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HomeMy WebLinkAboutWQCSD0298_CEI Response Recd 1-14-2020_20200101U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Complex Federal Medical Center P. O. Box 1600 Butner. North Carolina 27509 January 1, 2020 S. Jay Zimmerman, P.G., Chief Water Quality Regional Operations Section Raleigh Regional Office Re: Compliance Evaluation Inspection — Federal Bureau of Prisons, FCC Butner Dear Mr. Zimmerman, This response is to demonstrate our dedication to ensuring a safe and environmentally responsible correctional institution. As identified in Section 8 of the November 14, 2019 `Compliance Inspection Report' the following deficiencies were listed: 1. One manhole ring was loose and needed replacement to prevent infiltration or accidents from occurring. 2. One manhole lid could not be opened and needs to be addressed to ensure that proper inspection can occur. 3. Facility staff stated that they are anticipating installing pole barriers around the manholes because they are often impacted by mowing machinery while crews maintain the road shoulder. Corrective actions: 1. The mortar has been replaced on the three ground level manhole rings along NC Rt. 75. 2. The identified manhole lid was removed and the ring and cover were cleaned of all debris to allow for inspections. All manholes were verified for physical accessibility. 3. Yellow warning bollards have been installed adjacent to the three ground level manholes along NC Rt. 75. 4. Additional inspection requirements have been added to the institution's Total Maintenance System database (TMS) requiring staff to visually inspect all `deemed collection system' manholes on a weekly basis. Also, a semi-annual inspection was created for staff to verify that each manhole can be physically opened and accessed. Attached you will find pictures and a copy of the added inspection criteria. I hope this adequately addresses your agency's concerns. If there is additional information or documentation required to satisfy this matter, please do not hesitate to contact Michael Klattenberg, Environmental and Safety Compliance Specialist, at 919-575-3900 extension 5352. Sincerely, Michael Klattenberg, Environmental and Safety Compliance Specialist FBOP WOPM Preventive Maintenance BUT 69527 PH14 WO Description: Lift Station Date Created: 1/5/2020 Asset #: M-SEW-1-BUT Assigned to: PH14 PH 1-11. Gupton AssetlGroup Desc: SEWAGE LIFT STATION Skill: 645 Powerhouse Site Code: FPC Building: Lift Station Location: Lift Station - Lift Station Institution Acquired: 1/1/1979 Condition: Make: Model: Serial No/Vin: If Applicable, ensure all safety precautions are followed to include but not limited to "Lockout/Tagout, Confined Space Entry, & Fall Protection" Ensure all equipment has a MWI label affixed that is in clear view and legible. Ensure all MWI information is correct. PM Instructions and Material: Schedule: 6016 Cmp Frea Prop # NAP Instructions O W 13561 INSPECT SEWAGE LIFT STATION. ENSURE CLEANLINESS. INSPECT MOTORS AND PUMPS FOR PROPER LUBRICATION AND OPERATION. SPRAYMASH DOWN AREA WITH WATER ENSURE LIFT STATION AND SURROUNDING AREA IS CLEAR OF DEBRIS CLEAN AUGER DRAIN SCREEN INSPECT AND EXERCISE ALL VALVES. TEST LEVEL ALARMS CHECK SEWAGE LINE FROM FMC TO LIFT STATION ENSURE DRAIN COVERS PROPERLY FIT PUMP 1: HRS PUMP 2: HRS NOTE PROBLEMS BELOW: LIST BELOW COMMENTS AND ALL MATERIAL USED. Act Staff Hours: Material Cost: Date Completed: Staff Signature Staff Code 1 FBOP WOPM Preventive Maintenance BUT 59876 PH14 WO Description: Multiple PM Work Order for M-SEW-I-BUT Date Created: 1/12/2020 Asset #: M-SEW-I-BUT Assigned to: PH14 PH 1-R. Gupton Asset/Group Desc: SEWAGE LIFT STATION Skill: 645 Powerhouse Site Code: FPC Building: Lift Station Location: Lift Station - Lift Station Institution Acquired: 1/1/1979 Condition: Make: Model: Serial NoNin: If Applicable, ensure all safety precautions are followed to include but not limited to "Lockout/Tagout, Confined Space Entry, & Fall Protection" Ensure all equipment has a MWI label affixed that is in clear view and legible. Ensure all MWi information is correct. PM Instructions and Material: Schedule: 6016 Cmp Frea Proc # NAP Instructions ❑ W 13561 INSPECT SEWAGE LIFT STATION. ENSURE CLEANLINESS. INSPECT MOTORS AND PUMPS FOR PROPER LUBRICATION AND OPERATION. SPRAY/WASH DOWN AREA WITH WATER ENSURE LIFT STATION AND SURROUNDING AREA IS CLEAR OF DEBRIS CLEAN AUGER DRAIN SCREEN INSPECT AND EXERCISE ALL VALVES. TEST LEVEL ALARMS CHECK SEWAGE LINE FROM FMC TO LIFT STATION ENSURE DRAIN COVERS PROPERLY FIT PUMP 1: HRS PUMP 2: HRS NOTE PROBLEMS BELOW: Cma Frea Proc # NAP Instructions ❑ W 34913 PHYSICALLY, OPEN AND INSPECT MANHOLE/DRAIN COVERS TO ENSURE PROPER FIT AND ACCESSIBILITY INSPECT SEWAGE LIFT STATION. ENSURE CLEANLINESS INSPECT MOTORS AND PUMPS FOR PROPER LUBRICATION AND OPERATION SPRAYMASH DOWN AREA WITH WATER ENSURE LIFT STATION AND SURROUNDING AREA IS CLEAR OF DEBRIS CLEAN AUGER DRAIN SCREEN INSPECT AND EXERCISE ALL VALVES TEST LEVEL ALARMS CHECK SEWAGE LINE FROM FMC TO LIFT STATION LIST BELOW COMMENTS AND ALL MATERIAL USED. Act Staff Hours: Material Cost: Date Completed: Staff Signature Staff Code 1 FBOP Default PM List View rlg Next Due Date Shoa Description PM Description Asset # Asset Description FORM Assigned PM Number Lee Code Priority Code BUT 1/20/2020 PH 1-R. Gupton Lift Station Weekly M-SEW 1-BUT SEWAGE LIFT STATION W 6016 A 4 BUT 7/13/2020 SEWAGE LIFT STATION 4 PH 1-R. Gupton S Lift Station Semi -Annual M-SEW-1-BUT 37128 A 1/13/2020 7,27:34 AM Page 1 of 1 FCC Butner Sanitary Sewer Line from FCC Butner to the Debris Lift Station First Manhole downline from the FMC along NC Rt. 75 Second Manhole downline from the FMC along NC Rt. 75 FCC Butner Sanitary Sewer Line from FCC Butner to the Debris Lift Station Third Manhole downline from the FMC along NC Rt. 75