NCS000434_Requested Documentation_20191202

In response to your request for documents for the upcoming Compliance Audit scheduled for December
17, 2019 and December 18, 2019 dated November 12, 2019 following by a telephone conversation
clarifying components of the request on November 18, 2019 145317 DC NNO.
In 1970, the expenditure by the United States government in meeting the 6 minimum requirements in
its infancy was on the order of $4.2981 per mile. In 2019, the expenditure is $24.8679 per mile to
basically apply the 6 minimum measures across the United States. In Archdale, the current expenditure
in our jurisdiction is $106,656.19 per mile. Our current cumulative since inception has been
$848,896.4346 per jurisdictional mile over the last 13 years.
Therefore, City of Archdale is at $111,529.01 where 4.3691% is administrative and directives from the
Federal Government and State Government.
The inclusive pdf transmitted digitally includes:
1) Electronic E-Mail Requesting Documentation dated Friday November 15, 2019, 1 page
2) Printout of electronic request dated November 12, 2019, 2 pages
3) Photograph of UNANNOUCED Compliance Audit Documentation, 2 Binders (SWMP)
4) Index of Unannounced Compliance Documentation Consistent with 12 page Stormwater
Management Plan Guidance Document (SWMP)
5) Procedure for Updating UNANNOUNCED Compliance Audit Documentation, Revision 4-29-2019,
3 pages (SWMP)
6) Long Term Planning Document, 30-Plan since inception of ACE Integrated Stormwater
Management Program. (SWMP)
7) Annual Report 2019 and 2020 Draft previously submitted to Jeanette Powell, 4 pages
a. From: Powell, Jeanette <[e-mail]>
Sent: Monday, September 9, 2019 11:08 AM
To: DJ Seneres <[e-mail]>
Subject: Automatic reply: [External] City of Archdale Annual Report - 2019
b. I am currently out of the office assisting with Ocracoke recovery efforts. I have limited
access to email, but will do my best to respond to your message as soon as possible. If
you need immediate assistance, please contact Paul Clark at 919.707.3640.
c. Thanks,
8) Organization Chart, 1 page
9) Working Stormwater Map of City of Archdale —Daily Operations
a. Green — Stormwater Devices in City of Archdale
b. Yellow — Decks, Additions, Sign Construction
c. White — Erosion Control Construction
d. Blue — Outfall crossings greater than 12-inches
e. Purple — Health Assessment of Waterway Current Results
f. Blue Line — 6.02 Miles of Jurisdictional Waterway, Muddy Creek and Caroway Creek

DJ Seneres
From:
Sent:
To:
Subject:
Attachments:
Good Morning Mr. Seneres,
Wise, Brandon L <[e-mail]>
Friday, November 15, 2019 9:29 AM
DJ Seneres
Archdale (NCS00434) Audit
NCS000434_Document Request_20191112.pdf
I have attached our official request for the documentation required for the audit of your stormwater permit coming
up. You are best that was saved for last so we are looking at the week of December 16th. I am guessing that it will be a
two day (or maybe 1 and half day) audit. If you could get the documents to me in the next week or so and also let me
know which days work the best for the audit that would be great.
Let me know if you have any questions.
Thank You,
Brandon L. Wise
Environmental Specialist - Stormwater Specialist
Division of Energy, Mineral, and Land Resources
North Carolina Department of Environmental Quality
336.776.9660 Office
[e-mail]
450 Hanes Mill Road
Suite 300
Winston-Salem, NC 27105
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ROY COOPER
core.,701'
MICHAEL S. REGAN
secretury
S. DANIEL SMITH
Dir'eclor
City of Archdale
Attn: D.J. Seneres, Stormwater Manager
307 Balfour Drive
Archdale, North Carolina 27263
NORff'i CAROLINA
Environmental Quality
November 12, 2019
Subject: COMPLIANCE AUDIT — DOCUMENTATION REQUEST
City of Archdale
NPDES MS4 Permit No. NCS000434
Guilford & Randolph Counties
Dear Permit Holder:
The Department of Environmental Quality (DEQ) will be performing a National Pollutant Discharge
Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit Compliance Audit for
the subject permit the week of December 16" (please let us know which days that week would be preferred).
The audit is expected to take at least two (2) full days. DEQ will determine the scope of the compliance audit
based on a review of provided documentation, and a draft agenda will be provided once the scope of the audit
has been determined.
Please submit the following pen -nit information within seven (7) calendar days:
• Current Stormwater Management Plan (SWMP)
• Most recent Annual Report
• Organizational Chart and a description of stormwater program responsibilities for each party
• Map of the MS4 permitted area with receiving waters
• Formal agreements with outside entities that implement MS4 Program components
All submitted documentation will become a permanent record of the compliance audit. Additional
information may be requested prior to, during and/or following the compliance audit. Documentation
shall be submitted via e-mail to Brandon. [e-mail], or to:
NCDEQ-DEMLR Stormwater Program
Attn: Brandon Wise, Stormwater Specialist
450 West Hanes Mill Road, Suite 300
Winston-Salem, NC 27105
Please ensure that appropriate MS4 staff will be available during the audit to answer questions and provide
program implementation, record keeping and compliance information. Please also arrange
for an appropriate meeting room that will accommodate your staff, 3 staff members from DEQ, and access to
any electronic tools routinely utilized to implement the MS4 Program (e.g. databases, GIS, etc.).
D EQ��
oenanmrnr or rnwmmmmw au,nry
North Carolina Department of Environmental Quality I Division of Energy, Mineral and Land Resources
Winston-Salem Regional Office 1 450 Hanes Mill Road, Suite 300 1 Winston-Salem, North Carolina 27103
336.776.9800

Should you have any questions regarding the scheduled MS4 Permit Compliance Audit, please feel free to
contact Brandon Wise at [e-mail] or [phone].
Sincerely, ,
Brafrdon Wise
Stormwater Specialist
Land Quality Section
Winston-Salem Regional Office
cc: Jeanette Powell, DEMLR MS4 Program Coordinator
Alain Morman, DEMLR Stormwater Compliance & Enforcement
DEMLR NPDES MS4 Permit Laserfiche

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u

ORGANIZATIONAL CHART- MS4 PRE -AUDIT
NPDES PERMIT NCS000434 MAY 15, 2017
NPDES PERMIT NCS000434 DRAFT 2019
NCG01 PERMIT APRIL 1, 2019
FINANCIAL DETAIL SHEETS 50-500
STO RM WATE R
ANNUAL NPDES REPORT s l
PUBLIC EDUCATION AND OUTREACH
PUBLIC INVOLVEMENT AND PARTICIPATION
ILLICIT DISCHARGE AND ELIMINATION
CONSTRUCTION SITE RUNOFF CONTROL
POST -CONSTRUCTION SITE RUNOFF
POLLUTION PREVENTION AND GOOD
, .. HOUSEKEEPING' PROGRAMS-____J
APTE't�15 STORMWATER MANAGEMENT,���
1
CHAPTER 17 FLOOD DAMAGE PREVENTION I

Procedure for Updating UNANNOUNCED Compliance Audit Documentation
Revision 4-29-2019
TAB 1— Organizational Chart — MS4 Pre -Audit
a) Organizational Chart shall be requested annually from Human Resources, this shall occur each
year, the current organizational chart was modified when the Public Works Director retired
December 13, 2018 to adjust for re -assignment of duties within the Public Works
b) Following the April 11, 2019 MS4 Phase II Permitting Fundamentals Workshop and the April 24,
2019 Annual Erosion and Sedimentation Control Workshop, in addition to the issuance of the
April 1, 2019 version of the NCG01 Permit, the current version of the Phase II MS4 Audit
Template for Permits Issued Prior to 2019 (or current edition) shall be filled out by the
Stormwater Program Manager or his designee. This document shall be maintained as the basis
for future NPDES Permits and an annual assessment of the Stormwater Plan (SP)
TAB 2 — National Pollutant Discharge Elimination System NCS000434 effective February 20, 2017
a) The National Pollutant Discharge Elimination System Permit signed on March 15, 2017 shall be
changed out upon receipt of a new permit issued by the State of North Carolina Department of
Environmental Quality, Division of Energy, Mineral and Land Resources.
TAB 3-2019 Draft NPDES Phase II MS4 Permit Template
a) The National Pollutant Discharge Elimination System Permit draft shall be changed out upon
receipt of a new version issued by the State of North Carolina Department of Environmental
Quality, Division of Energy, Mineral and Land Resources
TAB 4 — 2019 North Carolina Construction General Permit— NCG01
a) The North Carolina Construction General Permit shall be changed out upon receipt of a new
version issued by the State of North Carolina Department of Environmental Quality, Division of
Energy, Mineral and Land Resources
TAB 5 — Financial Detail Sheets 50-500 and Sustainable Financing of ACE Integrated Stormwater Program
a) Chapter 14 — An Ordinance to Establish a Stormwater Utility for the City of Archdale. Change
out when ordinance is changed by Council Action. No changes have occurred since inception of
the program on January 2, 2018.

b) Update annual summary of expenses since inception of the program outlining meeting the 6
minimum requirements of the current MS4 Permit. Raw data for summary sheet can be found
on the City of Archdale server:
a. Shared Folder ( CH-FSI) (S:)\CAFR\Audit Report by Year
b. Shared Folder (\CH-FSI) (S:)\Planning\Population Estimates from State Office of Budget
and Management\2010's\Year
c) Insert summary page from each Annual Audit Stormwater Fund
d) Maintain previous five years of expenditures — Each year request a Detail Expenditure Inquiry
from Finance; Remove the oldest detail sheet and shred; Add the latest detail sheet requested,
thus having 5-years of information available for review by audit personnel meeting the
requirements of 5-year retention.
TAB 6 — NPDES Annual Report
a) Maintain previous five years of Annual NPDES Reports — 2 page summary; Each year print out
the previous Annual Report — Jan -Dec; Remove oldest report and shred; Add the newest report,
thus having 5 years of information available for review by audit personnel meeting the
requirements of 5 year retention
b) Print latest version of NC Surface Water Classification for the City of Archdale from the
Department of Environmental Quality website
(https://ncdenr.maps.arcgis com/apps/webappviewer/index html; id=6el25ad7628f494694e25
9c80dd64265) — Query > Archdale, NC US currently establishing a 5.89 mile reach with a 1.155
sinuosity consisting of 12 segments from origin at northwest corner of the city limits to eastern
boundary of city limits
TAB 7 Public Education and Outreach
a) Maintain summary sheets of previous five years of contracted education and outreach from a
minimum of one entity as well as current efforts during current year; Remove oldest report and
shred; Add the newest report, thus having 5 years of information available for review by audit
personnel meeting the requirements of 5 year retention.
TAB 8 Public Involvement and Participation
a) Maintain a representative number of Minutes of the Stormwater Advisory Board. Remove the
oldest meeting minutes and shred; Add the newest printout, thus having a minimum of 3
calendar years of information available for review by audit personnel meeting the requirements
of 5 year retention.
b) In addition, telephone conversations and site visits are available through current edition of
Microsoft Outlook used by personnel of the City of Archdale. Since inception, the ACE
Integrated Stormwater Management Program averages 545.45 telephone calls on the order 15
to 30 minutes per telephone call and a minimum of 234.64 site visits evaluating IDDE and
maintenance of stormwater conveyances. This frequency equates to a minimum of 5% of the
City annually. This plan has not changed since inception of the program on January 2, 2008
TAB 9 Illicit Discharge and Elimination Program

a) Since Inception, the ACE Integrated Stormwater Management Program follows up on a
minimum of 5% of the conveyances in the city annually since inception. This documentation is
stored in the current version of Microsoft Outlook. Each inquiry related to a call involves using
technology to camera the conveyance associated with the investigation. Public Works
personnel will access a minimum of one point for review of the subsurface system. Typically,
camera work has only revealed root intrusion of separation of pipe joints. No illicit connections
have been discovered to date.
b) Update Contingency Plan for City of Archdale's Wastewater Collection System, as provided by
Public Works.
c) Update Wastewater Spill Response Procedure, as provided by Public Works
d) Update Illicit Discharge Detection and Elimination; A Guidance Manual for Program
Development and Technical Assessments —2004 Edition; Use Guide if requirements exceed
contact Guil-Rand Fire Department of City of Archdale sampling capability
TAB 10 — Construction Site Runoff Control
a) Maintain latest audit results by State of North Carolina, Department of Environmental Quality,
Division of Energy, Mineral and Land Resources; Current Audit report January 2, 2017
b) Maintain copy of current year Certificate of Plan Approvals
c) All digital drawings maintained on City of Archdale servers
TAB 11- Post -Construction Site Runoff
a) Request copy of GIS Attribute Table for inclusion in manual
b) Visual Map available on computer through GIS access
TAB 12 — Pollution Prevention and Good Housekeeping
a) Maintain a current copy of Flagger Training, NPDES, and IDDE Sign -In; Due to 9.62 average
length of employment of 71 out 91 employees, annual review is a refresher course for personnel
employed by City of Archdale
b) Request copies of checklists prepared by Department Heads concerning potential stormwater
impacts due to operations at site; Note the City does not own any facilities which have a
significant impact to water quality; Regular visual inspections around the 8 buildings meets
these requirements
TAB 13 — Chapter 15 Stormwater Management Ordinance
a) Update Ordinance when required. There has been no modification of the Stormwater Model
Ordinance suggested by the State of North Carolina since inception on January 2, 2008.
TAB 14—Chapter 17 Flood Damage Prevention
a) Update Ordinance when required. There has been no modification of this ordinance since re -
adoption on January 2, 2008 with the new FIRM Maps in effect.

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ANNUAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT NCS00434 REPORT - 2020
(Revised July 27, 2016)
Currently, the City of Archdale is located in both Randolph County and Guilford County. The current
area and population in Randolph County is 11,733 and Z73 square miles; Guilford County is 372 and
0.92 square miles. [Total is 12,105 and 8.65 square miles]
SECTION A: PROGRAM IMPLEMENTATION
The City of Archdale currently maintains adequate funding and staffing of the individual components of
the ACE Integrated Stormwater Management Plan authorized by the City Council of Archdale during it's
regular session on December 18, 2007 upon the recommendations of the then newly established
Stormwater Advisory Board - which also acts as a specific conduit for citizen interaction, participation,
and involvement - and the current Stormwater Water Program Manager establishing initial authority
from the Clean Water Act of 1972. As part of the program, Mr. D. J. Seneres, PE, PWLF conducts a
minimum of an annual stop gap analysis using the State Representative, Ms. Jeanette Powell, as a
sounding board for upcoming changes related to a long time goal of spreadsheet column generated
reporting in a standardized template originating from a Local Government Information Model (LGIM).
This stop -gap analysis involves discussing each of the permit requirements establishing compliance has
been met for the year. Each year additional concepts are modified to enhance the already existing
program. No modifications of the initial ACE Integrated Stormwater Management Plan has occurred
since the inception of the program. Current letters approved by the City Attorney for violations indicate
that the maximum fine may be up to $51,575. Of course, the biggest challenge continues to be the
integration of software and resolving incompatibility issues between sources.
SECTION B: PUBLIC EDUCATION AND OUTREACH
Through partnerships with the Piedmont Triad Water Quality Partnership, Stormwater Smart Program,
City of Archdale Creekside Park, and local schools, public education and outreach continue to be ever
present and typically addresses a minimum of four categories. Recognizing the most prolific pollutant in
the city is sediment transport, the sediment and erosion control program is an integral part of the
stormwater management. Information concerning the program is provided on the dedicated section of
the website but the most significant part of the dissemination of information comes from one on one
discussions with the citizens of Archdale. The Stormwater Program Manager spends considerable time
one on one describing introductions of pollutants into our water system as violations of the Clean Water
Act of 1972 and the consequenses of knowingly violating the Environmental Protection Agency
guidance. Since inception, 737 permits have been issued with an estimated total of 401.45 acres
disturbed (an average of 0.54 acres per site).
SECTION C: PUBLIC INVOLVEMENT AND PARTICIPATION
The Stormwater Advisory Board which meets a minimum of four times a year with the ability to call
special meetings continues to address changes associated with the Environmental Protection Agency
guidance and the State of North Carolina guidance. The Bush Hill Heritage Festival acts as our largest
gathering each year to provide information. With a minimum reported interaction of 11,585 people, we
estimate that we annually reinforce the importance of the ACE Integrated Stormwater Management
Plan to approximately 95.70 percent of our population. Flyers are available all year round in the main

lobby of City Hall, the Stormwater Program Managers' office, and other locations as the opportunity
presents itself. The Stormwater Program Manager maintains his personal cell phone as a Hotline for
citizens in addition to the Customer Service number.
Because the City of Archdale is a relatively small municipality, all activities related to environmental
stewardship can always be associated with an overall improvement of the system. Over the years,
through education and outreach, citizens call in when they notice inconsistencies in conflict with the
ACE Integrated Stormwater Management Plan and the overall charge of the Clean Water Act of 1972.
SECTION D: ILLICIT DISCHARGE DETECTION AND ELIMINATION (IDDE)
Our best quantitative measure to date is no recorded repeat calls associated with the same act and our
most reported IDDE offense is concentrated flow from downspout gutters directed perpendicular to a
lot line. Since inception, we take advantage of dry weather during daily rounds to identify sources of
flow as well as reports from citizens. The City of Archdale continues to foster good communication
between upper management as related to the pollution prevention and environmental stewardship.
SECTION E: CONSTRUCTION SITE RUNOFF CONTROLS
SECTION F: POST -CONSTRUCTION SITE RUNOFF CONTROLS
As indicated earlier in the report, the delegation of the Sediment and Erosion Control is an integral part
of our ACE Integrated Stormwater Management Plan. The clear advantage we have is that sites are seen
a minimum of five days a week during daily rounds. A current map of the 31 Stormwater Control
Measures in the city shows an even distribution along the main corridor of U. S. 311 South — North and
South Main Street in Archdale, North Carolina. Based on this current assessment 223.48 acres or 4.03%
of the jurisdictional area are designated as SCIVI's.
SECTION G: POLLUTION PREVENTION AND GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS
Public Works Department coordinate regularly with the Stormwater Program Manager. However,
typical sources of pollutants that exists for most municipalities do not exist for Archdale. We do not
have a Vehicle Fleet Maintenance Facility, Transfer Station, Waste Treatment Facility, or Water
Treatment Facility. These types of facilities are outsourced through contracts. We do however, educate
personnel on through Human Resources on Personal Protection Equipment and MSDS Uses of Chemicals
and storage on site when applicable.
SECTION H: TOTAL MAXIMUM DAILY LOADS (TMDLs)
No current TMDL exist currently. Currently, there are no waterways in the corporate city limits on the
impaired waters list. As indicated above, Third Party inspections is a strategy designed to to expand the
efficiency of the program
SECTION I: ELECTRONIC REPORTING OF REPORTS [G.S. 143-215.1]
Templates continue to be modified for reporting as guidelines continue to change.in accordance with
Section A through Section I of our current permit. All raw data is contained on the servers of the City of
Archdale as maintained by the Information Technology Manager.

ANNUAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT NCS00434 REPORT-2019
(Revised July 27, 2016)
Currently, the City of Archdale is located in both Randolph County and Guilford County. The current
area and population in Randolph County is 11,733 and 7.73 square miles; Guilford County is 372 and
0.92 square miles. [Total is 12,105 and 8.65 square miles]
SECTION A: PROGRAM IMPLEMENTATION
The City of Archdale currently maintains adequate funding and staffing of the individual components of
the ACE Integrated Stormwater Management Plan authorized by the City Council of Archdale during it's
regular session on December 18, 2007 upon the recommendations of the then newly established
Stormwater Advisory Board - which also acts as a specific conduit for citizen interaction, participation,
and involvement - and the current Stormwater Water Program Manager establishing initial authority
from the Clean Water Act of 1972. As part of the program, Mr. D. J. Seneres, PE, PWLF conducts a
minimum of an annual stop gap analysis using the State Representative, Ms. Jeanette Powell, as a
sounding board for upcoming changes related to a long time goal of spreadsheet column generated
reporting in a standardized template originating from a Local Government Information Model (LGIM).
This stop -gap analysis involves discussing each of the permit requirements establishing compliance has
been met for the year. Each year additional concepts are modified to enhance the already existing
program. No modifications of the initial ACE Integrated Stormwater Management Plan has occurred
since the inception of the program. Current letters approved by the City Attorney for violations indicate
that the maximum fine may be up to $51,575. Of course, the biggest challenge continues to be the
integration of software and resolving incompatibility issues between sources.
SECTION B: PUBLIC EDUCATION AND OUTREACH
Through partnerships with the Piedmont Triad Water Quality Partnership, Stormwater Smart Program,
City of Archdale Creekside Park, and local schools, public education and outreach continue to be ever
present and typically addresses a minimum of four categories. Recognizing the most prolific pollutant in
the city is sediment transport, the sediment and erosion control program is an integral part of the
stormwater management. Information concerning the program is provided on the dedicated section of
the website but the most significant part of the dissemination of information comes from one on one
discussions with the citizens of Archdale. The Stormwater Program Manager spends considerable time
one on one describing introductions of pollutants into our water system as violations of the Clean Water
Act of 1972 and the consequenses of knowingly violating the Environmental Protection Agency
guidance. Since inception, 730 permits have been issued with an estimated total of 399.25 acres
disturbed (an average of 0.54 acres per site).
SECTION C: PUBLIC INVOLVEMENT AND PARTICIPATION
The Stormwater Advisory Board which meets a minimum of four times a year with the ability to call
special meetings continues to address changes associated with the Environmental Protection Agency
guidance and the State of North Carolina guidance. The Bush Hill Heritage Festival acts as our largest
gathering each year to provide information. With a minimum reported interaction of 11,585 people, we
estimate that we annually reinforce the importance of the ACE Integrated Stormwater Management
Plan to approximately 95.70 percent of our population. Flyers are available all year round in the main

lobby of City Hall, the Stormwater Program Managers' office, and other locations as the opportunity
presents itself. The Stormwater Program Manager maintains his personal cell phone as a Hotline for
citizens in addition to the Customer Service number.
Because the City of Archdale is a relatively small municipality, all activities related to environmental
stewardship can always be associated with an overall improvement of the system. Over the years,
through education and outreach, citizens call in when they notice inconsistencies in conflict with the
ACE Integrated Stormwater Management Plan and the overall charge of the Clean Water Act of 1972.
SECTION D: ILLICIT DISCHARGE DETECTION AND ELIMINATION (IDDE)
Our best quantitative measure to date is no recorded repeat calls associated with the same act and our
most reported IDDE offense is concentrated flow from downspout gutters directed perpendicular to a
lot line. Since inception, we take advantage of dry weather during daily rounds to identify sources of
flow as well as reports from citizens. The City of Archdale continues to foster good communication
between upper management as related to the pollution prevention and environmental stewardship.
SECTION E: CONSTRUCTION SITE RUNOFF CONTROLS
SECTION F: POST -CONSTRUCTION SITE RUNOFF CONTROLS
As indicated earlier in the report, the delegation of the Sediment and Erosion Control is an integral part
of our ACE Integrated Stormwater Management Plan. The clear advantage we have is that sites are seen
a minimum of five days a week during daily rounds. A current map of the 31 Stormwater Control
Measures in the city shows an even distribution along the main corridor of U. S. 311 South — North and
South Main Street in Archdale, North Carolina. Based on this current assessment 223.48 acres or 4.03%
of the jurisdictional area are designated as SCM's.
SECTION G: POLLUTION PREVENTION AND GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS
Public Works Department coordinate regularly with the Stormwater Program Manager. However,
typical sources of pollutants that exists for most municipalities do not exist for Archdale. We do not
have a Vehicle Fleet Maintenance Facility, Transfer Station, Waste Treatment Facility, or Water
Treatment Facility. These types of facilities are outsourced through contracts. We do however, educate
personnel on through Human Resources on Personal Protection Equipment and MSDS Uses of Chemicals
and storage on site when applicable.
SECTION H: TOTAL MAXIMUM DAILY LOADS (TMDLs)
No current TMDL exist currently. Currently, there are no waterways in the corporate city limits on the
impaired waters list. As indicated above, Third Party inspections is a strategy designed to to expand the
efficiency of the program
SECTION I: ELECTRONIC REPORTING OF REPORTS [G.S. 143-215.11
Templates continue to be modified for reporting as guidelines continue to change.in accordance with
Section A through Section I of our current permit. All raw data is contained on the servers of the City of
Archdale as maintained by the Information Technology Manager.

Mw