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Home My WebLink AboutNC0078271_Regional Office Historical File Pre 2016ppppppp- NCDENR North Carolina Department of Environment and Natural Resources Pat McCrory Governor April 15, 2015 Mr. Keith Russell, Center Director Betsy -Jeff Penn 4-H Educational Center 804 Cedar Lane Reidsville, NC 27320 Subject: Compliance Evaluation Inspection NPDES Permit NCO078271 Betsy -Jeff Penn 4-H Educational Center Waste Water Treatment Plant Rockingham County Dear Mr. Russell: Donald van der Vaart Secretary Mr. Lon Snider of the Winston-Salem Regional Office of the North Carolina Division of Water Resources (DWR) conducted a compliance evaluation inspection of the Betsy -Jeff Penn 4-H Educational Center waste water treatment plant (WWTP) on April 9, 2015. The assistance and cooperation of Mr. Jeffery Johnson, operator in responsible charge (ORC), were greatly appreciated. Inspection findings are summarized below and an inspection report is attached for your records. The facility is located at 804 Cedar Lane in Reidsville, Rockingham County, North Carolina. The plant consists of two septic tanks that operate in series, a filter chamber, recirculation and dosing tanks with a pumping system, a recirculating fixed -media "BZ-Treat" system, ultraviolet disinfection, and effluent flow measurement. Treated wastewater is discharged from the plant to Carroll Creek, which is currently classified as Class C waters in the Roanoke River Basin. Site Review The facility was clean and secured. The treatment system was inspected and found to be well - maintained and operational. Septic tanks are pumped about once per year by Billingsley. The tanks had just been pumped a few days before the inspection. Records are kept in the maintenance office. No discrepancies from the permit were noted. The outfall was also inspected, no discharge was observed at the time of inspection due to the tanks just being pumped. The effluent and receiving waters appeared clear and free of solids and foam. Access to the discharge point was very well -maintained. Documentation Review Visitation and operation and maintenance (O&M) logs were reviewed and found to be complete and current. Mr. Johnson keeps his O&M log on the computer and keeps an electronic backup copy of the file. A printed copy was also available. All logs and records are kept for 20 years due to a requirement by the federal government for summer camps for children. 450 West Hanes Mill Road, Suite 300, Winston-Salem, NC 27105 Phone: 336-776-9800 \ Internet: www.ncwaterguality.org An Equal Opportunity \ Affirmative Action Employer — Made in part by recycled paper Mr. Snider evaluated laboratory data during the inspection. Comparison of available lab reports and field monitoring data with discharge monitoring reports (DMRs) showed no concerns or errors. Chain of custody records were available and complete. All required non -field testing for the facility is conducted by Pace Analytical Laboratories. Mr. Johnson is certified to perform field lab testing through the DWQ's Laboratory Certification Branch. We appreciate your efforts to effectively operate and maintain this treatment system. No additional response to this letter is required. If you have questions regarding the inspection or this letter, please do not hesitate to contact Lon Snider (336) 776-9701. Sincerely, Sherri V. Knight, PE Assistant Regional Supervisor Water Quality Regional Operations Division of Water Resources Attachments: 1. BIMS Inspection Report CC: Central Files w/attachment WSRO/SWP w/attachment ppppppp- United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 u 2 15 1 3 1 NCO078271 111 12 15/04/09 17 18 1,.1 19 L G j 201 211 1 1 1 1 1 1 1 1 1 11 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11 1 1 1 1 1 f6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA ----------------Reserved---------- I 72 � � 73 I I 174 751 I 71 I _J 67 70 � J il LI I I I I I I80 L Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) 09:10AM 15/04/09 12/05/01 Betsy Jeff Penn 4H Education 804 Cedar Ln Exit Time/Date Permit Expiration Date Reidsville NC 27320 10:20AM 15/04/09 17/04/30 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Jeffery L Johnson/ORC/336-264-4212/ Name, Address of Responsible Official/Title/Phone and Fax Number Contacted Jeff A North,804 Cedar Ln Reidsville NC 27320H336-349-9445/3366340110 No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit 0 Flow Measurement 0 Operations & Maintenance 0 Records/Reports Facility Site Review 0 Effluent/Receiving Waters 0 Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and SignaAe(s)of ector(s) Agency/Office/Phone and Fax Numbers Date Lon Snider WSRO WQH704-663 1699/ Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date a EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page# NPDES yr/mo/day Inspection Type 31 NCO078271 I11 121 15/04/09 117 18 i c i Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Page# ppppppp- Permit: NCO078271 Owner -Facility: Betsy Jeff Penn 4H Education Inspection Date: 04/09/2015 Inspection Type: Compliance Evaluation Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new ❑ ❑ 0 ❑ application? Is the facility as described in the permit? 0 ❑ ❑ ❑ # Are there any special conditions for the permit? ❑ ❑ 0 ❑ Is access to the plant site restricted to the general public? 0 ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? M ❑ ❑ ❑ Comment: Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? 0 ❑ ❑ ❑ Is all required information readily available, complete and current? 0 ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? 0 ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? 0 ❑ ❑ ❑ Is the chain -of -custody complete? M ❑ ❑ ❑ Dates, times and location of sampling Name of individual performing the sampling Results of analysis and calibration Dates of analysis Name of person performing analyses Transported COCs Are DMRs complete: do they include all permit parameters? ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ M ❑ (If the facility is = or> 5 MGD permitted flow) Do they operate 24/7 with a certified operator ❑ ❑ 0 ❑ on each shift? Is the ORC visitation log available and current? 0 ❑ ❑ ❑ Is the ORC certified at grade equal to or higher than the facility classification? M ❑ ❑ ❑ Is the backup operator certified at one grade less or greater than the facility classification? 0 ❑ ❑ ❑ Is a copy of the current NPDES permit available on site? 0 ❑ ❑ ❑ Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ❑ Comment: Records are well kept. Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? 0 ❑ ❑ ❑ Page# 3 Permit: NCO078271 Owner -Facility: Betsy Jeff Penn 4H Education Inspection Date: 04/09/2015 Inspection Type: Compliance Evaluation Operations & Maintenance Yes No NA NE Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable ❑ ❑ 0 ❑ Solids, pH, DO, Sludge Judge, and other that are applicable? Comment: Septic Tank Yes No NA NE (If pumps are used) Is an audible and visual alarm operational? M ❑ ❑ ❑ Is septic tank pumped on a schedule? 0 ❑ ❑ ❑ Are pumps or syphons operating properly? 0 ❑ ❑ ❑ Are high and low water alarms operating properly? 0 ❑ ❑ ❑ Comment: Tanks are pumped once per year. Tank was iust pumped iust a few days before the inspection. Sand Filters (Low rate) Yes No NA NE (If pumps are used) Is an audible and visible alarm Present and operational? 0 ❑ ❑ ❑ Is the distribution box level and watertight? 0 ❑ ❑ ❑ Is sand filter free of ponding? 0 ❑ ❑ ❑ Is the sand filter effluent re -circulated at a valid ratio? 0 ❑ ❑ ❑ # Is the sand filter surface free of algae or excessive vegetation? ❑ ❑ ❑ # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) ❑ ❑ ❑ Comment: Special styrofoam media is used with this system. Disinfection - UV Yes No NA NE Are extra UV bulbs available on site? 0 ❑ ❑ ❑ Are UV bulbs clean? 0 ❑ ❑ ❑ Is UV intensity adequate? N ❑ ❑ ❑ Is transmittance at or above designed level? N ❑ ❑ ❑ Is there a backup system on site? ❑ N ❑ ❑ Is effluent clear and free of solids? N ❑ ❑ ❑ Comment: There is no backup to this system, but can be recirculated if repairs need to be made Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? M ❑ ❑ ❑ Is flow meter calibrated annually? ❑ ❑ ❑ Is the flow meter operational? ❑ ❑ ❑ Page# 4 ppppppp- Permit: NC0078271 Owner -Facility: Betsy Jeff Penn 4H Education Inspection Date: 04/09/2015 Inspection Type: Compliance Evaluation Flow Measurement - Effluent Yes No NA NE (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ M ❑ Comment: Flow meter calibrated annually. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? 0 ❑ ❑ ❑ Are the receiving water free of foam other than trace amounts and other debris? 0 ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? ❑ ❑ 0 ❑ Comment: Due to the septic just being pumped there was no flow at the time. Page# 5 ppppppp ERR North Carolina Department of Environment and Natural Resources Division of Water Quality Pat McCrory Charles Wakild, P. E. John E. Skvarla, III Governor Director Secretary 5 March 2013 Mr. Keith Russell, Center Director Betsy -Jeff Penn 4-H Educational Center 804 Cedar Lane Reidsville, NC 27320 Subject: Compliance Evaluation Inspection NPDES Permit NCO078271 Betsy -Jeff Penn 4-H Educational Center Waste Water Treatment Plant Rockingham County Dear Mr. Russell: Ms. Aana Taylor -Smith of the Winston-Salem Regional Office of the North Carolina Division of Water Quality (DWQ) conducted a compliance evaluation inspection of the Betsy -Jeff Penn 4-H Educational Center waste water treatment plant (WWTP) on 4 March 2013. The assistance and cooperation of Mr. Jeffery Johnson, operator in responsible charge (ORC), were greatly appreciated. Inspection findings are summarized below and an inspection report is attached for your records. The facility is located at 804 Cedar Lane in Reidsville, Rockingham County, North Carolina. The plant consists of two septic tanks that operate in series, a filter chamber, recirculation and dosing tanks with a pumping system, a recirculating fixed -media "EZ-Treat" system, ultraviolet disinfection, and effluent flow measurement. Treated wastewater is discharged from the plant to Carroll Creek, which is currently classified as Class C waters in the Roanoke River Basin. Site Review The facility was clean and secured. The treatment system was inspected and found to be well -maintained and operational. Septic tanks are pumped about once per year by Billingsley. Need for pumping is determined by sludge judge. Records are kept in the maintenance office. No discrepancies from the permit were noted. The outfall was also inspected, where only a trickle of effluent was observed. The effluent and receiving waters appeared clear and free of solids and foam. Access to the discharge point was very well -maintained. Documentation Review Visitation and operation and maintenance (O&M) logs were reviewed and found to be complete and current. Mr. Johnson keeps his 0&M log on the computer and keeps an electronic backup copy of the file. A printed copy was also available. All logs and records are kept for 20 years due to a requirement by the federal government for summer camps for children. North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St Winston-Salem, North Carolina 27107 One Phone: 336-771-50001 FAX: 336-7714301 Customer Service:1-877-623-6748 NorthjCarohna Internet www.ncwaterquality.org �aFurall� An Equal Opportunity 1 Affirmative Action Employer Betsy -Jeff Penn 4-H Educational Center 03/05/2013 Page 2 of 2 Ms. Aana Taylor -Smith evaluated laboratory data during the inspection. Comparison of available lab reports and field monitoring data with discharge monitoring reports (DMRs) showed no concerns or errors. Chain of custody records were available and complete. All required non -field testing for the facility is conducted by Pace Analytical Laboratories. Mr. Johnson is certified to perform field lab testing through the DWQ's Laboratory Certification Branch. We appreciate your efforts to effectively operate and maintain this treatment system. No additional response to this letter is required. If you have questions regarding the inspection or this letter, please do not hesitate to contact Ms. Taylor -Smith or me at (336) 771-5000. Sincerely, W. Corey Basinger Surface Water Regional Supervisor Winston-Salem Regional Office Division of Water Quality Attachments: 1. BIMS Inspection Report CC: Central Files w/attachments WSRO/SWP w/attachments PF-P-PPPPP- United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCs) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 I N 2 I s I 31 NCO078271 111 121 13/03/04 ( 17 181 C I 19101 201 I 11._ !! 1u! LJ lJ IJ Remarks 2111111111111111111111111111111111111111111IIIII16 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA- 671 169 70 U 71 I ty I 72) N 73I ( 174 751 I I I I I I 180 t_r W Section B: FacilityData Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) 09:00 AM 13/03/04 12/05/01 Betsy Jeff Penn 4H Education Exit Time/Date Permit Expiration Date 804 Cedar Ln Reidsville NC 27320 10:00 AM 13/03/04 17/04/30 Name(s) of Onsite Representative(s)ffities(s)/Phone and Fax Number(s) Other Facility Data /// Jeffery L Johnson/ORC/336-264-4212/ Name, Address of Responsible Officialfritle/Phone and Fax Number Contacted Jeff A North,804 Cedar Ln Reidsville NC 27320H336-349-9445/3366340110 No Section C: Areas Evaluated During Inspection (Check only those areas evaluated Permit Flow Measurement Operations & Maintenance 0 Records/Reports Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Aana Taylor -Smith WSRO WQ//336-771-5000/ Jww 3/5 /13 Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date 41, g o� EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page # 1 NPDES yr/mo/day Inspection Type 1 3I NCO078271 I11 12, 13/03/04 I17 18U Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Please refer to attached inspection letter. Page # 2 pppppp- Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 03/04/2013 Inspection Type: Compliance Evaluation Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? ■ ❑ ❑ ❑ Is all required information readily available, complete and current? ■ ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ■ ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ■ ❑ ❑ ❑ Is the chain -of -custody complete? ■ ❑ ❑ ❑ Dates, times and location of sampling Name of individual performing the sampling Results of analysis and calibration Dates of analysis Name of person performing analyses Transported COCs Are DMRs complete: do they include all permit parameters? Has the facility submitted its annual compliance report to users and DWQ? (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator on each shift? Is the ORC visitation log available and current? Is the ORC certified at grade equal to or higher than the facility classification? Is the backup operator certified at one grade less or greater than the facility classification? Is a copy of the current NPDES permit available on site? Facility has copy of previous year's Annual Report on file for review? Comment: Records very well -kept. All records kept for past 20 years due to federal regulations for summer camps for children. Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ■ ❑ ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge ❑ ❑ ■ ❑ Judge, and other that are applicable? Comment: Housekeeping and cleanliness were excellent. Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new application? ❑ ❑ ■ ❑ Is the facility as described in the permit? ■ ❑ ❑ ❑ # Are there any special conditions for the permit? ❑ ■ ❑ ❑ Page # 3 Permit: NCO078271 Inspection Date: 03/04/2013 Permit Is access to the plant site restricted to the general public? Is the inspector granted access to all areas for inspection? Comment: Septic Tank (If pumps are used) Is an audible and visual alarm operational? Is septic tank pumped on a schedule? Are pumps or syphons operating properly? Are high and low water alarms operating properly? Owner - Facility: Betsy Jeff Penn 4H Education Inspection Type: Compliance Evaluation Comment: Billingsley pumps septic tanks about once per year; records of pumping are kept in maintenance office. ■ ❑ ❑ ❑ ■ ❑ ❑ ❑ Sand Filters (Low rate) Tes no NA nc (If pumps are used) Is an audible and visible alarm Present and operational? ❑ ❑ ❑ Is the distribution box level and watertight? ❑ ❑ ❑ Is sand filter free of ponding? ❑ ❑ ❑ Is the sand filter effluent re -circulated at a valid ratio? ❑ ❑ ❑ # Is the sand filter surface free of algae or excessive vegetation? ❑ ❑ ❑ # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) ■ ❑ ❑ ❑ Comment: Specialized styrofoam media is used instead of sand. Maintenance on media filters (raking, etc.) is performed about once every two weeks in the 'off-season," twice per week during the summer when camp is operational. All records of maintenance are kept in maintenance office. Disinfection - UV Yes No NA NE Are extra UV bulbs available on site? ❑ ❑ ❑ Are UV bulbs clean? ❑ ❑ ❑ Is UV intensity adequate? ❑ ❑ ❑ Is transmittance at or above designed level? ❑ ❑ ❑ Is there a backup system on site? ❑ 0 ❑ ❑ Is effluent clear and free of solids? N ❑ ❑ ❑ Comment: UV system is a Trojan 2000. There is no backup disinfection system, but there is adequate storage and recirculation to hold discharge if repairs to UV system must be performed. Page # 4 ppppppp- Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 03/04/2013 Inspection Type: Compliance Evaluation Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? 0 0 O 0 Is flow meter calibrated annually? E ❑ ❑ Is the flow meter operational? E O O ❑ (If units are separated) Does the chart recorder match the flow meter? 0000 Comment: Last calibrated March 2012. Flow meter will be calibrated in the next 4 weeks. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? 0 0 0 Q Are the receiving water free of foam other than trace amounts and other debris? ■ 0 I] If effluent (diffuser pipes are required) are they operating properly? Q ❑ ■ Q Comment: Discharge at time of inspection was only a trickle, but effluent and receiving water appeared clear and free of solids/foam. Standby Power Yes No NA NE Is automatically activated standby power available? ONO 0 Is the generator tested by interrupting primary power source? O N O ❑ Is the generator tested under load? E ❑ ❑ ❑ Was generator tested & operational during the inspection? ■ ❑ Q 11 Do the generator(s) have adequate capacity to operate the entire wastewater site? 0 C1 O Q Is there an emergency agreement with a fuel vendor for extended run on back-up power? Q 0 0 O Is the generator fuel level monitored? ■ 0 Q Q Comment: 15 kW generator is manually operated. Page # 5 ppppppp- COMPLIANCE EVALUATION INSPECTION Facility: P,� t �aa -, l�,kk P.�h n cI H Cyr- NPDES: N L C 0 -1 Permit Effective Dates: F) /it l i2 to Inspection Date: LA 4 13 Inspection Time: L q (-, wpm PERMIT Complete copy of current NPDES permit _ SELF -MONITORING PROGRAM __�,/DMRs (Dates: to ) Let+ 2D �r / LABORATORY Lab Data (per DMR dates) M (A y. . Zo \1-2 V/ Laboratories used for analysis P 0 (I Chain of Custody forms (per DMR dates) Influent and/or effluent samplers Field Parameter certification # 555( P FLOW MEASUREMENT Flow meter calibration records V V1nt1k ��,Ir�C�D" b h 511-P� YP t h Flow charts SLUDGE HANDLING DISPOSAL Sludge / Residuals hauling records �\ 11� C \ to r . Si U �� <a P� t,�0i e16 Y� LA OPERATION & MAINTENANCE V ORC current certification Back Up certification ppppppp- V Process control data (includes field parameters tested and equipment calibrations) �/Generator Inspection / under load checks RECORDS & REPORTS Wastewater Annual Report (fiscal or calendar year — if applicable) Daily Operator's log / ORC visitation log Maintenance log FACILITY SITE REVIEW v Plant visual inspection of treatment units EFFLUENT/RECEIVING WATERS V Stream accessible for inspection (at effluent discharge pipe) Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 03/29/2011 Inspection Type: Compliance Evaluation Record Keeping • Yes No NA NE Are records kept and maintained as required by the permit? ✓ ■ n n n Is all required information readily available, complete and current✓ ■ n n n Are all records maintained for 3 years (lab. reg. required 5 years)? ■ n n n Are analytical results consistent with data reported on DMRs? ■ n n n Is the chain -of -custody complete?/ ■ n n n Dates, times and location of sampling ■ Name of individual performing the sampling ■ Results of analysis and calibration ■ Dates of analysis ■ Name of person performing analyses ■ Transported CM ■ / Are DMRs complete: do they include all permit parameters? ■ n n n Has the facility submitted its annual compliance report to users and DWQ? V/ n ■ n n (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator on each shift? ■ n n Is the ORC visitation log available and current? ✓ ■ n n n Is the ORC certified at grade equal to or higher than the facility classification? ✓ ■ n n n Is the backup operator certified at one grade less or greater than the facility classification? ■ n n n Is a copy of the current NPDES permit available on site? `✓ ■ n n n Facility has copy of previous year's Annual Report on file for review? n ■ n n Comment: Facility has not produced an annual report. Permit • Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new application? ■ n I n Is the facility as described in the permit?✓ ■ n n n # Are there any special conditions for the permit? N ❑ ■ n n Is access to the plant site restricted to the general public? ✓ ■ n n n Is the inspector granted access to all areas for inspection? ✓ ■ n n n Comment: Septic Tank Yes No NA NE (If pumps are used) Is an audible and visual alarm operational?{/ ■ n n n Page # 3 Permit: NC0078271 Inspection Date: 03/29/2011 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Type: Compliance Evaluation Septic Tank Yes No 'NA NE Is septic tank pumped on a schedule? n n n Are pumps or syphons operating properly?✓ ■ p n n Are high and low water alarms operating properly? ■ n ❑ n Comment: Sand Filters (Low rate) *S Yes No NA NE (If pumps are used) Is an audible and visible alarm Present and operational? / ■ Is the distribution box level and watertight? V ■ n n n Is sand filter free of ponding? / ■ o n n Is the sand filter effluent re -circulated at a valid ratio? / ■ n n n # Is the sand filter surface free of algae or excessive vegetation? ✓ ■ n n n # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) ✓ ■ ❑ n ❑ Comment: in, vv / �, vt VY1 I Y1 eX = 2 Disinfection - UV • Yes No NA NE Are extra UV bulbs available on site? �� ■ o In n Are UV bulbs clean? ✓ ■ n n n Is UV intensity adequate? vl ❑ n n ■ Is transmittance at or above designed level? li nnnM Is there a backup system on site? `X n ■ n n Is effluent clear and free of solids? ti 1 , C1 i1 2�U ■ n n n Comment: The facility has no backup disinfection system but has adequate storage and recirculation to hold the discharge while repairs to the UV system are made. Flow Measurement - Effluent . Yes No NA NE # Is flow meter used for reporting? �. " ■ n n n Is flow meter calibrated annually?. ■ n n n Is the flow meter operational? ■ n n n (If units are separated) Does the chart recorder match the flow meter? Nr n n ■ n Comment: Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? �' ■ n In n Are the receiving water free of foam other than trace amounts and other debris? ■ n n n Page # 4 Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 03/29/2011 Inspection Type: Compliance Evaluation Effluent Pipe • Yes No NA NE If effluent (diffuser pipes are required) are they operating properly?) n n ■ El Comment: Operations & Maintenance • Yes No NA NE Is the plant generally clean with acceptable housekeeping? i/ ■ n n n Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge n n ■ n Judge, and other that are applicable? Comment: Standby Power • Yes No NA NE Is automatically activated standby power available? n ■ n n Is the generator tested by interrupting primary power source?,�/ n ■ o o Is the generator tested under load?'v / ■ n n n i Was generator tested & operational during the inspection? V ■ n n n Do the generator(s) have adequate capacity to operate the entire wastewater site? ■ n n n Is there an emergency agreement with a fuel vendor for extended run on back-up power? n n ■ n Is the generator fuel level monitored? / ■ n n n Comment: Generator is manually operated. j f ILV\j 4 , Page # 5 imo - NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Pat McCrory Charles Wakild, PE Governor Director January 16, 2013 Keith Russell, Director NC State University 804 Cedar Lane Reidsville, NC 27320 Subject: Retraction of Notice of Violation NPDES Permit No. NCO078271 / Case No. NOV-2013-MV-0002 Betsy -Jeff Penn 4-H Educational Center WWTP Rockingham County Dear Mr. Russell: John E. Skvarla, III Secretary The purpose of this letter is to retract the January 8, 2013 Notice of Violation sent to you concerning the October 2012 DMR for the Betsy -Jeff Penn 4-H Educational Center WWTP. The letter cited the failure to perform twice -monthly monitoring for total nitrogen. Following the January 15, 2013 correspondence with Jeffrey Johnson, it was discovered that Betsy -Jeff Penn 4-H Educational Center WWTP is not required to perform monitoring for total nitrogen, but for ammonia nitrogen, which was performed as required in October 2012. No further action is required on your part. Our office apologizes for any inconvenience caused by the previous letter. If you have questions concerning this matter, please do not hesitate to contact Aana Taylor -Smith or me at (336) 771-5000. cc: Charles Weaver - Point Source Branch SWP — Central Files WSRO Files North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 Phone: 336-771-50001 FAX: 336-771-46301 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org Sincerely, W. Corey Basinger Surface Water Regional Supervisor Winston-Salem Regional Office Division of Water Quality NorthCarohna Iatura!!rf An Equal Opportunity 1, affirmative Action Employer Ppppppp�a From: Weaver, Charles Sent: Wednesday, January 16, 2013 7:40 AM To: Smith, Jennifer; Taylor -Smith, Aana Subject: RE: Betsey Jeff Penn 4H Center BIMS violations / limit problem [2] I fixed the limit this morning. Thanks for your help, Jenn. You're a lifesaver. CHW From: Smith, Jennifer Sent: Tuesday, January 15, 2013 3:45 PM To: Weaver, Charles; Taylor -Smith, Aana Subject: RE: Betsey Jeff Penn 4H Center BIMS violations / limit problem Here is what I did to fix the issue: Removed the letter sent date from the NOV (Added a comment as to why) Added the NOV retracted event 3. Changed the Violation action to invalid permit Charles I think you should be able to make your updates now and the violation should be removed over night Thanks Jenn Jennifer Smith BIMS Application Support Team Phone: (919) 707-8914 Email correspondence to and from this address is subject to the North Carolina Public Records Law and may be disclosed to third parties unless the content is exempt by statute or other regulation. From: Weaver, Charles Sent: Tuesday, January 15, 2013 15:19 To: Taylor -Smith, Aana Cc: Smith, Jennifer Subject: RE: Betsey Jeff Penn 4H Center BIMS violations / limit problem Anna — this is my mistake. I entered the ammonia limit into BIMS as TN. Jenn — I can't delete the TN limit due to the violation. What's the best way to fix this? Thanks, CHW From: Taylor -Smith, Aana Sent: Tuesday, January 15, 2013 2:39 PM To: Weaver, Charles Subject: Betsey Jeff Penn 4H Center BIMS violations Pi Charles, Ppppw Ran into a bit of a snag with an NOV I sent out (NOV-2013-MV-0002). For the October 2012 DMR, BIMS generated a violation for Betsey Jeff Penn 4H Center for a parameter that they are not required to sample for. The violation in question was a frequency violation for Total Nitrogen. As the ORC pointed out, their current permit does not require BJP to sample for Total N, but for Ammonia Nitrogen. They did complete the required sampling for Ammonia Nitrogen in October, so no violations should have been generated. If you wouldn't mind helping us out with that, I'd greatly appreciate it! The permit number is NC0078271. Thanks! Aana Taylor -Smith Surface Water Protection Section Winston-Salem Regional Office Division of Water Quality Phone: (336) 771-4950 Fax (336) 771-4630 E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties. PPP PFP' :P� AZ!fhI � NCDENR Winston-Salem Regional Office 0 Division of Water Quality i To: Pat McCrory, Governor John E. Skvarla, III, DENR Secretary Charles Wakild, P.E., Division Director ❑ Division of Air Quality From: Fax: (33 (n) (034 - OI 1 O Pages: Z Phone: (S 3 U) 3-A9- q `-I: q 5 Date: p 1/ t S / 2 o 13 Re: () C2LIC�CL 2 0 1 Z DMCZ CC: ❑ Urgent For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle • Comments: PkaSt, Y�UA-e M SSiYv� AaA-(A Tb-t co N,1wor . North Carolina Division of Water Quality, WirdmSalem Regional Office Location: 585 Waughtown St Winston-Salem, North Carolina 27107 Plane: 336-77150001 FAX 336-77146301 Customer Service:1-877-623-6748 Internet www.noNaterqualky.org Nne orthCarolina Naturally An Equal Opportunity lAf afiveAction Employer v■ • ry r•� • UV' 0078271 DISCHARGE NO. 001 MONTH October YEAR 2012 FF PENN 4-H EDUCATIONAL CENTER CLASS I COUNTY Rockin ham"ESPE CHARGE (ORC) Jeffery Johnson GRADE 1 PHONE 336-349-9445 C4I PFIEFDLABORATORIES (1) Pace Analytical Services, INC (2) Betsy -Jeff Penn 4H Center R u CHECK BOxff ORC HAM CHMGED PERSON(S) COLLECTING SAMPLES O eratOrS�` -- Mail ORIGINAL and ONE COP Winston -Sale Heg'oR ATTN: CENTRAL FILES a! Off DIVISION OF WATER QUALITY �� X 1617 MAIL SERVICE CENTER {SIGfni!�6 OP OR IN RESPONSIBLE CHAR ry DATE RALEIGH, NC 27699-1617 CENT p L F1 BY It 1 ERTIFY THAT THE REPORT IS � ® 2012 ' DWQJB ACCURATE AND COMPLETE TO THE BEST OF MY KNOWLEDGE DWQ FORM MR-1 (01100) Facility Status: (Please check one of the following) Pp PPAIPImonitoring data and sampling frequencies most permit requirements r Compliant All monitoring data and sampling frequencies do NOT meet permit requirements C� Noncompliant If the facility is noncompliant, please comment on corrective actions being taken In respect to equipment, operation, maintenance, etc., and a time table for improvements to be made. "I certify, under penalty of law, that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the Information submitted. Based on my Inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the Information submitted Is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment for knowing violations." Keith Russell Permittee (PIPdse print Of 1 I /l6 /fZ Date 804 Cedar Lane Reidsville, NC 27320 336-349-9445 4130/2017 Permittee Address Phone Number Permit Exp. Date 00010 Temperature 00076 Turbidity 00080 Color (Pt -Co) 00082 Color (ADMI) 00095 Conductivity 00300 Dissolved Oxygen 00310 SODS 00340 COD 00400 pH 00530 Total Suspended Residue 00545 Settleable Matter 00556 Oil & Grease 00600 Total Nitrogen 00610 Ammonia Nitrogen 00625 Total Kjeldhal Nitrogen 00630 Nibates/Nitrites 00666 Total Phosphorous 00720 Cyanide 00745 Total Sulfide 00927 Total Magnesium 00929 Total Sodium 00940 Total Chloride PARAMETER CODES 00951 Total Fluoride 01067 Nickel 01002 Total Arsenic 01077 Silver 01092 Zinc 01027 Cadmium 01105 Aluminum 01032 Hexavalent Chromium 01147 Total Selenium 01034 Chromium 31616 Fecal Coliform 32730 Total Phenolics 01037 Total Colbalt 34235 Benzene 01042 Copper 34481 Toluene 38260 MBAs 01045 Iron 39516 PCBs 01051 Lead 50060 Flow 50060 Total Residual Chlorine 71880 Formaldehyde 71900 Mercury 81551 Xylene Parameter Code assistance may obtained by calling the Water Quality Compliance Group at (919) 733-5083, extension 581 or 534. The monthly average for fecal coliform is to be reported as a GEOMETRIC mean. Use only units designated in the reporting facility's permit for reporting data. * ORC must visit facility and document visitation of facility as required per 15A NCAC 8A .0202 (b) (6) (B). "" if signed by other than the permittee, delegation of signatory authority must be on file with the state per 15A NCAC 213.0506 (b) (2) (D)• TRANSMISSION REPORT FILE NO. 427 DATE 01.15 11:10 TO : ff 96340110 DOCUMENT PAGES 3 START TIME 01.15 11:10 END TIME 01.15 11:12 PAGES SENT 3 STATUS OK �MC-EIIIIEPW Winston-Salem Regional Office N Division of Water Quality TIME FAX NO.1 NAME ***SUCCESSFUL TX NOTICE*** 01-15-2013 11:12 3367714632 NC DENR - WSRO Pat McCrory, Governor John E. Skvarla, III, DENR Secretary Charles Wakild, P.E., Division Director O Division of Air Quality — , )p+A5y-j� .1n 1,3r►.--nr-1 11— -J��50 k1 a TzA I A 1 or-Sm ity--, ra1c. %3a L;D t.34- - OI 1 C? Hams— 2 1pft r wa aem= 01 / t S / 201 3 It— t-73C-A-T k A- 2012 AM2 cc. O Urpont to ror Revlevv I] Pleaise Coarti�nt M Pleeee Reply M Pleawme Reoy¢Ie • Cotnanentas �\�C15C. +�c��-e, r�niss�w� dcc�A --�iY To•i-u� N.��t-woke-�'� - rat\ cerahl. DMWon of Wtler cmww. vvinelon661arn Regionitl oeoe Location: 585 W V4010o an SL 1101slenSawm. NOM Carwtr 27107 pt, 336771-a000 %FAX: 336J714630 \ COerorner Service: "77.02 -6748 Inmmat vnnw. c—lertimillYA i; M Epual QWo-*,nly\NirtrvlkaAcran F rgoyar ,Ana Caro l,tie Mr, < 53 =WhA NCDENR North Carolina Department of Environment and Natural Resources Pat McCrory Governor Keith Russell, Director NC State University 804 Cedar Lane Reidsville NC 27320 Division of Water Quality Charles Wakild, P.E. Director January 8, 2013 Subject: NOTICE OF VIOLATION NOV-2013-MV-0002 Permit No. NCO078271 Betsy Jeff Penn 4H Education Rockingham County Dear Mr. Russell: John Skvarla Secretary A review of Betsy Jeff Penn 4H Education's monitoring report for October 2012 showed the following violations: Parameter Date Measuring Violation Frequency Nitrogen, Total (as N) - 10/31/12 2 X month 2 Concentration Remedial actions, if not already implemented, should be taken to correct the above noncompliance problem. Please be aware that violations of your NPDES permit could result in enforcement action for this by the Division of Water Quality for this and any additional violations of State law. If you should have any questions, please do not hesitate to contact Aana Taylor -Smith or me at (336) 771-5000. cc: SWP — Central Files WSRO Files North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 Phone: 336-771-50001 FAX: 336-771-46301 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org Sincerely, W. Corey Basinger Surface Water Regional Supervisor Winston-Salem Regional Office Division of Water Quality NorthCarolina An Equal Opportunity, Affirmative Action Employer 2013 - M V - O002 Cover Sheet from Staff Member to Regional Supervisor DNIR Review Record Facility: Bejsrj j eA 1�. nn Permit/Pipe No.: d(, nn-►827 t Month/Year Ga ZG 12 ,fH-�'vtcrxjlu-n Monthly Average Violations Perrnit Limit DMR Value % Over Limi Weekly/Daily Violations Parameter Permit Limit/1'vpe DMR Value Monitoring Frequency Violations Date Parameter Permit Frequency Values Reported # of Violations ► n�2 Total H itr ri 2 x V\UaTyl 2- Other Violations Completed by: rya TA jA l r- SrnAln Date: t I `1 t 2- Regional Water Quality Supervisor Signoff:/�(Date: EFFLUENT w` ppp rNAME . NCO078271 DISCHARGE NO. 001 MONTH `�, October YEAR 2012 PIETTSY-JEFF PENN 4-H EDUCATIONAL CENTER CLASS I COUNTY Rockingham APONSIBLE CHARGE (ORC) Jeffery Johnson GRADE 1 PHONE 336-349-9445 jV_� n_r l vuE� CERTIFIED LABORATORIES (1) Pace Analytical Services, INC (2) Betsy -Jeff Penn 4-H Center Cert # 5556 CHECK BOX IF ORC HAS CHANGED PERSON(S) COLLECTING SAMPLES Operators' k4.� 8 72 Mail ORIGINAL and ONE COPY to einston-Safer ATTN: CENTRAL FILES lr � it I� 'gfonaloffice q DIVISION QISION OF WATER QUALITY �0 X v a/or, tiCd J'l.� vl. Q A1/ /�� V . � — ;a — 1617 MAIL SERVICE CENTER (SlI RALEIGH, NC 27699-1617�ALF1 o � BY DWQ FORM MR-1 (01/00) O OR IN RESPONSIBLE CHARGEC q DATE INITUR , I ERTIFY THAT THE REPORT IS ® �o�G AND COMPLETE TO THE BEST OF MY KNOWLEDGE ppppppp Facility Status: (Please check one of the following) All monitoring data and sampling frequencies meet permit requirements C� Compliant All monitoring data and sampling frequencies do NOT meet permit requirements C� Noncompliant If the facility is noncompliant, please comment on corrective actions being taken in respect to equipment, operation, maintenance, etc., and a time table for improvements to be made. "I certify, under penalty of law, that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment for knowing violations." Keith Russell Permittee(PI96se print Sioniture of Perrnittee** Date 804 Cedar Lane Reidsville, NC 27320 336-349-9445 4/30/2017 Permittee Address Phone Number Permit Exp. Date 00010 Temperature 00076 Turbidity 00080 Color (Pt -Co) 00082 Color (ADMI) 00095 Conductivity 00300 Dissolved Oxygen 00310 BOD5 00340 COD 00400 pH 00530 Total Suspended Residue 00545 Settleable Matter 00556 Oil & Grease 00600 Total Nitrogen 00610 Ammonia Nitrogen 00625 Total Kjeldhal Nitrogen 00630 Nitrates/Nitrites 00665 Total Phosphorous 00720 Cyanide 00745 Total Sulfide 00927 Total Magnesium 00929 Total Sodium 00940 Total Chloride PARAMETER CODES 00951 Total Fluoride 01067 Nickel 01002 Total Arsenic 01077 Silver 01092 Zinc 01027 Cadmium 01105 Aluminum 01032 Hexavalent Chromium 01147 Total Selenium 01034 Chromium 31616 Fecal Coliform 32730 Total Phenolics 01037 Total Colbalt 34235 Benzene 01042 Copper 34481 Toluene 38260 MBAs 01045 Iron 39516 PCBs 01051 Lead 50050 Flow 50060 Total Residual Chlorine 71880 Formaldehyde 71900 Mercury 81551 Xylene Parameter Code assistance may obtained by calling the Water Quality Compliance Group at (919) 733-5083, extension 581 or 534. The monthly average for fecal coliform is to be reported as a GEOMETRIC mean. Use only units designated in the reporting facility's permit for reporting data. * ORC must visit facility and document visitation of facility as required per 15A NCAC 8A .0202 (b) (5) (B). — If signed by other than the permittee, delegation of signatory authority must be on file with the state per 15A NCAC 2B .0506 (b) (2) (D)• �i ®« RECEIVED y N.C.Dept. of ENR NCDENR OCT 2 5 2011 North Carolina Department of Environment and Natural Resourc Winston-Salem Division of Water QualityT_,lon.I oft Beverly Eaves Perdue Coleen H. Sullins Dee Freeman Governor Director Secretary October 19, 2011 H KEITH RUSSELL DIRECTOR BETSY JEFF PENN 4-H EDUCATIONAL CENTER 804 CEDAR LANE REIDSVILLE NC 27320 Subject: Receipt of permit renewal application NPDES Permit NCO078271 Betsy Jeff Penn 4-H Educational Center Rockingham County Dear Mr. Russell: The NPDES Unit received your permit renewal application on October 19, 2011. A member of the IJPDT S Unit will review your application. They will contact you if additional information is required to complete your permit renewal. You should expect to receive a draft permit approximately 30-45 days before your existing permit expires. If you have any additional questions concerning renewal of the subject permit, please contact Charles `'Deaver at (919) 807-6391. Sincerely, ina prinkle Point Source Branch S cc: CENTRAL FILES Winston-Salem Regional Office/Surface Water Protection NPDES Unit 1617 Mail Service Center, Raleigh, North Carolina 27699-1617 Location: 512 N. Salisbury St, Raleigh, North Carolina 27604 One Phone: 919-807-63001 FAX: 919-807-64921 Customer Service: 1-577- 62s-6748 North Carohna Internet: wmv.ncwaterquaGfy.org ��y K f�� J/� An Equal Opportunity , Affir native Action Employer `j ppppppp� 804 Cedar Lane • Reidsville, N.C. 27320 o (336) 349-9445 • FAX (336) 634-0110 N.C. DENR Division of Water Quality NPDES Unit 1617 Mail Service Center Raleigh, NC 27699-1617 RE: Permit # NCO078271 9-26-11 To Whom It May Concern: There have been no changes since last renewal. Please find enclosed Application Form D. Thank yob, Keith Russell, Director Betsy -Jeff Penn 4-H Educational Center 804 Cedar Lane Reidsville, NC 27320 336-349-9445 Cooperative Extension Service. North Carolina State University, College of Agriculture and Life Sciences NPDES APPLICATION - FORM D PPPPPFor privately owned treatment systems treating 100% domestic wastewaters <1.0 MGD Mail the complete application to: N. C. DENR / Division of Water Quality / NPDES Unit 1617 Mail Service Center, Raleigh, NC 27699-1617 NPDES Permit CO0782'il If you are completing this form in computer use the TAB key or the up - down arrows to move from one field to the next. To check the boxes, click your mouse on top of the box. Otherwise, please print or type. 1. Contact Information: Owner Name North Carolina State University Facility Name Betsy -Jeff Penn 4-h Educational center Mailing Address 804 Cedar Lane City Reidsville State / Zip Code NC/27320 Telephone Number (336)349-9445 Fax Number (336)634-0110 e-mail Address jeffjohnson@ncsu.edu 2. Location of facility producing discharge: Check here if same address as above X Street Address or State Road City State / Zip Code County 3. Operator Information: Name of the firm, public organization or other entity that operates the facility. (Note that this is not referring to the Operator in Responsible Charge or ORC) Name Betsy -Jeff Penn 4-H Educational Center Mailing Address 804 Cedar Lane City Reidsville State / Zip Code NC/27320 Telephone Number (336)349-9445 Fax Number (336)634-0110 OCT 0 4 2011 1 of 3 Forth-D 05/08 P p P NPDES APPLICATION - FORM D For privately owned treatment systems treating 1009/6 domestic wastewaters <1.0 MGD 4. Description of wastewater: Facility Generating Wastewater(check all that apply). Industrial ❑ Number of Employees Commercial ❑ Number of Employees Residential ❑ Number of Homes School ❑ Number of Students/Staff Other X Explain: Camp/ # staff 19 Describe the source(s) of wastewater (example: subdivision, mobile home park, shopping centers, restaurants, etc.): 8 Cabins that sleep 26 each, staff house that sleeps 9, directors house that sleeps 4,the kitchen and main bath house Population served: 175 average S. Type of collection system X Separate (sanitary sewer only) ❑ Combined (storm sewer and sanitary sewer) 6. Outfall Information: Number of separate discharge points 1 Outfall Identification number(s) 001 Is the outfall equipped with a diffuser? ❑ Yes x No 7. Name of receiving stream(s) (Provide a map shouring the exact location of each outfall). Carroll Creek S. Frequency of Discharge: ❑ Continuous If intermittent: Days per week discharge occurs,-7 ® Intermittent Duration: Based on float controlled pump 9. Describe the treatment system List all installed components, including capacities, provide design removal for BOD, TSS, nitrogen and phosphorus. If the space provided is not sufficient, attach the description of the treatment system in a separate sheet of paper. See attached 2of3 Form-D 05/08 PP PP1PrP111)P11t-P--""r1Y 10. 10,10W Inform' .-A-110n: 'tad Tt' A i ems-f - JrG- ,%j M,-*'U? ewatexa <1.1 iNG reatmf� i-, P3ant rs . -in flo-u g0.013 1 �iZ,GW -3 V, y y, 0.0036 _Y? C-0 (for the previous 3 years) 11-1-A-,num Aajly f1r, 1 1 .7 0. 0 106—MCID (for the pfeviou r-, :,'J years) 11. Ya this Aaclifty locctE:,d t""A India"A oloantry? D Yes X NO Provide data fivthe. parame,'Prs listed. Fecal Coliforni, "es, ffjt- all other parameters 24-hco;r cornposite sampling shall be used. if more thn? one (u,.olysi.3 is rep; .ed, report daily Maxii,tutrt anti -nont;dy rivercige. If only one analysis is re')OTteu-, report as daily tnaxiauv-n- Parameter Daily rA0ntLiY Units )f Bio,chei-nical Oxygen L.em,-trid (BOD5) 21.0 5.3 Mg/L Fecal Coliform 3.0 <1.0 100ml Total Suspend Solids 18.2 5.4 NTg/ L I',-.mperature (Summer) 300 19.6 Temperature (i7+yinter) 14.9 12.8 Celsius pH 6.5 Standard units 1J. Ll-'st all ydex-rafts, ccastruction approvols :teed/or app. lication"-a: Pepe Per-rait Type Per-mit llqu-m�ier Hazardous WaAe (RCRA) UIC (SDWA) NPDES PSD (CAA) Non -attainment piY)gj,-un (CAA) NCO078271 14. J%,PPL7,CA1TT CERTIFICATION NE, SHA PS (CAA) Ocean Dumping (MPRSA) Dre('.,,,e or fill (Section 404 or CWA) Other I certf,�y that I -.ira faiA-O]Jar 'U" " contained In Vae av-,07catt, b-ez�tAk- f nay 1povsFIC1ge';� d f-,-4tef sue"i informatiou N tru,-, co pet-, alld / Printed name ci Person lgnixi�,, Title of Applicant Date Q 2U] DENIR-INWER QUALITY POINTSO�,"RCE BR'JITH North C�-.-; dina G�oeral Statute 143-2 f 5.6 (b)(2) st les: Any person who knowi%ly makes any 1; 1:-,e atement ret'ra esentation, or rtificallon in any applicatko, record, - r6- �port, plan, or other cur;-:,ent fides or required to be maintained un '(,�r Article 211 of rpgulations"uf the Environmental Management Comrr:--,ion impVin;�riting that Arlio!1, or w1ho fal.si'-les, tam, e .i3w6ith, or rep: %ors ', -_vurate aoy rcol*,,ding or monitoring device or metf;,:)d required to be op -.,rated or maiilainWx ufl(.•>r Article 21 or r% . �djoi?,3 of th,, Erivin :merit ;.1 Mar:, :,ement Commission it -meeting that Article, shalt be guilty of a misdaneanor punishable by a fine not to exceed $2 or by.'imprisonment not to exceed six mc,-iths, or by: i oth. (18 U.S.C. Section 1001 p(ovi& i a pud.;hment by a fine of not more than $25,000 or imprisonment not ax.re than 5 years, or both, for a similar offensa) 3 of 3 Fort,,.-D 05/C 3 PP System Description Betsy -Jeff Penn 4-H Educational Center NPDES PERMIT No. NC 0078271 The influent enters the plant at a 13,000 gallon septic tank were most of the solids settle out. From there it passes through a baffle wall into a filter chamber, there are two Polylok PL-525 effluent filters in the chamber. From there it flows into the first of two 8100 gallon septic/recirculation tanks. Each tank has a pair of Polylok PL-525 effluent filters. After exiting the second 8100 gallon Septic/recirculation tank it flows into a 8100 gallon filter dosing pump tank. Up to this point every thing has been gravity feed. The dossing pump tank has 3 sets of submersible duplex turbine pumps rated @ 52 gallons per minute. Each set of pumps operates a zone of E-Z treat Pods, and each set is controlled by a float level switches and a timer that controls the dossing time for each E-Z treat pod. The pumps in each set alternate after each cycle of 4 minutes on 2 minutes off. There is a low limit float that shuts off the pumps in case of low level conditions, and high level float that sets off the alarm and flashing lights at the control panel. The E-Z treat pods are 7feet 9inch square and 34 in deep, they contain a lightweight, non - biodegradable synthetic sphere in three different diameters encapsulated in a mattress 7 % feet square by 2 feet thick. Each pod has a spray manifold system containing 12 - .0625 diameter brass nozzles that maintains a consistent misting spray. The effluent flows through the mattress coming in contact with the media as it exits the mattress. It flows through 7 large 4 inch under drains, and then flows to the recirculation tank to start the cycle over again. There are three zones of pods. Zone one and two have eight, E-Z treat treatment pods, and zone three has four E-Z treat treatment pods. 2/3 of the influent from each zone is returned to the first septic/recirculation tank were it returns through the system again. The other 3rd is sent back to the pump tank through a cross over ball float valve at which time it returns to the pump tank for recirculation through the system. When the effluent level in the pump tank reaches an elevation of 671.07' the ball valve closes and the effluent is sent to the discharge tank. The control panel contains three set of Ohio Electric electronic panels. This is a 120/240 volt 200 amp system with a heavy duty transfer switch for back up generation. There is a 15000 watt Guardian Ultra Source generator on site for emergency stand by. This is all protected by a weather proof shelter. PPPPPPP' The discharge tank is a1350 gallon tank with one 60 gallon per minute pump controlled by a float switch and timer. This tank also has a high level float that if activated will set off a alarm and flashing light at the control panel. The flow meter for the system is in this tank. It is a 2" brass ABB T3000 cold water turbine meter numerical display. Once the float is activated in the discharge tank the effluent goes through a SIMITECH STF- 104/600 micron poly -knit filter sock, from here it enters the Trojan UV2000 ultraviolet disinfection system. The discharge from the UV system goes into a 2'X2' catch basin and down a 4" schedule 40 PVC pipe to Carroll Creek. The Betsy -Jeff Penn 4-H Educational Center has a NPDES permit that allows treated wastewater from the camp to be discharged into Carroll Creek. The current permit, number NC0078271, allows a maximum discharge of 13100 gallons per day and has the following limits on the quality of the discharge. Item BOD TSS NH3 as N Fecal Coliform PH Monthly Average Limits 30.0 mg/L 30.0 12.0 mg/L 200/100 ml Daily Maximum Limits 45.0 mg/L NA 35.0 mg/L 400/100ml not less than 6.0 nor greater than 9.0 Design Removal Characteristic BOD5 TSS Nitrogen Phosphorous System Influent Concentration (mgA-) 250 250 40 11 Septic Tank Effluent Percent Concentration Removal (mg/L) 40% 150 40% 150 5% 38 10% 9.9 E-Z Treat Treatment System Percent Concentration Removal (mg/L) 80% 30 80% 30 65% 13.3 0% 9.9 PennitW Monthly Average (mg/L) 30 30 N/A N/A PPPPPPF' Sludge Management Plan The Betsy -Jeff Penn 4-H Education Center NPDES Permit # NCO078271 currently contracts with Billingsley Septic Tank Company located in Reidsville NC, to have our tanks pump once a year to remove solids and sludge. This is normally done during the winter months when our system sees the least amount of influent. Quad: Southeast Eden, N.C. Latitude: WZY35" Longitude: 79042'18" Stream Class: C Subbasin: 30203 Receiving Stream: Carroll Creek NCO078271 Betsy Jeff -Penn 4-H Educational Center VWVTP Facility Location Ado" North SCALE t24000 PPPPPPF NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Coleen H. Sullins Governor Director 1 April 2011 Mr. Jeff North, Center Director Betsy -Jeff Penn 4-H Education Center 804 Cedar Ln. Reidsville, NC 27320 Subject: Compliance Evaluation Inspection NPDES Permit NCO078271 Betsy -Jeff Penn 4-H Education Center Waste Water Treatment Plant Rockingham County Dear Mr. North: Dee Freeman Secretary Mr. Mike Thomas of the Winston-Salem Regional Office of the North Carolina Division of Water Quality conducted a compliance evaluation inspection of the Betsy -Jeff Penn 4-H Education Center Waste Water Treatment Plant (WWTP) on 29 March 2011. Your assistance and cooperation was greatly appreciated. Inspection findings are summarized below. The facility is located at 804 Cedar Lane, in Reidsville, in Rockingham County, North Carolina. The plant currently consists of two septic tanks that operate in series, a pump tank with a pumping system, a proprietary recirculating fixed -media filter known as an "EZ Treat" system, ultraviolet disinfection and effluent flow measurement. Treated wastewater is discharged from the plant to Carroll Creek, which is currently classified as Class C waters in the Roanoke River basin. Site Review The facility was clean and well secured. The treatment system was inspected and found to be operational. No discrepancies from the permit were noted. The outfall was also inspected and there was only a small amount of discharge at the time of inspection. The discharge point appeared free of pollutant indicators and was in very good condition. Access to the discharge point was well maintained. Documentation Review Mr. Thomas evaluated laboratory data during the inspection. Operation logs were reviewed and found to meet all requirements. Comparison of available lab reports and field monitoring data with discharge monitoring reports (DMR) showed no concerns or errors. Chain of custody records are available and complete. The visitation and operation/maintenance logs were reviewed and found to be North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 One Phone: 336-771-50001 FAX: 336-771-46301 Customer Service: 1-877-623-6748 NorthCarolina Internet www.ncwaterquality.org a ura � An Equal Opportunity 1 Affirmative Action Employer Betsy -Jeff Penn 4-H Education Center Compliance Evaluation Inspection NPDES0078271 4/1/2011 Page 2 —"q complete and current. All required lab testing for the facility, including field parameters is conducted by Pace Analytical Laboratories. We appreciate your efforts to effectively operate and maintain this treatment system. No additional response to this letter is required. If you have questions regarding the inspection or this letter, please do not hesitate to contact Mr. Thomas or me at (336) 771-5000. Sincerely, W. Corey Basinger Interim Regional Supervisor Surface Water Protection Winston-Salem Region Attachments: 1. BIMS Inspection Report Cc: WSRO — SWP w/ atch Central Files w/ atch NPDES West Unit Pr-PPPPPW- United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 I NI 2 1 S) 31 N00078271 Ill 121 11/03/29 117 18I CI 19I SI 20I I _ t = 1- Remarks 211111111111111111111111111111111111111111111111J6 Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA — -Reserved- 67 I 169 701 I 71 LI 721 NJ 73 W 74 751 I I I I I I 180 Section B: Facility Data Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) 10:30 AM 11/03/29 07/05/01 Betsy Jeff Penn 4H Education Exit Time/Date Permit Expiration Date 804 Cedar Ln Reidsville NC 27320 11:30 AM 11/03/29 12/04/30 Name(s) of Onsite Representative(s)lTitles(s)/Phone and Fax Number(s) Other Facility Data Jeffery L 7ohnson/ORC/336-349-9445/ Name, Address of Responsible Officiallritle/Phone and Fax Number Contacted Jeff A North,804 Cedar Ln Reidsville NC 27320//336-349-9445/33663401W 0 Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit Flow Measurement Operations & Maintenance E Records/Reports Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Michael S Thomas WSRO WQ/// "171- Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date j' 'iq ( /vac - berLk -)ji. LI 4 - l dk( At-, EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page # 1 NPDES yr/mo/day Inspection Type 3I NCO078271 I11 12I 11/03/29 117 18l CI Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Page # 2 NPIP-7- Permit:O078271 Inspection Date: 03/29/2011 Record Keeping Are records kept and maintained as required by the permit? Is all required information readily available, complete and current? Are all records maintained for 3 years (lab. reg. required 5 years)? Are analytical results consistent with data reported on DM Rs? Is the chain -of -custody complete? Dates, times and location of sampling Name of individual performing the sampling Results of analysis and calibration Dates of analysis Name of person performing analyses Transported CM Are DMRs complete: do they include all permit parameters? Owner - Facility: Betsy Jeff Penn 4H Education Inspection Type: Compliance Evaluation Has the facility submitted its annual compliance report to users and DWQ? (If the facility is = or > 5 MGD permitted flow) Do they operate 2417 with a certified operator on each shift? Is the ORC visitation log available and current? Is the ORC certified at grade equal to or higher than the facility classification? Is the backup operator certified at one grade less or greater than the facility classification? Is a copy of the current NPDES permit available on site? Facility has copy of previous year's Annual Report on file for review? Comment: Facility has not produced an annual report. Permit (If the present permit expires in 6 months or less). Has the permittee submitted a new application? Is the facility as described in the permit? # Are there any special conditions for the permit? Is access to the plant site restricted to the general public? Is the inspector granted access to all areas for inspection? Comment: Septic Tank (If pumps are used) Is an audible and visual alarm operational? Yes No NA NE Page # 3 Permit: NC0078271 Inspection Date: 03129/2011 Septic Tank Is septic tank pumped on a schedule? Are pumps or syphons operating properly? Are high and low water alarms operating properly? ST17,171 M ti Owner - Facility: Betsy Jeff Penn 4H Education Inspection Type: Compliance Evaluation Sand Filters (Low rate) Yes No NA NE (If pumps are used) Is an audible and visible alarm Present and operational? ■ n n n Is the distribution box level and watertight? ■ ❑ n n Is sand filter free of ponding? ■ n n n Is the sand filter effluent re -circulated at a valid ratio? ■ ❑ n ❑ # Is the sand filter surface free of algae or excessive vegetation? ■ ❑ ❑ ❑ # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) ■ ❑ ❑ ❑ Comment: Disinfection - UV Yes No NA NE Are extra UV bulbs available on site? ■ ❑ ❑ p Are UV bulbs clean? ■ ❑ ❑ ❑ Is UV intensity adequate? ❑ n ❑ ■ Is transmittance at or above designed level? Cl ❑ ❑ ■ Is there a backup system on site? ❑ ■ ❑ ❑ Is effluent clear and free of solids? ■ n n ❑ Comment: The facility has no backup disinfection system but has adequate storage and recirculation to hold the discharge while repairs to the UV system are made. Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? ■ ❑ ❑ n Is flow meter calibrated annually? ■ n n n Is the flow meter operational? ■ n n n (If units are separated) Does the chart recorder match the flow meter? Cl ❑ ■ n Comment: Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ■ n n ❑ Are the receiving water free of foam other than trace amounts and other debris? ■ n n n Page # 4 PPPPppp Permit: NCO078271 Inspection Date: 03/29/2011 Effluent Pipe If effluent (diffuser pipes are required) are they operating properly? Comment: Owner - Facility: Betsy Jeff Penn 4H Education Inspection Type: Compliance Evaluation Yes No NA NE ❑ ❑ ■ ❑ Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ■ n ❑ ❑ Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge ❑ ❑ ■ ❑ Judge, and other that are applicable? Comment: Standby Power Yes No NA NE Is automatically activated standby power available? n ■ n n Is the generator tested by interrupting primary power source? Is the generator tested under load? Was generator tested & operational during the inspection? Do the generator(s) have adequate capacity to operate the entire wastewater site? Is there an emergency agreement with a fuel vendor for extended run on back-up power? Is the generator fuel level monitored? Comment: Generator is manually operated. n■nn ■nnn ■❑nn ■nnn nn■o ■nnn Page # 5 Beverly Eaves Perdue Governor a ' a NCD NR North Carolina Department of Environment and Natural Resources, Division of Water Quality RECEIVED N.C. DeDt of ENR DEC 2 8 2009 Winston-Salem Regional Office Coleen H. Sullins Dee Freeman 5556 Mr. Jeff Johnson Betsy -Jeff Penn 4H Center 804 Cedar Lane Reidsville, NC 27320- Director December 22, 2009 SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification Renewal FIELD PARAMETERS ONLY Dear Mr. Johnson : Secretary The Department of Environment and Natural Resources, in accordance with the provisions of NC GS 143- 215-.3 (a) (10), 15 NCAC 2H .0800, is pleased to renew certification for your laboratory to perform. specified environmental analyses required by EMC monitoring and reporting regulations 15 NCAC 2B .0500, 2H .0900 and 2L .0100, .0200, .0300, and 2N .0100 through .0800. Enclosed for your use is a certificate describing the requirements and limits of your certification. Please review this certificate to insure that your laboratory is certified for all parameters required to properly meet your certification needs. Please contact us at 919-733-3908 if you have questions or need additional information. Sincerely, Pat Donnelly Certification Branch Manager Laboratory Section Enclosure cc: Ramon L. Cook Dana Satterwhite Winston-Salem Regional Office DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch 1623 Mail Service Center, Raleigh, North Carolina 27699-1623 One Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445 NorthCarolina Phone: 919-733-3908 \FAX: 919-733-6241 Internet: www.dwglab.org Naturally An Equal Opportunity \AffirmatveActionEmployer Customer Service:1-877-623-6748 www.ncwaterquality.org STATE OF NORTH CAROLINA DEPARTMENT OF THE ENVIRONMENT AND NATURAL RESOURCES DIVISION OF WATER QUALITY LABORATORY CERTIFICATION PROGRAM In accordance with the provisions of N.C.G.S. 143-215.3 (a) (1), 143-215.3 (a)(10) and NCAC 2H.0800: 2010 BETSY-JEFF PENN 4H CENTER Is hereby certified to perform environmental analysis as listed on Attachment I and report monitoring data to DWQ for compliance with NPDES effluent, surface water, groundwater, and pretreatment regulations. By reference 15A NCAC 2H .0800 is made a part of this certificate. This certificate does not guarantee validity of data generated, but indicates the methodology, equipment, quality control procedures, records, and proficiency of the laboratory have been examined and found to be acceptable. This certificate shall be valid until December 31, 2010 Certificate No 5556 Pat Donnelly Address: Attachment I North Carolina Wastewater/Groundwater Laboratory Certification Certified Parameters Listing H Center 804 Cedar Lane Reidsville, NC 27320- Certificate Number: 5556 Effective Date: 05/14/2010 Expiration Date: 12/31/2010 Date of Last Amendment: The above named laboratory, having duly met the requirements of 15A NCAC 2H.0800, is hereby certified for the measurement of the parameters listed below. CERTIFIED PARAMETERS INORGANICS pH Std Method 4500 H B TEMPERATURE Std Method 2550E This certification requires maintance of an acceptable quality assurance program, use of approved methodology, and satisfactory performance on evaluation samples. Laboratories are subject to civil penalties and/or decertification for infractions as set forth in 15A NCAC 21-1.0807. pppppp,p NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Coleen H. Sullins Dee Freeman Governor Director Secretary RECEIVED N.C. Dept. of ENR August 5, 2009 AUG 0 7 2009 Winston-Salem Regional Office 5556 Mr. Jeff Johnson Betsy -Jeff Penn 4H Center 804 Cedar Lane Reidsville, NC 27320- SUBJECT: Initial North Carolina Wastewater/Groundwater Laboratory Certification FIELD PARAMETERS ONLY Dear Mr. Johnson: The Department of Environment and Natural Resources, in accordance with the provisions of NC GS 143 - 215.3 (a) (10), 15 NCAC 2H .0800, is pleased to certify your laboratory to perform specified environmental analysis required by EMC monitoring and reporting regulations 15 NCAC 213 .0500 and 2H .0900 and 2L .0100, .0200, .0300, and 2N .0100 through .0800. A certificate acknowledging the certification of your laboratory is enclosed for your use. The certificate describes the requirements and limits of your certification. Please review this certificate to insure that your laboratory is certified for all parameters required to properly meet your certification needs. Please contact us at 919-733-3908 if you have questions or need additional information. Sincerely, j� Pat Donnelly Certification Branch Manager Laboratory Section Enclosure cc: Ramon L. Cook Dana Satterwhite Winston-Salem Regional Office DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch 1623 Mail Service Center, Raleigh, North Carolina 27699-1623 One Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445 NorthCarolina Phone: 919-733-39081 FAX: 919-733-6241 �%1 %aturalllf Internet: www.dwglab.org An Equal Opportunity 1 Affirmative Action Employer Customer Service: 1-877-623-6748 www.ncwaterquality.org STATE OF NORTH CAROLINA DEPARTMENT OF THE ENVIRONMENT AND NATURAL RESOURCES DIVISION OF WATER QUALITY LABORATORY CERTIFICATION PROGRAM In accordance with the provisions of N.C.G.S. 143-215.3 (a) (1), 143-215.3 (a)(10) and NCAC 2H.0800: 2009 BETSY-JEFF PENN 4H CENTER Is hereby certified to perform environmental analysis as listed on Attachment I and report monitoring data to DWQ for compliance with NPDES effluent, surface water, groundwater, and pretreatment regulations. By reference 15A NCAC 2H .0800 is made a part of this certificate. This certificate does not guarantee validity of data generated, but indicates the methodology, equipment, quality control procedures, records, and proficiency of the laboratory have been examined and found to be acceptable. This certificate shall be valid until Certificate No. 5556 Pat Donnelly ppppppp Attachment I North Carolina Wastewater/Groundwater Laboratory Certification Certified Parameters Listing Lab Name: Betsy -Jeff Penn 4H Center Certificate Number: 5556 Address: 804 Cedar Lane Effective Date: 05/14/2009 Reidsville, NC 27320- Expiration Date: 12/31/2009 Date of Last Amendment: 08/05/2009 The above named laboratory, having duly met the requirements of 15A NCAC 2H.0800, is hereby certified for the measurement of the parameters listed below. CERTIFIED PARAMETERS INORGANICS pH Std Method 4500 H B TEMPERATURE Std Method 2550E This certification requires maintance of an acceptable quality assurance program, use of approved methodology, and satisfactory performance on evaluation samples. Laboratories are subject to civil penalties and/or decerticatlon for infractions as set forth in 15A NCAC 2H.0807. • • ^�_ RECEIVED .r N.C. Deot. of ENR NCDENR JUN 04 M9 North Carolina Department of Environment and Natural Resources Winston-Salem Division of Water Quality Regional Office Beverly Eaves Perdue Coleen H. Sullins Governor Director May 14, 2009 5556 Mr. Jeff Johnson Betsy -Jeff Penn 4H Center 804 Cedar Lane Reidsville, NC 27320- Subject: Initial North Carolina Wastewater/Groundwater Laboratory Certification Invoice Field Parameters Only Dear Mr. Johnson: Dee Freeman Secretary We have received and reviewed the information you provided for North Carolina Wastewater/ Groundwater Field Parameter Certification. Based on this information we can proceed with certification as requested. Payment is requested within 30 days of your receipt of this invoice. We will issue certification for the indicated parameters upon receipt of payment for the enclosed invoice. I have attached a copy of the 2009 Performance Evaluation (PE) information. The information is provided to enable your facility to complete the North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC) performance evaluation for the year 2009 in the required timeframe. Thank you for your cooperation in this matter. We look forward to having you in our program and to working with you in the future. If you have questions or need additional information, contact us at 919 - 733- 3908. cerely, Pat Donnelly Certification Unit Supervisor Laboratory Section Enclosure cc: Ramon L. Cook Dana Satterwhite Winston-Salem Regional Office DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch One 1623 Mail Service Center, Raleigh, North Carolina 27699-1623 NorthCarolina Location: 4405 Reedy Creek Road, Raleigh, North Carolina 27607-6445 Phone: 919-733-39081 FAX: 919-733-6241 atmally Internet: www.dwqlab.org An Equal opportunity 1 Affirmative Action Employer Customer Service: 1-877-623-6748 www.ncwaterquality.org INVOICE DENR/DWQ WASTEWATER LABORATORY CERTIFICATION FIELD PARAMETERS Certificate No. 5556 STATE LAB USE ONLY (if assigned) Invoice Number: 010463 Laboratory Name: Besty-Jeff Penn 4H Center Date: 05/14/2009 Address 804 Cedar Lane Fowarded By: Reidsville, North Carolina 27320 Date Fowarded: Attention: Mr. Jeff Johnson ACCORDING TO YOUR APPLICATION YOU HAVE REQUESTED CERTIFICATION FOR THE FOLLOWING PARAMETER INORGANICS pH TEMPERATURE The following statement itemizes the fee required for obtaining or renewing certification in the North Carolina Wastewater Laboratory Certification Program. Total Assessment Due: $100.00 Minimum Annual Fee for Municipal Industrial Lab ($100.00). Commercial Lab ($200.00). Please make your check payable to: DENR/DWQ Lab Certification. Mail payment to: DENR/DWQ Laboratory Section 1623 Mail Service Center Raleigh, North Carolina 27699-1623 For proper credit, return a copy of this invoice with your payment. And enter your certificate number (if assigned) on the check. NOTE: In accordance with NCGS 25-3-512, a $20.00 processing fee will be charged for any check on which payment was refused by the payer bank. DATE: January 1, 2009 TO: Field Parameter Certified Laboratories FROM: Mr. Pat Donnelly, Laboratory Certification Branch Manager SUBJECT: 2009 Performance Evaluation (PE) Study Requirements and Timetables In accordance with the provisions of the North Carolina Administrative Code 15A NCAC 2H .0805 (g) (7), all field parameter certified laboratories are required to participate in a Performance Evaluation (PE) study at least annually to maintain certification. Field parameter laboratories must also analyze follow-up PE samples for any parameters graded unacceptable. Failure to complete the required PE studies and/or follow-up PE results within the allotted time frames may result in enforcement action in accordance with 15A NCAC 02H .0805 (g) (8). The following information is provided to enable your facility to complete the North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC) performance evaluation for the year 2009 in the required timeframe. PE (also known as Proficiency Testine or PT) Schedule The 2009 calendar year PE schedule for the NC WW/GW LC program will end on October 31, 2009. NOTE: We must receive the graded results from the vendor in this office by the October 31, 2009 deadline. Be cautioned against using the October studies because the results may not be in our office before the October 31, 2009 deadline. If not performing a quick turnaround type sample, September studies will likely be the latest monthly study that will meet the deadline. PE Study Guidance Attached is a list of parameters with the corresponding method codes and technologies. It is the facility's responsibility to verify that a PE sample, for all certified parameters where available, is analyzed during the time frame outlined. There are no PE samples available for dissolved oxygen (DO) and temperature. Late results cannot be used for certification purposes. A PE sample must be analyzed by each technology for a particular parameter for which your laboratory holds certification. Example: total residual chlorine by colorimetric (DPD) has five different method codes included for the colorimetric technology; only one result is required for colorimetric analysis. Double-check the method codes listed for each analysis; the entire method reference should be listed to ensure proper credit. The PE samples that you order must be "blind" or "unknown" values, and the results must be submitted to an accredited vendor for grading purposes. Graded results must be sent directly to NC WW/GW LC by the accredited vendor. PE samples received from vendors providing "sealed envelopes" with the correct results enclosed (often called "Corrective Action", "QA" or "QC" samples) may not to be used for certification purposes. The NC WW/GW LC program will accept quick turn -around type PE samples. Accredited vendors can be found at the following website: http://h2o.enr.state.nc.us/lab/cert.htm or you may go directly to the A2LA website at http://www.a2la.org[Rt/ProficienaTesting.c . The list of accredited vendors may change and should be checked each time performance evaluation samples are ordered. Any PE sample results analyzed outside the DMR-QA package must be reported by the accredited vendor to the NC WW/GW LC Program on or before October 31, 2009. Many vendors run concurrent DMRQA/WPCHEM studies each year. Follow US EPA and vendor instructions for DMR-QA Study 29 PE sample results deadlines. Failure to report the required PE studies by October 31, 2009 or by the DAM-QA Study 29 deadline will be considered as a first unacceptable result for certification purposes. The NC WW/GW LC address is 1623 Mail Service Center, Raleigh, NC 27699-1623. When completing the reporting forms, please ensure that the correct address is clearly identified for results to be reported to this office. The laboratory's EPA Lab Code and the State ID number (this may be the lab certification number) must also be included to ensure proper credit. Additional parameter -specific PE requirements: For colorimetric (DPD) procedures, Total Residual Chlorine (TRC) PE samples must be analyzed on the same spectrophotometric program (i.e., the same wavelength) using the same procedure that is used for sample analysis. There are two options for achieving this: If a regular level TRC performance evaluation sample is analyzed, it must be diluted to the verified range of the low level curve. The reported result must then be calculated using the dilution factor and the TRC value obtained. 2. Since the dilution factor in option 1 may introduce error, it is recommended that a low level TRC sample be analyzed. This sample should be within the range of your verified curve on the low level program. Some vendors include a low-level TRC PE in a Water Pollution (WP) study that can be used for the DMR-QA study. DMR-OA Corrective Actions US EPA's DMRQA Study 29 for selected NPDES permittees is anticipated to begin May 1, 2009 with ungraded data packets due in before August 28, 2009. Follow the instructions you received in the US EPA DMRQA Study 29 instruction package for participating NPDES permit holders. Corrective action plans for DMR-QA studies are to be submitted to the NC WW/GW LC Program State Coordinator, Mr. Pat Donnelly, by the date indicated by the US EPA DMR-QA 29 instructions (probably December 4, 2009). Selected DMRQA study 29 NPDES permittees should receive packages from EPA in May.. Follow-up PE samples to unacceptable results NC WW/GW LC will allow the facilities 60 DAYS from the date the results are issued by the accredited vendors to complete and have vendors submit to NC WW/GW LC all follow-up PE results for any unacceptable results. Unacceptable results are defined by 15A NCAC 2H .0803 (15) as follows: "Unacceptable results" means those results on performance evaluation samples that exceed the specified acceptable range as indicated by a US EPA accredited vendor. We hope that this will answer many questions that you may have regarding North Carolina's program requirements. If you have additional questions or concerns, we may be reached at (919) 733-3908 or you may contact your auditor per the information in the table below. Thank you for your continued cooperation and participation in the WW/GW Laboratory Certification Program of the State of North Carolina. Contact Information: Name Title Telephone Ext. Pat Donnelly Branch Manager/NC DMR A Coordinator 919-733-3908 207 Alberta Ridley Branch Secretary 919-733-3908 205 Dana Satterwhite Unit Su ervisor/DWQ Lab Section QA/QC Coordinator 919-733-3908 243 Ton'a Springer Fayetteville Region NC WW/GW LC Auditor 919-733-3908 241 Jeffrey Adams Raleigh Region NC WW/GW LC Auditor 919-733-3908 249 Todd Crawford Washington Region NC WW/GW LC Auditor 919-733-3908 251 Ramon Cook Winston-Salem Region NC WW/GW LC Auditor 919-733-3908 273 Gary Francies Unit Su ervisor/Branch Compliance Officer 828-296-4677 David Livingston Wilmington Region NC WW/GW LC Auditor 919-733-3908 272 Tony Hatcher Out -of -State Labs NC WW/GW LC Auditor 919-733-3908 253 Chet Whiting Mooresville Region NC WW/GW LC Auditor 704-663-1699 Jason Smith Asheville Region NC WW/GW LC Auditor 828-296-4679 A j'A 'A NCDENR North Carolina Department of Environment and Natural Resources Beverly Eaves Perdue Governor Mr. Jeff North, Center Director Betsy Jeff Penn 4-H Educational Center NC State University 804 Cedar Lane Reidsville, NC 27320 Division of Water Quality Coleen H. Sullins Director 24 April 2009 SUBJECT: Notice of Violation - NOV-2009-LV-0192 Betsy Jeff Penn 4-H Educational Center Wastewater Treatment Plant NPDES Permit NCO078271 Rockingham County Dear Mr. North: Dee Freeman Secretary A review of the January 2009 discharge monitoring report (DMR) for the Betsy Jeff Penn 4-H Educational Center Wastewater Treatment Plant revealed the following violations: Parameter Date Limit Value Reported Value Limit Type Remarks Biochemical 01/31/2009 30 mg/I 33.3 mg/I Monthly None Oxygen Average Demand Biochemical 01/22/2009 45 mg/1 63.4 mg/I Daily None Oxygen Maximum Demand 2. Remedial actions, if not already implemented, should be taken to correct the above noncompliance problems. Please be aware that violations of your NPDES permit could result in enforcement action by the Division of Water Quality for this and any additional violations of State law. If you should have any questions, please do not hesitate to contact Ron Boone at (336)771- 5000. Sincerely, Steve W. Tedder Water Quality Regional Supervisor Winston-Salem Region Division of Water Quality CC: Central Files NPDES West Unit 05'R6 Fi (Q s North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St. Winston-Salem, North Carolina 27107 Phone: 336-771-50001 FAX: 336-77146301 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org An Equal Opportunity 1 Affirmative Action Employer NorthCarolina Naturally Cover Sheet from Staff Member to Regional Supervisor DMR Review Record Facility: "kTa. ,:tai wwiP Permit/Pipe No.: y Month/Year d/ o Monthly Average Violations Parameter Permit Limit DMR Value % Over Limit Date Date Weekly/Daily Violations Parameter Permit Limit/TvDe DMR Value % Over Limit ids �s.► 3G . ,1', ./ ;29 Monitoring Frequency Violations Parameter. Permit Frequency Values Reported. # of Violations Other Violations Completed by: - Date: a ,11;2,o14 Regional Water Quality Supervisor Sionoff: Date: W" MONITORING REPORT(MR) VIOLATIONS for: Report Date: 04/21/09 Page: 1 of 1 PERMIT: NCO078271 FACILITY: NC State University - Betsy Jeff Penn 4H Education COUNTY: Rockingham REGION: Winston-Salem Limit Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 03 -2008 001 Effluent Coliform, Fecal MF, M-FC 03/12/08 2 X month #/100ml 400 600 Daily Maximum Exceeded Proceed to NOV Broth,44.5C 03 -2008 001 Effluent pH 03/19/08 2 X month su 6 5.4 Daily Minimum Not Reached Proceed to NOV 03 -2008 001 Effluent pH 03/26/08 2 X month su 6 5.85 Daily Minimum Not Reached Proceed to NOV Reporting Violation MONITORING OUTFALL / REPORT PPI LOCATION 02 -2008 04 -2008 VIOLATION PARAMETER DATE FREQUENCY 02/29/08 05/31 /08 UNIT OF CALCULATED MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION Signature Missing None Late/Missing DMR Proceed to NOV Permit Enforcement History by Owner Owner: NC State University Facility: Betsy Jeff Penn 4H Education Permit: NCO078271 Region: Winston-Salem County: Rockingham 04/21 /09 1 Penalty Remission Enf EMC EMC OAH Collection Has Assessment Penalty Enforcemen Request Enf Conf Remission Hearing Remission Remission Memo Sent Pmt Case Case Number MR Approved Amount t Costs Damages Received Held Amount Held Amount Amount to AGO Total Paid Balance Due Plan Closed RV-1994-0024 01/07/95 $250.00 $.00 $.00 $250.00 $.00 $.00 No 02/01/95 LV-1999-0130 04/19/99 $1.000.00 $79.00 $.00 05/25/99 08/04/99 $.00 12/09/99 $.00 $1,079.00 $.00 No 02/10/00 LV-1999-0181 05/07/99 $1,000.00 $78.00 $.00 05/25/99 08/04/99 $.00 12/09/99 $.00 $1,078.00 $.00 No 02/11/00 LV-1999-0314 08/17/99 $1,500.00 $73.00 $.00 $1,573.00 $.00 No 02/29/00 LV-1999-0358 09/21/99 $3,500.00 $73.00 $.00 10/22/99 12/01/99 $.00 05/11/00 $.00 $3,573.00 $.00 No 06/29/00 LV-1999-0430 10/25/99 $2,750.00 $73.00 $.00 11/18/99 02/02/00 $.00 05/11/00 $.00 $2,823.00 $.00 No 06/29/00 LV-1999-0548 11/23/99 $2,250.00 $73.00 $.00 12/22/99 02/02/00 $.00 05/11/00 $.00 $2,323.00 $.00 No 06/29/00 LV-1999-0578 12/16/99 $1,250.00 $75.00 $.00 12/22/99 02/02/00 $.00 05/11/00 $.00 $1,325.00 $.00 No 06/29/00 LV-2001-0371 09/24/01 $1,000.00 $79.00 $.00 $1,079.00 $.00 No 11/06/01 LV-2001-0459 11/02/01 $1,000.00 $80.00 $.00 $1,080.00 $.00 No 11/29/01 LR-2005-0003 11-2004 02/09/05 $500.00 $100.00 $600.00 $.00 No 03/07/05 LR-2005-0010 1-2005 04/13/05 $1,000.00 $100.00 $1,100.00 $.00 No 09/30/05 LR-2005-0011 2-2005 04/27/05 $2,000.00 $100.00 $2,100.00 $.00 No 09/30/05 LR-2005-0025 4-2005 07/22/05 $4,000.00 $100.00 $4,100.00 $.00 No 09/30/05 LV-2007-0039 11-2006 01/30/07 $350.00 $104.00 $454.00 $.00 No 02/21/07 Total Cases: 15 $23,360.00 $1,187.00 $24,287.00 $.00 Total Penalties: $24,537.00 Total Penalties after remission(s): $24,287.00 Pr AS� NCDENR North Carolina Department of Environment and Natural Resources Division of Water Quality Beverly Eaves Perdue Coleen H. Sullins Governor Director 4 March 2009 Mr. Jeff North, Center Director Betsy Jeff Penn 4-H Educational Center 804 Cedar Lane Reidsville, NC 27320 SUBJECT: Compliance Evaluation Inspection NPDES Permit NCO078271 Betsy Jeff Penn 4-H Educational Center Wastewater Treatment Plant Rockingham County Dear Mr. North: Dee Freeman Secretary Mr. Ron Boone of the Winston-Salem Regional Office (WSRO) of the NC Division of Water Quality (DWQ or Division) conducted a compliance evaluation inspection (CEI) of the Betsy Jeff Penn 4-H Educational Center wastewater treatment plant (WWTP) on 24 February 2009. The assistance and cooperation of Mr. Jeff Johnson, Operator in Responsible Charge (ORC), was greatly appreciated. Inspection findings are summarized below and an inspection report is attached for your records. The facility is located at 804 Cedar Lane, in Reidsville, Rockingham County, North Carolina. The plant currently consists of two septic tanks that operate in series, a pump or dosing tank with pumping system, a proprietary recirculating fixed -media filter known as an "EZ Treat" system, ultraviolet disinfection and effluent flow .measurement. Treated wastewater is discharged from the plant to Carroll Creek, which is currently classified as Class C waters in the Roanoke River basin. Please be sure to update the permit's plant description during the next permit renewal cycle; the description currently only indicates one septic tank at the plant and does not list the two pump stations, i.e. the EZ Treat dosing station and the effluent station. SITE REVIEW 3. The entire system appears to be very well maintained. No operational or maintenance issues were noted during the inspection. Mr. Johnson stated that the septic tanks were being pumped about once per year, but that recent monitoring of sludge levels in the tanks revealed very little sludge. Records of sludge pumping are kept at the main offices of NC State University. 4. The plant was not discharging during the inspection. The outfall and receiving stream were evaluated. There was no foam, floating solids or other signs of detrimental impact of the discharge to the receiving stream. The right-of-way to the stream is well maintained. DOCUMENTATION REVIEW Mr. Johnson's operator visitation records and operation/maintenance log were reviewed and found to be complete and current. Mr. Johnson keeps his O&M log on the computer and also keeps an electronic backup of the file. It was suggested that he also print the O&M log as a second backup and just to have a hard copy of it available. Please note that, although this is the ORC's responsibility, the University is ultimately responsible for all such records. Should the operation of the facility change to another operator at any time in the future, the University must retain all O&M records. North Carolina Division of Water Quality, Winston-Salem Regional Office Location: 585 Waughtown St, Winston-Salem, North Carolina 27107 Phone: 336-771-50001 FAX: 336-771-46301 Customer Service: 1-877-623-6748 Internet: www.ncwaterquality.org NorthCarolina Amorally An Equal Opportunity 1 Affirmative Action Employer Mr. Jeff North, Center Director Betsy Jeff Penn 4-H Educational Center NPDES Permit NCO078271 Page2 of 2 6. Discharge monitoring reports (DMR) were reviewed and compared with laboratory reports. No mistakes or transcription errors were noted; however the electronic spreadsheet that Mr. Johnson is using for his DMRs is set to automatically round off some of the numbers that he enters on the spreadsheet. The analytical results must be reported to the level required by the permit. Mr. Johnson stated that he would seek out assistance from someone else at the center to set up the spreadsheet correctly so entries are not rounded off and lab results are reported at the required level. Pace Analytical Laboratories performs non -field tests and Mr. Johnson performs all other field lab tests, i.e. currently pH and temperature. All lab data, including chains of custody, was complete and current. However, neither Mr. Johnson nor the center is currently certified to perform the field lab testing. You must obtain the necessary certification from DWQ's Laboratory Certification Branch. Please visit their website at http://h2o.enr.state.nc.us/labs.html to download the appropriate application and contact the personnel necessary to initiate the certification process. 8. There is currently no backup ORC (BORC) listed for the facility. Mr. Johnson stated that his assistant, Mr. Pete Pullian, is testing for his grade I license in March and if he receives his certification, will be assigned as the BORC. To do so, please download the Water Pollution Control System ORC Designation Form from the DWQ Technical Assistance and Certification Unit (TACU) website at: http://h2o.enr.state.nc.us/tacu/index.htm1. Be sure to follow all instructions on the form. When you submit the form, please also copy our office so that we are aware of your submission. Please note that the BORC position should already be assigned a qualified operator. 9. No reply to this letter is necessary at this time, however you should strive to correct the deficiencies noted above within 30 days of receiving this letter. If.you need assistance in doing so, please contact Mr. Boone. If you have questions regarding the inspection or this letter, please contact Mr. Boone or me. We can be reached at (336)771-5000. Sincerel , Steve W. Tedder Water Quality Regional Supervisor Winston-Salem Region Division of Water Quality Attachments: BIMS Inspection Checklist CC: Central Files w/ atchs NPDES West Unit w/ atchs WSRO/SWP Files w/ atchs Jeffery Johnson P.O. Box 1193 Yanceyville, NC 27379-1193 Fr United States Environmental Protection Agency Form Approved. EPA Washington, D.C. 20460 OMB No. 2040-0057 Water Compliance Inspection Report Approval expires 8-31-98 Section A: National Data System Coding (i.e., PCS) Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type 1 I NI 2 LI 3[ NCO078271 111 12I 09/02/24 117 181 Cl 19LSI L 201 lJ Remarks LJ J 21IIIIIIIIIII111111111111111111111111111111111Hi" Inspection Work Days Facility Self -Monitoring Evaluation Rating B1 QA --------------------------- Reserved ---------------------- 67I 169 70 71 U 72 73 L 74 751 I I I I I I 180 Section B: Facility Data �—► Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include Entry Time/Date Permit Effective Date POTW name and NPDES permit Number) Betsy Jeff Penn 4H Education 09:00 AM 09/02/24 07/05/01 804 Cedar Ln Exit Time/Date Permit Expiration Date Reidsville NC 27320 10:30 AM 09/02/24 12/04/30 Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s) Other Facility Data Jeffery L Johnson//336-349-9445 / Jeffery L Johnson/ORC/336-349-9445/ Name, Address of Responsible Official/Title/Phone and Fax Number Jeff A North,804 Cedar Ln Reidsville NC 27320//336-349-9445/3366340o110Cted No Section C: Areas Evaluated During Inspection (Check only those areas evaluated) Permit 0 Flow Measurement Operations & Maintenance Records/Reports Self -Monitoring Program E Sludge Handling Disposal . Facility Site Review Effluent/Receiving Waters Laboratory Section D: Summary of Find in/Comments Attach additional sheets of narrative and checklists as necessary) (See attachment summary) Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date Ron Boone WSRO WQ//704-663-1699 Ext.2202/ Signature of Ma ement Q A Revi Agency/Office/Phone and Fax Numbers Date EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete. Page # 1 11 NPDES yr/mo/day Inspection Type 1 3I NCO07B 71 I11 12I 09/02/24 I17 18'_' 1 Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary) Please see inspection summary letter. Page # 2 rr Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 02/24/2009 Inspection Type: Compliance Evaluation Record Keeping Yes No NA NE Are records kept and maintained as required by the permit? ■ ❑ ❑ ❑ Is all required information readily available, complete and current? ■ ❑ ❑ ❑ Are all records maintained for 3 years (lab. reg. required 5 years)? ■ ❑ ❑ ❑ Are analytical results consistent with data reported on DMRs? ■ ❑ ❑ ❑ Is the chain -of -custody complete? ■ ❑ ❑ ❑ Dates, times and location of sampling ■ Name of individual performing the sampling ■ Results of analysis and calibration ■ Dates of analysis ■ Name of person performing analyses ■ Transported COCs ■ Are DMRs complete: do they include all permit parameters? ■ ❑ ❑ ❑ Has the facility submitted its annual compliance report to users and DWQ? ❑ ❑ M ❑ (If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator on each shift? ❑ ■ ❑ ❑ Is the ORC visitation log available and current? ■ ❑ ❑ ❑ Is the ORC certified at grade equal to or higher than the facility classification? ■ ❑ ❑ ❑ Is the backup operator certified at one grade less or greater than the facility classification? ❑ ■ ❑ ❑ Is a copy of the current NPDES permit available on site? ■ ❑ ❑ ❑ Facility has copy of previous year's Annual Report on file for review? ❑ ❑ ■ ❑ Comment: Please see inspection summary letter. Permit Yes No NA NE (If the present permit expires in 6 months or less). Has the permittee submitted a new application? ❑ ❑ ■ ❑ Is the facility as described in the permit? ■ ❑ ❑ ❑ # Are there any special conditions for the permit? ❑ ■ ❑ ❑ Is access to the plant site restricted to the general public? ■ ❑ ❑ ❑ Is the inspector granted access to all areas for inspection? ■ ❑ ❑ ❑ Comment: Please see inspection summary letter. Laboratory Yes No NA NE Are field parameters performed by certified personnel or laboratory? ❑ ■ ❑ ❑ Page # 3 Permit: NCO078271 Inspection Date: 02/24/2009 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Type: Compliance Evaluation Laboratory Yes No NA NE Are all other parameters(excluding field parameters) performed by a certified lab? ■ n ❑ n # Is the facility using a contract lab? ■ n n # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? ❑ n ❑ ■ Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees? n ❑ ❑ ■ Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees? ❑ ❑ ❑ ■ Comment: Please see inspection summary letter. Effluent Sampling Yes No NA NE Is composite sampling flow proportional? n n ■ n Is sample collected below all treatment units? ■ n n n Is proper volume collected? ■ Q Q n Is the tubing clean? n n ■ n # Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees Celsius)? n n n ■ Is the facility sampling performed as required by the permit (frequency, sampling type representative)? n n n ■ Comment: Please see inspection summary letter. Septic Tank Yes No NA NE (If pumps are used) Is an audible and visual alarm operational? n ❑ ■ Is septic tank pumped on a schedule? ■ n n n Are pumps or syphons operating properly? n n ■ n Are high and low water alarms operating properly? n n ■ n Comment: Please see inspection summary letter. Pump Station - Influent Yes No NA NE Is the pump wet well free of bypass lines or structures? ■ n ❑ n Is the wet well free of excessive grease? ■ n n n Are all pumps present? ■ n ❑ Are all pumps operable? ■ n n n Are float controls operable? ■ ❑ ❑ Q Is SCADA telemetry available and operational? ■ n n n Is audible and visual alarm available and operational? ■ Cl n Cl Comment: Please see inspection summary letter. Sand Filters (Low rate) Yes No NA NE Page # 4 rr Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 02/24/2009 Inspection Type: Compliance Evaluation Sand Filters (Low rate) Yes No NA NE (If pumps are used) Is an audible and visible alarm Present and operational? ■ ❑ ❑ ❑ Is the distribution box level and watertight? ❑ ❑ ■ ❑ Is sand filter free of ponding? ■ ❑ ❑ ❑ Is the sand filter effluent re -circulated at a valid ratio? ■ ❑ ❑ ❑ # Is the sand filter surface free of algae or excessive vegetation? ■ ❑ ❑ ❑ # Is the sand filter effluent re -circulated at a valid ratio? (Approximately 3 to 1) ❑ ❑ ❑ ■ Comment: Please see inspection summary letter. System is actually a proprietary system called EZ treat. No issues were noted with the facility. It appears to be very well operated and maintained. Disinfection - UV Yes No NA NE Are extra UV bulbs available on site? ■ ❑ ❑ ❑ Are UV.bulbs clean? ■ ❑ ❑ ❑ Is UV intensity adequate? ■ ❑ ❑ ❑ Is transmittance at or above designed level? ■ ❑ ❑ ❑ Is there a backup system on site? ■ ❑ ❑ ❑ Is effluent clear and free of solids? ■ ❑ ❑ ❑ Comment: Please see inspection summary letter. Flow Measurement - Effluent Yes No NA NE # Is flow meter used for reporting? ■ ❑ ❑ ❑ Is flow meter calibrated annually? ■ ❑ ❑ ❑ Is the flow meter operational? ■ ❑ ❑ ❑ (If units are separated) Does the chart recorder match the flow meter? ❑ ❑ ❑ ■ Comment: Please see inspection summary letter. Effluent Pipe Yes No NA NE Is right of way to the outfall properly maintained? ■ ❑ ❑ ❑ Are the receiving water free of foam other than trace amounts and other debris? ■ ❑ ❑ ❑ If effluent (diffuser pipes are required) are they operating properly? 110 ■ ❑ Comment: Please see inspection summary letter. Operations & Maintenance Yes No NA NE Is the plant generally clean with acceptable housekeeping? ■ ❑ 1311 Page # 5 Permit: NCO078271 Owner - Facility: Betsy Jeff Penn 4H Education Inspection Date: 02/24/2009 Inspection Type: Compliance Evaluation Operations & Maintenance Yes No NA NE Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable Solids, pH, DO, Sludge ■ 0 Q Judge, and other that are applicable? Comment: Please see inspection summary letter. Standby Power Yes No NA NE Is automatically activated standby power available? ❑ ■ Q ❑ Is the generator tested by interrupting primary power source? Is the generator tested under load? Was generator tested & operational during the inspection? Do the generator(s) have adequate capacity to operate the entire wastewater site? Is there an emergency agreement with a fuel vendor for extended run on back-up power? Is the generator fuel level monitored? Comment: Please see inspection summary letter. A mobile generator is used to power the plant as needed. It is also used fairly often throughout the facility for multiple purposes. ❑ ■ ❑ Q ■000 0000 0 ■pnn ■000 ■000 Page # 6 /,4,1, .Yr.., -. AJ0,)I1 9 -7 1 T,i. c -(-. 02/241/01 63941-' 1,15 INDIVIDUAL NPDES WASTEWATER DISCHARGE ERMIT PRE -INSPECTION CHECKLIST All information/documentation listed below must be available to the DWQ inspector at the scheduled inspection. :::.:.::::::..:.:.:.:...:.:.:.:...:.:.......:.:.:.:.:.:.:...:.:.:.:.::.:.:.:.:...:.:.:.....:.:...:.:.:.:...:.:...:.:.:..:...:.:.:.:.:.:.:.:.:.:..:.:............................................................................ .......... 1 Discharge Monitoring Reports Dates: 16-b Through: 2 Lab Data, field and non -field Dates: 4 Through: 3 Chain of Custody Forms Dates: Through: 4 Copies of current field lab certifications and lab certification AIrn e 5 If outside lab is used to conduct non -field PArameters, lab's name and certification number. a F—A 6 Complete copy of the NPDES permit y 7 Status of SOC or moratorium issuance and onQoinp related issues if applicable) 8 ORC and BORC current certifications - e u l 60. j . h 12 10"-V 9 Wastewater annual report if applicable) N 10 Dail O erator's Lo /ORC Visitation Log 0 11 Plant operations/maintenance to 12 Process control data, which includes field parameters tested and equipment calibrations' 13 Flow meter calibration records cl-- 14 Flow Charts 15 Influent and effluent samplers 16 Generator inspection and test run records (may ask to run generator under load 17 Spill response plan with current emergency contacts vQ- 18 Sludge/residuals hauling records 19 Visual inspection of plant and treatment units �,, - c 20 Stream must be accessible for inspection at discharge point 1 ...................................................................... . ............ ............ ........ Call with Questions: Ron Boone NC Department of Environment and Natural Resources Division of Water Quality - Winston-Salem Regional Office 336 771-5000 Fax: 336 771-4630 Permit Enforcement History by Owner 02/24/09 1 Owner: NC State University Facility: Betsy Jeff Penn 4H Education Permit: NCO078271 Region: Winston-Salem County: Rockingham Penalty Remission Enf EMC EMC OAH Collection Has Assessment Penalty Enforcemen Request Enf Conf Remission Hearing Remission Remission Memo Sent Pmt Case Case Number MR Approved Amount t Costs Damages Received Held Amount Held Amount Amount to AGO Total Paid Balance Due Plan Closed RV-1994-0024 01/07/95 $250.00 $.00 $.00 $250.00 $.00 $.00 No 02/01/95 LV-1999-0130 04/19/99 $1,000.00 $79.00 $.00 05/25/99 08/04/99 $.00 12/09/99 $.00 $1,079.00 $.00 No 02/10/00 LV-1999-0181 05/07/99 $1,000.00 $78.00 $.00 05/25/99 08/04/99 $.00 12/09/99 $.00 $1,078.00 $.00 No 02/11/00 LV-1999-0314 08/17/99 $1,500.00 $73.00 $.00 $1,573.00 $.00 No 02/29/00 LV-1999-0358 09/21/99 $3,500.00 $73.00 $.00 10/22/99 12/01/99 $.00 05/11/00 $.00 $3,573.00 $.00 No 06/29/00 LV-1999-0430 10/25/99 $2,750.00 $73.00 $.00 11/18/99 02/02/00 $.00 05/11/00 $.00 $2,823.00 $.00 No 06/29/00 LV-1999-0548 11/23/99 $2,250.00 $73.00 $.00 12/22/99 02/02/00 $.00 05/11/00 $.00 $2,323.00 $.00 No 06/29/00 LV-1999-0578 12/16/99 $1,250.00 $75.00 $.00 12/22/99 02/02/00 $.00 05/11/00 $.00 $1,325.00 $.00 No 06/29/00 LV-2001-0371 09/24/01 $1,000.00 $79.00 $.00 $1,079.00 $.00 No 11/06/01 LV-2001-0459 11/02/01 $1,000.00 $80.00 $.00 $1,080.00 $.00 No 11/29/01 LR-2005-0003 11-2004 02/09/05 $500.00 $100.00 $600.00 $.00 No 03/07/05 LR-2005-0010 1-2005 04/13/05 $1,000.00 $100.00 $1,100.00 $.00 No 09/30/05 LR-2005-0011 2-2005 04/27/05 $2,000.00 $100.00 $2,100.00 $.00 No 09/30/05 LR-2005-0025 4-2005 07/22/05 $4,000.00 $100.00 $4,100.00 $.00 No 09/30/05 LV-2007-0039 11-2006 01/30/07 $350.00 $104.00 $454.00 $.00 No 02/21/07 Total Cases: 15 $23,350.00 $1,187.00 $24,287.00 $.00 Total Penalties: $24,637.00 Total Penalties after remissionlsl: $24,287.00 MONITORING REPORT(MR) VIOLATIONS for: Report Date: 02/24/09 Page 1 of 1 Permit: nc007827MRs Between: - and - Region: Violation Category: Program Category: Facility Name: % Param Name: County: Subbasin: Violation Action: Major Minor: % PERMIT: NCO078271 FACILITY: NC State University - Betsy Jeff Penn 4H Education COUNTY: Rockingham REGION: Winston-Salem Limit Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 03 -2008 001 Effluent Coliform, Fecal MF, M-FC 03/12/08 2 X month #/100ml 400 600 Daily Maximum Exceeded Proceed to NOV Broth,44.5C 03 -2008 001 Effluent pH 03/19/08 2 X month su 6 5.4 Daily Minimum Not Reached Proceed to NOV 03 -2008 001 Effluent pH 03/26/08 2 X month su 6 5.85 Daily Minimum Not Reached Proceed to NOV Reporting Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 02 -2008 02/29/08 Signature Missing None 04 -2008 05/31/08 Late/Missing DMR Proceed to NOV xpH_l RECEIVED N.C. Deot of ENR O�OF WATF�9QG AUG � � � Michael F. Easley Governor C m r Winston-Salem William G. Ross, Jr., Secretary Regional CMCnth Caroling Department of Environment and Natural Resources Coleen H. Sullins, Director Division of Water Quality August 5, 2008 RECEIVED CERTIFIED MAIL 7002-0860-0006-5836-2018 AUG 0 7 2008 RETURN RECEIPT REQUESTED BY: Mr. Duane Knudson N.C. State University Campus Box 8007 Raleigh, North Carolina 27695-8007 Subject: NOTICE OF VIOLATION Betsy Jeff Penn 4H Education NPDES Permit NCO078271 Rockingham County NOV-2008-LR-0047 Dear Mr. Knudson: This is to inform you that the Division of Water Quality received your monthly monitoring report for April 2008 on July 2, 2008. This is in violation of Part II, Condition D(2) of the NPDES permit, as well as 15A NCAC 2B .506(a), which requires the submittal of Discharge Monitoring Reports no later than the thirtieth (3ffh) day following the reporting period. Failure to submit reports as required will subject the violator to the assessment of a civil penalty of up to $25,000 per violation. The Division must take these steps because timely submittal of discharge monitoring reports is essential to the efficient operation of our water quality programs. We appreciate your assistance in this matter. If you have any questions about this letter or Discharge Monitoring Reports, please contact me at 919-807-6388. Sincerely, "' �/eeen CGa Crawfo cc: Maureen Crawford, NPDES Unit DWQ Supervisor Central Files W c 0 NNo e hCarolin? atural!! North Carolina Division of Water Quality 1617 Mail Service Center Raleigh, NC 27699-1617 Phone (919) 733-5083 Customer Service Internet: h2o.enr.state.nc.us 512 N. Salisbury St. Raleigh, NC 27604 FAX (919) 733-0719 1-877-623-6748 An Fnual nnnnrtunity/Affirmative Artinn Fmnlnver — 5n°G Recvrlori/1 n"/ Pnst Cnnsumer Paner PPPPPPF- P.O. Box 129 Morrisville, NC 27560 919-467-1239 June 10, 2008 RECEIVED N.C. Deot c' r JUN 2 0 2008 Winston-Sa., Regional OfFicc MACCONNELL & ASSOCIATES, P.C. Mr. Steve W. Tedder Water Quality Supervisor North Carolina Department of Environment and Natural Resources Winston-Salem Region 585 Waughtown Street Winston-Salem, North Carolina 27107 V / Re: NOTICE OF VIOLATION Permit No.: NCO078271 Betsy -Jeff Penn 4-H Education (Center) Rockingham County MacConnell & Associates, P.C. Project No Dear Mr. Tedder: A10202.10 909 Aviation Parkway Suite 1400 Morrisville, NC 27560 Fax 919-319-6510 F0 _ o'IIJIA a On behalf of Betsy -Jeff Penn 4-H Center, we have reviewed the Notice of Violation issued on June 3, 2008. Measured pH values on March 19 and 26 were below the permitted minimum of 6 standard units. These values were likely due to the low flows experienced during this time (0.0039 MGD and 0.0038 MGD). Low flows through the system will provide greater hydraulic retention time of the wastewater. The increased retention time in the septic tanks will allow for additional decomposition, which will allow for the release of amino acids and a lowering of the pH of the wastewater. When the plant is seeing flows closer to the design flow, pH should not be a problem. To raise the pH, a burlap sack filled with soda ash was hung in the second septic/recirculation tank (tank prior to the filter bed dosing tank). Through the month of April the pH has remained within the permitted parameters. As another option to soda ash, limestone chips can be placed in the treatment pods (in net bags) to raise pH. After reviewing the monitoring reports for January through April of 2008, we believe that the reported value of 600 #/100 mL for fecal coliform is a sampling or lab error. All of the other reported values for fecal coliform from January through April are less than one. WPpp- Thank you in advance, and if you have any questions or concerns, please do not hesitate to call me or Zack Fuller at (919) 467-1239. cc: Jeff Johnson, Betsy -Jeff Penn 4-H Center Duane Knudson, North Carolina State University Michael F. Easley, Governor William G. Ross Jr., Secretary North Carolina Department of Environment and Natural Resources r June 3, 2008 CERTIFIED MAIL 70071490 0004 9565 0917 RETURN RECEIPT REQUESTED Duane Knudson NC State University Campus Box 8007 Raleigh NC 276958007 Subject: NOTICE OF VIOLATION Permit No. NCO078271 Betsy Jeff Penn 4H Education Rockingham County Dear Mr. Knudson: Coleen H. Sullins Director Division of Water Quality A review of Betsy Jeff Penn 4H Education's monitoring report for March 2008 showed the following violations: Parameter Date Limit Value Reported Value Limit Type pH 03/19/08 6 su 5.4 su Daily Minimum Not Reached pH 03/26/08 6 su 5.85 su Daily Minimum Not Reached Coliform, Fecal MF, M-FC 03/12/08 400 #/100m1 600 #/100m1 Daily Maximum Broth,44.5C Exceeded Remedial actions should be taken to correct this problem. The Division of Water Quality may pursue enforcement action for this and any additional violations of State law. To prevent further action, carefully review these violations and deficiencies and respond in writing to this office within 30 working day of receipt of this letter. You should address the causes of noncompliance and all actions taken to prevent the recurrence of similar situations. If you should have any questions, please do not hesitate to contact Sue White at 336-771-5000. Sincerely, 4-)zce ,, Steve W. Tedder Water Quality Regional Supervisor Winston Salem Region Division of Water Quality Cc: Central Files —SWP WSRO 585 Waughtown Street Winston-Salem, NC 27107 336-771-5000 (Telephone) 336-771-4630 (Fax) NJ cAJ— cover Sheet from f Sta Member to Regional Supervisor DMR Review Record Facility: LI 51S -kW Permit/Pipe No.: Mcc-g�,lR21 l Month/Year Monthly Average Violations Parameter Permit Limit DMR Value % Over Limit Date Parameter 3 l2 �Al_ Wee /Daily iolations Permit Limit/Type DMR Value % Over Limit 40c'� C. CX� 5c-, d v C. 11 C>� Monitoring Frequency Violations Date Parameter Permit Frequency Values Reported # of Violations Other Violations I J Completed by: Date: Regional Water Quality / �� d d Supervisor Signoff: Date: (J NAI )1 MONTH March YEAR 2008 CLASS I COUNTY Rockingham GRADE 1 PHONE 336-349-9445 E� NC0078271 DISCHARGE Y-JEEP PENN 4-H EDUCATIONAL CEN SPONSIBLE CHARGE (ORC) Jeffery J r BORATORIES (1) Pace Analytical Services NC (2) X�F ". c'�ED RECEIVEf�j � PERSON(S) COLLECTING SAMPLES N.C. Dent. of ENR Mail ORIGINAL and ONE OPAY n 2008 ATTN: CENTRAL FILES �1/1 J DIVISION OF WATER QUALM I X l / Winston-Salem 1617 MAIL SERVICE CENTE Region a Off -ice (SIGN O PW RALEIGH, NC 27699-1617 BY T GNITURE, I AC E AND CON DWQ FORM MR-1 (01100) Operators MAY 1 9 2008 IN RESPONSIBLE CHARGE) DATE Y THAT THE REPORT IS TO THE BEST OF MY KNOWLEDGE MONITORING REPORT(MR) VIOLATIONS for: Report Date: 06/02/08 Page: 1 of 1 Permit: nc0078271 MRs Between: 3-2007 and 2-2008 Region: % Violation Category: % Program Category: % Facility Name: % Param Name: % County: % Subbasin: % Violation Action: % Major Minor. % PERMIT: NCO078271 FACILITY: NC State University - Betsy Jeff Penn 4H Education COUNTY: Rockingham REGION: Winston-Salem Limit Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 05 -2007 001 Effluent BOD, 5-Day (20 Deg. C) 05/14/07 2 X month mg/I 45 53 Daily Maximum Exceeded Proceed to NOV 08 -2007 001 Effluent BOD, 5-Day (20 Deg. C) 08/07/07 2 X month mg/I 45 54 Daily Maximum Exceeded Proceed to NOV 08 -2007 001 Effluent BOD, 5-Day (20 Deg. C) 08/31/07 2 X month mg/1 30 31.2 Monthly Average Exceeded Proceed to NOV 08 -2007 001 Effluent Nitrogen, Ammonia Total (as 08/07/07 2 X month mg/I 35 40 Daily Maximum Exceeded Proceed to Moratorium 08 -2007 001 Effluent Nitrogen, Ammonia Total (as 08/31/07 2 X month mg/I 22 36.55 Monthly Average Exceeded Proceed to NOV Monitoring Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 11 -2007 001 Effluent Flow, in conduit or thru 11/17/07 Weekly mgd Frequency Violation None treatment plant 11 -2007 001 Effluent Temperature, Water Deg. 11/17/07 Weekly deg c Frequency Violation None Centigrade Reporting Violation MONITORING OUTFALL / VIOLATION UNIT OF CALCULATED REPORT PPI LOCATION PARAMETER DATE FREQUENCY MEASURE LIMIT VALUE VIOLATION TYPE VIOLATION ACTION 02 -2008 02/29/08 Signature Missing None