WQCSD0140_Compliance Evaluation Inspection_20191202

ROY COOPER
Governor
MICHAEL S. REGAN
Secretary
LINDA CULPEPPER
Director
)C,
Mr. Ceburn Mangum
Facility Maintenance Supervisor
100 Dillon Drive
Butner, NC 27509
Dear Mr. Mangum:
NORTH CAROUNA
Environmental Quality
December 2nd, 2019
Subject:
Compliance Evaluation Inspection
CA Dillon Collection System
Permit WQCSD0140
Granville County
On Tuesday, November 26, 2019, Josh Brigham of the Raleigh Regional Office of the Division of
Water Resources, conducted a compliance evaluation inspection of the deemed collection system
for the NC Department of Juvenile Justice and Delinquency Prevention CA Dillon Collection System.
The purpose of this inspection was to ensure compliance with the subject permit. During the
inspection, the presence and cooperation of yourself and Mr. Clyde Strickland was helpful and
appreciated.
This compliance evaluation inspection consisted of the following
• Review of the 15A NCAC 02T .0403 permit requirements;
• Review of the owner/facility information;
• Review of records;
• On -site inspection of the collection system
Findinn during the ing1jection and file review were as follows:
1. NC Department of juvenile Justice and Delinquency Prevention holds a deemed sewer
collection system permit at CA Dillon in Granville County. There have been no reportable
sanitary sewage overflow (SSO) incidents from the collection system since the last
inspection.
2. The collection system includes gravity sewer lines, a cross -creek aerial line, and manholes.
It has no pump stations.
3. The facility maintains maps of the system to include locations of pipes, line size, high
priority line, and manholes. The approximate age of the sewer can be estimated based on
the years in which buildings were constructed. It is recommended that a single updated
map be developed to include all required information, including_pipe material.
D E Q North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 1 3800 Barrett Drive I Raleigh. North Carolina 27609
'a�� 919.791.4200

Mr. Ceburn Mangum
Facility Maintenance Supervisor
December 21d, 2019
Page 2 of 2
4. The facility has developed and implemented an operation and maintenance plan which lists
the frequency of system inspections (sewer lines, manholes, priority line, and right-of-way),
preventative maintenance schedule (line cleaning, right-of-way maintenance), and overflow
response plan. It is recommended that source of emergency funds be added to this plan.
5. The grease interceptor at the cafeteria is serviced by a contractor annually. The last
inspection took place in 2017 due to partial shutdown of facility. Please ensure that the
grease interceptor is monitored regularly.
6. The facility has been maintaining a log to document all inspections, repairs, observations,
SSO incidents, and maintenance activities. The whole system is flushed semi-annually. All
manholes, the aerial line, and the right-of-way are inspected monthly.
7. During the inspection, six manholes were observed and found to be in good condition. The
aerial line crossing a stormwater channel was observed, and the line and brick supports
were in good condition. It is recommended to keen all vegetation clear from the aerial line
to prevent root infiltration_
If you have questions or comments about the inspection, this report or the requirements to take
corrective action (if applicable), please contact:
josh Brigham at 919-791-4251 or via email at [e-mail].
Sincerely,
Scott Vinson, Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office, Division of Water Resources, NCDEQ
Attachments: Compliance Inspection Report
Cc: Mr. Ceburn Mangum, Facility Maintenance Supervisor, (via email: eeburn.mangum n dps.gov)
RRO Files
Laserfiche

Compliance Inspection Report
Permit: WOCSD0140 Effective: 03101/00 Expiration
SOC: Effective: Expiration
County: Granville
Region: Raleigh
Contact Person: Cebum Mangum Title:
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s);
On -Site Representative(s):
Related Permits:
Inspection Date: 11/26/2019 Entry Time: 09 45AM
Primary Inspector: Joshua S Brigham
Secondary Inspector(s):
Certification;
Owner: NC Dept of Juvenile Justice R Delinquency
Prevention
Facility: CA Dillon Collection System
Phone: [phone] Ext.246
Phone:
Exit Time; 11 30AM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Lines
Manholes
(See attachment summary)
Page 1 of 5

Permit: WOCS00140 Owner - Facility: NC Dept of Juvenile Justice & Delinquency Prevention
Inspection Date: 11126/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Findings during the inspection and file review were as follows
1. NC Department of Juvenile Justice and Delinquency Prevention holds a deemed sewer collection system permit at CA
Dillon in Granville County. There have been no reportable sanitary sewage overflow (SSO) incidents from the collection
system since the last inspection.
2. The collection system includes gravity sewer lines a cross -creek aerial line, and manholes. It has no pump stations.
3. The facility maintains maps of the system to include locations of pipes, line size, high priority line, and manholes. The
approximate age of the sewer can be estimated based on the years in which buildings were constructed. It is recommended
that a single updated map be developed to include all required information, including pipe material.
A. The facility has developed and implemented an operation and maintenance plan which lists the frequency of system
inspections (sewer lines, manholes, priority line. and right-of-way), preventative maintenance schedule (line cleaning,
right-of-way maintenance), and overflow response plan. It is recommended that source of emergency funds be added to this
plan.
5. The grease interceptor at the cafeteria is serviced by a contractor annually. The last inspection took place in 2017 due
to partial shutdown of facility. Please ensure that the grease interceptor is monitored regularly.
6. The facility has been maintaining a log to document all inspections, repairs, observations, SSO incidents, and
maintenance activities, The whole system is flushed semi-annually. All manholes, the aerial line, and the right-of-way are
inspected monthly.
7. During the inspection, six manholes were observed and found to be in good condition. The aerial line crossing a
stormwater channel was observed, and the line and brick supports were in good condition. It is recommended to keep all
vegetation clear from the aerial line to prevent root infiltration.
Page 2 of 5

Permit: WOCS00140 Owner - Facility: NC Dept of Juvenile Justice & Delinquency Prevention
Inspection Date: 11/2612019 Inspection Type., Collection System Inspect Non Sampling Reason for Visit: Routine
General
Yes No NA NE
# Is this system a Satellite system?
■
# If Yes, what is system name or permit number?
SOwASA
WQCS00066
Is there a overall sewer system map?
■ ❑ El ❑
Does the map include -
Pipe sizes
0 11 El El
Pipe materials (PVC, DIP, etc)
■ El El
Pipe location
■ 13 ❑ El
# Flow direction
■
# Approximate pipe age
■
# Pump station ID, location and capacity
■
# Force main air release valve location & type
El El ■ El
# Location of satellite connections
] El.
Are system maintenance records maintained?
■
Comment: Information is located on several maps. Pipe material was not listed but was known (Ductile
Iron .
Grease Control
Yes No NA NE
Is grease/sewer education program documented with req'd customer distr bul'on? ❑ 11 M ❑
# Are other types of education tools used like websites. booths, special meetings, etc? .
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance agreement?
13 0 0 El
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspectionslrecords rev`ew?
0 El El D
Is action taken against violators?
11 El
Comment: Grease trap in cafeteria inspected by contractor, Last done in 2017,
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
0 El El 11
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑ ❑ ■
If Yes, were they reported to the Division if meeting the reportable criteria?
■
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issuestcomplaints documented?
. El El D
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑ ❑ M ❑
# If Yes, is there a corrective action plan?
El 0■ ❑
Page 3 of 5

Permit. VVQCS00140 owner - Facility: NC Dept of Juvenile Justice & Delinquency Prevention
Inspection Date: 1112612019 Inspection Type :::d lection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available? 0 ❑
Is a Spill Response Action Plan available for all personnel' N ❑ ❑ ❑
Does the plan include:
# 24-hour contact numbers ❑ ❑ ❑
# Response time ❑ ❑ ❑
# Equipment list and spare parts inventory E ❑ ❑ ❑
# Access to cleaning equipment E ❑ ❑ ❑
# Access to construction crews, contractors, andlor engineers E ❑ ❑ ❑
# Source of emergency funds ❑ ❑ ❑
# Site sanitation and cleanup materials ❑ ❑
# Post-overflow/spill assessment 0 ❑ ❑ ❑
Comment: Action plan did not include source of emergency funds.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
0 ❑ ❑ ❑
Are pump stations being inspected at the required frequency?
❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station?
❑ ❑ N ❑
Is there a system or plan in place to observe the entire system annually?
❑ ❑ ❑
Is the annual inspection documented?
❑ ❑ ❑
# Does the system have any high -priority linesilocations?
E ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months?
N ❑ ❑ ❑
Are new lines being added to the HPL list when found or created?
N ❑ ❑ ❑
Comment: No pump stations.
LineslRi ht-of-Wa slAerial Lines
Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected:
One aerial line and right of way was Inspected.
Are right-of-ways and easements maintained for the full width for access?
E ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented?
N ❑ ❑ ❑
Were all areasllines inspected free of issues?
❑ 0 D ❑
Comment: One root c1rowing out of su art for aerial line. Recommended to remove.
Manholes Yes No NA NE
Please list the Manholes Inspected
Six manholes were inspected.
Are manholes accessible? ❑ ❑
# Are manhole coversivents above grade? ❑ ❑ ❑
Are manholes free of visible signs of overflow? E ❑ ❑ ❑
Page 4 of 5

Permit: WOCSO0140 Owner - Facility: NC Dept of Juvenile Justice & Delinquency Prevention
Inspectlon pate: 1112612019 Inspection Type : Collection System Inspect Non Sampl ng Reason for Visit' Roub-^
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is Bow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
■❑❑❑
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❑❑Elm
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❑❑ME]
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Page 5 of 5