WQCSD0588_Regional Office Physical File Scan Up To 6/29/2020

7/ ` a
NCDENR
North Carolina Department of Environment and Natural Resources
Pat McCrory John E. Skvarla, III
Governor Secretary
September 8, 2014
Foothills Correctional Institution
Tony Smith
5150 Western Ave.
Morganton, NC 28655
SUBJECT: Collection System Inspection
Foothills Correctional Institution
Permit No: WQCSD0588
Burke County
Dear Mr. Smith:
Enclosed please find a copy of the Collection System Inspection Form from the inspection conducted on 8/27/2014. The facility was
found to be compliant with the Deemed Collection System requirements.
The requirements for your sewerage collection system can be found in 15A NCAC 02T .0403, Permitting by Regulation. These
regulations place significant operation, maintenance and reporting requirements on those entities that own or operate a wastewater
collection system with average daily flows of less than 200,000 gallons per day. I have included a copy of the regulations for your
reference.
We discussed some improvements that could be instituted to improve the management of your system during the inspection. You plan
to install a new bar screen with barbs to assist in catching materials. We noted in the Morganton manhole a pile of fabric (fishline) that
you will have removed. You mentioned the Huber Technology dialer alarm system has never worked very well and you are
considering adding an audio alarm to your bar screen system. Finally, we discussed the benefit of increasing the frequency with
which you inspect your manholes.
Please refer to the enclosed inspection report for observations and comments. The assistance of your staff and the inmates was
appreciated during the inspection. If you or your staff have any questions, please call me at [phone].
Sincerely,
Linda Wiggs
Environmental Senior Specialist
Asheville Regional Office
Enclosures
cc: PERCS
MSC 1617-Central Files -Basement
sheuille Files .�-�
G:\WR\WQ\Yancey\Coilection Systems\Mtn Aire CSD\WQCSD0349 CELLtr 2014.doc
Water Quality Regional Operations —Asheville Regional Office
2090 U.S. Highway 70, Swannanoa, North Carolina 28778
Phone: [phone] FAX: [phone]
Internet: http://portal.ncdenr.org/web/wq
An Equal Opportunity \ Affirmative Action Employer

15A NCAC 02T .0403 PERMITTING BY REGULATION
(a) Collection systems having an actual, permitted or Division approved average daily flow less than 200,000
gallons per day are deemed permitted pursuant to Rule .0113 of this Subchapter provided the system meets the
criteria in Rule .0113 of this Subchapter and all specific criteria required in this Rule:
(1) The sewer system is effectively maintained and operated at all times to prevent discharge to land or
surface waters, and to prevent any contravention of groundwater standards or surface water
standards.
(2) A map of the sewer system has been developed and is actively maintained.
(3) An operation and maintenance plan including pump station inspection frequency, preventative
maintenance schedule, spare parts inventory and overflow response has been developed and
implemented.
(4) Pump stations that are not connected to a telemetry system (i.e., remote alarm system) are inspected by
the permittee or its representative every day (i.e., 365 days per year). Pump stations that are
connected to a telemetry system are inspected at least once per week.
(5) High -priority sewers are inspected by the permittee or its representative at least once every six -months
and inspections are documented.
(6) A general observation by the permittee or its representative of the entire sewer system is conducted at
least once per year.
(7) Overflows and bypasses are reported to the appropriate Division regional office in accordance with 15A
NCAC 02B .0506(a), and public notice is provided as required by G.S. 143-215.1C.
(8) A Grease Control Program is in place as follows:
(A) For publicly owned collection systems, the Grease Control Program shall include at least bi-
annual distribution of educational materials for both commercial and residential users and
the legal means to require grease interceptors for new construction and retrofit, if
necessary, of grease interceptors at existing establishments. The plan shall also include
legal means for inspections of the grease interceptors, enforcement for violators and the
legal means to control grease entering the system from other public and private satellite
sewer systems.
(B) For privately owned collection systems, the Grease Control Program shall include at least bi-
annual distribution of grease education materials to users of the collection system by the
permittee or its representative.
(C) Grease education materials shall be distributed more often than required in Parts (A) and (B)
of this Subparagraph if necessary to prevent grease -related sanitary sewer overflows.
(9) Right-of-ways and easements are maintained in the full easement width for personnel and equipment
accessibility.
(10) Documentation shall be kept for Subparagraphs (a)(1) through (a)(9) of this Rule for a minimum of
three years with exception of the map, which shall be maintained for the life of the system.
(b) Private collection systems on a single property serving an industrial facility where the domestic wastewater
contribution is less than 200,000 gallons per day shall be deemed permitted.
(c) The Director may determine that a collection system should not be deemed to be permitted in accordance with
this Rule and Rule .0113 of this Subchapter. This determination shall be made in accordance with Rule .0113(e) of
this Subchapter.

Compliance Inspection Report
Permit: WQCSD0588 Effective: 10/11/12 Expiration: Owner: Foothills Correctional Institution
SOC: Effective: Expiration: Facility: Foothills Correctional Institution Collection System
County: Unknown
Region: Asheville
Contact Person: Tony Smith Title: Phone:
Directions to Facility:
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 08/25/2014 EntryTime: 10:OOAM Exit Time: 11:30AM
Primary Inspector: Linda S Wiggs (V/V Phone: [phone] Ext.4653
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: 0 Compliant Not Compliant
Question Areas:
Miscellaneous Questions Operation & Maint Reqmts Records
Manhole
(See attachment summary)
Page: 1

Permit: WQCSD0588 Owner - Facility: Foothills Correctional Institution
Inspection Date: 08/25/2014 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary
Present during the inspection was Tony Smith.
This is a State owned and operated collection system. The Department of Public Safety staff and inmates operate and
maintain this system.
It is a small system consisting of two primary lines coming from each facility on opposite sides of Hunting Creek. It flows
into a bar screen then goes to the City of Morganton's collection system. This system had SSO issues in the past due
primarily to inmates flushing materials into the system. A bar screen system was installed to alleviate overflow problems
Regular staffing duties and work orders track O&M functions. Mr. Smith and I discussed creating a log book for O&M
activities such as manhole inspections and bar screen cleaning.
There was not a map of the system. This is a small simple system and plan sheets are available if need be, however a
map is required. A map drawn onto an aerial overview may be beneficial.
Other items discussed to improve O&M included:
`Installing a barbed Bar Screen.
*Removing the material in the Morganton manhole so it does not get carried downstream and cause an overflow.
*Installing an audio alarm.
*Increased inspections of manholes.
Page: 2

Permit: WQCSD0588 Owner- Facility: Foothills Correctional Institution
Inspection Date: 08/25/2014 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Operation & Maintenance Requirements Yes No NA NE
Are all log books available? ❑ 0 ❑ ❑
Does supervisor review all log books on a regular basis? ❑ ❑ 0 ❑
Does the supervisor have plans to address documented short-term problem areas? ❑ 1:10 ❑
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
DPS staff and inmates operate and maintain this system. Regular staffing duties and work orders track O&M
functions.
Are maintenance records for equipment available?
❑ ❑ ❑
Is a schedule maintained for testing emergency/standby equipment?
❑ ❑ M ❑
What is the schedule for testing emergency/standby equipment?
Do pump station logs include:
Inside and outside cleaning and debris removal?
❑ ❑ M ❑
Inspecting and exercising all valves?
❑ ❑ M ❑
Inspecting and lubricating pumps and other equipment?
❑ ❑ 0 ❑
Inspecting alarms, telemetry and auxiliary equipment?
❑ ❑ M ❑
Is there at least one spare pump for each pump station w/o pump reliability?
❑ ❑ 0 ❑
Are maintenance records for right-of-ways available?
❑ 0 ❑ ❑
Are right-of-ways currently accessible in the event of an emergency?
M ❑ ❑ ❑
Are system cleaning records available?
❑ ❑ 0 ❑
Has at least 10% of system been cleaned annually?
❑ ❑ M ❑
What areas are scheduled for cleaning in the next 12 months?
Is a Spill Response Action Plan available?
M ❑ ❑ ❑
Does the plan include:
24-hour contact numbers
❑ ❑ ❑
Response time
0 ❑ ❑ ❑
Equipment list and spare parts inventory
❑ ❑ ❑
Access to cleaning equipment
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
Source of emergency funds
M ❑ ❑ ❑
Site sanitation and cleanup materials
0 ❑ ❑ ❑
Post-overflow/spill assessment
0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
M ❑ ❑ ❑
Is the spare parts inventory adequate?
❑ ❑ ❑
Page: 3

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Permit: WQCSD0588 Owner - Facility: Foothills Correctional Institution
Inspection Date: 08/25/2014 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is manhole free of excessive amounts of grease? 0 ❑ ❑ ❑
Is manhole free of excessive roots? ❑ ❑ ❑
Is manhole free of excessive sand? ❑ ❑ ❑
Is manhole's extended vent screened? ❑ ❑ 0 ❑
Are vents free of submergence? ❑ ❑ 0 ❑
Are manholes free of bypass structures or pipes? M ❑ ❑ ❑
Comment: Several manholes were observed. Two were the City of Morganton's manholes. All of the
manholes were in good shape, however one of Morganton's manholes had fabric (fishline) likely
from the prison on the bench. Mr. Smith stated this would be removed to keep it from moving
downstream and causing problems.
Page: 5

Permit: WQCSD0588
SOC:
County: Unknown
Region: Asheville
Contact Person: Tony Smith
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Compliance Inspection Report
Effective: 10/11/12 Expiration: Owner : Foothills Correctional Institution
Effective: Expiration: Facility: Foothills Correctional Institution Collection System
Inspection Date: 08/25/2014
Primary Inspector: Linda S Wiggs
Secondary Inspector(s):
Title:
Entry Time: 10:OOAM
Certification:
Phone:
Phone:
Exit Time: 11:30AM
Phone: [phone] Ext.4653
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions Operation & Maint Reqmts Manhole
(See attachment summary)
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Permit: WQCSD0588 Owner - Facility: Foothills Correctional Institution
Inspection Date: 08/25/2014 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Page: 2

Permit: WQCSD0588 Owner - Facility: Foothills Correctional Institution
Inspection Date: 08/25/2014 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit:
Routine
Operation & Maintenance Requirements
Yes No NA NE
Are all log books available? e
o f �- J/ O
0
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❑
❑ El El�L
Does supervisor review all log books on a regular basis? trt/v (
❑
❑ ❑ ❑
Does the supervisor have plans to address documented short-term problem areas?
❑
❑ ❑ ❑
What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas?
Are maintenance records for equipment available?
❑
❑ ❑ ❑
Is a schedule maintained for testing emergency/standby equipment?
❑
❑ ❑ ❑
What is the schedule for testing emergency/standby equipment? f
Do pump station logs include:
Inside and outside cleaning and debris removal?
❑
❑ ❑ ❑
Inspecting and exercising all valves? �J
❑
❑ ❑ ❑
Inspecting and lubricating pumps and other equipment?
❑
❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
❑
❑ ❑ ❑
Is there at least one spare pump for each pump station w/o pump reliability?
❑
❑ ❑ ❑
Are maintenance records for right-of-ways available?
❑
❑ ❑ ❑
Are right-of-ways currently accessible in the event of an emergency? /
❑
❑ ❑ ❑
Are system cleaning records available? G�
VA pj�
❑
❑ ❑ ❑
Has at least 10% of system been cleaned annually?
❑
❑ ❑ ❑
What areas are scheduled for cleaning in the next 12 months?
Is a Spill Response Action Plan available?
❑
❑ ❑ ❑
Does the plan include:
J
\
24-hour contact numbers
❑
❑ ❑ ❑
Response time
❑
❑ ❑ ❑
Equipment list and spare parts inventory
❑
❑ ❑ ❑
Access to cleaning equipment
❑
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
❑
❑ ❑ ❑
Source of emergency funds
❑
❑ ❑ ❑
Site sanitation and cleanup materials
❑
❑ ❑ ❑
Post-overflow/spill assessment
❑
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
❑
❑ ❑ ❑
Is the spare parts inventory adequate? r-.
❑
❑ ❑ ❑
Comment:
MH -
Manhole Yes No NA NE
Is manhole accessible? ❑ ❑ ❑ ❑
Page: 3

Permit: WQCSD0588 Owner - Facility: Foothills Correctional Institution
Inspection Date: 08/25/2014 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
11
# Is manhole cover/vent above grade? %
❑
❑ ❑ ❑
Is the manhole free of visible signs of overflow?
❑
❑ El❑
Is the manhole free of sinkholes and depressions? I
c)
❑
❑ ❑ ❑
Is manhole cover present?
❑
❑ ❑ ❑
# Is manhole properly seated?
❑
❑ ❑ ❑
# Is manhole in good condition?
C % %
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# Is invert in good condition?
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❑ El El
Is line free -flowing and unrestricted in manhole?
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❑
❑ ❑ El
Is manhole free of excessive amounts of grease?
,9
❑
❑ ❑ ❑
Is manhole free of excessive roots?
❑
❑ ❑ ❑
Is manhole free of excessive sand?
❑
❑ ❑ ❑
Is manhole's extended vent screened?)Ao
❑
❑ ❑ ❑
Are vents free of submergence?
❑
❑ ❑ ❑
Are manholes free of bypass structures or pipes?
❑
❑ ❑ ❑
Comment:
Page: 4

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