction, a dry work area shall be maintained to prevent direct
contact between curing concrete and stream water. Water that inadvertently contacts uncured
concrete shall not be discharged to surface waters due to the potential for elevated ph and
possible aquatic life and fish kills.
Heavy equipment shall be operated for the banks rather than in the steam channel in order to
minimize sedimentation and reduce the introduction of other pollutants into the stream.
All mechanized equipment operated near surface waters must be regularly inspected and
maintained to prevent contamination of stream waters from fuels, lubricants, hydraulic fluids,
or other toxic materials.
No rock, sand or other materials shall be dredged from the stream channel except where
authorized by this certification.
Preconstruction Conference Minutes
U-3826
Page 15
All fill slopes located in jurisdictional wetlands shall be placed at slopes no flatter than 3:1,
unless, otherwise authorized by this certification
The outside buffer, wetland or water boundary located within the construction corridor
approved by this authorization shall be clearly marked by highly visible fencing prior to any
land disturbing activities. Impacts to areas within the fencing.
DRAWINGS WETLANDS & BUFFERS
Wendi Johnson covered this portion of the meeting. Specific sites and questions and/or
concerns are to be discussed.
Page 164 of the contract details as follows
Site I - Mechanized fill and wetlands
Site 2 - Mechanized fill and wetlands
Site 3 - Hand clearing (must be on mats)
Site 4 - Temporary work bridge
Drawings were given to the Contractor that shows areas to be impacted.
Ms. Johnson covered the buffer drawings on Page 185 of the contract which details buffer
impacts for Zone 1 and 2.
Ms. Johnson noted on Page 188 the CCPCUA for dewatering borrow pits
OTHER COMMENTS
Mr. Rudd asked the Contractor who there concrete supplier would be. It is DPD located in
Tarboro.
Mr. Rudd advised the Contractor to notify his office when corrugated metal pipe arrives on the
project. Materials and Tests need a 48 hour notice for inspection, this pipe cannot be used
before it is inspected.
There were no further questions and/or comments and the meeting was adjourned.
BARNHILL CONTRACTING COMPANY
DATE APPROVED NAME AND TITLE