20050453 Ver 4_Pre-Construction Meeting Minutes_20200114

Strickland, Bev
From:
Mason, William < [e-mail] >
Sent:
Tuesday, January 14, 2020 8:19 AM
To:
Harold Herring <[e-mail]> ([e-mail]); Charlie
Colie ([e-mail]); [e-mail]; AI-Masri, Bashar;
Thompson, Emily B CIV USARMY CESAW (US); Lekson, David M CIV USARMY CESAW
(US); Pullinger, Robert C; Justin E. Hill; Michael Cox; Tony Robinson; Paul Hunter;
[e-mail]; [e-mail]; [e-mail];
Boyer, John; Jackson, Trenton A.
Cc:
Debbie Purvis ([e-mail])
Subject:
[External] Neuse Regional WASA Raw Water Intake - Pre -Construction Meeting
Minutes
Attachments:
Pre Construction Minutes.pdf
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Please contact me with any questions or comments on the attached.
Bill Mason, P.E.
CDM Smith
5400 Glenwood Ave, Suite 400
Raleigh, NC 27612
[phone]
www.cdmsmith.com

NEUSE REGIONAL WATER AND SEWER AUTHORITY
RAW WATER INTAKE MODIFICATIONS
PROJECT NO.: H-SRP-18-0172
PRECONSTRUCTION CONFERENCE
MINUTES
JANUARY 6, 2020
1:00 P.M.
1. Introductions
Owner: Neuse Regional Water and Sewer Authority
2811 Barrus Road
LaGrange, NC 28551
■ Mr. Harold Herring, Executive Director
■ Mr. Charlie Colie, WTP Superintendent
■ Mr. Jacob Brown, Assistant Superintendent (not present)
Engineer: CDM Smith
5400 Glenwood Ave., Suite 400
Raleigh, NC 27612
Phone: [phone]
■ Mr. John Boyer, Project Manager
■ Mr. Bill Mason, Construction and Office Engineering Coordinator
■ Mr. Trent Jackson, Project Engineer
Contractor: T.A. Loving Company
400 Patetown Road
Goldsboro, NC
Phone: [phone]
■ Mr. Justin Hill, Project Manager
■ Mr. Michael Cox
Mr. Cox noted that Mr. Hill will be acting as T.A. Loving's project manager.
2. Scope of Work
o River Work
o Jack & Bore
o Turbidity Curtain
Mr. Hill noted that work will begin next week and that they are still working on the preliminary schedule
but that the cofferdam will be installed by February 29.
Ms. Thompson stated that the Corps would like to be notified when the cofferdam installation starts.
Mr. Hill noted that they are still evaluating whether to install the piping by bore and jack or conventional
open cut. Mr. Mason noted that controlling groundwater will be a challenge.

Mr. Hill noted that Best Sand and Gravel will be supplying earthwork materials for bank stabilization. They
intend to install these materials during the second period of work (May 1 through July 31) due to current
high water levels and washout concerns.
Permit Requirements
Mr. Boyer noted cofferdam must be installed by end of February, and that work can occur behind the
cofferdam between March 1 and April 30. Between May 1 and July 31, the cofferdam can be removed and
bank stabilization performed.
Mr. Boyer said that T. A. Loving should contact Lenoir County regarding the Building permit and any fees.
Mr. Boyer stated that CDM Smith has conducted a no -rise analysis of the temporary structures (cofferdam)
and will be submitted an updated no -rise certification to Gary O'Neal at Lenoir County Planning.
4. Schedule
Mr. Mason noted that Substantial Completion is 250 days and Final Completion is 280 days from NTP. Mr.
Mason asked that T.A. Loving to submit a draft schedule as soon as possible.
Mr. Mason noted that a 6-week look -ahead should be provided at monthly progress meetings.
Construction Coordination and Maintenance of Plant Operations
Mr. Mason stated that T. A. Loving is to coordinate with plant staff before any tie-ins are made and that
they must not cut-off access to the pump station.
T. A. Loving asked the duration the intake could be down for tie-ins. Mr. Colie said that with coordination
that it would be a maximum of one day. T.A. Loving noted that they will need to dig 10 feet below the
existing, eastern 36" raw water intake pipe.
Mr. Colie noted that a combination lock has been put on the gate at the pump station and that T. A. Loving
has the combination.
Mr. Colie noted that there are four HDPE air burst lines running between the two 36" raw water intake lines
which are not explicitly shown on the drawings but must be avoided during construction.
Safety and Protection
Mr. Hill said that they will have a boat in the river while work is going on.
Mr. Mason noted that flooding of the river can cut off access to the pump station and that the Contractor
should secure the construction area during wet weather and possible flood events.
Mr. Colie asked that the plant staff be given a copy of T. A. Loving's safety plan.
Pre -Construction Photography
Mr. Mason asked that T. A. Loving document any existing damage at the pump station and that at the
close of work, T. A. Loving will be responsible for correcting any undocumented damage.

8. Application for Payment
Mr. AI-Masri noted that certified payrolls and AIS requirements do not apply to this project. He noted that
any change orders must be reviewed by the state before they can be incorporated into the project. Mr. AI-
Masri also noted that T. A. Loving will need to submit forms for any subcontractors they use that were not
listed in the bid documents.
9. Shop Drawings
Mr. Mason stated that ProCore is working fine for submittal review and asked the Mr. Jackson and Mr.
Boyer be invited to join.
10. Startup, Testing, And Training
Mr. Mason stated that T. A. Loving should provide 48 hours advanced notice before any material testing is
required.
11. Coordination/Progress Meetings
It was decided that monthly progress meetings would be held on the first Monday of each month at 1:00
PM.
12. Discussion of Other Items
Ms. Thompson asked if the Corps could get a copy of the Record Drawings at the end of the project.
Mr. AI-Masri asked for a copy of the signed contracts to be sent to Pam Whitley.
Mr. Herring asked who T. A. Loving was using as surveyor. Mr. Hill stated that they are using Matrix East.
Mr. Mason stated that Change Order No. 1, changing the dates the work can be done in the river, will be
issued in the near future.
3

NEUSE REGIONAL WATER AND SEWER AUTHORITY
RAW WATER INTAKE MODIFICATIONS PROJECT
Preconstruction Conference Sign - in Sheet
January 6, 2020
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