WQCS00276_Compliance Evaluation Inspection_20200902 (2)

DocuSign Envelope ID: 796A576E-1A8A-41EA-B186-420A8184F04C
ROY COOPER
Governor
MICHAEL S. REGAN
secretary
S. DANIEL SMITH
Director
Kennith Bowling
Village of Bald Head Island
PO Box 3009
Bald Head Island, NC 28461-3009
NORTH CAROLINA
En vitanmen tat Quality
September 09, 2020
SUBJECT: Compliance Inspection Report
Bald Head Island Collection System
Collection System Permit No. WQCS00276
Brunswick County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Bald Head Island
Collection System on 9/02/2020. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCS00276.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted
during the inspection and therefore, a response to this inspection report is not required.
If you should have any questions, please do not hesitate to contact Helen Perez with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
[e-mail].
Sincerely,
DocuSigned by:
�coti
for
7F141 E73B6F3456...
Morella Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: Davis Mintz — electronic copy
Upload to Laserfiche
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Compliance Inspection Report
Permit: WQCS00276 Effective: 10/01/14 Expiration: 09/30/22 Owner : Village of Bald Head Island
SOC: Effective: Expiration: Facility: Bald Head Island Collection System
County: Brunswick PO Drawer 10999
Region: Wilmington
Contact Person: Kennith Dwain Bowling Title: Public Utilities Director Phone: [phone]
Directions to Facility:
System Classifications: CSNC,
Primary ORC: David Paul Mintz
Secondary ORC(s):
Charles Thomas Trott
On -Site Representative(s):
On -site representative
Certification: 999514
1r1~Z17�s]
David P Mintz
Phone: [phone]
910-457-7350
Related Permits:
WQ0000193 Village of Bald Head Island - Bald Head Island WWTF
Inspection Date: 09/02/2020 Entry Time 09:30AM Exit Time: 12:OOPM
Primary Inspector: Helen I Perez Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 7

Permit: WQCS00276 Owner - Facility: Village of Bald Head Island
Inspection Date: 09/02/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
A routine compliance inspection of the Village of Bald Head Island Collection System was conducted on September2, 2020.
The purpose of the evaluation was to verify that the facility is operating in compliance with the conditions and limitations
specified in Permit WQCS00276. David Mintz, ORC, and Charles Trott, BORC, were present during the inspection.
The Village Utility operates 40 lift stations, 18 commercial pump stations and over 700 residential simplex pump stations.
The Utility has approximately 6-8 new spare simplex pumps and the ability to rebuild the used simplex pumps on site.
Documentation of all operations and maintenance of the collection system was available and complete. A utility supply
inventory is updated monthly to keep track of available spare parts. Future improvements include anti -corrosion coating of
pump stations, additional CCTV camera and replacing the dialers with wireless connection.
The facility is compliant with the collection system permit WQCS00276. Please review the comment sections of the
inspection report for more details.
Page 2 of 7

Permit: WQCS00276 Owner - Facility: Village of Bald Head Island
Inspection Date: 09/02/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? 0 ❑ ❑ ❑
# What is that frequency? weekly
# Are there any issues being addressed currently or any in the planning stages? 0 ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? 0 ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? 0 ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? 0 ❑ ❑ ❑
Does the permittee have a copy of their permit? 0 ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ 0 ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑
Comment: No comment.
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑
Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Website
Comment: The Grease Control Program is part of the Village Utility's SUO. Grease/sewer educational
information was provided in the mailing Bald Head Association Island Report in January and Jun
of 2019.
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? 0 ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Page 3 of 7

Permit: WQCS00276 Owner - Facility: Village of Bald Head Island
Inspection Date: 09/02/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: The 5-year CIP improvements include a new pumper truck, which has been ordered,
anti -corrosion coating on -2 pump stations per year, and an additional CCTV camera.
Map Yes No NA NE
Is there a overall sewer system map? 0 ❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
❑ ❑ ❑
Pipe sizes
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
❑
❑ ❑
Pipe location
❑ ❑ ❑
Flow direction
❑ ❑ ❑
Approximate pipe age
❑
❑ ❑
Pump station ID, location and capacity
❑ ❑ ❑
# Force main air release valve location & type
❑
❑ ❑
# Location of satellite connections
❑
❑ ❑
Is the map being updated for changes/additions within 1 year of activation?
0
❑ ❑ ❑
Comment: No comment.
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available? Website
Comment: No comment.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
❑ ❑ ❑
Page 4 of 7

Permit: WQCS00276 Owner - Facility: Village of Bald Head Island
Inspection Date: 09/02/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Weekly inspections of pump stations are recorded on a lift station check sheet. Any
maintainence performed is also documented on this form. There are 2 high -priority lines which
are inspected at least every 6 months and documented on a HPL Inspection form. The entire
collection system is observed throughout the year through line cleanings, maintenance, etc. This
observation needs to be better documented to be sure the entire system is inspected annually.
Spill Response Action Plan
Yes No NA NE
Is a Spill Response Action Plan available?
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
❑ ❑ ❑
Does the plan include:
24-hour contact numbers
❑ ❑ ❑
Response time
❑ ❑ ❑
Equipment list and spare parts inventory
❑ ❑ ❑
Access to cleaning equipment
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
Source of emergency funds
❑
❑ ❑
Site sanitation and cleanup materials
❑ ❑ ❑
Post-overflow/spill assessment
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
0
❑ ❑ ❑
Comment: No comment.
Spllls Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ ❑
Comment: Any sewer related issues, maintenance and complaints are documented on a daily work loq.
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ ❑ ❑
Comment: The Utility tracks the gravity sewer cleaning on a computer spreadsheet.
Pump Stations Yes No NA NE
Page 5 of 7

Permit: WQCS00276 Owner - Facility: Village of Bald Head Island
Inspection Date: 09/02/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Please list the Pump Stations Inspected:
Dune Ridge Main
Stede Bonnet Main
Timber Creek 5
Primary Main
Harbour Village Main
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
40
0
720
0
0
40
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Page 6 of 7

Permit: WQCS00276 Owner - Facility: Village of Bald Head Island
Inspection Date: 09/02/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? 0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: The majority of the residential properties on the Island have a simplex pump station maintained
by the Village Utility that discharges to the pressure sewer. The Utility is in the process of trying
to connect the remaining on -site private sewer systems to the Utility's sewer force main. The
Primary Main pump station is the only one with a generator on -site. The Utility has 3 portable
generators for back-up power. All the generators are serviced and tested 2 times a year by a
contractor. The Dune Ridge Main and the Stede Bonnet Main pump station's audio alarms did
not operate during the inspection. Both alarms were replaced and operable 2 days after the
inspection. Also, the Timber Creek 5 pump station dialer delay was adjusted to call alarm in less
time.
Page 7 of 7