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Home My WebLink AboutWQ0014306_Compliance Evaluation Inspection_20200819ROY COOPER cove or MICHAEL S. RECAN Secretary S. DANIEL SMITH Director Debbie A Dietz Sandler Utilities at Mill Run L L C PO Box 8790 Virginia Beach, VA 23450 NORTH CAROLINA Environmental Quality August 21, 2020 SUBJECT: Compliance Inspection Report Eagle Creek WWTP Non -discharge Permit No. W00014306 Currituck County Dear Mrs. Dietz: The North Carolina Division of Water Resources conducted an inspection of the Eagle Creek WWTP on 8/19/2020. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Non -discharge Permit No. W00014306. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". Please respond in writing to this office within 30 days of your receipt of this letter regarding your plans or measures to be taken to address the following issues: The facility has been found to be non -compliant with permit #WQ0014306. The tertiary filter has been down and bypassed for 2 years according to staff during inspection. The unit was not operational during the inspection and must be fixed as soon as possible. This a violation of permit conditions II.1, III.1, III.15 and IV.13. One of the two 225,000-gallon aeration basins was closed and had vegetation growth in it. Please reference condition III.1. The facility should be properly maintained and operated at all times. The vegetation should be removed as soon as possible in a safe manner. The other aeration basin in operation looked acceptable at the time of inspection. Operational logs were requested and were not present during inspection. It was requested from this inspection forward that they be present during inspections. This is a violation of permit condition IV.10. There is an excessive amount of woody vegetation growing around the high rate infiltration pond that must be removed as soon as possible. It should be noted that much of this wooded vegetation has grown well over 10ft.The removal of vegetation should not be done by grinding the tree trunks in place which allows solids to enter the infiltration basin. The removal should occur such that no solids should enter the J..rtm Ott en- -Jv t�[.Fzy 'e.w e 'es! g� fi a1 Jfr I - t3 V: It's .. Ra.f P55e °21,tl I basin, nor should there be any excessive erosion of the side walls be allowed to occur during and after removal. Grassed revegetation of the side walls should be implemented as needed around the entire basin after all the woody vegetation is properly removed from the site. This is a violation of permit condition II.1, IIIA and II1.18. Both monitoring wells for the facility were unlocked and should always be locked except for sampling. In the future they should always be locked except for sampling. Overall, the fields at the golf course where the "reuse" water was being utilized looked good. The primary concern is that the fields are being irrigated with water that bypassed the tertiary filter for over two years. As this partially treated wastewater has been pumped to the reuse pond and irrigated. Due to the severe nature of the violations found during the inspection enforcement by the Division is may be pursued. There will be a follow inspection in approximately 6-8 weeks from the time of this inspection. If you should have any questions, please do not hesitate to contact Paul Mays with the Water Quality Regional Operations Section in the Washington Regional Office at 252-948-3940 or via email at pau1.mays@ncdenr.gov. ATTACHMENTS Cc: Laserfiche Sincerely, Pam(, "S Paul Mays, Environmental Specialist I Water Quality Regional Operations Section Washington Regional Office Division of Water Resources, NCDEQ ec R_;._,.a ux 1 3n,s-. �..aenE I,+ ;.•.. Net, 2'S55 Permit: WQ0014306 SOC: County: Currituck Region: Washington Compliance Inspection Report Effective: 10/08/15 Effective: Contact Person: Debbie A Dietz Directions to Facility: Expiration: 09/30/20 Owner: Sandler Utilities at Mill Run L L C Expiration: Facility: Eagle Creek WWTP 287 Saint Andrews Rd Moyock NC 27958 Title: Phone:757-463-5000 Beginning at the intersection of Hwy 168 and NCSR 1215 (Survey Rd) 2 miles south of the Moyock on the Currituck County Mainland, proceed to the terminus of 1215 (1215 will change to Eagle Creek Rd). At the terminus, turn left onto Greenview Rd. At the t System Classifications: SI, WW2, Primary ORC: Secondary ORC(s): On -Site Representative(s): Related Permits: Inspection Date: 08/19/2020 Primary Inspector: Paul M Mays Secondary Inspector(s): Entry Time 11:OOAM Reason for Inspection: Routine Permit Inspection Type: Reclaimed Water Facility Status: ❑ Compliant E Not Compliant Question Areas: Treatment Flow Measurement -Effluent Treatment Flow Measurement -Water Use Records Treatment Filters Treatment Sludge Storage/Treatment Treatment Disinfection Treatment Return pumps Wells (See attachment summary) Certification: Phone: Exit Time: 01:OOPM Phone: 252-948-3940 Inspection Type: Compliance Evaluation Treatment Flow Measurement -Influent Miscellaneous Questions Treatment Treatment Barscreen Record Keeping End Use -Irrigation End Use -Infiltration End Use -Reuse Treatment Activated Sludge Treatment Clarifiers Treatment Flow Measurement Standby Power Page 1 of 9 Permit: W00014306 Owner -Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type: Compliance Evaluation Reason for Visit: Routine Inspection Summary On 8/19/2020 from 11:00 am to 1:00 pm an inspection of Eagle Creek WWTP permitted under permit #WQ0014306 was completed by Paul Mays and Randy Sipe from WARD. The facility was found to be non -compliant with permit #WQ0014306. Below are the findings during the inspection. Tertiary filter has been down and bypassed for 2 years according to staff during inspection. The unit was not operational during the inspection and must be fixed as soon as possible. This a violation of permit conditions 11.1, 111.1, Ill.15 and IV.13. Effluent flow meter calibrated on 5/21/2020 by Delta Systems Environmental. Turbidity meter calibrated on 5/21/2020 by Delta Systems Environmental The generator was operational and halfway full during inspection. One of the two 225,000-gallon aeration basins was closed and had vegetation growth in it. Please reference condition 111.1. The facility is supposed to be properly maintained and operated at all times. The vegetation should be removed as soon as possible in a safe manner. The other aeration basin in operation looked acceptable. The 148,250-gallon clarifier was fully operational, and the 28,220-gallon clarifier was not in operation at the time of inspection. Operational logs were requested and were not present during inspection. It was requested from this inspection forward that they be present during future inspections. This is a violation of permit condition IV.10. Spot checked 07/2020 GW-59 report with corresponding lab data and found no discrepancies. Spot checked 09/2020 NDMR report with corresponding lab data and found no discrepancies. There is an excessive amount of woody vegetation growing around the high rate infiltration pond that must be removed as soon as possible. It should be noted that much of this wooded vegetation has grown over 1 Oft. The removal of vegetation should not be done by grinding the tree trunks in place which allows solids to enter the infiltration basin. The removal should occur such that no solids should enter the basin, nor should there be any excessive erosion of the side walls be allowed to occur during and after removal. Grassed revegetation of the side walls should be implemented as needed around the entire basin after all the woody vegetation is properly removed from the site. This is a violation of permit condition 11.1, Ill.1 and IIA8. Both monitoring wells for the facility were unlocked and should always be locked except for sampling. Overall, the fields at the golf course where the "reuse" waster is being utilized looked good. The primary concern is that the fields are being irrigated with water that bypassed the tertiary filter for over two years. As this water has been pumped to the reuse pond and irrigated. Page 2 of 9 Permit: WQ0014306 Owner -Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type: Compliance Evaluation Reason for Visit: Routine Type Yes No NA NE Activated Sludge Drip, LR ❑ Single Family Spray, LR ❑ Lagoon Spray, LR ❑ Activated Sludge Spray, LR ❑ Recycle/Reuse ❑ Single Family Drip ❑ Activated Sludge Spray, HR ❑ Infiltration System Reuse (Quality) Treatment Yes No NA NE Are Treatment facilities consistent with those outlined in the current permit? 0 ❑ ❑ ❑ Do all treatment units appear to be operational? (if no, note below.) ❑ 0 ❑ ❑ Comment. The tertiary filter has been down and bypassed for 2 years according to staff during inspection. The unit was not operational during the inspection and must be fixed as soon as possible. This a violation of permit conditions 11.1, 111.1 111.15 and IV.13. Treatment Flow Measurement -Influent Yes No NA NE Is flowmeter calibrated annually? ❑ ❑ 0 ❑ Is flowmeter operating properly? ❑ ❑ M ❑ Does flowmeter monitor continuously? ❑ ❑ 0 ❑ Does flowmeter record flow? ❑ ❑ 0 ❑ Does flowmeter appear to monitor accurately? ❑ ❑ 0 ❑ Comment Treatment Flow Measurement -Water Use Records Yes No NA NE Is water use metered? ❑ ❑ 0 ❑ Are the daily average values properly calculated? ❑ ❑ ❑ Comment: Treatment Flow Measurement -Effluent Yes No NA NE Is flowmeter calibrated annually? 0 ❑ ❑ ❑ Is flowmeter operating properly? 0 ❑ ❑ ❑ Does flowmeter monitor continuously? 0 ❑ ❑ ❑ Does flowmeter record flow? 0 ❑ ❑ ❑ Does flowmeter appear to monitor accurately? 0 ❑ ❑ ❑ Comment: Effluent flow meter calibrated on 5/21/2020 by Delta Systems Environmental. Page 3 of 9 Permit: W00014306 Owner - Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type : Compliance Evaluation Reason for Visit: Routine Standby Power Yes No NA NE Is automatically activated standby power available? 0 ❑ ❑ ❑ Is generator tested weekly by interrupting primary power source? ❑ ❑ ❑ Is generator operable? ❑ ❑ ❑ Does generator have adequate fuel? 0 ❑ ❑ ❑ Comment: The generator was operational and halfway full during inspection. Treatment Barscreen Yes No NA NE Is it free of excessive debris? 0 ❑ ❑ ❑ Is disposal of screenings in compliance? N ❑ ❑ ❑ Are the bars spaced properly? E ❑ ❑ ❑ Is the unit in good condition? 0 ❑ ❑ ❑ Comment Treatment Activated Sludge Yes No NA NE Is the aeration mechanism operable? E ❑ ❑ ❑ Is the aeration basin thoroughly mixed? 0 ❑ ❑ ❑ Is the aeration equipment easily accessed? 0 ❑ ❑ ❑ Is Dissolved Oxygen adequate? ❑ ❑ ❑ Are Settleometer results acceptable? ❑ ❑ ❑ Is activated sludge an acceptable color? N ❑ ❑ ❑ Comment. One of the two 225.000-gallon aeration basins was closed and had vegetation growth in it. Please reference condition 111.1. The facility should be properly maintained and operated at all times. The vegetation should be removed as soon as possible in a safe manner. The other aeration basin in operation looked acceptable at the time of inspection. Treatment Clarifiers Yes No NA NE Are the weirs level? N ❑ ❑ ❑ Are the weirs free of solids and algae? 0 ❑ ❑ ❑ Is the scum removal system operational? 0 ❑ ❑ ❑ Is the scum removal system accessible? 0 ❑ ❑ ❑ Is the sludge blanket at an acceptable level? 0 ❑ ❑ ❑ Is the effluent from the clarifier free of excessive solids? 0 ❑ ❑ ❑ Comment: The 148,250-gallon clarifier was fully operational and the 28 220-gallon clarifier was not in operation at the time of inspection. Treatment Return pumps Yes No NA NE Are they in place? ❑ ❑ ❑ Are they operational? 0 ❑ ❑ ❑ Comment Page 4 of 9 Permit: WQ0014306 Owner -Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type: Compliance Evaluation Reason for Visit: Routine Treatment Filters Yes No NA NE Is the filter media present? ❑ ❑ ❑ Is the filter media the correct size and type? ❑ ❑ ❑ Is the air scour operational? ❑ 0 ❑ ❑ Is the scouring acceptable? ❑ 0 ❑ ❑ Is the clear well free of excessive solids? ❑ ❑ ❑ Is the mud well free of excessive solids and filter media? ❑ ❑ ❑ Does backwashing frequency appear adequate? ❑ 0 ❑ ❑ Comment. The tertiary filter has been down and bypassed for 2 years according to staff during inspection. The unit was not operational during the inspection and must be fixed as soon as possible. This a violation of permit conditions 11.1, 111.1, 111.15 and IV.13. Treatment Sludge Storage/Treatment Is the aeration operational? Is the aeration pattern even? If required, are Sanitary Ts" present in tankage? Yes No NA NE IN ❑ ❑ ❑ IN ❑ ❑ ❑ ❑❑■❑ Comment: There was arowth of veaation in sludae storage. Please reference condition 111.1. The facilitv is supposed to be properly maintained and operated at all times. The vegetation should be removed as soon as possible in a safe manner. Treatment Disinfection Yes No NA NE Is the system working? 0 ❑ ❑ ❑ Do the fecal coliform results indicate proper disinfection? N ❑ ❑ ❑ Is there adequate detention time (>=30 minutes)? ❑ ❑ 0 ❑ Is the system properly maintained? N ❑ ❑ ❑ If gas, does the cylinder storage appear safe? ❑ ❑ 0 ❑ Is the fan in the chlorine feed room and storage area operable? ❑ ❑ 0 ❑ Is the chlorinator accessible? ❑ ❑ 0 ❑ If tablets, are tablets present? ❑ ❑ 0 ❑ Are the tablets the proper size and type? ❑ ❑ 0 ❑ Is contact chamber free of sludge, solids, and growth? ❑ ❑ 0 ❑ If UV, are extra UV bulbs available? 0 ❑ ❑ ❑ If UV, is the UV intensity adequate? N ❑ ❑ ❑ # Is it a dual feed system? 0 ❑ ❑ ❑ Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)? ❑ ❑ E ❑ If yes, then is there a Risk Management Plan on site? ❑ ❑ 0 ❑ If yes, then what is the EPA twelve digit ID Number? (1000- ) If yes, then when was the RMP last updated? Comment: Turbidity meter calibrated on 5/21/2020 by delta environmental. Page 5 of 9 Permit: W00014306 Owner- Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type: Compliance Evaluation Reason for Visit: Routine Record Keeping Yes No NA NE Is a copy of current permit available? 0 ❑ ❑ ❑ Are monitoring reports present. NDMR? 0 ❑ ❑ ❑ NDAR? 0 ❑ ❑ ❑ Are flow rates less than of permitted flow? 0 ❑ ❑ ❑ Are flow rates less than of permitted flow? 0 ❑ ❑ ❑ Are application rates adhered to? 0 ❑ ❑ ❑ Is GW monitoring being conducted, if required (GW-59s submitted)? 0 ❑ ❑ ❑ Are all samples analyzed for all required parameters? 0 ❑ ❑ ❑ Are there any 2L GW quality violations? 0 ❑ ❑ ❑ Is GW-59A certification form completed for facility? 0 ❑ ❑ ❑ Is effluent sampled for same parameters as GW? 0 ❑ ❑ ❑ Do effluent concentrations exceed GW standards? ❑ 0 ❑ ❑ Are annual soil reports available? ❑ ❑ 0 ❑ # Are PAN records required? ❑ ❑ 0 ❑ # Did last soil report indicate a need for lime? ❑ ❑ 0 ❑ If so, has it been applied? ❑ ❑ 0 ❑ Are operational logs present? ❑ 0 ❑ ❑ Are lab sheets available for review? 0 ❑ ❑ ❑ Do lab sheets support data reported on NDMR? 0 ❑ ❑ ❑ Do lab sheets support data reported on GW-59s? 0 ❑ ❑ ❑ Are Operational and Maintenance records present? ❑ 0 ❑ ❑ Were Operational and Maintenance records complete? 0 ❑ ❑ ❑ Has permittee been free of public complaints in last 12 months? 0 ❑ ❑ ❑ Is a copy of the SOC readily available? ❑ ❑ 0 ❑ No treatment units bypassed since last inspection? ❑ 0 ❑ ❑ Comment. Operational logs were requested and were not present during inspection. It was requested from this inspection forward that they be present during future inspections. This is a violation of permit condition IV.10. Spot checked 07/2020 GW-59 (MW-2) with corresponding lab data and found no discrepancies. Spot checked 09/2020 NDMR (3rd and 12th) with corresponding lab data and found no discrepancies. End Use -Irrigation Yes No NA NE Are buffers adequate? ❑ ❑ E ❑ Is the cover crop type specified in permit? ❑ ❑ 0 ❑ Is the crop cover acceptable? ❑ ❑ 0 ❑ Page 6 of 9 Permit: W00014306 Owner -Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type: Compliance Evaluation Reason for Visit: Routine Is the site condition adequate? ❑ ❑ 0 ❑ Is the site free of runoff / ponding? ❑ ❑ 0 ❑ Is the acreage specified in the permit being utilized? ❑ ❑ 0 ❑ Is the application equipment present? ❑ ❑ 0 ❑ Is the application equipment operational? ❑ ❑ 0 ❑ Is the disposal field free of limiting slopes? ❑ ❑ 0 ❑ Is access restricted and/or signs posted during active site use? ❑ ❑ 0 ❑ Are any supply wells within the CB? ❑ ❑ 0 ❑ Are any supply wells within 250' of the CB? ❑ ❑ 0 ❑ How close is the closest water supply well? ❑ ❑ E ❑ Is municipal water available in the area? ❑ ❑ E ❑ # Info only: Does the permit call for monitoring wells? ❑ ❑ 0 ❑ Are GW monitoring wells located properly w/ respect to RB and CB? ❑ ❑ E ❑ Are GW monitoring wells properly constructed, including screened interval? ❑ ❑ 0 ❑ Are monitoring wells damaged? ❑ ❑ E ❑ TOT, 17, TIT in End Use -Infiltration Yes No NA NE # Is the application High Rate or Low Rate? Are buffers maintained? 0 ❑ ❑ ❑ Are any supply wells within the CB? ❑ 0 ❑ ❑ Are any supply wells within 250' of the CB? ❑0 ❑ ❑ Is municipal water available in the area? ❑ ❑ ❑ Are GW monitoring wells required? 0 ❑ ❑ ❑ Are GW monitoring wells located properly w/ respect to RB and CB? 0 ❑ ❑ ❑ Are GW monitoring wells properly constructed, including screened interval? ❑ ❑ ❑ Is a usable green area maintained? ❑ ❑ 0 ❑ Is the disposal site acceptable? ❑ 0 ❑ ❑ Is the distribution equipment acceptable? ❑ ❑ 0 ❑ Is the disposal site free of ponding? ❑ ❑ 0 ❑ Is the disposal site free of breakout? N ❑ ❑ ❑ Are the disposal sites free of solids, algae, etc.? 0 ❑ ❑ ❑ Do the records show that the fields are properly maintained? ❑ ❑ 0 ❑ Are the disposal sites free of vegetation? ❑ 0 ❑ ❑ Do any surface water features appear to be adversely impacted by GW discharge? ❑ ❑ ❑ No chemicals or rototiller used to eliminate vegetation, solids, algae, etc.? ❑ ❑ 0 ❑ Page 7 of 9 Permit: W00014306 Owner -Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type: Compliance Evaluation Reason for Visit: Routine Comment. There is an excessive amount of woody vegetation growing around the high rate infiltration pond that must be removed as soon as possible. It should be noted that much of this wooded vegetation has grown well over 10ft.The removal of vegetation should not be done by grinding th tree trunks in place which allows solids to enter the infiltration basin. The removal should occur such that no solids should enter the basin, nor should there be anV excessive erosion of the side walls be allowed to occur during and after removal. Grassed revegetation of the side walls should be implemented as needed around the entire basin after all the woody vegetation is properly removed from the site. This is a violation of permit condition 11.1, 111.1 and 111.18. Both monitoring wells for the facility were unlocked and should always be locked except for Sampling. End Use -Reuse Yes No NA NE Is the acreage in the permit being utilized? 0 ❑ ❑ ❑ Does the acreage specified in the permit correspond to the measured acreage at the site? 0 ❑ ❑ ❑ Are all essential units provided in duplicate? 0 ❑ ❑ ❑ Is an automatically activated standby power source available? 0 ❑ ❑ ❑ Is the equalization capacity adequate? ❑ ❑ 0 ❑ Is aerated flow equalization present? ❑ ❑ 0 ❑ Has the turbidity meter been calibrated in the last 12 months? 0 ❑ ❑ ❑ Does the turbidity meter have recording capabilities? 0 ❑ ❑ ❑ Is all Flow diverted at the appropriate times? 0 ❑ ❑ ❑ Is all upset wastewater diverted from reuse storage unit? ❑ ❑ ❑ Is all upset wastewater treated, retreated, or disposed of acceptably? ❑ 0 ❑ ❑ Is upset wastewater treated prior to discharge to irrigation storage? ❑ ❑ ❑ Is public access restricted from irrigation area during active site use? 0 ❑ ❑ ❑ If golf course, is a sign posted in plain sight on the club house? 0 ❑ ❑ ❑ Is the cover crop acceptable? 0 ❑ ❑ ❑ Are buffers adequate? E ❑ ❑ ❑ Is the site free of ponding/runoff? E ❑ ❑ ❑ Is the acreage in the permit being utilized? 0 ❑ ❑ ❑ Is the application equipment acceptable? 0 ❑ ❑ ❑ Is the application area free of limiting slopes? 0 ❑ ❑ ❑ How close is the closest water supply well? ❑ ❑ ❑ Are any supply wells within the CB? ❑ N ❑ ❑ Are any supply wells within 250' of the CB? ❑ 0 ❑ ❑ Is municipal water available in the area? 0 ❑ ❑ ❑ Are GW monitoring wells required? 0 ❑ ❑ ❑ Are GW monitoring wells located properly w/ respect to RB and CB? 0 ❑ ❑ ❑ Are GW monitoring wells properly constructed, including screened interval? ❑ ❑ ❑ Page 8 of 9 Permit: w00014306 Owner - Facility: Sandler Utilities at Mill Run L L C Inspection Date: 08/19/2020 Inspection Type : Compliance Evaluation Reason for Visit: Routine Comment: Overall the fields at the golf course where the 'reuse" waster is being utilized looked good. The primary concern is that the fields are being irrigated with water that bypassed the tertiary filter for over two years. As this water has been pumped to the reuse pond and irrigated. Page 9 of 9 lea i ♦ t ' t� f. 4 n e' t, x u. ,I } ,�t 4y55 t i - Yq�Y tt i C.Mtltii � 4- t f��r QY4 � 1 p t t t w � t t 1 ♦ yI. r.. '' a rt!�''�� I� �.a f 1 � r , w �. r � j A: �,-. Pr•'� t t �'` � i'"j �� r: ✓ / i i I 3 _� ��`.+,+��ii`� dL: ,�� : .f.t t%f �'�. � V' ' �-I j � }r [r ti)� R'S. � `r pw r � l,/ � '•D'c- ,r J, � �: fyf i �aa ;cj,r.rvrF y�n'j$v; j i r� 4 I__s r i si jf e.�1Fy 14 %� Wi 71 vr.. L (� r �� •