WQCS00124_Compliance Evaluation Inspection_20200731

Compliance Inspection Report
Permit: WQCS00124 Effective: 11/08/16 Expiration: 10/31/23 Owner: Town of Robbins
SOC: Effective: Expiration: Facility: Robbins Collection System
County: Moore PO Box 296
Region: Fayetteville
Contact Person: David Lambert Title: Town Manager Phone: [phone]
Directions to Facility:
System Classifications: CS1,
Primary ORC: Michael Kevin Criscoe
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0062855 Town of Robbins - Robbins WWTP
Certification: 27483 Phone:[phone]
Inspection Date: 07/28/2020 Entry Time 11:30AM Exit Time: 02:30PM
DocuSigned by:
Primary Inspector: Chad Turlington E
� ✓ �� 7/31/2020 Phone: [phone] Ext.720
Secondary Inspector(s): ccAos97813D247D...
DocuSigned by:
Trent Allen � Ak QQ�e�n 8/5/2020
Reason for Inspection: Routine 5189c2D3DDsc42e... Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 7

Permit: WQCS00124 Owner - Facility: Town of Robbins
Inspection Date: 07/28/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Requested records were available upon request. It is recommended that the permittee develop a system to document and
track maintenance and line cleaning that is easily reviewable by town staff to ensure compliance with permit CIP was
available but should be updated to include current Capital Improvement needs. System map was available. A schedule
should be developed to test the portable back-up generator under operating conditions and document this testing. Grease
education materials are mailed in January and they are available on the town website. The spill response plan should be
updated to include current personel and contact information. Pump stations are visited daily. The main pump station has
been on diesel bypass pump for several years. The town's bypass pump recently went down and they were operating on a
rental diesel bypass pump. There was no SCADA, audible or visual alarms present at this station. Operator stated that the
town's pump had the alarms but the rental bypass pump did not. Functional audible and visual alarms are a permit
requirement. Immediate action should be taken by permittee to establish audible and visual alarms at this station. The lack
of SCADA or simple telemetry at this station makes this an even more urgent problem that needs to be addressed.
Page 2 of 7

Permit: WQCS00124 Owner - Facility: Town of Robbins
Inspection Date: 07/28/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages? ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ ❑
Does the permittee have a copy of their permit? ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ ❑
Comment: Main DumD station has been down for extended Deriod of time. Plans are beina worked on to
replace.
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑
Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Mailing once per year and Town website.
Comment: Grease education materials are sent to each customer in January and on town website.
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? 0 ❑ ❑ ❑
Page 3 of 7

Permit: WQCS00124 Owner - Facility: Town of Robbins
Inspection Date: 07/28/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: CIP needs to be updated to reflect current Capital Improvement needs over the next Several -
years.
Map Yes No NA NE
Is there a overall sewer system map? 0 ❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
❑ ❑ ❑
Pipe sizes
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
❑ ❑ ❑
Pipe location
❑ ❑ ❑
Flow direction
❑ ❑ ❑
Approximate pipe age
❑ ❑ ❑
Pump station ID, location and capacity
❑ ❑ ❑
# Force main air release valve location & type
❑ ❑ ❑
# Location of satellite connections
❑
❑ ❑
Is the map being updated for changes/additions within 1 year of activation?
❑
❑ 0 ❑
Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available?
Comment:
Inspections Yes No NA NE
Are adequate maintenance records maintained? 0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency? 0 ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
# Does the system have any high -priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑
Comment: Care should be taken to thoroughly document all maintenance and inspections. It is
recommended that all documentation be compiled in an easily reviewable format that can be
more easily reviewed by town staff to ensure all required manintenance and inspections are
taking place.
Page 4 of 7

Permit: WQCS00124 Owner - Facility: Town of Robbins
Inspection Date: 07/28/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Spill Response Action Plan
Yes No NA NE
Is a Spill Response Action Plan available?
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
❑ ❑ ❑
Does the plan include:
24-hour contact numbers
❑ ❑ ❑
Response time
❑ ❑ ❑
Equipment list and spare parts inventory
❑ ❑ ❑
Access to cleaning equipment
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
Source of emergency funds
❑ ❑ ❑
Site sanitation and cleanup materials
❑ ❑ ❑
Post-overflow/spill assessment
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
0
❑ ❑ ❑
Comment: Spill response plan should be updated with current contact information.
Spllls Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? M ❑ ❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: Right of ways appeared to be accessible in the event of an emergency. Line cleaning and ROW
maintenance records should be recorded in an organized format that is easily reviewable by botf
town staff and DWR.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
all 3 pump stations were visited
# Number of duplex or larger pump stations in system 3
Page 5 of 7

Permit: WQCS00124 Owner - Facility: Town of Robbins
Inspection Date: 07/28/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Page 6 of 7

Permit: WQCS00124 Owner - Facility: Town of Robbins
Inspection Date: 07/28/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Schedule should be established to test portable back-up generator and document these tests.
Main pump station has been on a diesel bypass pump for an extended period of time. Town's
bypass pump went down and a rental unit is in place. There was no SCADA, audible, or visual
alarms functional at this station. Operator stated that alarms were present with the bypass
pump that is in for repairs but not on the currently in use rental bypass pump. Functioinal alarms
are a permit requirement. All other pump stations were functional and appeared to be well
maintained.
Page 7 of 7