WQCSD0298_Compliance Evaluation Inspection_20150618

SMA.�..,. r
NCDENR
North Carolina Department of Environment and Natural Resources
Pat McCrory Donald R. van der Vaart
Governor Secretary
June 18, 2015
Mr. Sean Ensley
U. S. Department of Justice
Federal Bureau of Prisons
Federal Medical Center
P. 0. Box 1500
Butner, NC 27509-1500
Subject: Compliance Evaluation Inspection
Federal Bureau Prisons - Butner Collection System
Collection System Permit No: WQCSD0298
Granville County
Dear Mr. Ensley:
On June 18, 2015, Cheng Zhang of the Raleigh Regional (RRO) Office Division of Water Quality
conducted a Compliance Evaluation Inspection of the subject facility. The assistance and cooperation
provided by Mr. Jeff Frazier, General Foreman, and Mr. Delaney Goss, Chief of Utilities, were very
helpfid and appreciated. A checklist of items is enclosed with this letter. During the inspection the
following items were noted:
1.) Federal Bureau of Prisons holds a deemed sewer collection system permit in Granville County.
There have been no sanitary sewage overflow (SSO) incidents from the collection system since the
last inspection.
2.) The collection system includes gravity sewer lines, manholes, and one pump station, which sends
sewage to South Granville Water and Sewer Authority's collection system.
3.) The facility maintains a map of the system to include locations of pipes, pump station, and
manholes.
4.) The facility has developed and implemented an operation and maintenance plan which lists the
frequency of system inspection (pump station), preventive maintenance schedule (right-of-way
maintenance), and overflow response plan. The plan needs to be updated to reflect change of
personnel.
5.) The facility has a grease education program including annual fat, oil, and grease (FOG) best
management practice training (part of stormwater pollution prevention training) and FOG posters at
food service areas. The five grease traps are serviced by a contractor twice per month.
NCDENR Raleigh Regional Office
1620 Mail Service Center, Ralegh, North Carolina 27699-1617
Lccation: 3800 Bartell Drive, Raleigh North Carolina 27609
Phone: [phone] Fax: [phone]
An Equal Opportunity AllrmahveAcWn Employer- Made -n part with recycled paper

Federal Bureau of Prisons Butner Sewer Collection System
Permit No_ WQCS00298
Compliance Evaluation Insp cuo'n"
6.) The lone pump station is equipped with a mechanical bar screen and standby generator. One diesel
pump was also on site for emergency use. Pump station inspection, preventive maintenance, and
testing of generator, alarms, and telemetry were well documented.
7.) During the inspection, four manholes were observed, the followings were noted:
• The outside wall of the manhole across Old NC 75 from the pump station needs to be re -
grouted with mortar;
• The first manhole on the Medical Center Outfall was totally covered with thick
vegetation, which needs to be removed to make the manhole accessible;
• The second manhole on the outfall was not properly seated (with loose manhole ring),
and sinkhole/depression were observed around the manhole;
• Excessive roots were noted in the third manhole on the outfall.
It is recommended that manhole inspections be included in the annual system observation.
Please respond in writing regarding Items 4 and 7 within 30 days of receipt of this letter. If you
have any questions regarding the attached report or any of the findings, please contact Cheng Zhang at:
[phone] (or email: chena.zhangencdenr.gov). ,
incer y,
army Syityv
Water Qegional Supervisor
Raleigh Regional Office
Attachments: Compliance Inspection Report
Cc: Central Files wlattachment
Raleigh Regional Office Wattachment
t

Permit: WOCSDO298
SOC:
County: Granville
Region: Raleigh
Contact Person: Sean Ensley
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
Compliance Inspection Report
Effective: 03/01/00 Expiration: Owner: Federal Bureau of Prisons
Effective: Expiration: Facility: Federal Bureau Of Prisons -But
On -Site Representative(s):
'.J-e-fie
Related Permits:
Title:
Certification:
(rr-s►r z ; P.f--�
Phone: [phone] Ext.6348
Phone:
Inspection Date: 06/18/2015 Entry Time: 09'00AM Exit Time: 10.00AM
Primary Inspector. Chang Zhang t�`j.�..ti Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions N Performance Standards Operation & Maint Regmis
Records E Inspections Pump Station
Manhole
(See attachment summary)
Page: 1

permit: WOCSD0298 Owner- Facility: Federal Bureau of Prisons
Inspection Date: 0611812015 Inspection Type: Collection System inspect Non Samp ing
Reason for Visit: Routine
Performance Standards
Yes No NA NE
Is Public Education Program for grease established and documented?
0 ❑ ❑ ❑
What educational tools are used?
Grease educational signs frosted at food preparation areas. Five grease traps are cleaned by contractor
tw+ce per month.
Is Sewer Use OrdinancelLegal Authority available?
❑ ❑ M ❑
Does it appear that the Sewer Use Ordinance is enforced?
❑ ❑ M ❑
Is Grease Trap Ordinance available?
❑ ❑ 0 ❑
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
❑ ❑ ❑
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented?
❑ ❑ 0 ❑
Does CIP address short term needs and long term 1 master plan%" concepts?
❑ ❑ M ❑
Does CIP cover three to five year period?
❑ ❑ 0 ❑
Does CIP include Goal Statement?
❑ ❑ 0 ❑
Does CIP include description of project area?
❑ ❑ M ❑
Does CIP Include description of existing facilities?
❑ ❑ M ❑
Does CIP include known deficiencies?
❑ ❑ ■ ❑
Does CIP include forecasted future needs?
❑ ❑ M ❑
Is CIP designated only for wastewater collection and treatment?
❑ ❑ 0 ❑
Approximate capital Improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Not required.
Is system free of known points of bypass?
M ❑ ❑ ❑
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
M ❑ ❑ ❑
# Does the sign include:
Instructions for notification?
M ❑ ❑ ❑
Pump station identifier?
0 ❑ ❑ ❑
24-hour contact numbers
0 ❑ ❑ ❑
If no, list deficient pump stations
# Do ALL pump stations have an "auto polling" featurelSCADA?
❑ M ❑ ❑
Number of pump stations
t
Number of pump stations that have SCADA
0
Number of pump stations that have simple telemetry
1
Number of pump stations that have only audible and visual alarms
0
Page: 3

•
Permit: VVQCSD0298 Owner- Facility:Federa, Bureau of Prisons
Inspection Date: 06118/2015 Inspection Type : Collection System Inspect Non Sampl mg Reason for Vish: Routine
Number of pump stations that do not meet permit requirements 0
# Does the permittee have a root control program?
# If yes, date implemented?
Describe:
Root control is conducted by facility crew.
Comment:
Inspections
Yes No -NA NE
Are maintenance records for sewer lines available?
Are records available that document pump station inspections?
Are SCADA or telemetry equipped pump stations inspected at least once a week?
�]
Are non-SCADARelemetry equipped pump stations Inspected every day?
1:1 ■ ❑
Are records available that document citizen complaints?
El❑ E
# Do you have a system to conduct an annual observation of entire system?
❑ 1:1 El
# Has there been an observation of remote areas in the last year?
❑
Are records available that document Inspections of high -priority lines?
❑ E ❑
Has there been visual Inspections of high -priority lines in last six months?
❑ ❑ E 11
Comment: The system does not have high-priorlity lines.
Operation & Maintenance Reguirements Yes No NA NE
Are all log books available? arm ■ ❑
Does supervisor review all log books on a regular basis? E ❑ ❑
Does the supervisor have plans to address docUmented short-term problem areas? El ❑ E ❑
What Is the schedule for reviewing Inspection, maintenance, & operations logs and problem areas?
Weekly.
Are maintenance records for equipment available? E
El El 0
Is a schedule maintained for testing emergencylstandby equipment? ❑
What is the schedule for testing emergencyistandby equipment? Monthly
Do pump station logs include:
Inside and outside cleaning and debris removal?
E ❑ ❑ 11
Inspecting and exercising all valves?
❑ ❑ 11
Inspecting and lubricating pumps and other equipment?
11
Inspecting alarms, telemetry and auxiliary equipment?
rl
Is there at least one spare pump for each pump station Wo pump reliability?
Are maintenance records for right-of-ways available?
0
Are right-of-ways currently accessible in the event of an emergency?
Are system cleaning records available?
❑
Has at least 10% of system been cleaned annually?
❑
Page: A
JGUME

permit: WOCSDO298 Owner - Facility: Federal Bureau of Prisons
Inspection Date: 06118/2015 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
What areas are scheduled for cleaning in the next 12 months?
Line cleaning has been conducted since the last inspection. Due to the high flow in the system, line cleaning
does not appear to be needed.
Is a Spill Response Action Plan available?
[] ❑ ❑
Does the plan include:
24-hour contact numbers
❑ ❑ []
Response time
N ❑ ❑ ❑
Equipment list and spare parts inventory
N ❑ 0 ❑
Access to cleaning equipment
E ❑ [] ❑
Access to construction crews, contractors, and/or engineers
0 ❑ ❑ ❑
Source of emergency funds
E ❑ ❑ ❑
Site sanitation and cleanup materials
E ❑ ❑ ❑
Post-overflow/spill assessment
■ ❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
N ❑ ❑ ❑
Is the spare parts inventory adequate?
N ❑ ❑ ❑
Comment: The plan needed to be undated due to personnel change.
Records
Yes No NA NE
Are adequate records of all SSOs, spills and complaints available?
❑ ❑ ❑
Are records of SSOs that are under the reportable threshold available?
❑ ❑ ❑
Do spill records indicate repeated overflows (2 or more in 12 months) at same location?
❑ ❑ ❑
If yes, is there a corrective action plan?
[� ❑ ❑
Is a map of the system available?
❑ ❑ ❑
Does the map Include:
Pipe sizes
❑0 0 ❑
Pipe materials
❑ ■ ❑ ❑
Pipe location
N ❑ ❑ ❑
Flow direction
❑ ■ ❑ ❑
Approximate pipe age
❑ ❑ ❑
Number of service taps
❑ ❑ ❑
Pump stations and capacity
N 0 ❑ ❑
If no, what percent is complete?
List any modifications and extensions that need to be added to the map
The map shows locations of sewer lines, manholes, and pump station.
# Does the permittee have a copy of their permit?
❑ ❑
Comment: Deemed permitted.
MANHOLE #1 - On other sic
Manhole Yes No NA NE
Page: 5

•
permit. WOCS00298 Owner - Facility: Federal Bureau of Prisons
Inspactlon Gate: 06I1612015 Inspection Type: collection System Inspect Non Sampling
Reason for Visit: Routine
Is manhole accessible?
■ ❑ ❑ ❑
# Is manhole coverlvent above grade?
0 ❑ ❑ ❑
Is the manhole free of visible signs of overflow?
E ❑ ❑ ❑
Is the manhole free of sinkholes and depressions?
0 ❑ ❑ ❑
Is manhole cover present?
0 ❑ ❑ ❑
# Is manhole properly seated?
0 ❑ ❑ ❑
# Is manhole in good condition?
❑ N ❑ ❑
# Is Invert in good condition?
0 Cl ❑ Cl
Is line free -flowing and unrestricted in manhole?
N ❑ Cl Cl
Is manhole free of excessive amounts of grease?
0 ❑ ❑ ❑
Is manhole free of excessive roots?
0 ❑ ❑ ❑
Is manhole free of excessive sand?
E ❑ ❑ ❑
Is manhole's extended vent screened?
❑ ❑ E ❑
Are vents free of submergence?
❑ ❑ ❑
Are manholes free of bypass structures or pipes?
❑ ❑ ❑
Comment: The outside wall of the manhole needs to be re -grouted with mortar.
MANHOLE #2 - Medical Cer
Manhole
Yes No NA NE
Is manhole accessible?
❑ E ❑ ❑
# Is manhole covertvent above grade?
N ❑ ❑ ❑
Is the manhole free of visible signs of overflow?
N ❑ ❑ ❑
Is the manhole free of sinkholes and depressions?
❑ ❑ ❑
Is manhole cover present?
❑ ❑ ❑
# Is manhole properly seated?
0 ❑ ❑ ❑
# Is manhole In good condition?
❑ ❑ ❑
# Is invert in good condition?
❑ ❑ ❑ 0
Is line free -flowing and unrestricted in manhole?
❑ ❑ ❑
Is manhole free of excessive amounts of grease?
❑ ❑ ❑
Is manhole free of excessive roots?
❑ ❑ ❑
Is manhole free of excessive sand?
❑ ❑ ❑
Is manhole's extended vent screened?
❑ ❑ E ❑
Are vents free of submergence?
❑ ❑ ❑ ■
Are manholes free of bypass structures or pipes?
❑ ❑ ❑
Comment: The above ground part of the manhole is totally covered by thick vegetation.
MANHOLE # 3 - Medical Ce
Manhole
Yes No NA NE
Page: 6

permit WOCS00298 owner - Facility: Federal Bureau of Prisons
Inspection Oats: 06/18/2015 Inspectlon Type: Collection System Inspect Non 5ampltng
Reason for Visit Routine
Is manhole accessible?
❑
# Is manhole cover/vent above grade?
❑
Is the manhole free of visible signs of overflow?
❑
Is the manhole free of sinkholes and depressions?
Is manhole cover present?
0 ❑ ❑
# Is manhole properly seated?
# Is manhole in good condition?
❑
# Is Invert in good condition?
El El 00
Is line free -flowing and unrestricted in manhole?
El [] E
Is manhole free of excessive amounts of grease?
❑
Is manhole free of excessive roots?
[, El E
Is manhole free of excessive sand?
Is manhole's extended vent screened?
11 []
Are vents free of submergence?
[]11 E
Are manholes free of bypass structures or pipes?
[l
Comment: Sinkholeldeoression observed around the manhole. Manhole ring was loose, cover could not be
opened.
MANHOLE #4 - Medical Cei
Manhole
Yea No NA NE
Is manhole accessible?
0 [1 ❑ ❑
# Is manhole cover/vent above grade?
E C1 ❑ ❑
Is the manhole free of visible signs of overflow?
❑ 11 ❑
Is the manhole free of sinkholes and depressions?
ri ❑ ❑
Is manhole cover present?
C ❑ ❑
# Is manhole properly seated?
E ❑ El
# Is manhole in good condition?
# Is invert In good condition?
Is line free -flowing and unrestricted in manhole?
D ❑
Is manhole free of excessive amounts of grease?
Is manhole free of excessive roots?
0❑ ❑
Is manhole free of excessive sand?
0El❑ ❑
Is manhole's extended vent screened?
11
Are vents free of submergence?
�]
Are manholes free of bypass structures or pipes?
❑ ❑ ❑
Comment: Excessive roots were noted in the manhole. Flow was good and unrestricted.
PUMP STATION -
Page: 7

•
Permit: WOCSDO298 Owner - Facility: Federal Bureau of Prisons
Inspection Date: 061t6 GIS Inspection Type. Collection System Inspect Non Sampling
Reason for Visit: Routine
PUMP Staftn
Yes No NA NE
Pump station type
Duplex
Are pump station logs available?
E ❑ ❑ ri
Is it accessible in all weather conditions?
11 ❑ El
# Is general housekeeping acceptable?
11❑
Are all pumps present?
Are all pumps operable?
Are wet wells free of excessive debris?
Are upstream manholes free of excessive debrislsigns of overflow?
0 ❑
Are floats/controls for pumpslalarms operable?
❑ 0 El
Is "auto polling" featurelSCADA present?
[] ❑
Is "auto polling" featurelSCADA operational?
El
Is simple telemetry present?
ri
Is simple telemetry operational?
m❑
Are audio and visual alarms present?
Are audio and visual alarms operable?
❑
Is the Pump station Inspected as required?
11❑
Are backflow devices in place?
❑ ❑ ❑
Are backflow devices operable?
❑ ❑
Are air relief valves in place?
Are air relief valves operable?
# Is an emergency generator available?
011 ❑ 13
Can the emergency generator run the pumps?
■ ❑ ❑
Is the pump station equipped for quick hook-up?
El 11 0 ❑
Is the generator operable?
E ❑
# Is fuel in lank and sufficient?
Is the generator inspected according to their schedule?
Is a 24-hour notification sign posted?
Does it include:
Instructions for notification?
Pump station identifier?
0 El El ri
Emergency phone number
E El El 13
Is public access limited?
0
Is pump station free of overflow piping?
Is the pump station free of signs of overflow?
El
Are run times comparable for multiple pumps?
Yes
Page: a

permit• VMCS00298 Owner • Facility: Federal Bureau of Prisons
Inspection Gate: 06/18/2015 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Two Gorman-RUDD Pumos. One bypass Dumo Is olaced on site, in case both pumps fail. Flow
passes a mechanical bar screen before entering wet well.
Page: 9