WQCSD0208_Compliance Evaluation Inspection_20191030

ROY COOPER
Governor
MICHAEL S. REGAN
Secretary
LINDA CULPEPPER
Director
Adam Motsinger
Yes AF Utilities Exp LLC
136 Fairview Rd Ste 125
Mooresville, NC 28117
NORTH CAROLINA
Environmental Quality
October 30, 2019
Subject: Deemed Permitted Wastewater Collection System Inspection Report
System Number WQCSD0208
Autumn Forest MHP Collection System
Guilford County
Dear Permittee:
On October 4, 2019, Paul DiMatteo of the Division of Water Resources (Division), Winston-Salem Regional Office
met with Eric Wysong and Anthony Montero of Apex to conduct a Compliance Evaluation Inspection of the above
referenced Deemed Permitted Wastewater Collection System.
The inspection consists of (1) a review of documentation demonstrating compliance with 15A NCAC
02T .0403, which regulates wastewater collection systems that are not individually permitted, and (2) an on -
site inspection of several collection system components. The attached inspection form notes the areas that
were evaluated for the inspection, with notable findings outlined as follows.
1. The inspector notes that Mr. Wysong and Mr. Montero operate the wastewater plant and lift station. Some
maintenance activities are coordinated with the community's maintenance office, and some activities are
conducted entirely by the maintenance office. Please ensure coordination with both groups so that all required
activities are conducted and documented, and so that documents are available for review during inspections.
Site Inspections
1. Pump Stations —The lift station was inspected. When the alarms were tested, the visual alarm did not
illuminate. Please ensure that all alarms, including audible and visual alarms, are operational.
D E Q�� North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1 450 West Hanes Mill Road, Suite 300 I Winston-Salem, North Carolina 27105
Noah caaouNA ^
n.P. MorMw­L.IOWHV /� 336.776.9800

If you should have any questions, please do not hesitate to contact Paul DiMatteo at [phone] or our
office at [phone].
Sincerely,
DocuSigned by:
145B49E225C94EA...
Lon T. Snider, Regional Supervisor
Water Quality Regional Operations Section
Winston-Salem Regional Office
Division of Water Resources, NCDEQ
Enclosures — Inspection Report, Copy of 15A NCAC 02T .0403
CC: DWR Laserfiche Files
Anthony Montero via email [e-mail]
Eric Wysong via email [e-mail]

Permit: WQCSD0208
SOC:
County: Guilford
Region: Winston-Salem
Compliance Inspection Report
Effective: 11/26/12 Expiration: Owner: Yes Af Utilities Exp LLC
Effective: Expiration: Facility: Autumn Forest MHP Collection System
Contact Person: Adam Motsinger Title:
Directions to Facility:
System Classifications:
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 10/04/2019 Entry Time: 11:OOAM
Primary Inspector: Paul DiMatteo
Secondary Inspector(s):
Certification:
Phone: [phone] Ext.24
Phone:
Exit Time: 12:45PM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Grease Control
Spills/Response Plan Inspections Pump Stations
(See attachment summary)
Page 1 of 5

Permit: WQCSD0208 Owner - Facility: Yes Af Utilities Exp LLC
Inspection Date: 10/04/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
I met with Anthony Montero, WWTP ORC, and Eric Wysong with Apex Companies. They oversee the WWTP and lift
station, community maintenance staff handles the rest. Therefore lines maintenance information was not available during the
inspection.
Lift station is cleaned quarterly by Jenkins Septic.
Page 2 of 5

Permit: WQCSD0208 Owner - Facility: Yes Af Utilities Exp LLC
Inspection Date: 10/04/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Comment: Map - was not available during the inspection, but the previous inspection did note that one
existed. Please check that one exists - a map will have to be made if there is none.
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Yes No NA NE
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Yes No NA NE
■❑❑❑
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For public systems, is there a Grease Control Program via an ordinance/agreement? ❑ ❑ ❑
If Yes, does it require grease control devices at applicable locations? ❑ ❑ ❑
Is the Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ 0 ❑
Comment: Operators said that they give mailers to the leasing office to distribute with bills twice per year. I
suggested keeping a small log and noting when its done, or keeping emails.
Spills and Response Action Plan
Yes No NA NE
# Is system free of known points of bypass?
❑ ❑ ❑
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
❑
❑ ❑
If Yes, were they reported to the Division if meeting the reportable criteria?
❑
❑ ❑
If applicable, is there documentation of press releases and public notices issued?
❑
❑ ❑
Are all spills or sewer related issues/complaints documented?
❑
❑ ❑
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
❑
❑ ❑
# If Yes, is there a corrective action plan?
❑
❑ ❑
Page 3 of 5

Permit: WQCSD0208 Owner - Facility: Yes Af Utilities Exp LLC
Inspection Date: 10/04/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Is a Spill Response Action Plan available?
0
❑ ❑ ❑
Is a Spill Response Action Plan available for all personnel?
0
❑ ❑ ❑
Does the plan include:
# 24-hour contact numbers
❑ ❑ ❑
# Response time
❑ ❑ ❑
# Equipment list and spare parts inventory
❑ ❑ ❑
# Access to cleaning equipment
❑ ❑ ❑
# Access to construction crews, contractors, and/or engineers
❑ ❑ ❑
# Source of emergency funds
❑
❑ ❑
# Site sanitation and cleanup materials
❑
❑ ❑
# Post-overflow/spill assessment
❑
❑ ❑
Comment: Operators said they had a plan in mind - contacts for septage haulers, pump
repairers, etc. They
should make sure that a written Dlan is available.
Inspections Yes No NA NE
Are adequate maintenance records maintained? ❑ ❑ ❑
Are pump stations being inspected at the required frequency? ❑ ❑ ❑
Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑
Is the annual inspection documented? ❑ ❑ ❑
# Does the system have any high -priority lines/locations? ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑
Comment: Operators said that most of the system is observed when water meters are read. I suggest
comparing the locations of water meters to sewer lines to determine if any remote areas may
exist in the system, and making sure to observe any remote areas at least yearly. Other than
water meter readings annual general inspections aren't explicitly documented.
Pump Stations Yes No NA NE
Please list the Pump Stations Inspected:
Main PS
# Number of duplex or larger pump stations in system 1
# Number of vacuum stations in system 0
# Number of simplex pump stations in system 0
# Number of simplex pump stations in system serving more than one building 0
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed? 0
# A simple one-way telemetry/communication system (auto -dialer) installed? 1
For pump stations inspected:
Page 4 of 5

Permit: WQCSD0208 Owner - Facility: Yes Af Utilities Exp LLC
Inspection Date: 10/04/2019 Inspection Type : Collection System Inspect Non Sampling
Reason for Visit: Routine
Are they secure with restricted access?
0
❑ ❑ ❑
Were they free of by-pass structures/pipes?
0
❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
❑ ❑ ❑
# Do they all have telemetry installed?
0
❑ ❑ ❑
Is the telemetry system functional?
0
❑ ❑ ❑
Is a 24-hour notification sign posted ?
0
❑ ❑ ❑
Does the sign include:
Owner Name?
0
❑ ❑ ❑
Pump station identifier?
0
❑ ❑ ❑
# Address?
❑
0 ❑ ❑
Instructions for notification?
0
❑ ❑ ❑
24-hour emergency contact numbers?
0
❑ ❑ ❑
Are audio and visual alarms present?
0
❑ ❑ ❑
Are audio and visual alarms operable?
❑
0 ❑ ❑
# Is there a backup generator or bypass pump connected?
❑
0 ❑ ❑
If tested during inspection, did it function properly?
❑
❑ 0 ❑
Is the back-up system tested at least bi-annually under normal operating conditions?
❑
❑ 0 ❑
# Does it have a dedicated connection for a portable generator?
❑
0 ❑ ❑
# Is the owner relying on portable units in the event of a power outage?
0
❑ ❑ ❑
# If Yes, is there a distribution plan?
0
❑ ❑ ❑
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Septage haulers.
# Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ 0 ❑
Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal? ❑ ❑ ❑
Inspecting and exercising all valves? ❑ ❑ ❑
Inspecting and lubricating pumps and other equipment? ❑ ❑ ❑
Inspecting alarms, telemetry and auxiliary equipment? ❑ ❑ ❑
Comment: Audible alarm was working durinq the inspection, visual alarm was not. Additionally, we spent
some time testing the telemetry system and it called the first number in the list, but didn't then
"fall through" to calling the next people in the list. Operators should verify that the telemetry
system is working as intended. For documentation, there is a check box on their monthly WWTP
loqs.
Page 5 of 5