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Home My WebLink AboutWQCS00011_Compliance Evaluation Inspection_20200909ROY COOPER C'n.rr MICHAEL S REGAN Srrt �'. tr ro S. DANIEL SMITH n.r« . Rochelle D Small -Toney, City Manager City of Rocky Mount 331 S. Franklin St., PO Box I ISO Rocky Nlount, NC 27302-1180 Dear his. Small- Toney: cnvircnmcntal Quality September 9, 2020 Subject: Compliance Evaluation Inspection City of Rocky Blount WW Collection System Permit Number: WQCSOOOI 1 1-dL-ecombe / Nash Comities Mitch I Iayes of the Raleigh Regional Office conducted a compliance evaluation inspection on September 3, 2020. The assistance of Nate Williams and other staff members were appreciated with this inspection. Please find attached the I3asinwide Infonliation Management Systems (BINIS) checklist sumillarizin:: the inspection. Below is a list of finclings developed From review of the permit and the inspection. I. Tile subject permit was reissued and became effective October 1, 2013 and will expire September 30, 2021. Permit renewal is required within 180 days prior to permit expiration date. 2. The Capital Improvement flan covers the years 2021-2025. Budgets for projects are approved yearly. Some projects listed include outfall rehab, pump station replacement, manhole replacement, creek crossing rehab, root intrusion elimination. 3. Ales Sommers is in charge of the Fat,.; Oils and Grease program. Restaurants are inspected throughout the year to ensure 4_rease traps are pumped out. Notice of Violations have been written but there has not been any enforcement action taken. Education materials on proper grease disposal are distributed hvice a year. 4. According to Bl.%,IS, there is approximately 434 miles of gravity sewer in the collection system. Mr. Williams stated that this number is love given that this is based on 2013 data. Ile did state that at the minimum, 10% of gravity line is being cleaned. Within 30 clays' receipt ol'this letter, please reply to this office the number of miles of gravity sewer it, the collection and also state how many feet of line were cleaned this year. 5. 'There have been 2 enforcement actions taken against Rocky Nlount Collection System since O8.10.2020; DV-2020-OOS4 and DV-2020-0059. G. There are 33 pump stations in the collection system. Twenty-eight pump stations have on -site generators. One pump station does not have SCADA. All lim-C secured access, Identification signagc and audible visual alarms. The following pump stations were inspected: Arbor Lane, Gold Rock, Drake Community, ivl B Hubbard School, and Grayson Grove. All audible 1 visual alarms operated when the iii�gh water float was lifted. "Telemetry signaled a high wet well. All +=cnerators started and operated under load when power was disconnected to the pump station.'Vl B i Iubbard School and Grayson Grove have quick connects to allow connection to a portable: generator. All pumps operated when turning on the pumps by switch. All wet wells exhibited Very little grease. 7. Three aerial lines were inspected. All were creek crossinggs. Embankments were rip!rap lined and exhibited no strearn bank erosion. Two out of tile three manholes inspected had _good floe' with no indication of solids build-up. The third manhole had no Ilow. The manhole was void of sand and solids. Please respond to this office in writing within 30 days' receipt of this letter to item number 4. 1 would like to thank Nate Wilhams and his staff in assisting with this inspection. If you have any questions conccrnirtQ the inspection or this letter, please contact ditch Mayes at 919.791.4261 or at III itct1 ov Sincerely, 4 - Vz' ZP, Scott villson, Regional Supervisor Water Quality Regional Operations Section Raleigh Regional Office Division of Water Resources NC DEQ Compliance Insiaec#ion Report Permit: WQCS00011 Effective: 10/01/13 Expiration: 09.iX21 Owner: C ty of Rocky Mount SOC: Effective: Expiration: Facility: Rocky Mount Collection System County: Edgecombe PO Box 1180 Region: Raleigh Rocky Mount NC 278021180 Contact Person: Rochelle D Small -Toney Title: City Manager Phone: 252-972-1331 Directions to Facility. - System Classifications: CS4 Primary ORC: Nathaniel Williams Secondary ORC(s): Jason Britt Glover On -Site Representative(s): 24 hour contact name On -site representative Related Permits: Certification: 989593 1001663 Brenton Bent Nathaniel W0 ams WQCS00356 Edgecombe County - Edgecombe County Collect on System WOCS00329 Town of Nashville - Nashville Collection System NC0030317 City of Rocky Mount - Tar River Regional WWTP WQCSD0031 Town of Whitakers - Whilakers Collection System Phone: 252467-4919 252467-4911 252-972-1299 252-467.4719 Inspection Date: 07/03/2020 Entry Time 10 OOAM Exit Time: 02 00PM Primary Inspector., Mitchell S Hayes 1/j��;L��l f Q (1,,70Phone: 919-7914200 Secondary Inspector(s): Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: 0 Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions Capital Improvement Plan Inspections Lines (See attachment summary) M General M Map M Spill Response Plan M Manholes Sewer & FOG Ordinances Reporting Requirements Spills Pump Stations Page 1 of 7 Permit: WQCS00011 owner - Facility:CitY of Rocky Mount Inspection Date: 07/0312020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: The subject permit was reissued and became effective October 1, 2013 and will expire September 30, 2021. Permit renewal is required within 180 days prior to permit expiration date. The Capital improvement Plan covers the years 2021-2025. Budgets for projects are approved yearly. Some projects listed include oulfall rehab, pump station replacement, manhole replacement, creek crossing rehab, root intrusion elimination. Alex Sommers is in charge of the Fats Oils and Grease program. Restaurants are inspected throughout the year to ensure grease traps are pumped out. Notice of Violations have been written but there has not been any enforcement action taken. Education materials on proper grease disposal are distributed twice a year. According to BIMS, there is approximately 434 miles of gravity sewer in the collection system. Mr. Williams stated that this number is low given that this is based on 2013 data. He did state that at the minimum, 10% of gravity line is being cleaned. Within 30 days' receipt of this letter, please reply to this office the number of miles of gravity sewer in the collection and also state how many feet of line were cleaned this year. There have been 2 enforcement actions taken against Rocky Mount Collection System since 08.10.2020; DV-2020-0084 and DV-2020-0089. There are 33 pump stations in the collection system. Twenty-eight pump stations have on -site generators. One pump station does not have SCADA. All have secured access, identification signage and audible/visual alarms. The following pump stations were inspected. Arbor Lane, Gold Rock, Drake Community, M B Hubbard School, and Grayson Grove. All audible 1 visual alarms operated when the high water float was lifted. Telemetry signaled a high wet well. All generators started and operated under load when power was disconnected to the pump station. M B Hubbard School and Grayson Grove have quick connects to allow connection to a portable generator, All pumps operated when turning on the pumps by switch. All wet wells exhibited very little grease. Three aerial lines were inspected. All were creek crossings. Embankments were rip/rap lined and exhibited no stream bank erosion. Two out of the three manholes inspected had good pow with no indication of solids build-up. The third manhole had no flow- The manhole was void of sand and solids. Page 2 of 7 Permit: WQCS00011 Owner • Facility: City of Rocky Mount Inspection Date: 07/03/2020 Inspection Type : Collection System Inspect Ncn Sampling Reason for Visit: Routine General Is there a properly designated primary ORC and at least one back-up of proper grade? Yes No NA NE ❑ Are logs being reviewed by the system management or owner on a regular basis? ❑ # What is that frequency? once a week # Are there any issues being addressed currently or any in the planning stages? Is there a specific pump failure plan available for all pump stations? Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? Are new/significantly upgraded pump stations equipped with anti -corrosion matena s? ] El ❑ ❑ Does the permittee have a copy of their permit? 0 # Is permit expiring within the next 6 months? El 9 If Yes, has the Permittee applied for renewal? El El E F1 Comment: Permit expires Se tember 30. 2021. Sewer and FOG Ordinances Is Sewer Use Ordinance (SUO) or other Legal Authority available? Yes No NA NE ■ El ❑ Does it appear that the Sewer Use Ordinance is enforced? 0 Is there a Grease Control Program that legally requires grease control devices? IN What is the standard grease trap cleaning requ'rement in the FOG ordinance? Turned in monthly Is Grease Control Program enforced via periodic inspections/records review? M 11 El El Is action taken against violators? 10 # Have satellite systems adopted an equivalent or more stringent ordinance? Is grease/sewer education program documented with req'd customer distribution? 0 # Are other types of education tools used like websites, booths, special meetings, etc? MEl❑ If Yes, what are they? (This can reduce mailing to annual.) websites, annual report. Comment: Capital Improvement Plan Has a Capital (CIP) or System Improvement Plan been developed and adopted? Yes No NA NE 0 ❑ Is it designated for wastewater only or does it have a dedicated sect'on? a Does CIP cover three to five year period of earmarked improvements? M ❑ ❑ Does CIP include description of project area? Does CIP include description of existing far-dities? Does CIP include known deficiencies? Does CIP include forecasted future needs? 0 ❑ El 0 Comment: Yes No NA NE Page 3 of 7 Permit: WOCS00011 Owner - Facility: City of Rocky Mount Inspection Date: 07/03/2020 Inspection Type :Collection System Inspect Pion Sampling Reason for Visit: Routine 0 ❑ ❑ ❑ Is there a overall sewer system map? Does the map include: 0 ❑ ❑ ❑ Pipe Type (GSIFM) 0 ❑ ❑ ❑ Pipe sizes ❑ ❑ ❑ Pipe materials (PVC, DIP, etc) � ❑ ❑ Pipe location � ❑ ❑ 11 Flow direction ElApproximate ❑' ❑ pipe age M ❑ ❑ ❑ Pump station ID, location and capacity ❑ El ❑ # Force main air release valve location & type ❑ # Location of satellite connections Is the map being updated for changes/additions within 1 year of activation? M ❑ ❑ ❑ Comment: Map available on coin uter end a er- Reporting Requirements Yes No NA NE # Have there been any sewer spills in the past 3 years? ■ ❑ ❑ ❑ If Yes, were they reported to the Division if meet ng the reportable criteria? M ❑ ❑ ❑ If appl-cable, is there documentation of press releases and publ,c notices issued? M ❑ ❑ ❑ Is an Annual Wastewater Performance Report being Filed w th the Division if required ❑ ❑ ❑ Is the report being made available to all its sewer customers ❑ ❑ ❑ annual paper copy # How is it being made available? Comment: Inspections Yes No NA NE a ❑ ❑ ❑ Are adequate maintenance records maintained? Are pump stations being inspected at the required frequency? 0 ❑ ❑ ❑ # Is at least one complete functionality test conducted weekly per pump station? U ❑ ❑ ❑ Is there a system or plan in place to observe the entire system annually? M ❑ ❑ ❑ s ❑ ❑ ❑ Is the annual inspection documented? # Does the system have any high -priority linesllocatioris? N ❑ ❑ ❑ Are inspections of HPL documented at least every 6 months? M ❑ ❑ ❑ Are new lines being added to the HPL list when found or created? 0 ❑ ❑ ❑ Comment: Response Action Plan Yes No NA NE _Spill M ❑ ❑ ❑ Is a Spill Response Action Plan available? Is a Spill Response Action Plan available for all personnel? 0 Cl ❑ ❑ Does the plan include Page 4 of 7 Permit: WQCS00011 Owner - Facility: City of Rocky Mount Inspection Date: 07/03/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine 24-hour contact numbers Response time El ❑ ❑ Equipment list and spare parts inventory Access to cleaning equipment ❑ Access to construction crews, contractors, and/or engineers ■ El ❑ Source of emergency funds 0 El Site sanitation and cleanup materials Post-overflow/spill assessment ❑ El 11 Does the Permiltee appear to respond within 2 hours of first knowledge of a spill? Comment: Sills Is system free of known points of bypass? Yes No NA NE ■ ❑ If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? 0 El ❑ El # Are there repeated overflows/problems (2 or more in 12 months) at same location? 0 # If Yes, is there a corrective action plan? IN Comment: Riverside Drive area frequent SSO's. Lines/Ri ht-of-Wa slAerial Lines Please list the Lines/Right of Ways/Aerial Lines Inspected Yes No NA NE 3-16" DI aerial creek crossings, Are right-of-ways/easements maintained for full width for access by stafflequipment? ❑ El El If No, give details on temporary access: Is maintenance documented? N Are gravity sewer cleaning records available? 0 Has at least 10% of fines older than 5 yrs been cleaned annually? ❑ Were all areas/lines inspected free of issues? Comment: Manholes Please list the Manholes Inspected: Yes No NA NE Three manholes on the aerial lines. Two out of three had flow with no sediment build up The third manhole had no flow with no sediment build up. Are manholes accessible? # Are manhole covers/vents above grade? N Are manholes free of visible signs of overflow? 0 Are manholes free of sinkholes and depressions? 0 Are manhole covers present? . El El El # Are manholes properly seated? N Page 5 of 7 Permit: V1CICS00011 Owner - Facillty:City of Rocky Mount Inspection Date: 07/03/2020 Inspection Type :Collection System Inspect Non Sampling Reason for Visit: Routine # Are manholes in good condition? ❑ ❑ ❑ # Are inverts in good condition? ❑ ❑ Cl Is flow unrestricted in manholes? ❑ 1311 Are manholes free of excessive amounts of grease? ClEl Are manholes free of excessive roots? ❑ ❑ ❑ Are manholes free of excessive sand? ❑ ❑ Cl Are manhole vents screened? ❑ ❑ Are vents free of submergence? B Cl ❑ ❑ Are manholes free of bypass structures or pipes? M ❑ ❑ ❑ Comment: Pumn Stations Yes N� E Please list the Pump Stations Inspected. Arbor Lane Gold Rock Drake Community, MB Hubbard School. Grayson Grove 33 # Number of duplex or larger pump stations in system 0 # Number of vacuum stations in system 1 # Number of simplex pump stations in system 4 # Number of simplex pump stations in system serving more than one build ng How many pump/vacuum stations have: 32 # A two-way "auto polling" communication system (SCADA) installed? 4 # A simple one-way telemetry/communication system (auto -dialer) installed? For pump stations inspected: El ❑ ❑ Are they secure with restricted access? 0 Were they free of by-pass structures/pipes? ❑ El ❑ Were wet wells free of excessive grease/debris? 0 El ❑ ❑ El # Do they all have telemetry installed? ❑ M ❑ ❑ is the communication system functional? ❑ El ❑ ❑ Is a 24-hour notification sign posted ? Does the sign include: Owner Name? ❑ 0 El ElPump station identifier? # Address? ❑ ❑ ❑ Instructions for notification? U ❑ El El24-hour emergency contact numbers? M El ❑ ❑ Are audio and visual alarms present? El El ❑ Are audio and visual alarms operable? 0 El El El # Is there a backup generator or bypass pump connected? Page 6 of 7 Permit: W00500011 Owner - FacIIIty:City of Rocky Mount Inspection Date: 07/03/2020 Inspection Typo: Collection System Inspect Non Sampling Reason for Visit: Routine If tested during inspection, did it function properly? M ❑ ❑ ❑ Is the back-up system tested at least bi-annually under normal operating conditions? 0 ❑ ❑ ❑ # Does it have a dedicated connection for a portable generator? M ❑ ❑ ❑ # Is the owner relying on portable units in the event of a power outage? 0 ❑ ❑ ❑ # If Yes, is there a distribution plan? ❑ ❑ ❑ If Yes, what resources (UnitslStaffNehicies/etc) are included in Plan? # Does Permittee have the approved percentage of replacement simplex pumps? Is recordkeeping of pump station inspection and maintenance program adequate? Do pump station logs include at a minimum Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Comment: ■ ❑❑❑ M❑❑❑ ®❑❑❑ M❑❑❑ ■ ❑❑❑ M❑❑❑ Page 7 of 7