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Home My WebLink AboutWQCSD0549_Compliance Evaluation Inspection_20200203ROY COOPER Governor MICHAEL S. REGAN 5ecretary S. DANIEL SMITH Director Ms. Denise Johnston, CFM Director, Property Management 2301 Sugar Bush Road, Suite 220 Raleigh, NC 27612 Dear Ms. Johnston: NORTH CAROLINA Environmental Quality February 3ra, 2020 Subject: Compliance Evaluation Inspection Crabtree Overlook Collection System Permit WQCSD0549 Wake County On Wednesday, January 29", 2020, Josh Brigham of the Raleigh Regional Office of the Division of Water Resources, conducted a compliance evaluation inspection of the deemed collection system for the Crabtree Overlook. The purpose of this inspection was to ensure compliance with the subject permit. During the inspection, the presence and cooperation of yourself and Mr. Tony Santitoro was helpful and appreciated. This compliance evaluation ins ection consisted of the followingi Review of the 15A NCAC 02T .0403 permit requirements; Review of the owner-Tacility information; And on -site inspection of the collection system. Findings during the inspection and file review were as follows: 1. The subject permit was issued and became effective on March V, 2000. All deemed permitted facilities are required to adhere to the requirements and procedures for permitting, operation, and maintenance of collection systems as stated in 15A NCAC 02T .0403 2. The Crabtree Overlook collection system does not have any pump stations, manholes, or high priority lines on the property. The collection system gravity fceds to the City of Raleigh collection system off of Sugar Bush Road. Three (3) cleanouts were observed on the property. 3. Under 15A NCAC 02T .0403 (a)(1), you are required to effectively maintain and operate the collection system at all times in order to prevent discharge to land or surface waters and to prevent any contravention of groundwater standards or surface water standards. 4. Under 15A NCAC 02T .0403 (a)(2), you are required to develop and maintain a map of the collection system. D North Carolina Department of Environmental Quality I Division of Water Resources Raleigh Regional Office 13600 Barrett Drive ' Raleigh North Carolina 27609 i2 919.791,4200 5. Under 15A NCAC 02T .0403 (a)(3), you are required to develop an operation and maintenance plan that includes a preventative maintenance schedule, spare parts inventory, and overflow response plan. 6. Under 15A NCAC 02T .0403 (a)(6), a general observation by the permittee or its representative of the entire collection system shall be conducted once per year. 7. Under 15A NCAC 02T .0403 (a)(7), overflows and bypasses shall be reported to the appropriate Division regional office in accordance with 15A NCAC 02B .0506(a), and public notice shall be provided as required by G.S. 143-215.IC. 8. Under 15A NCAC 02T .0403 (a)(8)(B), privately owned collection systems will implement a Grease Control Program that includes bi-annual distribution of grease educational materials to users of the collection system by the permittee or its representative. 9. Under 15A NCAC 02T .0403 (a)(9), right -of --ways and easements shall be maintained in the full easement width for personnel and equipment accessibility. 10. Under 15A NCAC 02T .0403 (a)(] 0), documentation of compliance with Subparagraphs (a)(1) through (a)(9) of this Rule shall be maintained by the collection system owner for three years with the exception of the map, which shall be maintained for the life of the system. If you have questions or comments about the inspection, this report, or the requirements to take corrective action (if applicable), please contact: Josh Brigham at 919-791-4251 or via email at joshua.brigham@ncdenr.gov. Sincerely, Scott Vinson, Regional Supervisor Water Quality Regional Operations Section Raleigh Regional Office, Division of Water Resources, NCDEQ Attachments: Compliance Inspection Report 15A NCAC 02T .0403 Permitting by Regulation Cc: Denise Johnston, Director, Property management (via e-mail, Denise.Johnston@foundrycommere ial.com) RRO Files Laserfiche Compliance Inspection Report Permit: WOCSDO549 Effective: 03/01100 Expiration: Owner: Crabtree Overlook Office LLC SOC: Effective: Expiration: Facility: Crabtree Overlook County: Wake Region: Raleigh Contact Person: Denise Johnston Title: Dimctor. Property Management Phone: Directions to Facility: System Classifications: Primary ORC: Certification: Phone: Secondary ORC(s): On -Site Representative(s): Related Permits: Inspection Dale: 01/29/2020 Entry Time: 09 45AN1 Exit Time: 11 30AM Primary Inspector. Joshua S Brigham Phone: 919-7914200 Secondary Inspector(s): Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant Not Compliant Question Areas: Miscellaneous Questions General Grease Control Spills/Response Plan Inspect ens Lines (See attachment summary) Page i of 4 permit; WOCSDO549 Owner -Facility: Crabtree Overlook Office L, v Inspection Data: 01129/2020 Inspection Type: Collection System Inspect Non Samph-9 Reason for Visit: Routine Inspection Summary: This compliance evaluation inspection consisted of the following • Review of the 15A NCAC 02T .0403 permit requirements • Review of the owner/facility information; • And on -site inspection of the collection system. Findings during the inspection and file review were as follows 1. The subject permit was issued and became effective on March 1 st, 2000. All deemed permitted facilities are required to adhere to the requirements and procedures for permitting. operation, and maintenance of collection systems as stated in 15A NCAC 02T .0403 2. The Crabtree Overlook collection system does not have any pump stat,ons, manholes, or high priority lines on the property. The collection system gravity feeds to the City of Raleigh collection system off of Sugar Bush Road. Three (3) cleanouts were observed on the property. 3. Under 15A NCAC 02T .0403 (a)(1), you are required to effectively maintain and operate the collection system at all times in order to prevent discharge to land or surface waters and to prevent any contravention of groundwater standards or surface water standards. 4. Under 15A NCAC 02T .0403 (a)(2), you are required to develop and maintain a map of the collection system. 5. Under 15A NCAC 02T .0403 (a)(3), you are required to develop an operation and maintenance plan that includes a preventative maintenance schedule, spare parts inventory, and overflow response plan. 6. Under 15A NCAC 02T .0403 (a)(6), a general observation by the permittee or its representative of the entire collection system shall be conducted once per year. 7. Under 15A NCAC 02T .0403 (a)(7), overflows and bypasses shall be reported to the appropriate Division regional office in accordance with 15A NCAC 02B .0506(a), and public notice shall be provided as required by G.S. 143-215.1C. 8. Under 15A NCAC 02T .0403 (a)(8)(B), privately owned collection systems will implement a Grease Control Program that includes bi-annual distribution of grease educational materials to users of the collection system by the permittee or its representative. 9. Under 15A NCAC 02T .0403 (a)(9), right-of-ways and easements shall be maintained in the full easement width for personnel and equipment accessibility. 10. Under 15A NCAC 02T .0403 (a)(10), documentation of compliance with Subparagraphs (a)(1) through (a)(9) of this Rule shall be maintained by the collection system owner for three years with the exception of the map, which shall be maintained for the life of the system. Page 2 of 4 Permit: WQCSC��549 Owner -Facility: Crabtree Overtook Office LLC Inspection bate: 01/29/2020 Inspection Type: Ccllection System Inspect Non SamFling Reason for Visit: Roubne General Yes No NA NE # Is this system a satellite system? ■ ❑ ❑ El # It Yes, what is system name or permit number? Raleigh Colleatim System VVQCS00002 Is there a overall sewer system map? ❑ ❑ ■ Does the map include Pipe sizes ■ El Pipe materials (PVC, DIP, etc) ■ 11 Pipe location ❑ . El # Flow direction ■ El # Approximate pipe age El El ■ El # Pump station ID, location and capacity M # Force main air release valve location & type ❑ ❑ ■ ❑ # Location of satellite connect-ons C3 ❑ ■ ❑ Are system maintenance records ma nlained? ■ Comment: Grease Control Yes No NE Is greaselsewer education program documented with req'd customer distribution? ■ # Are other types of education tools used like websites, booths, special meetings, etc? If Yes, what are they? (This can reduce mailing to annual.) For public systems, is there a Grease Control Program via an ordinancelagreement? If Yes, does it require grease control devices at applicable locations? Is the Grease Control Program enforced via periodic inspeclianslrecords review? El El M El Is action taken against violators? ■ Comment: Spills and Res onse Action Plan Yes No NA NE # Is system free of known points of bypass? 0 El If No, describe type of bypass and location # Have there been any sewer spills in the past 3 years? El El M ❑ If Yes, were they reported to the Division it meeting the reportable criteria? ❑ ❑ ■ El If applicable, is there documentation of press releases and public notices issued? Are all spills or sewer related issues/complaints documented? # Are there repeated overflows/problems (2 or more in 12 months) at same location? El El M 0 # If Yes, is there a corrective action plan? ■ Is a Spill Response Action Plan available? El 0 ■ Page 3 of 4 Permit: WOCSD0549 Owner -Facility: Crabtree Overlook Office LLC Inspection Date: 01/29/2020 Inspection Type: 'collection System Inspect Non Sampling Reason for Visit Routine Is a Spill Response Action Plan available for all personnel? ❑ ❑ 0 ❑ Does the plan include # 24-hour contact numbers ❑ ❑ # Response time ❑ ❑ # Equipment list and spare parts inventory ❑ ❑ M ❑ # Access to cleaning equipment ❑ ❑ M ❑ # Access to construction crews, contractors, and/or engineers ❑ ❑ M ❑ # Source of emergency funds ❑ ❑ M ❑ # Site sanitation and cleanup materials ❑ ❑ e ❑ # Post-overflow/spill assessment ❑ ❑ M ❑ Comment: Inspections Yes No NA NE Are adequate maintenance records maintained? ❑ ❑ 0 El Are pump stations being inspected at the required frequency? ❑ ❑ M ❑ is at least one complete functionality test conducted weekly per pump station? ❑ ❑ 0 ❑ Is there a system or plan in place to observe the entire system annually? ❑ ❑ M ❑ Is the annual inspection documented? ❑ ❑ 0 ❑ # Does the system have any high -priority lines/locations? ❑ ❑ 0 ❑ Are Inspections of NPL documented at least every 6 months? ❑ ❑ M ❑ Are new Imes being added to the HPL list when found or created? ❑ ❑ M ❑ Comment- Lines/Riaht-of-WayslAerial Lines Yes No NA NE Please list the Lines/Right of Ways/Aerial Lines Inspected Are right-of-ways and easements maintained far the full width for access? ❑ ❑ 0 If No, give details on temporary access: Is maintenance documented? ❑ ❑ 0 ❑ Were all areas/lines inspected free of issues? ❑ ❑ M Cl Comment Page 4 of 4 15A NCAC 02T .0403 PER <IITTING BY REGULATION (a) Collection systems having an actual, permitted or Division -approved average daily flow less than 200,000 gallons per day shall be deemed permitted, pursuant to Rule .0113 of this Subchapter if the system meets the criteria in Rule .0113 of this Subchapter and all criteria required in this Rule: (1) The collection system shall be effectively maintained and operated at all times to prevent discharge to land or surface waters and to prevent any contravention of groundwater standards or surface water standards. (2) A map of the collection system shall hate been developed and shall be maintained. (3) An operation and maintenance plan, including pump station inspection frequency, preventative maintenance schedule, spare parts inventory, and overflow response shall have been developed and implemented. (4) Pump stations that are not connected to a telemetry system shall be inspected by the permittee or its representative every day, 365 days per year, unless the permittee demonstrates that daily inspections are not necessary because the pump station has sufficient storage capacity, above the elevation at which the pump activates, to justify a longer inspection interval. In no case shall the inspection interval exceed seven days. Pump stations that are connected to a telemetry system shall be inspected once per week. (5) High -priority sewers shall be inspected by the permittee or its representative once every six - months, and inspections shall be documented. (6) A general observation by the permittee or its representative of the entire collection system shall be conducted once per year. (7) Overflows and bypasses shall be reported to the appropriate Division regional office in accordance with 15A NCAC 02B .0506(a), and public notice shall be provided as required by G.S. 143- 215.IC. (8) A Grease Control Program shall be in place as follows: (A) For publicly owned collection systems, the Grease Control Program shall include bi- annual distribution of educational materials for both commercial and residential users and the legal means to require grease interceptors for new construction and retrofit and if necessary, of grease interceptors at existing establishments. The plan shall also include legal means for inspections of the grease interceptors, enforcement for violators and the legal means to control grease entering the system from other public and private satellite collection systems. (B) For privately owned collection systems, the Grease Control Program shall include bi- annual distribution of grease education materials to users of the collection system by the permittee or its representative. (C) Grease education materials shall be distributed more often than required in Parts (A) and (B) of this Subparagraph if necessary to prevent grease -related sanitary sewer overflows- (9) Right-of-ways and easements shall be maintained in the full easement width for personnel and equipment accessibility. (10) Documentation of compliance with Subparagraphs (a)(1) through (a)(9) of this Rule shall be maintained by the collection system owner for three years with the exception of the map, which shalt be maintained for the life of the system. (b) Private collection systems on a single property serving an industrial facility from which the domestic wastewater contribution is less than 200,000 gallons per day shall be deemed permitted. (c) The Director may determine that a collection system shall not be deemed to be permitted in accordance with this Rule and Rule .0113 of this Subchapter. This determination shall be made in accordance with Rule .0113(e) of this Subchapter. Histoi-v Note: Authority G.S. 113-215.1(ci); 143-215.3(11): 143-215.9B: Eff. September 1, 2006; Readopted Eff. September 1, 2018.