WQCS00331_Compliance Evaluation Inspection_20200924

Compliance Inspection Report
Permit: WQCS00331
SOC:
County: Pender
Region: Wilmington
Effective: 09/01/17 Expiration: 08/31/25 Owner : Carolina Water Service Inc of North Carolina
Effective: Expiration: Facility: Belvedere Plantation Collection System
Contact Person: Tony Konsul
Directions to Facility:
System Classifications: CS2,
Primary ORC: Gregory D Spillman
Secondary ORC(s):
Title: Regional Manager
Certification: 1009335
Phone: [phone]
Phone:
On -Site Representative(s):
24 hour contact name Lane Chilton 252-723-8953
Related Permits:
WQ0001664 Carolina Water Service Inc of North Carolina - Belvedere Plantation WWTF
Inspection Date: 09/24/2020 Entry Time 10:OOAM Exit Time: 12:OOPM
Primary Inspector: Brian S West Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Lines
Pump Stations
(See attachment summary)
Page 1 of 6

Permit: WQCS00331 Owner - Facility: Carolina Water Service Inc of North Carolina
Inspection Date: 09/24/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Routine compliance inspection with Greg Spillman. Functionality checks of generators and telemetry/alarms at 3 PSs as
noted found no issues. Please provide a schedule for completing work on PS #2 as described in the report. Records are
well -organized
Page 2 of 6

Permit: WQCS00331 Owner - Facility: Carolina Water Service Inc of North Carolina
Inspection Date: 09/24/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment:
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Yes No NA NE
Yes No NA NE
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Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑
Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Comment: One grease trap at Woodberry Wellness is inspected quarterly. FOG materials documentation
shows distribution on 6/2/20.
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? 0 ❑ ❑ ❑
Comment:
Map Yes No NA NE
Page 3 of 6

Permit: WQCS00331 Owner - Facility: Carolina Water Service Inc of North Carolina
Inspection Date: 09/24/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is there a overall sewer system map?
0
❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
0
❑ ❑ ❑
Pipe sizes
0
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
0
❑ ❑ ❑
Pipe location
0
❑ ❑ ❑
Flow direction
❑
❑ ❑
Approximate pipe age
❑
❑ ❑
Pump station ID, location and capacity
0
❑ ❑ ❑
# Force main air release valve location & type
❑
❑ 0 ❑
# Location of satellite connections
❑
❑ 0 ❑
Is the map being updated for changes/additions within 1 year of activation?
0
❑ ❑ ❑
Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available?
Comment: No reported SSOs since last inspection
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
0
❑ ❑ ❑
Comment: Two HPLs at golf course bridge and FM from WWTP to infiltration basins. Noted documentation
of biannual inspection. Need to include periodic station
gate valve exercise
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Does the plan include:
Page 4 of 6

Permit: WQCS00331 Owner - Facility: Carolina Water Service Inc of North Carolina
Inspection Date: 09/24/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
24-hour contact numbers
0
❑ ❑ ❑
Response time
❑
❑ ❑
Equipment list and spare parts inventory
0
❑ ❑ ❑
Access to cleaning equipment
❑
❑ ❑
Access to construction crews, contractors, and/or engineers
0
❑ ❑ ❑
Source of emergency funds
❑
❑ ❑
Site sanitation and cleanup materials
0
❑ ❑ ❑
Post-overflow/spill assessment
0
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
❑
❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Brief on -site visual of FM ROW from wwtp to infiltration basins
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ ❑ ❑
Comment: Utility Optics is cleaning contractor. 2020 documented cleaning on North Belvedere Dr, >10%
Pump Stations
Please list the Pump Stations Inspected:
#1 Southern Magnolia, #2 Country Club #2, #9 Gold Leaf
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Yes No NA NE
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Page 5 of 6

Permit: WQCS00331 Owner - Facility: Carolina Water Service Inc of North Carolina
Inspection Date: 09/24/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
❑
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
0
❑ ❑ ❑
If tested during inspection, did it function properly?
0
❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
0
❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Utility has 5 PSs with on -site generators and two portable units at the wwtp. PowerHouse performs
generator preventive maintenance 2/year.
# Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? ❑ 0 ❑ ❑
Inspecting and exercising all valves? ❑ 0 ❑ ❑
Inspecting and lubricating pumps and other equipment? ❑ ❑ 0 ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: #9 Gold Leaf was noted to have excessive grease in the wet well. According to the ORC it is
scheduled to be pumped by Aragona Bros. #2 Country Club #2 is missing pump rail supports,
and the control box supports are in need of replacement. According to the ORC, this work has
been scheduled
Page 6 of 6