WQCS00283_Compliance Evaluation Inspection_20200811

DocuSign Envelope ID: C519BA65-40A9-4C3F-9F1 D-46DACOEA0991
ROY COOPER
Covemor
MICHAEL S. REGAN
secretary
S. DANIEL SMITH
Dlreetor
Bryan N McCabe
Southeast Brunswick Sanitary District
4240 Committee Drive
Southport, NC 28461
NORTH CAROLINA
Envitanmental Quality
August 18, 2020
SUBJECT: Compliance Inspection Report
SEB Sanitary District Collection System
Collection System Permit No. WQCS00283
Brunswick County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the SEB Sanitary District
Collection System on 8/11/2020. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCS00283.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted
during the inspection and therefore, a response to this inspection report is not required.
If you should have any questions, please do not hesitate to contact Helen Perez with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
[e-mail].
Sincerely,
DocuSigned by:
I ONE �Aarrr 0A.
for
7F141 E73B6F3456...
Morella Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: Upload to Laserfiche
NorthCaroLnsDepartmentoffnvironmeata3Quality I DWsionofWater ResoiEroes
r, Wilmington Reg •3oaIOffice I L27 CArd'InalDrive Extension I WINmington, North Caro -ms2$405
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Compliance Inspection Report
Permit: WQCS00283 Effective: 03/01/18 Expiration: 02/28/26 Owner : Southeast Brunswick Sanitary District
SOC: Effective: Expiration: Facility: SEB Sanitary District Collection System
County: Brunswick 4310 Long Beach Rd
Region: Wilmington
Southport NC 28461
Contact Person: Bryan N McCabe Title: District Manager Phone: [phone]
Directions to Facility:
System Classifications: CS2,
Primary ORC: Stephanie Moore Certification: 990970 Phone: [phone]
Secondary ORC(s):
On -Site Representative(s):
On -site representative Bryan N McCabe 910-457-0006
Related Permits:
WQ0013200 Southeast Brunswick Sanitary District - SEB SD WWTF
Inspection Date: 08/11/2020 Entry Time 09:OOAM Exit Time: 12:OOPM
Primary Inspector: Helen I Perez Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 7

Permit: WQCS00283 Owner - Facility: Southeast Brunswick Sanitary District
Inspection Date: 08/11/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
A routine compliance inspection of the Southeast Brunswick Sanitary District Collection System was conducted on August
11, 2020. The purpose of the evaluation was to verify that the facility is operating in compliance with the conditions and
limitations specified in Permit WQCS00283. Bryan McCabe, District Manager, Paul Langford, BORC, and Envirolink staff
were present during the inspection.
The collection system is well maintained and records were organized and readily available for review. The District has
completed an extensive evaluation of the gravity sewer. Every manhole was located, distances between manholes
measured, pipe size, pipe material and year installed was documented. Infiltration and inflow issues have been a high priority
for the District, and money is designated in the CIP every year to address these issues. Detailed documentation of
maintenance and repair of pumps, including the simplex grinder pumps, and other collection system equipment was
available for review.
The facility is compliant with collection system permit WQCS00283. Please review the comment sections of the inspection
report for more details.
Page 2 of 7

Permit: WQCS00283 Owner - Facility: Southeast Brunswick Sanitary District
Inspection Date: 08/11/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages? ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ ❑
Does the permittee have a copy of their permit? ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ 0 ❑
Comment: No comment.
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance? 30 days
Is Grease Control Program enforced via periodic inspections/records review? 0 ❑ ❑ ❑
Is action taken against violators? 0 ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ 0 ❑
Is grease/sewer education program documented with req'd customer distribution? 0 ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? 0 ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
A website for the District will be created soon, which will include FOG educational information.
Comment: The District has a FOG Control Policv as a suDDlement to the SUO. The District is Curren
reevaluating it's FOG customers and distributing folders that includes the FOG policy,
educational information and forms.
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Yes No NA NE
■❑❑❑
■❑❑❑
■❑❑❑
Page 3 of 7

Permit: WQCS00283 Owner - Facility: Southeast Brunswick Sanitary District
Inspection Date: 08/11/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: The District CIP covers this fiscal year up to 2025. It has a collection system section, as well as
a wastewater treatment section. The collection system section is broken down further into
improvement items for both the pump stations and collections.
Map
Is there a overall sewer system map?
Does the map include:
Yes No NA NE
■❑❑❑
Pipe Type (GS/FM) ❑ ❑ ❑
Pipe sizes ❑ ❑ ❑
Pipe materials (PVC, DIP, etc) ❑ ❑ ❑
Pipe location ❑ ❑ ❑
Flow direction ❑ ❑ ❑
Approximate pipe age ❑ ❑ ❑
Pump station ID, location and capacity ❑ ❑ ❑
# Force main air release valve location & type ❑ ❑ ❑
# Location of satellite connections ❑ ❑ ❑
Is the map being updated for changes/additions within 1 year of activation? ❑ ❑ ❑
Comment: Since the last inspection, the District has evaluated the gravity sewer system. Every manhole
was located, distances between manholes measured, pipe size, pipe material and year installed
was documented.
Reporting Requirements
Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? 0 ❑ ❑ ❑
# How is it being made available?
Located at the
District office
Comment: The last fiscal year report is currently being written. Once established, the District plans on
makina the resort available on their website.
Inspections Yes No NA NE
Are adequate maintenance records maintained? 0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency? ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
# Does the system have any high -priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? 0 ❑ ❑ ❑
Page 4 of 7

Permit: WQCS00283 Owner - Facility: Southeast Brunswick Sanitary District
Inspection Date: 08/11/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are new lines being added to the HPL list when found or created?
■❑❑❑
Comment: Weekly inspections and maintenance performed at the pump stations are documented on an
inspection log kept at each pump station. High -priority lines are checked and documented twice
a year and after any major storms.
Spill Response Action Plan
Yes No NA NE
Is a Spill Response Action Plan available?
0
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
0
❑ ❑ ❑
Does the plan include:
24-hour contact numbers
❑ ❑ ❑
Response time
❑ ❑ ❑
Equipment list and spare parts inventory
❑ ❑ ❑
Access to cleaning equipment
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
Source of emergency funds
❑ ❑ ❑
Site sanitation and cleanup materials
❑ ❑ ❑
Post-overflow/spill assessment
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
0
❑ ❑ ❑
Comment: No comment.
Spllls Yes No NA NE
Is system free of known points of bypass? ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? ❑ ❑ ❑
Comment: Collection system complaints are documented on a Sewer Repair Log and complaints from the
pressure system located at St. James is documented on a Grinder Repair Log.
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? ❑ ❑ ❑
Comment: The District cleans 10% of the gravity sewer per year and records which sewer pipes were
cleaned, by year, on a color -coded map. Cleaning, this year, is being completed by Pipeline
Restorations.
Page 5 of 7

Permit: WQCS00283 Owner - Facility: Southeast Brunswick Sanitary District
Inspection Date: 08/11/2020 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Pump Stations
Yes No NA NE
Please list the Pump Stations Inspected:
PS #7-4th Street and Sweet Bay
PS #14-Fish Factory Rd @ Barnes Bluff
PS #15 Glen Cove
PS #20 Timber Stream Dr @ Arbor Creek
PS #21 Fish Factory Rd in Cambridge Crossing
# Number of duplex or larger pump stations in system
20
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
400
# Number of simplex pump stations in system serving more than one building
0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
20
# A simple one-way telemetry/communication system (auto -dialer) installed?
0
For pump stations inspected:
Are they secure with restricted access?
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
❑ ❑ ❑
# Do they all have telemetry installed?
❑ ❑ ❑
Is the communication system functional?
❑ ❑ ❑
Is a 24-hour notification sign posted ?
❑ ❑ ❑
Does the sign include:
Owner Name?
❑ ❑ ❑
Pump station identifier?
❑ ❑ ❑
# Address?
❑
❑ ❑
Instructions for notification?
❑ ❑ ❑
24-hour emergency contact numbers?
❑ ❑ ❑
Are audio and visual alarms present?
❑ ❑ ❑
Are audio and visual alarms operable?
❑ ❑ ❑
# Is there a backup generator or bypass pump connected?
❑ ❑ ❑
If tested during inspection, did it function properly?
❑ ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
❑ ❑ ❑
# If Yes, is there a distribution plan?
❑ ❑ ❑
If Yes, what resources (Units/StaffNehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑ ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
❑ ❑ ❑
Page 6 of 7

Permit: WQCS00283 Owner - Facility: Southeast Brunswick Sanitary District
Inspection Date: 08/11/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? ❑ ❑ ❑
Inspecting and exercising all valves? ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: All DumD stations are connected to the SCADA system. The DumD stations that were insDected
had operable visual and audio alarms and staff was notified of alarms by a text message.
24-hour notification signs were posted and included all required information. Pump station
inspection records were complete and stored at each station. Generators are tested weekly and
Clark Power performs maintenance on the generators, including the portable units, 2 times a
year. Pump stations were secured with the exception of a missing lock on the wet well of PS
#14, which will be replaced as soon as possible. Simplex pumps are rebuilt within a week after
it's pulled and —14-15 spare simplex pumps are available.
Page 7 of 7