WQCS00024_Report_20200702

Compliance Inspection Report
Permit: WQCS00024 Effective: 02/01/17 Expiration: 01/31/25 Owner: City of Lumberton
SOC: Effective: Expiration: Facility: Lumberton Collection System
County: Robeson PO Box 1388
Region: Fayetteville
Contact Person: Rob Armstrong Title: Public Works Director Phone: [phone]
Directions to Facility:
System Classifications: CS4,
Primary ORC: Kevin Ray Burns
Secondary ORC(s):
On -Site Representative(s):
Certification: 28025 Phone:[phone]
Related Permits:
NC0024571 City of Lumberton - Lumberton WWTP
Inspection Date: 07/01/2020
Entry Time 10:30AM Exit Time:
02:40PM
Primary Inspector: Stephanie Zorio
Digned by:
Phone: [phone]
Secondary Inspectors):
Trent Allen
A99704FAED5D494...
DOCUSigned by:
, .tAk Q-UtA,
Reason for Inspection: Routine
5189=3DD5c42e... Inspection Type:
Collection System Inspect Non Sampling
Permit Inspection Type: Collection
system management and operation
Facility Status: Compliant
❑ Not Compliant
Question Areas:
Miscellaneous Questions
General
Sewer & FOG Ordinances
Capital Improvement Plan
Map
Reporting Requirements
Inspections
Spill Response Plan
Lines
Pump Stations
(See attachment summary)
Page 1 of 6

Permit: WQCS00024 Owner - Facility: City of Lumberton
Inspection Date: 07/01/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
All relevant records, including maintenance records, the current permit for the collection system, the Capital Improvement
Plan, sewer use ordinance, spill response plan, and a detailed digital map of the collection system were available for review.
Records and logs were well -organized. Pump station inspection records were reviewed on site at pump stations visited
during the inspections. The FOG control program is well -enforced. Staff provided documentation of regular visits to
businesses to along with follow-ups with violators. Grease education materials are distributed via mailers once per year
along with informational booths at events like county fairs. The Capital Improvement Plan has a separate section for
wastewater that extends until 2025. While the Annual Wastewater Report is available at Town Hall please consider making it
available to customers through an annual mailer. The system map is current as of July 2020. In 2019, only 29,122 ft. of the
required 80,000 ft. of gravity sewer lines were cleaned; however, the system has undergone significant refurbishment and the
10% minimum is typically met annually. It is strongly recommended that technician Brian Connor pursue additional
collection system operator levels as he is critical to daily lift station operations.
Two high -priority (aerial) lines and three total right-of-ways were inspected. The high -priority lines appeared to be in good
condition. All areas were free of large debris and could be easily accessed during an emergency. High -priority line
inspections are documented every 3-6 months. Ten of forty-seven pump stations were inspected. Water level at all pump
stations is monitored with ultrasonic sensors. Note that the simplex pump station is on SCADA. The single pump station
that is not on the SCADA system served a defunct business, and as a result, receives no wastewater flow. The station is
still inspected weekly although it is not in service. Comprehensive maintenance logs for pump stations were stored on site at
the stations. The inside and outside of stations were clean and well -organized. SCADA, audio, and visual alarms worked
properly for the majority of pump stations. Permanent generators are tested under load on a biweekly basis. The issues
identified at pump stations were: a malfunctioning visual alarm at PS 13, generator starting under load but losing power at
PS 51, generator not transferring power to pumps at PS 52, and a missing station identification sign at PS 59. Staff
identified the sources of issues uncovered during the inspection and will repair deficiencies as soon as possible.
Page 2 of 6

Permit: WQCS00024 Owner - Facility: City of Lumberton
Inspection Date: 07/01/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis? 0 ❑ ❑ ❑
# What is that frequency? weekly
# Are there any issues being addressed currently or any in the planning stages?
0
❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations?
0
❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
0
❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
0
❑ ❑ ❑
Does the permittee have a copy of their permit?
0
❑ ❑ ❑
# Is permit expiring within the next 6 months?
❑
0 ❑ ❑
If Yes, has the Permittee applied for renewal?
❑
❑ 0 ❑
Comment:
Sewer and FOG Ordinances
Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
0
❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced?
0
❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices?
0
❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Businesses must
clean
traps
monthly
Is Grease Control Program enforced via periodic inspections/records review?
0
❑ ❑ ❑
Is action taken against violators?
0
❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance?
❑
❑ 0 ❑
Is grease/sewer education program documented with req'd customer distribution?
0
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
0
❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
Booths at fairs, informational stickers on town trucks
Comment:
Capital Improvement Plan Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted? ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑
Does CIP include description of project area? ❑ ❑ ❑
Does CIP include description of existing facilities? ❑ ❑ ❑
Does CIP include known deficiencies? ❑ ❑ ❑
Does CIP include forecasted future needs? 0 ❑ ❑ ❑
Comment: CIP has a separate section for wastewater that extends until 2025.
Page 3 of 6

Permit: WQCS00024 Owner - Facility: City of Lumberton
Inspection Date: 07/01/2020 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Map
Is there a overall sewer system map?
Does the map include:
Yes No NA NE
■❑❑❑
Pipe Type (GS/FM) 0❑ ❑ ❑
Pipe sizes ❑ ❑ ❑
Pipe materials (PVC, DIP, etc) ❑ ❑ ❑
Pipe location ❑ ❑ ❑
Flow direction ❑ ❑ ❑
Approximate pipe age ❑ 0 ❑ ❑
Pump station ID, location and capacity 0❑ ❑ ❑
# Force main air release valve location & type ❑ ❑ ❑
# Location of satellite connections ❑ ❑ ❑
Is the map being updated for changes/additions within 1 year of activation? 0 ❑ ❑ ❑
Comment: A detailed digital copy of a recent map (current as of July 2020) was available to review.
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? 0 ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? 0 ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? 0 ❑ ❑ ❑
# How is it being made available? Available at town
hall.
Comment:
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
0
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
❑ ❑ ❑
Comment:
Spill Response Action Plan
Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Page 4 of 6

Permit: WQCS00024 Owner - Facility: City of Lumberton
Inspection Date: 07/01/2020 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Does the plan include:
24-hour contact numbers
❑ ❑ ❑
Response time
❑
❑ ❑
Equipment list and spare parts inventory
❑ ❑ ❑
Access to cleaning equipment
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
Source of emergency funds
❑ ❑ ❑
Site sanitation and cleanup materials
❑ ❑ ❑
Post-overflow/spill assessment
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
❑ ❑ ❑
Comment
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
1. Right-of-way: near Public Works complex
2. Right-of-way: near PS 51
3. Aerial Line: crossing canal near Public Works complex
4. Right-of-way: near PS 52
5. Aerial Line: crossing stream behind Finn Oliver's Family Restaurant
Are right-of-ways/easements maintained for full width for access by staff/equipment? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: In 2019, 29,122 ft. of the required 80,000 ft were cleaned.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
1.LS3
2. LS 13
3. LS 51
4.LS 10
5. LS 52
6. LS 53
7. LS 59
8. LS 58
9. LS 61
10. LS 44
# Number of duplex or larger pump stations in system 46
# Number of vacuum stations in system 0
# Number of simplex pump stations in system 1
# Number of simplex pump stations in system serving more than one building 0
Page 5 of 6

Permit: WQCS00024 Owner - Facility: City of Lumberton
Inspection Date: 07/01/2020 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
46
# A simple one-way telemetry/communication system (auto -dialer) installed?
1
For pump stations inspected:
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the communication system functional?
0
❑ ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
❑
0 ❑ ❑
# Is there a backup generator or bypass pump connected?
0
❑ ❑ ❑
If tested during inspection, did it function properly?
❑
0 ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
0
❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Back-up generators, on -call staff, and contact information for contractors are available.
# Does Permittee have the approved percentage of replacement simplex pumps?
0
❑ ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0
❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
0
❑ ❑ ❑
Inspecting and exercising all valves?
0
❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
0
❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
0
❑ ❑ ❑
Comment: PS 13: visual alarm was not functioning properly
PS 51: generator would start under load but did not maintain power
PS 52: generator initially did not transfer power to pumps
PS 59: Station identifacation sign was missing
Page 6 of 6