WQCS00076_Compliance Evaluation Inspection_20191231

DocuSign Envelope ID: B74D3FB9-2E36-4BAF-8DFF-BBF57862574E
ROY COOPER NORTH CAPOLINA
Gove7nor Environmental Quality
-W HAEL - RE AN
Secretary
L=- A CTJTPEPPER
Interim Direcmr
December 31, 2019
Mr. Bill Raymond
Town of Carolina Beach
1121 North Lake Park Boulevard
Carolina Beach, NC 28428
SUBJECT: Compliance Inspection Report
Carolina Beach Collection System
Permit No. WQCS00076
New Hanover County
A compliance inspection of the Carolina Beach Collection System was conducted on December 4, 2019 to
verify that the facility is operating in compliance with the conditions and limitations specified in Permit
WQCS00076. The DWR would like to thank you and your staff for your time and assistance provided during
the inspection. The findings and comments noted during this inspection are provided in the enclosed copy of
the "Compliance Inspection Report". If you have any questions concerning this report, you may contact the
inspector at [phone] or via email at [e-mail].
Sincerely,
DocuSigned by:
TO'- '[lno,r��oti
7141E73B6F3456...
Tom Tharrington, Assistant Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
Cc: Wilmington Regional Office Files
Central Files, Water Quality Section
WE�
North Carolina Department of Environmental Quality I Division of Water Resources
127 Cardinal Drive Extension, Wilmington, North Carolina 28405
910-796-7215

Compliance Inspection Report
Permit: WQCS00076
SOC:
County: New Hanover
Region: Wilmington
Contact Person: Ed Parvin
Directions to Facility:
Effective: 07/01/15 Expiration: 06/30/23 owner: Town of Carolina Beach
Effective: Expiration: Facility: Carolina Beach Collection System
1121 N Lk Park Blvd
System Classifications: CS2,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Title: Asst Town Manager
Certification:
Related Permits:
NC0023256 Town of Carolina Beach - Carolina Beach WWTP
Inspection Date: 12/04/2019 Entry Time: 08:55AM
Primary Inspector: Chad Coburn
Secondary Inspector(s):
Carolina Beach NC 28428
Phone: [phone]
Phone:
Exit Time: 12:55PM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: 0 Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Sewer & FOG Ordinances
Capital Improvement Plan Map Reporting Requirements
Inspections Spill Response Plan Spills
Lines Pump Stations
(See attachment summary)
Page 1 of 6

Permit: WQCS00076 Owner - Facility: Town of Carolina Beach
Inspection Date: 12/04/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The system appeared to be well run and maintained during the inspection. The only issue was on station #12 where the
SCADA functioned but the audible and visual alarms did not.
Page 2 of 6

Permit: WQCS00076 Owner - Facility: Town of Carolina Beach
Inspection Date: 12/04/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
General
Yes No NA NE
Is there a properly designated primary ORC and at least one back-up of proper grade?
0
❑ ❑ ❑
Are logs being reviewed by the system management or owner on a regular basis?
❑ ❑ ❑
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations?
❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
❑ ❑ ❑
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
❑ ❑ ❑
Does the permittee have a copy of their permit?
❑ ❑ ❑
# Is permit expiring within the next 6 months?
❑ ❑ ❑
If Yes, has the Permittee applied for renewal?
❑ ❑ ❑
Comment: Bill Raymond is ORC with Mark Meyer as Backup OR
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? 0 ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
❑ ❑ ❑
Is action taken against violators?
❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance?
❑ ❑ ❑
Is grease/sewer education program documented with req'd customer distribution?
❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc?
❑ ❑ ❑
If Yes, what are they? (This can reduce mailing to annual.)
there are approximately 53 grease traps currently in use.
Comment:
Capital Improvement Plan
Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section?
❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements?
❑ ❑ ❑
Does CIP include description of project area?
❑ ❑ ❑
Does CIP include description of existing facilities?
❑ ❑ ❑
Does CIP include known deficiencies?
❑ ❑ ❑
Does CIP include forecasted future needs?
❑ ❑ ❑
Comment:
Map Yes No NA NE
Page 3 of 6

Permit: WQCS00076 Owner - Facility: Town of Carolina Beach
Inspection Date: 12/04/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Is there a overall sewer system map?
0
❑ ❑ ❑
Does the map include:
Pipe Type (GS/FM)
0
❑ ❑ ❑
Pipe sizes
0
❑ ❑ ❑
Pipe materials (PVC, DIP, etc)
0
❑ ❑ ❑
Pipe location
0
❑ ❑ ❑
Flow direction
0
❑ ❑ ❑
Approximate pipe age
0
❑ ❑ ❑
Pump station ID, location and capacity
0
❑ ❑ ❑
# Force main air release valve location & type
0
❑ ❑ ❑
# Location of satellite connections
0
❑ ❑ ❑
Is the map being updated for changes/additions within 1 year of activation?
0
❑ ❑ ❑
Comment:
Reporting Requirements Yes No NA NE
# Have there been any sewer spills in the past 3 years? ❑ ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑
If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑
Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑
Is the report being made available to all its sewer customers? ❑ ❑ ❑
# How is it being made available?
Comment: There have not been any SSOs since Hurricane Florence.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority lines/locations?
❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑
❑ ❑
Are new lines being added to the HPL list when found or created?
❑ ❑ ❑
Comment:
Spill Response Action Plan Yes No NA NE
Is a Spill Response Action Plan available? 0 ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel? 0 ❑ ❑ ❑
Does the plan include:
Page 4 of 6

Permit: WQCS00076 Owner - Facility: Town of Carolina Beach
Inspection Date: 12/04/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
24-hour contact numbers
0
❑ ❑ ❑
Response time
0
❑ ❑ ❑
Equipment list and spare parts inventory
0
❑ ❑ ❑
Access to cleaning equipment
0
❑ ❑ ❑
Access to construction crews, contractors, and/or engineers
0
❑ ❑ ❑
Source of emergency funds
0
❑ ❑ ❑
Site sanitation and cleanup materials
0
❑ ❑ ❑
Post-overflow/spill assessment
0
❑ ❑ ❑
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
❑
❑ 0 ❑
Comment
alllEa Yes No NA NE
Is system free of known points of bypass? 0 ❑ ❑ ❑
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑
# If Yes, is there a corrective action plan? 0 ❑ ❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? ❑ ❑ ❑
Are gravity sewer cleaning records available? ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑
Were all areas/lines inspected free of issues? 0 ❑ ❑ ❑
Comment: 20,503 linear feet of pipe was cleaned in 2018 and 22,103 linear feet cleaned in 2019 at time of
inspection.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
#9 Waterview Court
#12 Penninsula Drive
#13 Basin Road behind Tom's Marine
#14 Snapper Lane
# Number of duplex or larger pump stations in system 15
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
Page 5 of 6

Permit: WQCS00076 Owner - Facility: Town of Carolina Beach
Inspection Date: 12/04/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
15
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the communication system functional?
0
❑ ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
0
❑ ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
❑
0 ❑ ❑
# Is there a backup generator or bypass pump connected?
0
❑ ❑ ❑
If tested during inspection, did it function properly?
❑
❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0
❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
0
❑ ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
0
❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
All major lift stations with force main have generators on site. The Town has a fuel truck on site for storage
and distribution when needed.
# Does Permittee have the approved percentage of replacement simplex pumps? 0 ❑ ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑
Inspecting and exercising all valves? 0 ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑
Comment: On station # 12, SCADA notified the ORC of high water alarm but the on -site audible and visual
alarms didn't work. This station is due for a complete rewiring of system per the Town.
Page 6 of 6