WQCS00110_DV-2019-0140_20191211

ROY COOPER
Governor ,,4
MICHAEL S.REGAN `� �',�
Secretary
LINDA CULPEPPER NORTH CAROLINA
Director Environmental Quality
December 11,2019
Brian W. Poleman
Distribution and Collection System Manager
Town of Clayton
P.O. Box 879
Clayton,NC 27528
Subject: Civil Penalty Remission Request
Clayton Collection System
WQCS00110
Case Number DV-2019-0140
Johnston County
Dear Mr. Poleman:
This letter is to acknowledge your request for remission of the civil penalty levied against the
subject facility. Unfortunately,the Division received the request after the allotted thirty(30)days
from your receipt of the assessment. Therefore,the request for remission cannot be accepted.
Please find attached the originally submitted request for remission.
If you have any questions about this matter,please contact me at(919) 707-3625 or via e-mail at
christyn.fertenbaugh(a,ncdenr.gov.
Sincerely,
Christyn L. Fertenbaugh, P.E.
Pretreatment, Emergency Response, and Collection Systems Unit
Division of Water Resources,DEQ
cc: Enforcement File
PERCS Unit(e-copy)
Raleigh Regional Office
D -1) 512 NorthNorth Carolina
Salisbury DepartmentStreet1 of1617 EnMavironmentalilServiceCenter I Raleigh Quality I Division
North of WaterCaro Resources
, na 699 1617
« 0.i n� /'' 919.707.9000

TOWN OF CLAYTON
Public Works,Water/Sewer, &Electric
GARpt� 653 NC Hwy 42 W.,P.O.Box 879
j ri 2 Clayton,NC 27528
Phone:[phone]
�Z I girl. Fax:[phone]
1S6�
Certified Mail
Return Receipt Requested
RECEIVED
November 21, 2019
DEC 0 2 2019
Rick Bolich, L.G., Assistant Regional Supervisor NCDEQIDWRINPDES
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
1628 Mail Service Center
Raleigh, NC 27699-1628
SUBJECT: Notice of Violation and Assessment of Civil Penalty
Request for Remission
Town of Clayton
Case No. DV-2019-0140
Dear Mr. Bolich,
This letter requesting remission of Civil Penalty is in response to the Notice of Violation and Assessment of Civil
Penalty Notice in the amount of$1,033.52, received on October 23, 2019.
In review of the remission request and within the constraints as stated in the subject NOV,the remission request is
not based upon whether or not the violation occurred or the accuracy of the factual statement that there was a
"Sanitary Sewer Overflow resulting in a discharge without a valid permit". The request is based on the five factors
outlined in the subject NOV that will be considered. The statements below outline the events following the
notification of release and should address those factors.
At 10:40 am the Town's Project Administrator, Chris Rowland, contacted our Utility Maintenance Supervisor that
maintains Lift Stations, Force Mains, and Sewer outfalls, James Blalock to advise him that the construction crew
installing a new gravity sewer line was digging out some unsuitable soil and inadvertently struck the 12" DIP Force
Main coming from the NRLS#2 Lift Station. James immediately called his crew to bring the portable by-pass pump
to the site. James and Travis Jessup the Operations Supervisor arrived at the site at 11:00 am and the construction
crew that damaged the force main had already dug a trench to divert the sewer coming from the force main into
the new gravity sewer line therefore ending the SSO event at approximately 10:55 am. James and Travis then began
calling their crews to help bring equipment and supplies necessary for clean up, i.e.: sand bags, lime,and hand rakes
etc. James and Travis then began investigation of the creek to determine the environmental impact and the
distance downstream that appeared to be impacted. Once the stream was evaluated the bypass pump was set up
to pump any contaminated stream water back into the Collection System and they began pumping at 12:05 pm.
The sandbags arrived and were installed just below the bypass suction pipe to retain and pump the flow coming
from upstream starting at 12:30 pm. At approximately 12:35 pm, 2 fire hydrants that flow into the storm drainage
Think
YlaNT
PO Box 879•Clayton,NC 27528•919-553-1530 Fax [phone] •TownofClaytonNC.org

f l
system and discharge into the affected creek near the SSO Site were opened and the crews began walking in the
creek and using rakes or shovels to stir up and sediment from the SSO that settled out so that it would flow
downstream to the bypass pump to be returned to the collection system. The crews walked in the entire 3,400'of
the creek from the SSO Site to the by-pass pump site 3 times to be satisfied that as much of the sedimentation as
•possible was removed from the creek, they finished around 4:00 pm on 6/6/19, the same day. The repair of the
damaged force main was complete just before 1:00 pm by the contractor and placed back into service. The by-pass
pump was left running overnight as a precaution, when the crews returned the following morning, 6/7/19, they
flowed the fire hydrants again and then began to dismantle the by-pass pump set up and remove the sand bags
from the creek. They also broadcast pulverized lime on and around the affected area near the SSO site. The entire
event used approx. 53 man-hours of labor to include vehicles, the cost of pulverized lime, and the fuel to run the
by-pass pump for 22.3 hours, plus the administrative time to collect the data, report the incident, and respond to
the NOV/NO1 as well as this response. Labor, Equipment, and materials are shown on the attached work order#
29304 at an approximate cost to the Town of$3,400.00.
In addition to these facts the Estimated Flow of the SSO as reported on the initial DWR overflow report, in the
amount of 28,285 was reported as worst case scenario calculated on the volume of the 12"force main for the entire
upstream length of 4,900', which we believe to be much greater then the actual amount released into the
environment because the flow was diverted into the new gravity line as soon as possible after the damage occurred.
Based on the facts,the attached pictures,and associated information submitted,the Town is respectfully requesting
remission of any Civil Penalties associated with this NOV and Assessment of Civil Penalty for the subject case.
Although the amount of the civil penalty is not necessarily a hard ship on the Town, this amount could be applied
to the already under funded infrastructure improvements needed. Not to mention the Assessment of a Civil penalty
is not something we take lightly as a blemish on the Town excellent record because of our extensive preventive
maintenance program which has reduced the number of overflows over the past years. This is a credit to the
diligence of our crews in the cleaning and inspecting our sewer system.
Sincer
B on W. Poelman
istribution and Collection System Manager
Town of Clayton
ATTACHMENTS
Cc: Adam Lindsay,Town Manager
Rich Cappola, P.E. Public Service Director
Jason Robinson, P.E. NCDENR
PERCS Branch, NC DWR
Collection System File

STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY
COUNTY OF JOHNSTON
IN THE MATTER OF ASSESSMENT ) WAIVER OF RIGHT TO AN
OF CIVIL PENALTIES AGAINST ) ADMINISTRATIVE HEARING AND
) STIPULATION OF FACTS
Town of Clayton )
Clayton Collection System )
)
PERMIT NO. WQCS00110 ) CASE NO. DV-2019-0140
Having been assessed civil penalties totaling$1,033.52 for violation(s)as set forth in the assessment document of the
Division of Water Resources dated October 17, 2019, the undersigned, desiring to seek remission of the civil penalty, does
hereby waive the right to an administrative hearing in the above-stated matter and does stipulate that the facts are as
alleged in the assessment document. The undersigned further understands that all evidence presented in support of
remission of this civil penalty must be submitted to the Director of the Division of Water Resources within thirty(30)days
of receipt of the notice of assessment. No new evidence in support of a remission request will be allowed after(30)days
from the receipt of the notice of assessment.
This the L i S} day of ]\J DUPE') k ✓ , 20 19
SIGNAT E
RECEIVED ADDRESS
DEC 0 2 2019 1)tionOP Nail 1-Dn
NCDEQ/DWR/NPDES nIII _e crvi �►'
l�cay,„,„ NC Z')520
TELEPHONE
q 1°1 - 55 3 -S(OZ.

JUSTIFICATION FOR REMISSION REQUEST
Case Number: DV-2019-0140 County: Johnston
Assessed Party: Town of Clayton
Permit No.: WQCS00110 Amount Assessed: $1,033.52
Please use this form when requesting remission of this civil penalty. You must also complete the "Request For Remission,
Waiver of Right to an Administrative Hearing, and Stipulation of Facts"form to request remission of this civil penalty.
You should attach any documents that you believe support your request and are necessary for the Director to consider in
evaluating your request for remission. Please be aware that a request for remission is limited to consideration of the five
factors listed below as they may relate to the reasonableness of the amount of the civil penalty assessed. Requesting
remission is not the proper procedure for contesting whether the violation(s)occurred or the accuracy of any of the factual
statements contained in the civil penalty assessment document. Pursuant to N.C.G.S. § 143B-282.1(c),remission of a civil
penalty may be granted only when one or more of the following five factors apply. Please check each factor that you
believe applies to your case and provide a detailed explanation,including copies of supporting documents,as to why the
factor applies(attach additional pages as needed).
✓ (a) one or more of the civil penalty assessment factors in N.C.G.S. 143B-282.1(b)were wrongfully applied to the
detriment of the petitioner(the assessment factors are listed in the civil penalty assessment document);
✓ (b) the violator promptly abated continuing environmental damage resulting from the violation(i.e., explain the
steps that you took to correct the violation and prevent future occurrences);
(c) the violation was inadvertent or a result of an accident(i.e., explain why the violation was unavoidable or
something you could not prevent or prepare for);
✓ (d) the violator had not been assessed civil penalties for any previous violations;
(e) payment of the civil penalty will prevent payment for the remaining necessary remedial actions (i.e., explain
how payment of the civil penalty will prevent you from performing the activities necessary to achieve
compliance).
EXPLANATION:
6 /J 7b4 1 S E 1 l S S/0,•4 HEST

Print Preview-Cityworks https://cw.townofclaytonnc.org/cw/WorkManagement/Printing/PrintPr...
•
co A Town of Clayton
or
1:94 Cityworks Work Order
WORK ORDER ID:
29304
G� ��'� Work to be Performed:
Repair / Replace - Sewer Pressurized Status:
Line Closed
Date Initiated: 6/6/2019 3:51:51 PM Initiated By: Blalock,James
Projected Start Date: 6/6/2019 3:51:51 PM Submit To: Blalock,James
Projected Finish Date: 6/11/2019 3:51:51 PM Date Submit To: 6/6/2019 3:51:51 PM
Actual Start Date:6/6/2019 10:40:05 AM Priority: Medium
Actual Finish Date: 6/7/2019 12:24:30 PM
Address or Intersection: 2056 Deer Trl
Location Details: River 2 Force Main on Front St. easement
Asset:
Entity Type Location
SELECTED-SEWER FORCE
MAIN
Instructions:
Repair and clean up broken force main
Comments:
By Blalock,James : 6/6/2019 3:55:33 PM
Chris Rowland called at 1040am informed me that Moffet pipe found the force main from River 2 leaking,they dug
up to divert flow into new sewer line they were installing. It made it into the creek and run the distance all the way
into Bobby Hardee's property. We damned up the creek, placed our bypass pump in and started sucking out of the
creek and putting it into the Rollingwoods gravity line to Clayton to Raleigh station. We walked the entire creek
stirring it up to force the sediment to the bypass pump. We are leaving the pump running over night in hopes of
catching all the sewer in the creek. Hours on bypass pump at start were 737.7. It was pumping @250gpm at
1300rpm
By Blalock,James : 6/7/2019 8:44:58 AM
Checked site first thing, creek looked clear, but to be on safe side, ran fire hydrant on Randolph St.to flush creek to
pump to bring any residual out. Put out 1 bag of lime on ground from break area to where it entered creek.
By Blalock,James : 6/7/2019 12:24:22 PM
Hours on Unit 710 after running was 760.total pumping time was 22.3hrs
Labor:
Employee Hours Start Date End Date
Blalock,James 5.50 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Norris,Stephen 3.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Carroll, Dylan 4.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Poelman, Byron 2.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Sanders, Kenny 3.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Kelley, Dantrez 3.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
1 of 2 11/20/2019, 2:47 PM

Print Preview-Cityworks https://cw.townofclaytonnc.org/cw/WorkManagement/Printing/PrintPr...
Carpenter, Michael 4.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Harvey, Mathew 3.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
•
Jessup,Travis 5.50 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
Bambule,James 3.00 6/6/2019 10:40:00 AM 6/6/2019 4:00:00 PM
•
Sanders, Kenny 3.00 6/7/2019 8:00:00 AM 6/7/2019 11:30:00 AM
Blalock,James 3.00 6/7/2019 8:00:00 AM 6/7/2019 11:30:00 AM
Carroll, Dylan 3.00 6/7/2019 8:00:00 AM 6/7/2019 11:30:00 AM
Norris, Stephen 3.00 6/7/2019 8:00:00 AM 6/7/2019 11:30:00 AM
Carpenter, Michael 3.00 6/7/2019 8:00:00 AM 6/7/2019 11:30:00 AM
Materials:
Part Number Description Units Account
Lime 2.00
Equipment:
ID Description Hours
76 76- 2008 Ford F-250 4WD PU Trk 5.50
77 77- 2015 Ford F-350 Boom Truck 3.00
75 75 - 2015 Ford F-250 PU Trk 4.00
73 73-2019 Ford F250 4WD 3.00
82 82- 2004 Ford F-250 4WD Trk 4.00
80 80-2017 Chevrolet Silverado 2500 3.00
4 4-1998 Ford F-250 4WD PU Trk 2.00
710 710-2006 Premier Portable 4" Pump 12.50
75 75 - 2015 Ford F-250 PU Trk 3.00
76 76- 2008 Ford F-250 4WD PU Trk 3.00
73 73-2019 Ford F250 4WD 3.00
710 710-2006 Premier Portable 4 Pump 11.00
Cost:
Labor Materials Equipment
$1,153.37 $27.92 $2,154.50
Custom Fields:
Custom Field Name Custom Field Value
2 of 2 11/20/2019,2:47 PM

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