WQCS00102_Compliance Evaluation Inspection_20200825

DocuSign Envelope ID: 43103FAO-1 B02-4E2A-899D-6CD8C0345B24
ROY COOPER
Governor
MICHAEL S. REGAN
secretary
S. DANIEL SMITH
Director
Donovan H Willis
Town of Beaufort
PO Box 390
Beaufort, NC 28516-0390
NORTH CAROLINA
En vitanmen tat Quality
September 03, 2020
SUBJECT: Compliance Inspection Report
Beaufort Collection System
Collection System Permit No. WQCS00102
Carteret County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Beaufort Collection
System on 8/25/2020. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCS00102.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted
during the inspection and therefore, a response to this inspection report is not required.
If you should have any questions, please do not hesitate to contact Helen Perez with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
[e-mail].
ATTACHMENTS
Cc: Upload to Laserfiche
Sincerely,
DocuSigned by:
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Morella Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
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Compliance Inspection Report
Permit: WQCS00102 Effective: 04/06/18 Expiration: 02/28/26 Owner : Town of Beaufort
SOC: Effective: Expiration: Facility: Beaufort Collection System
County: Carteret
Region: Wilmington
Contact Person: Donovan H Willis Title: Public Utilties Director Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Elbert Lewis Godette
Secondary ORC(s):
Steven Claude Jarman
On -Site Representative(s):
On -site representative
On -site representative
Related Permits:
Certification: 14661
1r01-INN
Steven Claude Jarman
Elbert L Godette
NC0021831 Town of Beaufort - Beaufort WWTP
Phone: [phone]
252-808-7456
252-728-2141
252-728-2130
Inspection Date: 08/25/2020 Entry Time 09:OOAM Exit Time: 11:OOAM
Primary Inspector: Helen I Perez DocuSiene[d�by: Phone: [phone]
Secondary Inspectors): r"Iz�
E 39694BE_
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 7

Permit: WQCS00102 Owner - Facility: Town of Beaufort
Inspection Date: 08/25/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
A routine compliance inspection of the Town of Beaufort Collection System was conducted on August25, 2020. The purpose
of the evaluation was to verify that the facility is operating in compliance with the conditions and limitations specified in
Permit WQCS00102. Elbert Godette, ORC, and Steve Jarman, BORC, were present during the inspection.
The Town of Beaufort currently operates 21 pump stations. Five pump stations and one ROW were inspected and all were
well maintained. Documentation of all operations and maintainence of the collection system is detailed and complete in
dedicated log books. A pump station report of all operations and maintainence conducted is compiled monthly for review by
ORC and Public Utility Director.
The Town of Beautfort is compliant with collection system permit WQCS00102. Please review the comment sections of the
inspection report for more details.
Page 2 of 7

Permit: WQCS00102 Owner - Facility: Town of Beaufort
Inspection Date: 08/25/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency? Monthly
# Are there any issues being addressed currently or any in the planning stages? 0 ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ ❑
Does the permittee have a copy of their permit? 0 ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ 0 ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑
Comment: No comment.
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance? 30 days
Is Grease Control Program enforced via periodic inspections/records review? 0 ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ 0 ❑
Is grease/sewer education program documented with req'd customer distribution? 0 ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? 0 ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Town's website.
Comment: Grease/sewer education material is mailed to customers with the sewer and water utility bill.
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Page 3 of 7

Permit: WQCS00102 Owner - Facility: Town of Beaufort
Inspection Date: 08/25/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: The 5-year CIP extends from 2020 to 2024. An I & I assessment was completed
in 2010 of
needed repair and replacement of sewer lines. The work is budgeted in the CIP to be contracted
out in 2021 in a Utility Line and Street Improvements Combined Program.
Map
Yes No NA NE
Is there a overall sewer system map?
❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
0
❑ ❑ ❑
Pipe sizes
❑
❑ ❑
Pipe materials (PVC, DIP, etc)
❑
❑ ❑
Pipe location
0
❑ ❑ ❑
Flow direction
❑
❑ ❑
Approximate pipe age
❑
❑ ❑
Pump station ID, location and capacity
0
❑ ❑ ❑
# Force main air release valve location & type
❑
❑ ❑
# Location of satellite connections
❑
❑ ❑
Is the map being updated for changes/additions within 1 year of activation?
❑
❑ ❑
Comment: No comment.
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? 0 ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available? Town's website
and Town Hall
Comment: No comment.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
❑ ❑ ❑
Page 4 of 7

Permit: WQCS00102 Owner - Facility: Town of Beaufort
Inspection Date: 08/25/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Operation and maintenance of the collection system are recorded in various log books. The 8
HPLs are inspected and documented 5 times a year. Audio and visual alarms at the pump
stations are checked weekly, and the generators are auto tested weekly.
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
■❑❑❑
❑■❑❑
❑ ❑ ❑ ❑
■❑❑❑
■❑❑❑
❑■❑❑
■❑❑❑
■❑❑❑
❑ ❑ ❑
Comment: Contact numbers are available to staff inside the control panal door of each pump station in case
of spill.
Spllls Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ 0 ❑
Comment: All sewer related issues and complaints are documented in a dedicated log book.
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
The ROW at end of George Street that leads to the WWTP.
Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: ROW maintenance, including pump station grass cutting, is documented in a dedicated log
book. Over 10% of the lines are cleaned each year and documented in a dedicated log book anc
also color -coded on a copy of the collection system map.
Page 5 of 7

Permit: WQCS00102 Owner - Facility: Town of Beaufort
Inspection Date: 08/25/2020 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
PS #6 - 101 B Cedar Street
PS #9 - 1500 Live Oak Street
PS #13 - 1899 Live Oak Street
PS #16 - 450 Professional Park Drive
PS #20 - 800 N. River Club Drive
# Number of duplex or larger pump stations in system
22
# Number of vacuum stations in system
1
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
0
# A simple one-way telemetry/communication system (auto -dialer) installed?
22
For pump stations inspected:
Are they secure with restricted access?
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
❑ ❑ ❑
# Do they all have telemetry installed?
❑ ❑ ❑
Is the communication system functional?
❑ ❑ ❑
Is a 24-hour notification sign posted ?
❑ ❑ ❑
Does the sign include:
Owner Name?
❑ ❑ ❑
Pump station identifier?
❑ ❑ ❑
# Address?
❑ ❑ ❑
Instructions for notification?
❑ ❑ ❑
24-hour emergency contact numbers?
❑ ❑ ❑
Are audio and visual alarms present?
❑ ❑ ❑
Are audio and visual alarms operable?
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
❑ ❑ ❑
If tested during inspection, did it function properly?
❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
❑ ❑ ❑
# If Yes, is there a distribution plan?
❑
❑ ❑
If Yes, what resources (Units/StaffNehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Page 6 of 7

Permit: WQCS00102 Owner - Facility: Town of Beaufort
Inspection Date: 08/25/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? 0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: The Town ODerates 21 dUDleX DumD stations. The vacuum system is located in the North River
subdivsion, and spare parts are located at the system building. Most of the pump stations have
permanent generators on site and there are two portable generators available. Every three
months, the Town performs preventative maintenance on all the -generators. All pump stations
inspected were well maintained, secured and posted with the required signs. A log book
documents the grease removal frequencies at the pump stations. The audio and visual alarms al
PS #16 and the visual alarm at PS #6 were not operable during the inspection and need to be
repaired as soon as possible.
Page 7 of 7