NCS000290_DOD Camp Lejeune MS4 Contractor Meeting Minutes_20200824

AH Environmental Consultants, Inc. Page 1 of 5

KICKOFF MEETING MINUTES
To: Dialis Figueroa Arriaga, NAVFAC Mid-Atlantic
Michael Taylor, MCB Camp Lejeune
From: AH Environmental Consultants, Inc.
Subject: Updates to Marine Corps Base (MCB) Camp Lejeune Stormwater Pollution
Prevention Plan (SWPPP), Stormwater Management Plan (SWMP),
Stormwater Outfall Monitoring Plan (SWOMP), and eSWPPP Tool
Kickoff Meeting
Contract: N62470-19-D-4001 (Delivery Order: N4008520F6173)
Meeting Date: 19 August 2020
Minutes Date: 20 August 2020

A kickoff meeting for the referenced project was conducted on 19 August 2020. Meeting
participants are summarized below:

Name Organization Email
Dialis Figueroa Arriaga NAVFAC Mid-Atlantic [e-mail]
Ken Humes MCB Camp Lejeune EMD [e-mail]
Mike Taylor MCB Camp Lejeune EMD [e-mail]
Talia Barraco MCB Camp Lejeune PWD [e-mail]
Brandon Ashton AH Environmental
Consultants [e-mail]
David Lee AH Environmental
Consultants [e-mail]
David Cotnoir AH Environmental
Consultants [e-mail]

1. Summary of Meeting Discussions
The objectives for this project are as follows:
• Update Stormwater Pollution Prevention Plan (SWPPP) (Tasks B-C)
• Update Stormwater Management Plan (SWMP) (Task D)
• Update Stormwater Outfall Monitoring Plan (SWOMP) (Task E)
MCB Camp Lejeune Kickoff Meeting Minutes
Updates to SWPPP, SWMP, SWOMP, and eSWPPP Tool 20 August 2020
AH Environmental Consultants, Inc. Page 2 of 5
• Develop an updated version of the eSWPPP Tool (Task F)
• Prepare the NCDEQ NPDES Stormwater Individual Permit Renewal Package (Task G)
The following project tasks were discussed:
• Task A: Kickoff Meeting and Existing Data Review
- Existing data to review:
 Latest stormwater GIS layers (this data was recently requested and
received by AH for a separate project)
 Latest version of the eSWPPP database
 List of industrial facilities and oil/water separators constructed since 2012
 Stormwater analytical/compliance sampling results
 Stormwater qualitative monitoring results
 Annual MS4 program reports to NCDEQ (2013-current)
 Any additional documentation of efforts to comply with the six minimum
control measures (MCMs)
Stormwater Pollution Prevention Plan (SWPPP)
• Task B: Conduct SWPPP Field Investigations
- AH will conduct field investigations at each facility constructed since 2013 that
have an oil/water separator or regulated industrial activity.
- AH will also conduct field investigations at each facility covered under the
current SWPPP.
- All field investigations will include an inventory of assets, assessment and
inventory of facilities/operations with the potential for generating polluted
stormwater runoff, and inventory of BMPs.
- EMD noted that some regulated industrial facilities included in the current
SWPPP may be candidates for removal from the SWPPP (e.g., Hadnot Point
motor pools have moved to Wallace Creek, some facilities in Camp Johnson
have been demolished, etc.).
- EMD also noted the following areas that likely have new industrial facilities that
may warrant inclusion in the SWPPP: Courthouse Bay, MARSOC, MCAS New
River, and Wallace Creek.
• Task C: Update SWPPP Report
- The updated SWPPP report will include each facility and/or area with an
industrial activity regulated by the current NPDES permit, describe all oil/water
separators, and address impaired waters.
- AH will update all SWPPP stormwater mapping.
- EMD indicated that the current SWPPP format is acceptable, and no changes to
the report format are desired.
- EMD indicated that AH may utilize the spare eSWPPP tablet for field
investigations.
MCB Camp Lejeune Kickoff Meeting Minutes
Updates to SWPPP, SWMP, SWOMP, and eSWPPP Tool 20 August 2020
AH Environmental Consultants, Inc. Page 3 of 5
Stormwater Management Plan (SWMP)
• Task D: Update Installation-Wide Stormwater Management Plan (SWMP)
- AH will review available data for development of the updated SWMP:
i. 2013 SWMP
ii. MS4 Program Annual Reports (2013-current)
iii. Past/current actions taken by the installation to address each of the six
MCMs
- NCDEQ will provide a SWMP template that AH must follow for development of
the updated SWMP. This template is expected to be suitable for DoD facilities
and will be provided in the fall of 2020. AH will wait to commence updating the
SWMP until this template is received from NCDEQ.
- Based on the data review process and the template provided by NCDEQ, AH
will develop an updated SWMP detailing MCB Camp Lejeune’s stormwater
management program for the next five-year NPDES permit term.
Stormwater Outfall Monitoring Plan (SWOMP)
• Task E: Update Installation-Wide Stormwater Outfall Monitoring Plan (SWOMP)
- AH will update the SWOMP in support of the NPDES stormwater permit
renewal.
- The updated SWOMP will provide standard operating procedures for conducting
the monitoring program.
- AH will include any new regulated industrial outfalls based on the SWPPP
updates.
- AH will also review available data including:
i. 2013 SWOMP
ii. Analytical and qualitative stormwater outfall monitoring results
- MCB Camp Lejeune, at the direction of NCDEQ (Mike Randall), discontinued
analytical outfall sampling approximately 1.5 years ago. AH will coordinate with
NCDEQ to determine analytical monitoring requirements associated with the
renewed NPDES permit. The SWOMP will be updated to reflect these
requirements.
Update eSWPPP Tool
• Task F: Update eSWPPP Tool to provide these new features:
- Remove Environmental Compliance Evaluation (ECE) module
- Add photograph capture and storage capability
- Tie pictures to GIS
- Assign label to each picture according to coordinates
- Update GIS layers to capture any modified fields
- Add a new data acquisition tablet/software
- Modify database to accept an additional device
MCB Camp Lejeune Kickoff Meeting Minutes
Updates to SWPPP, SWMP, SWOMP, and eSWPPP Tool 20 August 2020
AH Environmental Consultants, Inc. Page 4 of 5
• AH will hold an on-site meeting in the next few weeks to discuss the eSWPPP updates
in detail (meeting date TBD).
Prepare NCDEQ NPDES Stormwater Individual Permit Renewal Package
• Task G: Draft NCDEQ NPDES Stormwater Individual Permit Renewal Package
- AH will coordinate with NCDEQ to verify/establish permit renewal requirements.
- Anticipated required forms for permit renewal include:
i. Permit Coverage Renewal Application Form National Pollutant Discharge
Elimination System Stormwater Individual Permit
ii. NPDES MS4 Permit Renewal Application Form (one electronic and one
hard copy of SWMP required to be submitted)
- A meeting between NCDEQ and MCB Camp Lejeune is tentatively scheduled
for September. The purpose of this meeting will be to discuss the permit renewal
process and determine if the current hybrid Phase I/Phase II permit will be
renewed (or if two standalone permits will be required). AH intends to participate
in this meeting and support MCB Camp Lejeune as needed.
Final Reports
• Task H: Review Meetings and Final Deliverables
- Discuss comments to the draft SWPPP, SWMP, SWOMP, eSWPPP Tool, and
NPDES Individual Stormwater Permit Renewal Package
- Finalize deliverables to address all Government comments
- AH anticipates the need for three separate review meetings to expedite the
project:
i. Review meeting #1 – SWPPP, SWOMP, and eSWPPP Tool
ii. Review meeting #2 – SWMP
iii. Review meeting #3 – Permit Renewal Package

2. Request for Information (RFI):
AH requests the following information for successful completion of this project:
• Latest version of the eSWPPP database
• List of industrial facilities and oil/water separators constructed since 2012
• Stormwater analytical/compliance sampling results
• Stormwater qualitative/visual monitoring results
• Annual MS4 program reports to NCDEQ (2013-current)
• Any additional documentation of efforts to comply with the six MCMs

MCB Camp Lejeune Kickoff Meeting Minutes
Updates to SWPPP, SWMP, SWOMP, and eSWPPP Tool 20 August 2020
AH Environmental Consultants, Inc. Page 5 of 5
3. Proposed Project Schedule:
Task Date(s)
Project Award 7 August 2020
Kickoff Meeting 19 August 2020
Draft SWPPP and SWPPP Maps 5 November 2020
(90 days after award)
Draft SWMP
3 February 2021
(180 days after award)

Note: this date is contingent on receiving
the SWMP template from NCDEQ
Draft SWOMP 15 March 2020
(220 days after award)
Draft eSWPPP 14 April 2021
(250 days after award)
Draft Permit Application 3 June 2021
(300 days after award)
Final SWPPP and SWPPP Maps 20 days after review meeting
Final SWMP 20 days after review meeting
Final SWOMP 20 days after review meeting
Final eSWPPP 20 days after review meeting
Final Permit Application 20 days after review meeting