WQCSD0298_Compliance Evaluation Inspection_20191121

ROY COOPER
Governor
MICHAEL S. REGAN
secretary
LINDA CULPEPPER
Director
Michael Klattenberg
U.S. Department of Justice
Federal Bureau of Prisons
Federal Medical Center
P.O. Box 1500
Butner, NC 27509-1500
Dear Mr. Klattenberg,
NORTH CAROLINA
Environmental Quality
November 21, 2019
Subject:
Compliance Evaluation Inspection
Federal Bureau of Prisons — Butner CSD
Permit: WQCSD0298
Granville County
On Thursday, November 14, 2019, Zach Thomas of the Raleigh Regional Office of the NC Division of
Water Resources conducted a compliance evaluation inspection of the deemed collection system for the
permitted facility. The purpose of this inspection was to ensure compliance with the subject permit.
During the inspection, the presence and cooperation of all facility staff was very helpful and appreciated.
This compliance evaluation inspection consisted of the followine:
• Review of the 15A NCAC 02T .0403 permit requirements;
• Review of the owner/facility information;
• Review of records;
• On -site inspection of the collection system and lift station units
Findinas durine the inspection and rile review were as follows:
1. Staff indicated that most of the contact information for the permit is out of date due to facility
position changes. As discussed during the site visit, please contact the RRO or use the DWR website
forms to update this information when those positions have been filled.
2. The collection system contains manholes, gravity sewer lines, and one lift station. All wastewater is
received by South Granville Water and Sewer Authority's Collection System. No sanitary sewer
overflow incidents have occurred since the last inspection (6/18/2015).
3. A map of the system is kept with facility staff and includes the locations of pipes, manholes, grease
traps, and the single lift station. All other records are kept with bound notebooks or in digital
inspection reports within an internal system.
� N Raleigh North Carolina Department of Environmental Quality I Division of Water Resources
eg - e-W a-0-f D...FMeigh Regional Office 1 3800 Barrett Drive I Raleigh, North Carolina 27609
\ 919.791.4200

November 14, 2019 Compliance Inspection
WQCSD0298 - Butner CSD
Page 2 of 2
4. The facility has a grease control and prevention program including some training as well as FOG
posters/flyers at food service areas. It was stated that there are no current areas where grease is a
continuous issue. The five grease traps are currently cleaned and serviced monthly.
5. Maintenance, inspection, and system records are compliant and are reviewed by facility staff. The
operation and maintenance plan has been developed and discusses inspections, maintenance, and
response procedures. Please ensure that any staff contacts are kept up to date as needed.
The lift station is monitored by a SCADA type system that relays to the main building automation
system. It contains a mechanical bar screen that empties into a dumpster and is sent to the landfill.
Chemical is added for pH and grease control. A new flow meter is located at the station and will be
used for billing in the future. The wet well appeared in good condition and the alarms were
operational. The Iift station contains a permanent generator tested once per month. Power was cut to
the station at the time of inspection and the generator appeared to be in good working order. Facility
staff mentioned that a backup pump will be installed inside of a constructed building in the near
future to prevent issues from low temperatures and rain.
There are no high priority lines for this system. Staff stated that the line behind the lift station is
walked to inspect for issues approximately once per year.
8. Four sewer manholes were inspected during the site visit:
a) One manhole ring was loose and needed replacement to prevent infiltration or accidents from
occurring.
b) One manhole lid could not be opened and needs to be addressed to ensure that proper inspection
can occur.
c) The remaining two sewer manholes were in good condition and showed signs of good flow.
d) Facility staff stated that they are anticipating installing pole barriers around the manholes because
they are often impacted by mowing machinery while crews maintain the road shoulder.
Please respond on the status of the conditions detailed in number 8 above within 45 days of receipt
of this letter. If you have questions or comments about the inspection, this report or the requirements to
take corrective action (if applicable), please contact:
Zach Thomas at 919-7914247 or via email at zachary.thomas(a)ncdenr.gov.
Sincerely,
JA
S. Jay Zimmerman, P.G., Chief
Water Quality Regional operations Section
Raleigh Regional Office
Attachments: Compliance Inspection Report
Cc: Mr. Klattenberg (via email: mklattenberg argil op.gov)
RRO Files

Permit: WOCSDO298
SOC:
County: Granville
Region: Raleigh
Contact Person: Sean Ensley
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Compliance Inspection Report
Effective: 03/01100 Expiration. Owner: Federal Bureau of Prisons
Effective: Expiration_ Facility: Federal Bureau Of Prisons -But
Title:
Inspection Date: 11/14/2019 EntryTime: 10.00AM
Primary Inspector: Zachary Thomas
Secondary Inspector(s):
Certification:
Exit Time: 11:15AM
Phone: [phone] Ext.6348
Phone:
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan inspections Lines
Manholes Pump Stations
(See attachment summary)
Page 1 of 7

permit: WOCSDO298 Owner - Facility: Federal Bureau of Prisons
Inspection Date: 1111412019 Inspection Type. Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
On Thursday, November 14, 20113, Zach Thomas of the Raleigh Regional Office of the NC Division of Water Resources
conducted a compliance evaluation inspection of the deemed collection system for the permitted facility. The purpose of
this inspection was to ensure compliance with the subject permit. During the inspection, the presence and cooperation of
all facility staff was very helpful and appreciated.
This compliance evaluation inspection consisted of the following:
• Review of the 15A NCAC 02T .0403 permit requirements;
• Review of the ownertfacility information;
• Review of records;
• On -site inspection of the collection system and lift station units
Findings during the inspection and file review were as follows:
1. Staff indicated that most of the contact information for the permit is out of date due to facility position changes. As
discussed during the site visit, please contact the RRO or use the DWR website forms to update this information when
those positions have been filled.
2. The collection system contains manholes, gravity sewer lines, and one lift station. All wastewater is received by South
Granville Water and Sewer Authority's Collection System. No sanitary sewer overflow incidents have occurred since the last
inspection (6/18/2015).
3. A map of the system is kept with facility staff and includes the locations of pipes, manholes, grease traps, and the
single lift station. All other records are kept with bound notebooks or in digital inspection reports within an internal system.
4. The facility has a grease control and prevention program including some training as well as FOG posters/flyers at food
service areas. It was stated that there are no current areas where grease is a continuous issue. The five grease traps are
currently cleaned and serviced monthly.
5. Maintenance, inspection, and system records are compliant and are reviewed by facility staff. The operation and
maintenance plan has been developed and discusses inspections, maintenance, and response procedures. Please ensure
that any staff contacts are kept up to date as needed.
6. The lift station is monitored by a SCADA type system that relays to the main building automation system. It contains a
mechanical bar screen that empties into a dumpster and is sent to the landfill. Chemical is added for pH and grease
control. A new flow meter is located at the station and will be used for billing in the future. The wet well appeared in good
condition and the alarms were operational. The lift station contains a permanent generator tested once per month. Power
was cut to the station at the time of inspection and the generator appeared to be in good working order. Facility staff
mentioned that a backup pump will be installed inside of a constructed building in the near future to prevent issues from low
temperatures and rain.
7. There are no high priority lines for this system. Staff slated that the line behind the lift station is walked to inspect for
issues approximately once per year.
B. Four sewer manholes were inspected during the site visit:
a) One manhole ring was loose and needed replacement to prevent infiltration or accidents from occurring.
b) One manhole lid could not be opened and needs to be addressed to ensure that proper inspection can occur.
c) The remaining two sewer manholes were in good condition and showed signs of good flow.
d) Facility staff stated that they are anticipating installing pole barriers around the manholes because they are often
impacted by mowing machinery while crews maintain the road shoulder.
Page 2 of 7

Permit: WOCS00298 Owner - Facility: Federal Bureau of Prisons
Inspection pate: 11/1412019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Please respond on the status of the conditions detailed in number 8 above within 45 days of receipt of this letter.
Page 3 of 7

Permit! WOCSD0298 Owner - Facility: Federal Bureau of Prisons
Inspection Date: 11114/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
General
Yes No NA NE
# is this system a satellite system?
M 1100
# If Yes, what is system name or permit number?
WOCS00068
Is there a overall sewer system map?
E ❑ ❑ ❑
Does the map include:
Pipe sizes
❑ 0 ❑ ❑
Pipe materials (PVC, DIP, etc)
❑ ■ ❑ ❑
Pipe location
0 ❑ ❑ ❑
# Flow direction
❑ 0 ❑ ❑
# Approximate pipe age
❑ ■ ❑ ❑
# Pump station ID, location and capacity
M ❑ ❑ ❑
# Force main air release valve location & type
❑ ❑ M ❑
# Location of satellite connections
M ❑ ❑ ❑
Are system maintenance records maintained?
■ ❑ ❑ ❑
Comment: A map of the system is kept with facility staff and includes the locations of pines,
manholes
arease traps, and the single lift station.
Grease Control Yes No NA NE
Is greaselsewer education program documented with req'd customer distribution? 0 ❑ 110
# Are other types of education tools used like websiles, booths, special meetings, etc? 1:11:10 ❑
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement? ❑ ❑ ❑
If Yes, does it require grease control devices at applicable locations? ❑ ❑ M ❑
Is the Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
Comment:
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
M ❑ ❑ ❑
if No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑ 0 ❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
❑ ❑ M ❑
If applicable, is there documentation of press releases and public notices issued?
❑ ❑ ■ ❑
Are all spills or sewer related issues/complaints documented?
❑ ❑ M ❑
# Are there repeated overfiowstproblems (2 or more in 12 months) at same location?
❑ ❑ 0 ❑
# If Yes, Is there a corrective action plan?
❑ ❑ so
Is a Spill Response Action Plan available?
M ❑ ❑ ❑
Page 4 of 7

Permit: WOCSDO298 Owner -Facility: Federal Bureau of Prisons
Inspection Date: 11114f2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available for all personnel? ■ ❑ ❑ ❑
Does the plan include;
# 24-hour contact numbers M000
# Response time M000
# Equipment list and spare parts inventory ■ ❑ ❑ ❑
# Access to cleaning equipment N ❑ ❑ ❑
# Access to construction crews, contractors, and/or engineers E ❑ ❑ ❑
# Source of emergency funds 0 ❑ ❑ ❑
# Site sanitation and cleanup materials N ❑ ❑ ❑
# Past-overflowlspill assessment M ❑ ❑ ❑
Comment: Please ensure all contact information is kept up to date.
Inspections
Yes No NA NE
Are adequate maintenance records maintained?
0❑
❑ ❑
Are pump stations being inspected at the required frequency?
0❑
❑ ❑
Is at least one complete functional:ty lest conducted weekly per pump station?
M
❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually?
0
❑ ❑ ❑
Is the annual inspection documented?
0❑
❑ ❑
# Does the system have any Ngh-priority lines/locations?
❑
0 ❑ ❑
Are inspections of HPL documented at least every 6 months?
❑
❑ ❑
Are new lines being added to the HPL list when found or created?
❑
❑ 0 ❑
Comment: There are no HP lines in this system.
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Please list the Lines/Right of Ways/Aerial Lines Inspected
Lines & ROW along roadway
Are right-of-ways and easements maintained for the full width for access? 0 ❑ ❑ ❑
If No, give details on temporary access:
Is maintenance documented? E❑ ❑ ❑
Were all areasllines inspected free of issues? E1100
Comment: Facility staff stated that they are anticipating installing ole barriers around the manholes
because they are often impacted by mowing machinery while crews maintain the road shoulder.
Manholes
Yes No NA NE
Please list the Manholes Inspected:
Four (4) sewer manholes were evaluated.
Are manholes accessible? 0 ❑ ❑ ❑
# Are manhole covers/vents above grade? 0 ❑ ❑ ❑
Are manholes free of visible signs of overflow? 0 ❑ ❑ ❑
Page 5 of 7

permit: WOCSDO298 owner - Facility: Federal Bureau of Prisons
Inspection Dale: 11114/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Are manholes free of sinkholes and depressions?
0 ❑ ❑ ❑
Are manhole covers present?
M ❑ ❑ ❑
# Are manholes properly seated?
❑ 0 ❑ ❑
# Are manholes in good condition?
❑ M ❑ ❑
# Are inverts in good condition?
❑ ❑ M ❑
Is flow unrestricted In manholes?
0 ❑ ❑ ❑
Are manholes free of excessive amounts of grease?
■ ❑ ❑ ❑
Are manholes free of excessive roots?
0 ❑ ❑ ❑
Are manholes free of excessive sand?
M ❑ ❑ ❑
Are manhole vents screened?
❑ ❑ M ❑
Are vents free of submergence?
❑ ❑ 0 ❑
Are manholes free of bypass structures or pipes?
M ❑ ❑ ❑
Comment: a One manhole ring was loose and needed replacement to prevent infiltration or accidents from
occurring.
b One manhole lid could not be opened and needs to be addressed to ensure that
Proper
inspection can occur.
c The remaining two sewer manholes were in good condition and showed signs of
good flow.
Please respond on the status of the conditions detailed above within 45 days of receipt of this
letter.
Puma Stations Yes No NA NE
Please list the Pump Stations Inspected:
There is currently one (1) lift station.
# Number of duplex or larger pump stations in system 1
# Number of vacuum stations in system 0
# Number of simplex pump stations in system U
# Number of simplex pump stations in system serving more than one building o
How many pumplvacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed? 1
# A simple one-way telemetry/communication system (auto -dialer) installed? U
For pump stations inspected:
Are they secure with restricted access?
❑ ❑ ❑
Were they free of by-pass structures/pipes?
❑ ❑ ❑
Were wet wells free of excessive greaseldebris?
0 ❑ ❑ ❑
# Do they all have telemetry installed?
■ ❑ ❑ ❑
Is the telemetry system functional?
0 ❑ ❑ ❑
Is a 24-hour notification sign posted ?
0 ❑ ❑ ❑
Does the sign include:
Page 6 of 7

Permit: WOCSO0298 Owner - Facility: Federal Bureau of Prisons
Inspection Date: 11/14/2019 Inspection Type : Collection System Inspect Non Sampl ng
Reason for Visit: Routine
Owner Name?
0000
Pump station identifier?
0❑ ❑ ❑
# Address?
0❑ Cl ❑
Instructions for notification?
0❑ Cl ❑
24-hour emergency contact numbers?
■ ❑ ❑ ❑
Are audio and visual alarms present?
M El ❑ ❑
Are audio and visual alarms operable?
0 0 ❑ ❑
# Is there a backup generator or bypass pump connected?
M 0 ❑ ❑
If tested during inspection, did it function properly?
M 0 ❑ ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
0 ❑ ❑ ❑
# Does it have a dedicated connection for a portable generator?
❑ 0
# Is the owner relying on portable units in the event of a power outage?
❑ 0 [] El
# If Yes, is there a distribution plan?
❑ ❑
If Yes, what resources (UniWStaFfNehiclesletc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
❑ ❑ ❑
Is recordkeeping of pump station inspection and maintenance program adequate?
0 ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
M ❑ ❑ ❑
Inspecting and exercising all valves?
■ ❑ 1:1 El
Inspecting and lubricating pumps and other equipment?
0 0 ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment?
0 ❑ ❑ ❑
Comment: See summary for detailed description.
Page 7 of 7