wqcs00277_Compliance Evaluation Inspection_20200930

DocuSign Envelope ID: 32DEB1D8-8218-4FB2-91A5-7E701A510359
Compliance Inspection Report
Permit: WQCS00277 Effective: 04/05/18 Expiration: 01/31/26 Owner: Town of Ocean Isle Beach
SOC: Effective: Expiration: Facility: Ocean Isle Beach Collection System
County: Brunswick 3 Third St Sw
Region: Wilmington
Shallotte NC 28469
Contact Person: Adam D Sellers Title: Utilities Maintenance Supervisoi Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Robert G Becker Certification: 999518 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
On -site representative Adam D Sellers 910-540-2899
Related Permits:
WQ0006085 Brunswick County - Ocean Isle Beach WWTP
Inspection Date: 09/30/2020 Entry Time 09:OOAM Exit Time: 11:30AM
Primary Inspector: Brian S West Phone: [phone]
Secondary Inspector(s): Docusigned by: 10/2/2020
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Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Pump Stations
(See attachment summary)
Page 1 of 6

DocuSign Envelope ID: 32DEB1D8-8218-4FB2-91A5-7E701A510359
Permit: WQCS00277 Owner - Facility: Town of Ocean Isle Beach
Inspection Date: 09/30/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The Town system was found to be in compliance with permit no. WQCS00277. The system is well -operated and records are
well -organized. Staff are proficient in the use of the SCADA system whose multiple diagnostic systems are continuously
monitored and checked daily by operators.
System pump stations which sustained some electrical damage from Hurricane Isaias have been fully repaired.
Please note additional comments under each section of the report
Page 2 of 6

DocuSign Envelope ID: 32DEB1D8-8218-4FB2-91A5-7E701A510359
Permit: WQCS00277 Owner - Facility: Town of Ocean Isle Beach
Inspection Date: 09/30/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Yes No NA NE
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Comment: Projects this year include rehabilitation of pump station S1, rehab multiple manholes, continue to
install safety netting at all pump stations. Town has cleaned >10% minimum required in 2020 in
the West end and canal areas. Town has replaced the scrubber media at Station E1 this year
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
0
❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
0
❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices?
0
❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
❑ ❑ ❑
Is action taken against violators?
❑
❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance?
❑
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Is grease/sewer education program documented with req'd customer distribution?
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Town website includes FOG information
Comment: Grease traps are inspected monthly. FOG distributed annually
(6/2020) with annual report
to
rociAnnfc
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Page 3 of 6

DocuSign Envelope ID: 32DEB1D8-8218-4FB2-91A5-7E701A510359
Permit: WQCS00277 Owner - Facility: Town of Ocean Isle Beach
Inspection Date: 09/30/2020 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Comment: Capital improvement budget is updated annually.
Map
Yes No NA NE
Is there a overall sewer system map?
❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
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Pipe sizes
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Pipe materials (PVC, DIP, etc)
❑ ❑ ❑
Pipe location
❑ ❑ ❑
Flow direction
❑ ❑ ❑
Approximate pipe age
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Pump station ID, location and capacity
❑ ❑ ❑
# Force main air release valve location & type
❑ ❑ ❑
# Location of satellite connections
❑
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Is the map being updated for changes/additions within 1 year of activation?
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Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? 0 ❑ ❑ ❑
# How is it being made available? mailed and
website
Comment: No SSOs reported since last inspection. Water towers are valved off durinq tropical storms.
Inspections Yes No NA NE
Are adequate maintenance records maintained? 0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency? ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
# Does the system have any high -priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? 0 ❑ ❑ ❑
Comment: SCADA system in place includes thorough station diagnostic systems that are checked daily and
stations are visited if anomalies are noted. Each station is physically visited at least once per
week with visit and any maintenance performed documented. One HPL at Charlotte St has
biannual visits documented
Page 4 of 6

DocuSign Envelope ID: 32DEB1D8-8218-4FB2-91A5-7E701A510359
Permit: WQCS00277 Owner - Facility: Town of Ocean Isle Beach
Inspection Date: 09/30/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑
Does the plan include:
24-hour contact numbers
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Response time
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Equipment list and spare parts inventory
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Access to cleaning equipment
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Access to construction crews, contractors, and/or engineers
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Source of emergency funds
❑ ❑ ❑
Site sanitation and cleanup materials
❑ ❑ ❑
Post-overflow/spill assessment
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Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
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❑ 0 ❑
Comment:
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
W7, E10, E5, E18
# Number of duplex or larger pump stations in system
39
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
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Were they free of by-pass structures/pipes?
0
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Were wet wells free of excessive grease/debris?
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# Do they all have telemetry installed?
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Is the communication system functional?
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Is a 24-hour notification sign posted ?
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Does the sign include
Owner Name? 0
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Pump station identifier?
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# Address?
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Instructions for notification?
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Page 5 of 6

DocuSign Envelope ID: 32DEB1D8-8218-4FB2-91A5-7E701A510359
Permit: WQCS00277 Owner - Facility: Town of Ocean Isle Beach
Inspection Date: 09/30/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/StaffNehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
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Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? 0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? ❑ ❑ 0 ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: All PSs visited were found to be secure, clean, and all on -site alarms and telemetry checked
were functional. Town has 2 on -site generators and 4 portable units. All stations are equipped
with quick connections. Generators are tested quarterly and serviced annually.
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