WQ0035059_Owner (Name Change)_20200930

FIT I1/ M &fo- J
Change of Ownership / Ownership Name Change
This procedure is only to be used when a change of ownership is required for Gravity Sewer, Pump
Stations, & Pressure Sewer Extensions. Other situations including change of ownerships that involve
Systemwide -wide collection system permits (WQCS permits) should be handled by the central office.
Note that certain situations may also require the rescission of permits or the creation of a new permit
(transfer of parts of assets listed in one permit). If unsure, contact the central office.
The PNOCF Checklist should be used to supplement usage of this SOP — found at: S:\SWP-Point
Source\PERCS\Sewer Programs\Permitting - Current\Change of Ownership Reg uests\Templates
Note that the process involves six major steps:
1. Verifying Completeness
2. Searching BIMS for New Owner
3. Creating a Minor Modification
4. Changing Ownership
5. Permit Issuance
6. Processing the Paperwork
Note: Never use the Maintain button next to the Owner field to accomplish this task while in "Maintain
Permit". NEVER EDIT OWNER INFORMATION —ALWAYS following this SOP for ALL ownership changes) I
Step 1: Verifying Completeness
The ownership change package must include a completed PNOCF form, with signatures from both entities.
Other documentation may be required as outlined below:
• Certifications: If there is not a certification event in BIMS (you may need to check multiple
modifications, if the permit has a history of being modified), you will need to send an additional
information requestto both entities listed on the PNOCF form requesting verification of the status
of the project. There are several options:
o The project is being transferred pre -construction. No engineering certification required
before transfer.
o The project is mid -construction, but not completed yet. We will need to ask if any portion
of it is in operation. If yes, a partial certification is needed before transfer. If no, no
certification required before transfer.
o Post -construction transfers must be accompanied by the engineering certification OR it
must be in BIMS already. This could be a partial or a final. Most transfers to municipalities
will require a final certification prior to transfer. Other transfers may not, on a case by
case basis.
o Engineering certifications should be forwarded to the appropriate regional office (if Fast
Track) or central office staff (if issued by CO) for review and entry into BIMS. Do not
complete transfer until the event is in BIMS.
1

• If the permit is being transferred from a private entity to another private entity such as a
developer to a developer, a bill of sale, deed, or other legal documentation may be required.
These are reviewed on a case -by -case basis.
o If the permit is for individual lots being sold and is being transferred between developers,
then a new developer's operational agreement is required.
• For transfers from a developer to an HOA/POA, the following documents are required — note that
the HOA documents must include information regarding the sewer collection system
maintenance, repair, and funding per the HOA/POA Operational Agreement:
o HOA/POA Operational Agreement
o Articles of Incorporation
o Declarations & By -Laws
• If transferred from private entity to a public entity (like a municipality), only the PNOCF is
necessary. A bill of sale, legal agreement, or other document showing that the municipality now
owns or operates the sewer lines is optimal, but not required.
• If transferred to a private utility (examples include AQUA, ONSWC, Carolina Water, etc.), a
Certificate of Public Convenience and Necessity must be provided. The CPCN must clearly identify
the current development or phase of the development as being authorized to be served.
• Other transfers — case -by -case basis as to what documentation is needed.
If you are unsure of the documentation completeness or requirements, please consult with the lead
permitting engineer for verification of required documents before proceeding to Step 2.
01

Step 2: Owner Search/Creation
Check to see if the new owner is already in the BIMS database. If not the owner must be created BIMS
utilizing established BIMS Standards for Entering Owners and Facilities. Most existing utilities and
municipal entities (ONWASA, CMUD, City of Raleigh, etc) will already be established in BIMS. If so proceed
to Step 2: Minor Permit Modification.
To search, select Tasks, Owners and Facilities, Enter/Maintain Owner.
Basinivide Information
Management System (BIMS) ■
File Tasks Queries Administration Help
W
EnterlMaintain Owner.
..
EnterlMaintain Facility...
Consolidate Facility...
EnterlMaintain Site...
EnterlMaintain Well...
EnterlMaintain Well Contractor...
cl
In organization name field (see next page), type the name of the owner organization you are searching
for, preceded and followed by an asterisk (*). In this example, DeVere Construction Company, Inc is the
new owner that is being searched for. Note the entire name does not have to be entered — *DeVere* is
utilized as a shortcut to search for owners with the word DeVere in them. Then click Next.
If the owner is in BIMS, the owner/organization name will display. If so, close the screen using the Close
button at the bottom right and proceed to Step 3: Minor Permit Modification.
If no owner displays then the new owner must be created.

Either Permit Number, Organization Name, or Last Name is required for all searches. *"
Note: The 'wildcard may be used in all fields except Permit Number.
Permit Number:
Organization Name:-Devere'
First Name:
Middle Name:
Last Name:
Mailing Address:
Address 1:
City:
Facility Name: [Enter' in Organization Name or Last Name
to search by Facility Name only]
Help -Back Next> Finish Close
Ready Pace 111 SID: OWSC
In this case, a blank screen appears, indicating that Devere Construction Company, Inc is not in BIMS and
must be entered into the system. Click Create and click OK on the information box (Owner Details)
indicating a search will be performed to find the organization to associate with an owner.
Organization Address City Stat Zip Last Updated By Last Updated
`[ A search will now be performed to find the organization to create an owner. Click OK to continue. - OWCL 1063
OK
1 II 1
Prev. Page Next Page »
Create... Maintain...
Help at, Next> Finish Close
Loading... I Page 110 I SID: OWST
The first step in creating a new owner is to create the organization the owner is associated with. Click
Create on the "Matching Organizations" screen.
When entering information into BIMS, always utilize the BIMS Standards for Entering Owners and
Facilities document for correct nomenclature. Corporations should correspond to that registered with
the Secretary of State's office (https://www.secretary.state.nc.us/corporations/CSearch.aspx).
4

Once all relevant information is entered, click Finish (screen not shown — see Step 3.1 of the BIMS New
Sewer Project Entry for example screen). Then click Select on the "Matching Organization" screen (see
below). The owner organization has been created.
_ZSM�L
Name
Mailing Address
Physical Address
Work Phone Nu
Fax
Ce
Devere Construction Company...
1030 Devere
Dr Alpena
MI 49
11030 Devere Dr Alpena MI 49...
[phone]
[phone]
/
III
/
«Prey Page Next Page»
Create...
Cre ate Ad ditional Address...
Maintain... Delete
<Back
Next> Select
Read
Close
Next, owner detail is required for the owner organization. Select the Owner Type from the associated pull
down menu. In this case, the owner type would be "Non -Government". Select the appropriate owner
type for the situation. Click Next.
iiiiilw6iiiiiiiiii
Owner Type
Owner Name. Devere Construction Company Inc Clear
Related Owner.
Comment.
❑ Registered For eDMR
❑ Has Pretreatment Program
Pretreatment Program Type F_ ❑
<Back Next > Finish Cancel
Ready SID.OWDT
5

Next, owner affiliations need to be added to the owner organization. Owner affiliations are individuals
associated with the organization. This would include individuals with signatory authority, public utility
directors, contacts, etc. Click Add, to enter an affiliation.
Owner: IDevere Construction Company Inc
Help <Back Next> Finish Cancel
0 Affiliations found. Ready SID: OAAF
BIMS will request that you search for the individual prior to creating a new person. Enter the first and last
name of the individual in the "Search Person" screen and click Next.
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As no person by the name of "Mat Raymond" is currently in BIMS, an affiliation must be created. Select
Create in the "Matching Persons" screen (screen not shown). Enter all relevant information in the
"Affiliation Details" screen (see below) and click Finish and Next on the "Matching Persons" screen.
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Click Select on the next screen (screen not shown). In the "Owner Affiliations" Screen, the Affiliation Type
must be selected from the pull down menu. Title and phone number can also be entered here. There are
a variety of options for affiliation type. In this case, Mat Raymond is an owner affiliation type. Select
"Owner" and select Finish. Other affiliation types can be added here by selecting Add on the right hand
side of the page. Note this will take you back through the entire process of the owner affiliation process
(searching, entering data, etc.)
Owner: Devere Construction Company Inc
Entity 'Affiliation Type Name Title Phone Number
Owner Lumsden, Cheryl
Affiliated Company
Attorney
Co -Owner
Contact Person
EngineerlEnvironmental Cons
Has Permit Signature Authority
Owner
Owner Future
Help <Bark I Next> =
Cancel
Ready
7
Adtl
Maintain...
Remove
Copy

After Finish is selected, the process of a new owner creation has been completed. The created owner
organization will be displayed in the "Matching Owners" screen (shown on next page). Select Close and
proceed to Step 3.
Organization
Address
City
Stat
Zip
Last Updated By
Last Updated
Devere Construction Co
11030 Devere Dr
lAlpena
MI
149707
michael.leggett
2013-08-02 08.21
1
III 1
« Prev. Page Next Page »
Create... Maintain...
Help <Back Next > Finish
Close
1 Owner
Ready Page 110 SID.OWST

Step 3: Minor Permit Modification to Change Owner
Change of ownerships should be processed by minor modification of the permit. Go to Tasks,
Applications, Renew/Modify Application.
File Tasks IQueries Administration Help
Waterbodies
Owners and Facilities F
Applications
Permits
Monitoring Reports
Violations M
Enforcements
Inspections ►
Certified Operators
Payments
Wetlands F
I RenewlModifyApplication
Enter New Project...
Maintain Current Application...
RenewlModify Application...
NPDES Mass Renewal
Animal Mass Renewal 1
Change Permit Type...
Delete Application...
Production User: michael
Enter the project type as a "Minor Modification" and enter the permit number, and select Next (screen
not shown). The next screen is the "Enter Application" screen (see next page) which details information
related to the permit modification you are performing. For the permit modfication, some items will
change, while others will remain the same.
The highlighted fields should be modified (see next page):
• Date Acknowledged: Leave blank as we do not acknowledge ownership change requests due to
workload.
• Primary Reviewer: Select your name from the dropdown list.
• Fee Category: Change to "No fee" as there is no fee for minor modification applications.
• Change the type of review to what it was during the previous permit issuance. If the permit was
issued by the region, it should be "Fast Track" . If the permit was issued by the Central office it
should be "Normal." If you are unsure which office processed the original permit, please contact
a sewer permitting engineer in the central office before proceeding.
Click Save & Continue (shown on next page)
i7

Project Type: Minor modification
Permit: 00036570
Date Appl Received: 0713112013
Date Admin Amendment Rec:
Date Acknowledged: 081021201�
Related Permit:
Permit Type: Gravity Sewer Extension, Pump Stations, & Pressure Sewer Extensions
'Primary Reviewer: I Parker, Michael L.
❑ Normal 0 Fast Track ❑ Express Review
Facility: he Exchange at Charlotte
Owner: pex Construction Services LLC
'Fee Category: No fee
App. Fee: Batch Num:
PaymentAmount: Check Number: Method: Check Date:
Payer:
Ref#: Payment Rcvd Date:
Payment Comment:
❑ New Farm ❑ Existing Farm 0 NIA
Farm #: = Avail. Acres:
Save &Continue...
Back 1 Next> I Finish Cancel
Ready IISID:EAP
The "Maintain Current Application" screen will be displayed. Click Save and close out the screen. The
minor modification application has been created. The ownership will be transferred to the new entity in
Stea 4: Ownershia Transfer. In Stea 5: Permit Issuance. the minor modification will be finalized with the
permit issuance and the permit will be recorded under the new owner in BIMS.
Reviewers Related Permits Comments History Inspections Incidents Enforcements Violations
Details 1 r Details 2 r Billing r Events rReg. Activities Affiliations
Permit: Q0036570 App. Version: Status: In review Save
Permit Type: Gravity Sewer Extension, Pump Stations, & Pressure Sewer Extensions
Permit Classification: Individual Primary Related Permit:
Program Category: Non -discharge 'Admin Region: Mooresville
Facility: he Exchange at Charlotte Details... County: Mecklenburg
Owner: pex Construction Services LLC Maintain... 'Project Type: I Minor modification
-- Dates --
Issued: Ong Issued: 0611712013 ❑ Major Permit
❑ Has Subsurface Drains Tracking Slip
Effective: Statutory: 1012912013 New Farm ❑ Existing Farm Farm #:
Expire: Inactive:
❑ Innovative Avail. Acres:
SOC: Details... ❑RainbreakerDevice
❑ OIC Present
Last Updated By: michael.leggett Last Updated On: 8/2/2013 9:15 AM
<Back Next> Finish Cancel
10

Step 4: Ownership Transfer
With the permit modification application created, the permit can now be transferred to the new owner.
Select Tasks, Owner and Facilities, and Enter/Maintain Facilty (see page 9).
File I Tasksl Queries Administration Help
Waterhodies
Owners and Facilities
Applications
Permits
Monitoring Reports
Violations
Enforcements
Inspections
Certifed Operators
Payments
Wetlands
EnterlMaintain Facil
EnterlMaintain Owner...
Consolidate Owner...
EnterlMaintain Facility...
Consolidate Facility...
EnterlMaintain Site...
EnterlMaintain Well...
EnterlMaintain Well Contractor...
Production jUser: michael.
Enter the Permit number on the "Search for Facility" screen and click Next (screen not shown). Select the
facility on the "Select Facility" screen and click Maintain in the lower right corner (screen not shown).
Click Clear next to the *Owner Name box on the "Maintain Facility" screen and then click the Find... button
that replaces the Clear button (see next page). If the facility has been constructed and is in service, with
a certification received — change the "Facility Status" at the top right from Proposed to Active. Do not
change if not certified.
Facility Details
Save
'Facility Status: Proposed
'Owner Name: pex Construction Services LLC
Clear
rm#. Pretreat Program Status: None
Available
'Selected ❑ Has Pretreatment Program
Usage
Add>
❑ Primary Pretreatment Facility
Usage Receives
❑psur Wastewater
Contamination Source
< Remove
Operation
- Sewer ❑ Non -Exposure Exemption
❑Registered for eDMR
Start Dt Crig Registered.
❑ Has Subsurface Drains
Ong CAWMP Dt Latest CAWMP _
Closed Dt Inactive Dt
Location Add1:
Integrator:
Add2:
Region Imooresvillu
City:
CountyMecklenburg
State: Zip:
Country'.
Directions:
USGS Map Num:
F—EP-1 Decimal DC : MM:SS
Accuracy:
F
Latitude
Method.
Longitude:
Datum.
Last Updated By: debbie.ertel
Last Updated On: 611012013 10.13 AM
Help <Deck Next > Finish Cancel
Ready 7- SID:FLDL
11

Fields Comments r Permits Wells Incidents Inspections
Violations Billing Enforcements History
Facility Details Regulated Activities r Affiliations Treatment
Units ISICs Tax Certification Numbers I Classifications
Save
`Facility Name: The Exchange at Charlotte
'Facility Status: Proposed
'Owner Name: Find...
arm#:= Pretreat Program Status: None
Available e ec ed ❑Has Pretreatment Program
Usage edd =
Usage []Primary Pretreatment Facility
❑Receives SIU Wastewater
ContamSource Operation- Sewer ❑N
inatioon-Exposure Exemption
Remove
Siten
❑Registered for eDMR
Start Dt Ong Registered:
❑ Has Subsurface Drains
One CAWMF Dt: Latest CAWMF
Closed Dt Inactive Dt
Location Add1:
Integrator: Find...
Add2:
Region: lytooresville
City:
County: Mecklenburg
State: C❑ zip: F
Country:
Directions
USGS Map Num.
Map Decimal DD:MM:SS Accuracy.
Latitude: I� I� Method.
Longitude: Datum.
Last Updated Dyy. debbie.ertel
Last Updated On. Ol10f2013 10:13 AM
Help <Back Next >
Finish Cancel
'Ready F- SID: FLDL
Enter the owner organization that was created in the first step in the "Search for Owner" screen (or
already in BIMS) using double asterisks (screenshot shows single — use *owner name*). Click Next.
Either Organization Name, or Last Name is required for all searches.
Note: The `wildcard may be used in all fields.
Organization Name: DeVere-
First Name:
Middle Name:
Last Name
Mailing Address.
Address I:
City:
Facility Name:
(Enter' in Organization Name or Last Name
to search by Facility Name only)
Help Next= Select Cancel
Ready Page 1!1 SID:OWSC
Highlight the owner and click Select (screen not shown). Once selected, the new owner is inserted into
the Owner Name field on the "Maintain Facility" screen (see next page). Click Finish.
12

Facility Details [ Regulated Activities [ Affiliations
Treatment Units SICs [ Tax Certification Numbers [ Classificati�
Save
*Facili Name: The Exchan e at Charlotte
*Facility Status: Proposed
*Owner Name: iDevere Construction Co
Jear IFarm #: Pretreat Program Status: None
Available
*Selected ❑ Has Pretreatment Program
❑ Primary Pretreatment Facility
Usage Add >
Usage ❑ Receives SIU Wastewater
Contamination Source
< Remove
Operation- Sewer ❑ Non -Exposure Exemption
❑Registered for eDMR
Start Dt: Ong Registered: ❑ Has Subsurface Drains
Orig CAWMP Di Latest CAWMP ...
Closed Dt: Inactive Di
Location Addl:
Integrator:
Adcl
Region: Imooresviiie
City:
County: Mecklenburg
State: Zip:
Country:
Directions:
USOS Map Num
Map Decimal DID MM:SS
Latitude:
Longitude: I�
Last Updated By: debbie.ertel
Accuracy:
Method:
Datum:
Last Updated On:
Help <Back Next> Finish Cancel
ReadySID: FLDL
The ownership is now transferred in BIMS. Proceed to Step 5 for issuing the permit.
13

Step 5: Permit Issuance
With the ownership transfer complete, the permit must now be issued. Go to Tasks, Applications,
Maintain Current Application...
File Queries Administration Help
Waterbodies
1
Owners and Facilities
1
plications
Enter New Project...
Per
► Maintain Current Application
Monitoring Reports
1 RenewJModifpApplication...
Violations
1 NPDES Mass Renewal
Enforcements
1 Animal Mass Renewal
Inspections
0 Change Permit Type...
Certified Operators
1 Delete Application...
Payments
1
Wetlands
1
Maintain Current Application FReady lProduction lUser: michael.le
Enter the permit number and select Next. Select the Events tab located at the top of the "Maintain
Current Application" screen (see next page).
Details 1 Details 2 Billing Events Reg. Activities Affiliations
Permit Qoo3657o App_Version B Status'. In review Seve
Permit Type. Gravity Sewer Extension, Pump Stations,& Pressure Sewer Extensions
Permit Classification'. Individual Primary Related Permit'.
Program Category'. Nrrdischarge 'Admin Region'.
Facility'. he Exchange at Charlotte getalls... County'. Mecklenhurg
Owner'. pex Construction Services LLC Maintain... 'Project Type'. Minor modification
— Dates —
Issued Ong Issued'. o0117f2013 Maxtor Permit
❑ Has Subsurface Drains Tracking Slip
Effective'. Statutory'. 10129f2013 O New Farm O Existing Farm Farm #.
Expire'. Inactive'. Innovative Avail. Acres.
SOC'. Details... ❑ Rambreaker Device
❑ DIC Present
Last Updated Ey'. michael.leggett Last Updated On'. 8f2f20139'.15AM
<Sack NaA Finish Cancel
In the events tab, click on "Permit Issued" and select Maintain...
14

Reviewers
Related Permits Comments History
Inspections Incidents En(orcements Violations
Details
1 Details 2 Billing Events
Permit C8836570 App. Version:
Reg. Activities r
Status: In review
Affli ations
Gave
Add...
Maintain...
Remove
Compliance Events History
10 Eventsfound.
<Back
Next Finish
Ready
Cancel
EID. PMEL
■
o
�
In the "Maintain Permit Event" screen, enter required information (see next page). Leave the expiration
date blank as sewer extension permits have no expiration. Enter the date of the event (today). Note that
generally the effective date will be the same as the event date. Leave a comment in regards to the reason
for the permit modification. For instance, the comment for this permit could be "change of ownership
from Apex Construction Services, LLC to Devere Construction Service, Inc." Click OK (see next page for
screenshot).
Permit. 08838570 App. Version: B � Status. In review
Event Typ e. Permit issued 'Eve nt Date: 081812813
Responslhle Person'. michael leggett Due Date:
Comment
of ownership
-Effect-Date. 08102l2013 Expiration Date:
OK Cancel
Reatly SID'. PMED
Click Save on the "Maintain Current Application" screen. This creates the permit modification (same
permit number with a different version). At this point the permit is issued to the new owner and the
minor modification of the permit has been complete. If the permit was previously certified, select the
applicable certification event (Final or partial) and enter the date of the original certification(s), as these
do not carry over on application versions (not pictured). Enter a comment stating the original certification
reviewer's information. Click Finish.
15

Maintain Current Application
Reviewers r Related Permits Comments History Inspections Incidents
Enforcements Violations
Details 1 Details 2 Billing Events
Reg. Activities Affiliations
Permit 08838570 App. Version
Status. In review Save
Permit Type: Gravity Ga—Extension, Pump Stations,&Pressure Sewer Extensions
Permit Classification: Individual
Primary Related Permit:
Program Category' Non -discharge
-Admin Region' Mooresville
Facility: he Exchange at Charlotte
Details... County: Mecklenburg
Owner' pex Construction Services LLC
Maintain... 'Proi livinormodifli,alion
-- Dates --
Issued. Orig Issued. 06117f2813
❑ Major Permit
Effective: Statutory'. 10129f2g13
❑ Has Subsurface Drains Tracking Blip
() New Farm 0 Existing Farm Farm#.
Expire. InacSve.
❑ Innovative Avail. Acres
SOC: Details...
❑ Rambreaker Device
❑ OIC Present
Last Updated By: michael.leggett
Last Updated On: 8f212013 e.15 AM
< Back I NeA
Finish
Cancel
Ready
16

Step 6: Processing the Ownership Change Paperwork
Once the permit has been issued in BIMS, the previous and new permittees must be formally notified of
the completed change and all files stored appropriately. On the S:Drive under S:\SWP-Point
Source\PERCS\Sewer Programs\Permitting - Current\Change of Ownership Requests, create a new
folder with the permit number as the title. Example screenshot below.
SV.T-Point Source > PERCS Sewer Programs >
Permitting - Current > Change
of Ownership Requests
,its + ^ Name
Date modified
Type Size
'A* Admin
1f6f2020 5:39 PM
Filefolder
4- Santeetlah Archived COO
2/19/20139:38AM
Filefolder
Templates
1f6f2020 6:06 PM
Filefolder
0154_Shelby LWQ0000336
3/26/201912:21 PM
Filefolder
WQ0002693
7/12/2017 9:26 AM
Filefolder
s
WQ0003227
7/15/2019 4:09 P M
Filefolder
WQ0003471
4/10/2018 11:40 AM
Filefolder
F-- wQ001167a
7/15/20194;O8PM
Filefolder
Step 6.1: Preparing the Letter
The most current template should be used for the ownership change letter— found at: S:\SWP-Point
Source\PERCS\Sewer Programs\Permitting - Current\Change of Ownership Reg uests\Templates.
Complete all fields labeled in red. The "Permit Reviewer" is you.
Enclosures:
Permit (required for all ownership changes): Obtain a copy of the most recent version of the signed,
final permit. Do not send a draft copy or an unsigned copy! Be sure that you have the most recent
version by checking the date in BIMS using Tasks — Permits — Maintain Permit search function, then click
the "History" tab to view the previous version prior to the transfer.
Copies of permits may be available on the S:Drive in the S:\SWP-Point Source\PERCS\Sewer
Programs\Permitting - Current\Standard & Alternative Sewer folder for standard review permits OR in
the SASWP-Point Source\PERCS\Sewer Programs\Permitting - Archived\WQ Permits (FT & Other) folder
for Fast Track permits. Additionally, permits may be available on the jump drives from the scanners (see
the lead permitting engineer to obtain these permits — eventually all permits will be available in
Laserfiche).
.0403 Supplement: This supplement should be attached to all permit transfers where the new owner
does not have a System -Wide Collection System (WQCS) permit (public or private). Systems which are
listed in BIMS as WQCSD are deemed permitted collection systems and must receive the supplement.
This supplement document details all of the requirements listed in .0403 regarding operation and
maintenance of sewer collection systems.
17

To determine if the new owner has a WQCS permit, use the search function in BIMS: Queries — Permits —
Find Permit/Application.
Basinwide Information Management System (BIMS) — ❑ X
File Tasks []aeries I Administration Help
Waterbodies 1
owners and Facilities 1
Find PermiVApplication...
Monitoring Reports / Find Field...
Violations
Enforcements 1
Inspections 1
Incidents
Certified operators
Wetlands 1
Reports 1
On the search page, select Find by the facility field.
Search for Permit
X
Permit Jataril inor ❑ FaPress Only
Facility: Find...
Owner. Fintl...
Program Category:
Permit Type.
County: Admin Region.
PrimaryReviewer. Find..
Application f Permit Status (Click applicable button.
Pre -Application Application In Efie ri
Non -Alive
❑ Registered ❑✓ Conte stetl ❑✓ Alve
❑ Inactive
❑✓ In Draft ❑✓ Eapi red
❑ Returned
❑✓ In Review
❑ Denied
❑✓ Issued
❑ Withdrawn
<Back Ne#> �Clo=e
Ready SID PI.1SR
On the next screen, use double asterisks to search for the city, development name, municipality, etc
name. For example, for the City of Raleigh, we would search for *Raleigh*. You can also add "Collection
System" to the end of the city name, although that occasionally limits the search function. For the
example on the next page, we are looking for the Briar Chapel Development.
After you enter in the facility name, click Next.
18

search for Facility
Permit Number:
Facility Name: 'briar chapel'
Farm #
Facility address:
Facility city: zip:
Organization Name: Fintl...
Owner Name. Find. -
County:
Region:
Available '5eledetl
Usage Usage
Contamination Source
Disposal Site Atld
Fadlity =_
Farm
Operation - Other
Olaeration-Sewer
L7, - 7
=Back 1 Niul> Selec3 Close r
Ready F 510. FLSR
On the next screen, a list of all permit facilities with "Briar Chapel" are shown. Occasionally this list can
be very lengthy, however, it will be in alphabetical order. Look for the facility name that states "
Collection System" or " Deemed Collection System." This will be the WQCS or WQCSD permit. If
there is not a facility with the title of Collection System, then the system is deemed permitted. Highlight
the Collection System facility, and click Select.
Select Facility
X
Fadlity Name
Farm#
Owner
Co-OwnerlLessee Name
County
Briar Chapel-Firmage LPSS
Old North State Water Company...
Chatham
Briar Chapel - Great Ridge Par...
Old North State Water Company...
Chatham
Briar Chapel - Great Ridge Par...
Old North State Water Company...
Chatham
Briar Chapel - Phase 10
Old North State Water Company...
Chatham
Briar Chapel - Phase 11
OItl North State Water Company...
Chatham
Briar Chapel - Phase 12
Oltl N o rth State Water Company...
Chatham
Chapel
Briar Chapel - Phase 15 North
Old North State Water Company...
Chatham
Briar Chapel - Phase 15 South
Old North State Water Company...
Chatham
_
Briar Chapel - Phase 15 South...
Old North State Water Company...
Chatham
friar Chapel -Phase 16
Oltl North State Water Company...
Chatham
Briar Chapel - Phase 6 North
Old North State Water Company...
Chatham
Briar Chapel -Phase 6South
OId North State Water Company...
Chatham
Briar Chapel- Phase 9
Old North State Water Company...
Ford, Laune
Chatham
Briar Chapel - Phase 9 Pump...
Old North State Water Company...
Chatham
Briar Chapel - Pokeherry Cres...
Old North State Water Company...
Chatham
Briar Chapel - SO East
Old North State Water Company...
Chatham
Briar Chapel - SC North
Old North State Water Company...
Chatham
Briar Chapel - SC West Phase2
Old North State Water Company...
Chatham
Briar Chapel - SC West Water ..
Oltl North State Water Company...
Chatham
Briar Chapel - Sports Court
Oltl N orth State Water Company...
Chatham
Briar Ch
Briar Chapel - USSteel Sedio...
Old North State Water Company ..
Chatham
Briar Chapel- USSteel Sedio...
OIc North State Water Company...
Chatham
Chapel
Briar Chapel- USSteel Sedio...
Old North State Water Company...
Chatham
Chapel
Briar Chapel - US Steel Sedio...
Old North State Water Company...
Briar Chapel Andrew Store Re...
Baron, filch
Ch ethem
Andrew
ar Cha el CdlleLb., Spte.
Old North State Water Company...
Chatham
«Pre,. Page Next Page»
Create... Maintain...
Help Nei> Select Close
58 Facilities Ready Page 1fl BID'. FLSL
Now, you will be returned to the "Search for Permit" page (not shown). Click Next.
On the Permit information page, the permit number is on the top left. If it is WQCS, no .0403
supplement is needed. If WQCSD, the .0403 supplement is needed. If you did not find a collection
system in BIMS for the development, municipality, etc., then the .0403 supplement is needed.

Operational Agreements — HOA or Developer:
If the new owner is an HOA or is a developer where lots are being sold, the new operational agreement
must be signed and included in the package sent out to the new owner. Please make sure that they have
used the most recent version (with Danny Smith as the Director) and list this enclosure on the approval
letter. If you aren't sure if an operational agreement is necessary, please contact the lead permitting
engineer for any questions.
Once you have prepared the letter, obtained the permit, determined if an Operational Agreement
needs to be signed, and determined if the .0403 supplement is needed, the letter is ready to be
signed, scanned, and mailed.
If using DocuSign, please include all documents that are being mailed in the DocuSign package as a
combined file, as these files cannot be combined later as this would invalidate the signatures. Please
send them combined in the order as follows:
• Approval Letter
• Operational Agreement (if needed)
• Permit
• .0403 Supplement (if needed)
Please also do not insert signature or date blocks into the DocuSign package, as this means that the
signing authority cannot insert text, signatures, or dates anywhere else in the document. Occasionally,
spaces may get missed and thus this means the signer must decline the entire package in order to
complete the entire set of documents.
Step 6.2: Preparing the Digital Document Package
The PNCOF, any supporting documentation (deed, bill of sale, CPCN, HOA docs, etc.) provided by the
applicant, and the document package created in Step 6.1 should all be scanned and filed under the
project folder on the S:Drive created at the beginning of Step 6. The PNCOF/supporting documents
should be filed as the "Request" and the outgoing document package should be filed as the "Approval."
Note that this nomenclature for the files has not been consistent historically.
The documents should be uploaded into Laserfiche under the permit number with the date of the letter,
and the PNOCF/supporting documents should be recycled if they are in hard copy. The outgoing
document package created in Step 6.1 should be placed in the "Scanned in Laserfiche" outgoing mail
folder for the admin to process.
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