WQCS00159_Compliance Evaluation Inspection_20200826

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Compliance Inspection Report
Permit: WQCS00159 Effective: 11/02/15 Expiration: 09/30/23 Owner: Town of Warsaw
SOC: Effective: Expiration: Facility: Warsaw Collection System
County: Duplin PO Box 464
Region: Wilmington
Warsaw NC 283980464
Contact Person: Scotty Summerlin Title: Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Gregory Dale Hughes
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0021903 Town of Warsaw - Warsaw WWTP
Inspection Date: 08/26/2020 Entry Time 09:OOAM
Primary Inspector: Brian S West
Secondary Inspector(s):
Certification: 20584 Phone:[phone]
Exit Time: 12:OOPM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 7

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Permit: WQCS00159 Owner - Facility: Town of Warsaw
Inspection Date: 08/26/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The Town continues to address 1&I; only SSOs since last inspection were hurricane -related. On -going system repairs as
described in comments. Documentation shows >10% lines cleaned in 2019. Please complete station repairs as described
in comments.
Page 2 of 7

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Permit: WQCS00159 Owner - Facility: Town of Warsaw
Inspection Date: 08/26/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Yes No NA NE
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Comment: Town is currently in the process of replacing/repairing 100+ damaged service cleanouts,
installing water -tight manhole covers, replacement of various areas of vcp in planning stage.
Entire system smoke tested in 2019, some sections were videoed
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
0
❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
0
❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices?
0
❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
❑
❑ ❑
Is action taken against violators?
❑
❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance?
❑
❑ ❑
Is grease/sewer education program documented with req'd customer distribution?
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
❑
❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
A member of the Town police dept is currently inspecting/enforcing grease trap program in accordinance with
the SUO
Comment: Town includes FOG inserts with water bills 1/yr and door hangers 1/yr
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? ❑ ❑ ❑
Page 3 of 7

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Permit: WQCS00159 Owner - Facility: Town of Warsaw
Inspection Date: 08/26/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: CIP short-term plan includes replacement of damaged cleanouts (in progress),
installation of
water tight manhole covers (in progress), and planned replacement of damaged
vcp.
Does not
specify specific project areas
Map
Yes No NA NE
Is there a overall sewer system map?
0
❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
0
❑ ❑ ❑
Pipe sizes
0
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
0
❑ ❑ ❑
Pipe location
0
❑ ❑ ❑
Flow direction
0
❑ ❑ ❑
Approximate pipe age
0
❑ ❑ ❑
Pump station ID, location and capacity
0
❑ ❑ ❑
# Force main air release valve location & type
❑
❑ 0 ❑
# Location of satellite connections
❑
❑ 0 ❑
Is the map being updated for changes/additions within 1 year of activation?
❑
❑ 0 ❑
Comment: No significant additions/changes to system in last 5 years
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? 0 ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available?
Comment: SSOs related to heavy rainfall and system inundation during Hurricanes Florence and Dorian in
the last 5 years
Inspections Yes No NA NE
Are adequate maintenance records maintained? 0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency? 0 ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? 0 ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
# Does the system have any high -priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑
Comment: HP lines are inspected 1/qtr. All PSs inspected M/W/F. Inspection log checklist maintained at
each station.
Page 4 of 7

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Permit: WQCS00159 Owner - Facility: Town of Warsaw
Inspection Date: 08/26/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑
Does the plan include:
24-hour contact numbers 0 ❑ ❑ ❑
Response time ❑ ❑ ❑
Equipment list and spare parts inventory ❑ ❑ ❑
Access to cleaning equipment ❑ ❑ ❑
Access to construction crews, contractors, and/or engineers ❑ ❑ ❑
Source of emergency funds ❑ ❑ ❑
Site sanitation and cleanup materials ❑ ❑ ❑
Post-overflow/spill assessment ❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill? ❑ ❑ ❑
Comment: Need to update contacts/phone numbers in plan
Spills Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ 0 ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Bay St under Stewart's Creek; College St creek aerial crossing
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: Cleaned >10% in 2019
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
PS #s 2, 3, 8, 10
# Number of duplex or larger pump stations in system 11
# Number of vacuum stations in system 0
Page 5 of 7

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Permit: WQCS00159 Owner - Facility: Town of Warsaw
Inspection Date: 08/26/2020 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
# Number of simplex pump stations in system
0
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
11
# A simple one-way telemetry/communication system (auto -dialer) installed?
0
For pump stations inspected:
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑
0 ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the communication system functional?
❑
0 ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
0
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
0 ❑ ❑
If tested during inspection, did it function properly?
❑
❑ 0 ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑
❑ 0 ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
❑
❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑
❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
0
❑ ❑ ❑
Inspecting and exercising all valves?
❑
0 ❑ ❑
Inspecting and lubricating pumps and other equipment?
❑
0 ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
0
❑ ❑ ❑
Page 6 of 7

DocuSign Envelope ID: 108F4519-9580-4D11-9E65-2328CA3678C0
Permit: WQCS00159 Owner - Facility: Town of Warsaw
Inspection Date: 08/26/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: PS#2-pump no. 2 curently in repair at Pearsall's. PS#8-SCADA technician on -site for repair.
One DumD cable harness badlv corroded in need of reDlacement. All stations clean. sianed.
alarms functional (replace audio at #2). PS#10 building roof (flat) is leaking in several places ani
should be repaired/replaced
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