WQCS00239_Compliance Evaluation Inspection_20200915

DocuSign Envelope ID: 104459D8-C118-417D-96BE-C31DA10E27F6
ROY COOPER
Gove r
MICHAEL S. PEGAN
Se Mrdry
S. DANIEL SMITH
Dr—mr
Lori T Williams
Town of Beulaville
PO Box 130
Beulaville, NC 28518-0130
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NCR7H CAROLINA
Ea viroamentaf Quality
September 25, 2020
SUBJECT: Compliance Inspection Report
Beulaville Collection System
Collection System Permit No. WQCS00239
Duplin County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Beulaville Collection
System on September 15, 2020. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCS00239.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report".
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required. However, certain items should be addressed as covered in the report.
If you should have any questions, please do not hesitate to contact Dean Hunkele with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
dean. [e-mail].
Sincerely,
DocuSigned by:
TOµ Tti�l t i„ Oti
7F141E731361`3456...
Tom Tharrington, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: Upload to Laserfiche
North Caro G ma Department of Environmental Quality I Dioision of Water Resources
W lmingon Reg—] DfSce 1127 Cardinal Dave Exteason I Wilmington, North Carof ma 23405
91D-796-7215

Compliance Inspection Report
Permit: WQCS00239 Effective: 05/09/18 Expiration: 04/30/26 Owner: Town of Beulaville
SOC: Effective: Expiration: Facility: Beulaville Collection System
County: Duplin
Region: Wilmington
Beulaville NC 28518
Contact Person: Lori T Williams Title: Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC: Gregory Dale Hughes
Secondary ORC(s):
Stanley L Miller
On -Site Representative(s):
On -site representative
On -site representative
Related Permits:
Certification: 20584
K11X11.1
Gregory Dale Hughes
Earl Sanderson
NC0026018 Town of Beulaville - Beulaville WWTP
Phone: [phone]
910-375-2026
910-293-7814
910-298-4647
Inspection Date: 09/15/2020 Entry Time 11:OOAM Exit Time: 01:30PM
Primary Inspector: Dean Hunkele Docusi9ned by: Phone: [phone]
Secondary Inspector(s): E �e 9/25/2020
E1 D9294C4D3746E...
Reason for Inspection: Routine Inspection Type: Collection System Inspection Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Manholes Pump Stations
(See attachment summary)
Page 1 of 7

Permit: WQCS00239 Owner - Facility: Town of Beulaville
Inspection Date: 09/15/2020 Inspection Type : Collection System Inspection Sampling Reason for Visit: Routine
Inspection Summary:
Overall the Town is doing a good job looking after its system. Recordkeeping on some things could be improved or more
detail provided as mentioned in the report and example logs will be provided with this report that can be used as applicable.
Inflow & Infiltration (I&I) continues to be an issue and the Town needs to identify the sources especially Inflow and work to
correct them to assit the treatment facility avoid excessive flows and possible treatment issues or sewer spills. The sources
should be prioritized for repair to get the most reduction based on limited funding and is typically done via a Santitary Sewer
Evaluation Study (SSES).
Page 2 of 7

Permit: WQCS00239 Owner - Facility: Town of Beulaville
Inspection Date: 09/15/2020 Inspection Type : Collection System Inspection Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? 0 ❑ ❑ ❑
# What is that frequency? weekly
# Are there any issues being addressed currently or any in the planning stages?
❑
❑ 0 ❑
Is there a specific pump failure plan available for all pump stations?
0
❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
0
❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
0
❑ ❑ ❑
Does the permittee have a copy of their permit?
0
❑ ❑ ❑
# Is permit expiring within the next 6 months?
❑
❑ 0 ❑
If Yes, has the Permittee applied for renewal?
❑
❑ 0 ❑
Comment:
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? 0 ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? 0 ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? 0 ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance? 30 days
Is Grease Control Program enforced via periodic inspections/records review? 0 ❑ ❑ ❑
Is action taken against violators? ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ 0 ❑
Is grease/sewer education program documented with req'd customer distribution? 0 ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ 0 ❑
If Yes, what are they? (This can reduce mailing to annual.)
Comment: Staff indicated some commercial arease contributors have different trap cleanina reauirements
but have no variance documentation on file which is required in these instances. Town has two
car washes on system and they should have controls installed to prevent grit and oils from
entering system.
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Yes No NA NE
Page 3 of 7

Permit: WQCS00239 Owner - Facility: Town of Beulaville
Inspection Date: 09/15/2020 Inspection Type : Collection System Inspection Sampling Reason for Visit: Routine
Comment: CIP is from 2004 and needs to be updated.
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Yes No NA NE
■❑❑❑
❑ ❑ ❑
❑ ❑ ❑
❑ ❑ ❑
■❑❑❑
Comment: Additions have been manually drawn on existing map, but need to be formally added to the
system map.
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment: Nearly all SSOs were related to Hurricane Florence in 9-2018. Annual
not been filed with Division to date.
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Yes No NA NE
• ❑ ❑ ❑
• ❑ ❑ ❑
❑❑❑■
■❑❑❑
❑ ❑ ❑ ❑
public notice in
Duplin Times
rt for CY 2019 has
Are new lines being added to the HPL list when found or created?
Comment: HPL inspections kept on main common operational log: should be kept separate.
Yes No NA NE
• ❑ ❑ ❑
• ❑ ❑ ❑
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Page 4 of 7

Permit: WQCS00239 Owner - Facility: Town of Beulaville
Inspection Date: 09/15/2020 Inspection Type : Collection System Inspection Sampling
Reason for Visit: Routine
Spill Response Action Plan
Yes No NA NE
Is a Spill Response Action Plan available?
0
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
❑ ❑ ❑
Does the plan include:
24-hour contact numbers
❑ ❑ ❑
Response time
❑
❑ ❑
Equipment list and spare parts inventory
❑ ❑ ❑
Access to cleaning equipment
❑
❑ ❑
Access to construction crews, contractors, and/or engineers
❑
❑ ❑
Source of emergency funds
❑
❑ ❑
Site sanitation and cleanup materials
❑
❑ ❑
Post-overflow/spill assessment
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
❑
❑ ❑
Comment: Plan could use more detail covering the items above
Spllls Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ 0 ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ ❑ ❑
Comment: Lines are cleaned using 700-gallon met trailer, but not videoed to confirm effectiveness nor find
defects needing repair. Town's cleaning target is approx 6,350 ft and they cleaned over 12K ft in
2017. 11 K in 2018. and 1 OK in 2019.
Manholes
Please list the Manholes Inspected:
Are manholes accessible?
# Are manhole covers/vents above grade?
Yes No NA NE
❑❑❑■
❑❑❑■
Page 5 of 7

Permit: WQCS00239 Owner - Facility: Town of Beulaville
Inspection Date: 09/15/2020 Inspection Type : Collection System Inspection Sampling
Reason for Visit: Routine
Are manholes free of visible signs of overflow?
❑
❑ ❑
Are manholes free of sinkholes and depressions?
❑
❑ ❑
Are manhole covers present?
❑
❑ ❑
# Are manholes properly seated?
❑
❑ ❑
# Are manholes in good condition?
❑
❑ ❑
# Are inverts in good condition?
❑
❑ ❑
Is flow unrestricted in manholes?
❑
❑ ❑
Are manholes free of excessive amounts of grease?
❑
❑ ❑
Are manholes free of excessive roots?
❑
❑ ❑
Are manholes free of excessive sand?
❑
❑ ❑
Are manhole vents screened?
❑
❑ ❑
Are vents free of submergence?
❑
❑ ❑
Are manholes free of bypass structures or pipes?
❑
❑ ❑
Comment:
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
1,3,4,7,
# Number of duplex or larger pump stations in system
7
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
0
# A simple one-way telemetry/communication system (auto -dialer) installed?
3
For pump stations inspected:
Are they secure with restricted access?
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
❑ ❑ ❑
# Do they all have telemetry installed?
❑
❑ ❑
Is the communication system functional?
❑ ❑ ❑
Is a 24-hour notification sign posted ?
❑ ❑ ❑
Does the sign include:
Owner Name?
❑ ❑ ❑
Pump station identifier?
❑ ❑ ❑
# Address?
❑
❑ ❑
Instructions for notification?
❑ ❑ ❑
Page 6 of 7

Permit: WQCS00239 Owner - Facility: Town of Beulaville
Inspection Date: 09/15/2020 Inspection Type : Collection System Inspection Sampling Reason for Visit: Routine
24-hour emergency contact numbers? 0 ❑ ❑ ❑
Are audio and visual alarms present? 0 ❑ ❑ ❑
Are audio and visual alarms operable? 0 ❑ ❑ ❑
# Is there a backup generator or bypass pump connected? 0 ❑ ❑ ❑
If tested during inspection, did it function properly? 0 ❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions? ❑ ❑ ❑
# Does it have a dedicated connection for a portable generator? 0 ❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage? 0 ❑ ❑ ❑
# If Yes, is there a distribution plan? ❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
If relying on portable units, then need a plan to ensure enough units and staff available to distribute during
widespread power outage to avoid a SSO.
# Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? ❑ ❑ 0 ❑
Inspecting and lubricating pumps and other equipment? ❑ ❑ 0 ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: Logs could provide more detail on daily/weekly activities
Page 7 of 7