20041320 Ver 1_Complete File_20071008

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STATE OF NORTH CAROLINA
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DEPARTMENT OF TRANSPORTATION
MICHAEL F. EASLEY
GOVERNOR
October 1, 2007
Commander, Fifth Coast Guard District (obr)
LANTAREA
Bridge Administration
Federal Building
431 Crawford Street
Portsmouth, VA 23704-5004
Attention: Mr. Waverly Gregory
Chief, Bridge Administration
Dear Sir:
LYNDO TIPPETT
SECRETARY
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Subject: Proposed replacement of Bridge Nos. 129 over the Tar River and 127 the Tar
River Overflow on SR-1565 (Grimesland Bridge Rd) in Pitt County. TIP No.
B-3684; Federal Aid Project No. BRSTP-1565(4); State Project No. 8.2221101.
Application is hereby made by the North Carolina Department of Transportation (NCDOT) for
approval by the Commandant, U.S. Coast Guard, of the replacement of Bridge Nos. 129 over the
Tar River and 127 the Tar River Overflow in Pitt County. The project involves replacement of
the existing two bridges with a single structure approximately 1963 feet in length. During
construction, traffic will be maintained on the existing bridges and roadway.
The proposed bridge will provide a main channel span over the Tar River with a minimum
vertical clearance greater than 45-feet (current is 15-feet when closed), a minimum horizontal
clearance of 75-feet, greater than the 60-feet called for in the Categorical Exclusion (CE). The
proposed bridge has been designed for vessel impact and does not have a fender guide.
Navigational lighting will not be provided.
Legal authority for the bridges is found in the General Bridge Act of 1946. Federal funds will be
utilized for this project. However, the U.S. Army Corps of Engineers must approve this project
under Section 404 of the Clean Water Act and Section 10 of the Rivers and Harbors Act. The
N.C. Division of Water Quality must approve this project under Section 401 of the Clean Water
Act. The NCDOT is preparing and will submit a Joint Permit Application for both State and
Federal Permits.
Copies of all appropriate federal and state permits will be forwarded to your office once they are
obtained.
MAILING ADDRESS: TELEPHONE: [phone] LOCATION:
NC DEPARTMENT OF TRANSPORTATION FAX: [phone] PARKER LINCOLN BUILDING
PROJECT DEVELOPMENT AND ENVIRONMENTAL ANALYSIS 2728 CAPITAL BOULEVARD
1598 MAIL SERVICE CENTER WEBSITE: WWW.NCDOT.ORG RALEIGH NC
RALEIGH NC 27699-1598
The NCDOT analyzed the potential environmental impacts of the project in the CE that was
signed by the Federal Highway Administration (FHWA) on July 30, 2004. The FHWA has
determined that this project will not have a significant effect on the human environment. The
environmental impacts of the project are listed on pages 29-31 of the CE. The names and
addresses of the adjacent property owners are included with this application. Also, please find
enclosed four originals of the U.S. Coast Guard drawings for the project.
Please initiate review of the proposed project for authorization under an U.S. Coast Guard
Permit. It is requested that any correspondence from your office regarding this project include
the NCDOT TIP Number (B-3684). Should you have any questions regarding this information,
please contact Mr. Tyler Stanton at [e-mail] or [phone].
Sincerely
Gregory J. Thorpe, Ph.D., Environmental Management Director
Project Development and Environmental Analysis Branch
Enclosures: (1) Four copies of a vicinity map and drawings of the bridge.
(2) Two copies of the CE.
(3) List of property owners within one-half mile of the bridge.
Cc W/o attachment:.
Mr. John Hennessy, NCDWQ
Mr. Travis Wilson, NCWRC
Mr. Gary Jordan, USFWS
Mr. Ron Sechler, NMFS
Mr. Michael Street, NCDMF
Dr. David Chang, P.E., Hydraulics
Mr. Greg Perfetti, P.E., Structure Design
Mr. Victor Barbour, P.E., Project Services Unit
Mr. Mark Staley, Roadside Environmental
Mr. Richard E. Greene, P.E. Division Four Engineer
Mr. Jamie Guerrero, Division Four Environmental Officer
Mr. Scott McLendon, USACE, Wilmington
Mr. Jay Bennett, P.E., Roadway Design
Mr. Maj ed Alghandour, P. E., Programming and TIP
Mr. Art McMillan, P.E., Highway Design
Ms. Stacy Oberhausen, P.E., PDEA, Consultant Engineering Group Supervisor
Mr. Carl Goode, PE, Human Environment Unit Head
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U.S. ARMY CORPS OF ENGINEERS
WILMINGTON DISTRICT
Action ID. SAW-2003-00880-031 County: Du lin
NO DEPARTMENT OF THE ARMY AUTHORIZATION REQUIRED
Property Owner / Agent: NC Department of Transportation: Highway Division 3
Address: Attn: Mr. H. Allen Pope, Division Engineer
124 Division Drive
Wilmington, North Carolina 28401
Telephone Number: 910-251-5724
CD 00 75
i? ?P i e3
05
Size and Location of Property (waterbody, road name/number, town, etc.: The project area (TIP No. B-3836) is
Bridge No. 35 over Panther Creek on NC 111, in Duplin County, North Carolina.
Description of Activity: Replacement of existing 75.4' x 24' bridge with a 2-span, 105' x 36' pile-supported
bridge, per your project description dated 9/11/2007 (attached).
Your work as proposed does not require Department of the Army authorization for the following reason(s):
_ There are no jurisdictional waters or wetlands within the boundaries of the project.
X The proposed project does not impact jurisdictional waters or wetlands.
The proposed project is exempt from Department of the Army regulation.
• This Department of the Army determination does not relieve the permittee of the responsibility to obtain
any other required Federal, State, or local approvals/permits. The permittee may need to contact appropriate
State and local agencies before beginning work.
• For any activity within the twenty coastal counties, before beginning work, you must contact the N.C.
Division of Coastal Management in Wilmington, North Carolina, at 910-796-7215 to discuss any required
State authorization.
• Any changes in the above described work must be coordinated with the Corps of Engineers prior to
commencement. If you have any questions regarding the Corps of Engineers regulatory program, please
contact Jennifer Frve at telephone number [phone].
Regulatory Project Manager
Date: 09/18/2007
The Wilmington District is committed to providing the highest level of support to the public. To help us ensure we continue to
do so, please complete the attached customer Satisfaction Survey or visit
h.gp://www.saw.usace.gM.miYWETLANDS/index.html to complete the survey online.
SURVEY PLATS, FIELD SKETCH, WETLAND DELINEATION FORM, ETC., MUST BE ATTACHED TO THE YELLOW (FILE) COPY
OF THIS FORM, IF REQUIRED OR AVAILABLE.
Copy furnished:
Ken Averitte, DENR-DWQ, FRO, 225 Green Street, Suite 714, Fayetteville, NC 28301-5043
David Wainwright, DENR-DWQ, Transportation Permitting Unit, 2321 Crabtree Blvd., Suite 250, Raleigh, NC 27604
Mason Herndon, DOT Division Office, Highway Division 3, 124 Division Drive, Wilmington, NC 28401

Frye, Jennifer S SAW
From: Mason Herndon [[e-mail]. nc.us]
Sent: Tuesday, September 11, 2007 3:03 PM
To: Frye, Jennifer S SAW; David Wainwright
Cc: Ken Averitte
Subject: Duplin Bridge 35
Attachments: Duplin 35.pdf; Card for Mason Herndon
swl-l
Duplin 35.pdf mherndon.vcf
(41 KB) (495 B)
Jennifer & David,
Attached is a plan sheet for a bridge replacement project, that we have had discussions about recently. The
project is Bridge 35 in Duplin County on NC 111 over Panther Creek. This project was originally a TIP project
(B-3836) which has been turned over to the Division has a Purchase Order Contract (POC) that will be
administered by Bridge Maintenance.
The existing bridge is 75.4 ft long with a 24 ft cleared roadway (cl rdwy) and the proposed structure is 2 span 105
ft long bridge with 36 ft cl rdwy. There are no wetlands within the project limits, Al #200300880 (June 6, 2003).
Dave Timpy issued a Nationwide 23 permit for this project on March 14, 2006, for 12 ft. of stream impacts for the
widening of the structure from 24 to 36 ft. This permit expires on March 18, 2007. Due to funding the construction
LET date for this project was pushed back to January 2008 with a production LET of Nov.
2007, therefore NCDOT can not complete the project by March 18, 2008.
In talking with the two of you, it does not appear that this project requires authorization because it is not in Section
10 waters, driven piles do not require authorization, and we are lengthening the bridge so there will be no fill
placed in "waters of the U.S". In addition the bridge is proposed for top down construction (no temp. impacts for
work bridges) and there is an off site detour proposed. The only impact, which really is not a impact is the shading
of 12 ft of stream.
I have never constructed a bridge without authorization but this may be a valid candidate. Please let me know if
your agency concurs that this project does not require authorization (a
permit) and that NCDOT may proceed accordingly or if your agency does not concur and NCDOT needs to
resubmit a PCN.
Furthermore, for future projects like this one, if you can, please provide guidance on how your agency would like to
handle these types of bridge replacement projects (no permanent or temporary impacts to special aquatic sites, no
Section 10 waters, only shading as a result of widening).
Thanks
Mason

WBS 33284
#35 DUPLIN
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QF WATER Michael F. Easley, Governor
Q Wi1Gam G. Floss Jr„ Secretary
y North Carolina Department of Envlronment and Natural Resources
? r Alan W. Klimek, F.E. Director
Division at Water Quality
a c
DWQ Project No: 05 D 23(p
Applicfutt:
Praiect Na
County: 4,lat-,-w
Date of L%uance of 401 Water Quality Certification: c?2 ?? ? ?oS
CertiFcate of completion
Upon completion of all work approved within the 401 Water Quality Certification or applicable Buffer Rules, and
any subsequent mudifications, the applicant is required to return this certificate to the 401/Wedands Unit, North
Carolina Division of Water Quality, 1621 Mail Service Center, Raleigh, NC, 27699-1621. This form may be
returned to DWQ by the applicant, the applicant's authorized agent, or the project engineer. It is not necessary to
send certificates from all of these.
Applinnt's tcation
I, ?` W ool t?,r , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans and
specifications, and other supporting materials.
Signature: , (,j. Date: 7A7
AgenVs Certification
1.
hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans and
specifications, and other supporting materials.
Signature: Date:
Engineer's Certification
Partial Final
1. _........ , as a duly registered Professional Engineer in the State of North
Carolina, having been authorized to observe (periodically, weekly, full time) the construction of the project, for the
Fermi ttee hereby state that, to the best of my abl des, due care and diligence was used in the observation of the
construction such that the constntetion was observed to be built within substantial compliance and intent of the 401
Water Quality Certification and Buffer Rules, the approved plans and specifications, and other supporting materials.
Signature
Date
Registration No.
Tmnsportatbn Fetmltdng Unh
1660 IA91 Smylas Center, Raleigh, North Caroline 27699-1650
2321 Cmebtmo Bo*ward, Suite 250, Raleigh, North Carolina 27604
O?O? W AT ?RQG
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DWQ Project No.:
ZOO(p 122 8
Michael F. Easley, Governor
William G. Ross Jr., Secretary
North Carolina Department of Environment and Natural Resources
County: Pe-(son
Alan W. Klimek, P.E. Director
Division of Water Quality
Applicant: NeDur Div 5, J. lit/ 3.,
Project Name: .SK 11 u, (RaSsi a Crakr (e k iza) - SeLanc(" r..4% progro w,
Date of Issuance of 401 Water Quality Certification: 6!t5v?O- it , 20 (0
?Ij
Certificate of Completion
Upon completion of all work approved within the 401 Water Quality Certification or applicable Buffer Rules, and
any subsequent- modifications, the applicant is required to return this certificate to the 401 Transportation Permitting
Unit, North Carolina Division of Water Quality, 1650 Mail Service Center, Raleigh, NC, 27699-1650. This form
may be returned to DWQ by the applicant, the applicant's authorized agent, or the project engineer. It is not
necessary to send certificates from all of these.
Applicant's Certif:ration
I, 6t? a?w'"?4 , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans and
specifications, and other supporting materials. /
Signature: Date: 9?l7107
Agent's Certification
I, , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans and
specifications, and other supporting materials.
Signature:
Engineer's Certification
Partial Final
Date:
as a duly registered Professional Engineer in the State of North
Carolina, having been authorized to observe (periodically, weekly, full time) the construction of the project,for the
Permittee hereby state that, to the best of my abilities, due care and diligence was used in the observation of the
construction such that the construction was observed to be built within substantial compliance and intent of the 401
Water Quality Certification and Buffer Rules, the approved plans and specifications, and other supporting materials.
Signature Registration No.
Date
C?
sF ??
9
T
?sTa F?. O
Transportaticn Permitting Unit
1650 Mail Service Center, Ra!egh, North Carolina 27699.1650
2321 Crabtree Boulevard, Suite 250, Raleigh, North Carolina 27604
Phone: [phone] /FAX [phone]/ Internet http://h2o.enr.state.nc.us/ncwetiands
An Eaual Oooortunitv/Affirmative Action Fmo1nver-50;6 Recvcled/10% Post Consumer Paoer
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DWQ Project No.• ZOOS 0181
Michael F. Easley, Governor
William G. Ross Jr., Secretary
North Carolina Department of Environment and Natural Resources
Alan W. Klimek, P.E. Director
Division of Water Quality
County: 17u r `j?tm
Applicant: WCDOT, _ --r.W- 9,,--Kan 014 51
Project Name: W %deni i j 6ariehf .ed &R ///G.) y- 2005 C, H X
Date of Issuance of 401 Water Quality Certification: 36!%do
Certificate of Completion
Upon completion of all work approved within the 401 Water Quality Certification or applicable Buffer Rules, and
any subsequent modifications, the applicant is required to return this certificate to the 401 Transportation Permitting
Unit, North Carolina Division of Water Quality, 1650 Mail Service Center, Raleigh, NC, 27699-1650. This form
may be returned to DWQ by the applicant, the applicant's authorized agent, or the project engineer. It is not
necessary to send certificates from all of these.
Applicant's Certification
I, ?7- W. 3ow4LPA , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans and
specifications, and other supporting materials.
Signature: Date: 9171 07
Agent's Certification
I, , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans and
specifications, and other supporting materials.
Signature:
Engineer's Certification
Partial Final
Date:
I, , as a duly registered Professional Engineer in the State of North
Carolina, having been authorized to observe (periodically, weekly, full time) the construction of the project,for the
Permittee hereby state that, to the best of my abilities, due care and diligence was used in the observation of the
construction such that the construction was observed to be built within substantial compliance and intent of the 401
Water Quality Certification and Buffer Rules, the approved plans and specifications, and other supporting materials.
Signature Registration No.
Date
Cs
9rl%J <y" ?
SA0- 4 QO
Transportation Permitting Unit
1650 Mail Service Center, Raleigh, North Carolina 27699-1650
2321 Crabtree Boulevard, Suite 250, Raleigh, North Carolina 27604
Phone: [phone] / FAX [phone] / Internet; hftpJ/h2o.enr.state.nc.us/ncwetiands
An Equal Opportunity/Affirmative Action Employer - 50% Recycled/10% Post Consumer Paper
Site 2: View of double line extension to outlet. Left pipe is main line and right pipe is
overflow.
Please note that the invert of main line pipe is about 2" below the stream channel per
elevation shots taken further upstream. This confirms the May 25`x' email which explains
that this pipe will not meet the 20% burial requirement. The scour/depression area in
front of the pipe doesn't represent the actual stream bed elevation. This low area should
heal itself overtime and eliminate ponding of water at the mouth of this pipe.
U-2055C/H/I on SR 1116 (Garrett Road) in Durham County
REQ. U-205 V/H/1 on SR 1 116 (Garrctt Road) in Durham County
Subject: RE: U-2055C/H/I on SR 1116 (Garrett Road) in Durham County
Date: Fri, 25 May 2007 09:47:15 -0400
From: "Alsmeyer, Eric C SAW" <[e-mail]>
To: "Heather W. Montague" <[e-mail]>,
"Rob Ridings" <[e-mail]>
Heather: Thank you for the notification. I see no need for any further
action, other than forwarding the survey results as you said you would, and
also, if you could include a photo of the inlet invert at the same time, I
would appreciate it.
Thank you,
Eric Alsmeyer
Project Manager
US Army Corps of Engineers
Raleigh Regulatory Field Office
Tel: [phone], ext 23
Fax: [phone]
Regulatory Homepage: http://www.saw.usace.army.mil/WETLANDS
Please help us better serve you! Take our brief online Customer Service
Survey. (http://www.saw.usace.army.mil/scripts/rws3.pl?FORM=regulatory)
-----Original Message-----
From: Heather W. Montague (mailto:[e-mail]
Sent: Thursday, May 24, 2007 11:42 AM
To: Alsmeyer, Eric C SAW; Rob Ridings
Subject: U-2055C/H/I on SR 1116 (Garrett Road) in Durham County
Re: DWQ Project No. 20060181 - dated March 16,2006
AID No. 200620656, 200620657 - dated 11/1/2006
Rob and Eric- The construction on this widening project is currently
underway. The pipe extension activities have begun at Site 2 (on the
Northern end of the project where two pipes were extended 12ft on the inlet).
The extensions are set and the crew is currently working on the head wall.
It appears that the invert of the 36" pipe (the main flow pipe) is only an
inch or so below the stream bed elevation verses the required 7.2 inches. Our
surveyors plan on shooting elevations to provide the exact numbers (which I
will forward to you). As is, this pipe will still allow for low flow passage
of water and aquatic life. However, since we aren't fully meeting the 201
burial condition - I am notifying you of this situation.
-Heather
I of 1 7/2/2007 11:44 AM
Page 4 of 4
DWQ No. 041081
DWQ Project No.: Of /04?/ County: ROXoh
Applicant: /??T D/? Jr ?- L?
Project Name: x /// ,3i-i ~4'1
1 401, -
Date of Issuance of 401 Water Quality Certification:
Certificate of Completion
Upon completion of all work approved within the 401 Water Quality Certification or applicable Buffer Rules, and
any subsequent modifications, the applicant is required to return this certificate to the 401/Wetlands Unit, North
Carolina Division of Water Quality, 1621 Mail Service Center, Raleigh, NC, 27699-1621. This form may be
returned to DWQ by the applicant, the applicant's authorized agent, or the project engineer. It is not necessary to
send certificates from all of these.
Applicant's Certification
I, 7-/i/, . , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved plans`and
specifications, and other supporting materials. //
Signature: Date: ;46 710 7
Agent's Certification
I, , hereby state that, to the best of my abilities, due care and diligence
was used in the observation of the construction such that the construction was observed to be built within substantial
compliance and intent of the 401 Water Quality Certification and Buffer Rules, the approved--plans and
specifications, and other supporting materials.
Signature:
Engineer's Certification
Partial Final
I, , as a duly registered Professional Engineer in the State of North
Carolina, having been authorized to observe (periodically, weekly, full time) the construction of the project, for the
Permittee hereby state that, to the best of my abilities, due care and diligence was used in the observation of the
construction such that the construction was observed to be built within substantial compliance and intent of the 401
Water Quality Certification and Buffer Rules, the approved plans and specifications, and other supporting materials.
Signature
Date
Registration No.
/,,? Selo
T
Channel Mitigation Monitoring Sheets I, II, III, AND IV
Monitoring Data Record
Project Title: R-2809B (Site 1) COE Action ID: 199601836
Stream Name: UT to Richland Creek DWQ Numbers: 01550
City, County and other Location Information: Wake Forest Bypass, Wake Co. (Left of Y2
Sta. 10+40 to Sta. 11+25)
Date Construction Completed: April 2006 Monitoring Quarter: ( 4 ) of 4
Ecoregion: 8 digit HUC unit: 03020201
USGS Quad Name and Coordinates:
Rosgen Classification:
Length of Project: 384' Urban or Rural: Urban Watershed Size:
Monitoring DATA collected by: M. Green Date: 1/31/07
Applicant Information:
Name: NCDOT Roadside Environmental Unit
Address: 1425 Rock Quarry Rd. Raleigh, NC 27610
Telephone Number: [phone] Email address: mlgreen(a,dot.state.nc.us
Consultant Information:
Name:
Address:
Telephone Number: Email address:
Project Status: Complete
Monitoring Level required by COE and DWQ (404 permit/ 401 Cert.): Level 0 2- -3
Monitoring Level 1 requires completion ofSection 1, Section 2 and Section 3
Permit States: The permittee will visually monitor the vegetative plantings on all mitigation
streambanks to access and insure complete stabilization of the mitigation stream segments. This
monitoring will include adequate visual monitoring of planted vegetation for a minimum of one
year after final planting, and appropriate remedial actions (e.g., replanting, streambank grading,
ect.). If within any monitoring year, bank stabilization is not acceptable as determined by the
Corps of Engineers, and remedial action required by the Corps of Engineers is performed, the
two year monitoring of the affected portions of the stream will begin again.
Section 1. PHOTO REFERENCE SITES
Total number of reference photo locations at this site:
4 photo point locations - 2 photos at each location
Dates reference photos have been taken at this site: 5/10/06,8/22/06,11/15/06,1/31/07
Individual from whom additional photos can be obtained (name, address, phone):
Other Information relative to site photo reference:
If required to complete Level 3 monitoring only stop here; otherwise,
1
Section 2. PLANT SURVIVAL
Attach plan sheet indicating reference photos.
Identify specific problem areas (missing, stressed, damaged or dead plantings):
A rainfall event of approximately 7 inches (Tropical Storm Alberto, June 2006) occurred shortly after construction.
Some of the planted vegetation was washed away during this event.
Estimated causes, and proposed/required remedial action:
Live stakes and bareroot seedlings were installed on 1/31/07 to replace the planted vegetation that was washed away
after initial planting took place on March/April 2006.
ADDITIONAL COMMENTS: Vegetation is dormant for the 4th Ouarter of monitoring. Live stakes
and bareroot seedlings noted on the streambank and in the floodplain consisted of black willow. silky dogwood,
green ash, swamp chestnut oak, willow oak, and laurel oak.
If required to complete Level 1 and Level 2 monitoring only stop here; otherwise, complete section 3.
tr
Section 3. CHANNEL STABILITY
Visual Inspection: The entire stream project as well as each in-stream structure and bank
stabilization/revetment structure must be evaluated and problems addressed.
Report on the visual inspection of channel stability. Physical measurements of channel
stability/morphology will not be required. Include a discussion of any deviations from as-built
and an evaluation of the significance of these deviations and whether they are indicative of a
stabilizing or destabilizing situation.
The 4th Ouarter monitorine evaluation was conducted on January 31, 2007. A rainfall event of amroximatelv_7
inches (Tropical Storm Alberto, June 2006) occurred shortly after construction. Some of the planted vegetation was
washed away during this event. Replanting of live stakes andbareroot seedlings took place on January 31, 2007.
Localized bank erosion and erosion behind some of the cross vane arms was still noted during this monitoring
evaluation. Point bars have developed where the banks have eroded helping the stability of the stream. Deposition
has occurred behind some of the exposed cross vane arms. NCDOT will continue to monitor this stream.
Date Station Station Station Station Station
Inspected Number Number Number Number Number
Structure Photo 1 Photo 3 Photo 5 Photo 6
Type
Is water Water piping
piping around left
through or arm of
around cross vane
structure?
Head cut or
down cut
present?
Bank or scour Erosion on Erosion on Erosion on Erosion on
erosion left bank right bank right bank left bank
present?
Other Erosion Erosion Erosion
problems behind right behind right behind left
noted? arm of cross and left arms arm of cross
vane of cross vane vane
NOTE: Attach separate narrative sheets to each monitoring report describing/discussing the
overall monitoring results. Include the identification of specific problem areas/channel failures,
estimated cause and proposed/required remedial action. This should include a brief discussion of
any parameter that has changed significantly from as-built.
Wake Forest B
Photo 3 (Upstream)
Photo 5 (Upstream)
4th Quarter - JanuarN 2007
Photo 2 (Downstream)
Photo 1 (Upstream)
Photo 4 (Downstream)
Photo 6 (Downstream)
i
Wake Forest Bypass

4th Quarter - January 2007
Photo 8 (Downstream)
Channel Mitigation Monitoring Sheets I, II, III, AND IV
?Q
Monitoring Data Record 114 d y
Project Title: I-306 DB (I-85 in Durham) COE Action ID: 200020902
Stream Name: South Ellerbee Creek (Sites 2 & 13) DWQ Number: 001040
City, County and other Location Information: I-85 from W. of Broad St. to W. of Camden Ave. in
Durham County
Date Construction Completed: n/a Monitoring Quarter: ( 5 ) of 4
Ecoregion: 8 digit HUC unit 03020201
USGS Quad Name and Coordinates:
Rosgen Classification:
Length of Project: 2,684' Urban or Rural: Urban Watershed Size:
Monitoring DATA collected by: M. Green and J. Young Date: 5/01/07
Applicant Information:
Name: NCDOT Roadside Environmental Unit
Address: 1425 Rock Quarry Rd. Raleigh, NC 27610
Telephone Number: [phone] Email address: mlgreenradot.state.nc.us
Consultant Information:
Name:
Address:
Telephone Number:
Email address:
Project Status: Complete
Monitoring Level required by COE and DWQ (404 permit/ 401 Cert.): Level -2 -3
Monitoring Level 1 requires completion of Section 1, Section 2 and Section 3
Permit Conditions: The permittee shall visually monitor the vegetative plantings on all mitigation
streambanks to access and insure complete stabilization of the mitigation stream segments. This
monitoring shall include adequate visual monitoring of planted vegetation quarterly for a minimum of
one year after final planting, and appropriate remedial actions (e.g., replanting, streambank grading,
ect.). If within any monitoring year, bank stabilization is not acceptable as determined by the Corps of
Engineers, and remedial action required by the Corps of Engineers is performed, the one year
monitoring of the affected portions of the stream will begin again.
Section 1. PHOTO REFERENCE SITES
(Monitoring at all levels must complete this section)
Total number of reference photo locations at this site: A total of 29 photos were taken from 15
photo point locations. The station number given beside each photo point (PP) location is the
approximate location of the stream relocation and not necessarily where the photo was taken
along the stream.
Dates reference photos have been taken at this site: 2/24/06 & 3/22/06, 6/16/06, 9/12/06,
12/14/06, 5/1/07
Individual from whom additional photos can be obtained (name, address, phone):
Other Information relative to site photo reference:
If required to complete Level 3 monitoring only stop here; otherwise, complete section 2.
Section 2. PLANT SURVIVAL
Attach plan sheet indicating reference photos.
Identify specific problem areas (missing, stressed, damaged or dead plantings):
Estimated causes, and proposed/required remedial action:
ADDITIONAL COMMENTS: South Ellerbee Creek is highly vegetated throughout the entire length of the stream
restoration project, except, for a few areas that need some supplemental planting. In April 2007, these areas were
supplementally planted which included stream relocations at Sta. 4+800, Sta. 6+000, and Sta. 1+020. The vegetation noted
onsite included black willow, silky dogwood, green ash, sycamore, sweetgum, tulip poplar, wax myrtle, pine, mimosa, elm,
river birch, black cherry, lespedeza, smartweed, jewelweed, goldenrod, fennel, Juncus sp., sedge, ragweed, and various
grasses. NCDOT has completed five quarterly monitoring evaluations out of 4 quarterly evaluations that were required per
the permit conditions. NCDOT is proposing to discontinue the visual inspection of planted vegetation.
If required to complete Level 1 and Level 2 monitoring only stop here; otherwise, complete section 3.
s
2
Section 3. CHANNEL STABILITY
Visual Inspection: The entire stream project as well as each in-stream structure and bank
stabilization/revetment structure must be evaluated and problems addressed.
Report on the visual inspection of channel stability. Physical measurements of channel
stabili . /morphology will not be required. Include a discussion of any deviations from as-built and an
evaluation of the significance of these deviations and whether they are indicative of a stabilizing or
destabilizing situation.
The streambanks are stabilized throughout South Ellerbee Creek stream relocations. There are some areas of localized
scouring along the streambanks but these areas have stabilized with herbaceous and woody vegetation. There were no
signs of beaver activity during this monitoring evaluation. The old culvert footing located in the stream at approx. Sta.
6+000-L- LT. has been removed so that the water flow is directed more towards the center of the channel. As stated in the
last quarterly evaluation, the channel stability and cross vane near Sta. 5+480 LT. was reviewed by DOT, USACE, and
DWO during October 2006. They agreed that the section of stream was stable and does not require the use of rip rap and
that the cross vane, although slightly damaged, is still performing the required functions and no remedial action is
necessary. NCDOT has completed five quarterly monitoring evaluations out of 4 quarterly evaluations that were required
per the permit conditions. NCDOT is proposing to discontinue the visual inspection of channel stability monitoring.
Date
Inspected
.Structure
Type
Is water
piping
through or
around
structure?
Head cut or
down cut
resent?
Bank or scour
erosion
present?
Other
problems
noted?
NOTE: Attach separate narrative sheets to each monitoring report describing/discussing the overall
monitoring results. Include the identification of specific problem areas/channel failures, estimated cause and
proposed/required remedial action. This should include a brief discussion of any parameter that has changed
significantly from as-built.
South Ellerbee Creek
SITE 2

?. I A-L- LT.)
4
PP #1 Downstream (STA. 4+160-L- LT.)
PP #2 Upstream (STA. 4+160-L- LT.)
PP 93 Upstream (STA. 4+160-L- LT.)
May 2007
PP #2 Downstream (STA. 4+160-L- LT.)
PP 93 Downstream (STA. 4+300-L- LT.)
South Ellerbee Creek
SITE z

f `.a G
f
r
J t?v'=A
> mss,.
J $ 4
er
T'ttpj?i
PP 46 Upstream (STA. 4-620-L- LT.)
5
o;;^ , to
PP 44 Downstream (STA. 4-440-L- LT.)
PP #4 Upstream (STA. 4+440-L- LT.)
PP 95 Upstream (STA. 4+440-L- LT.)
PP #5 Downstream (STA. 4+440-L- LT.)
PP #6 Upstream (STA. 4+620-L- LT.)
May 2007
South Ellerbee Creek
SITE 2
J
a.
x
g y,
w
PP 96 Downstream (STA. 4-620-L- LT.)

1. J.P
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4.. 3L
PP #8 Downstream (STA. 4+800-L- LT.)
May 2007

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l5J ?y _ ?_ 'r f
PP 49 Upstream (STA. 5-400-L- LT.)
6
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e , ct.

PP 97 Upstream (STA. 4+800-L- LT.)
PP 47 Downstream (STA. 4+800-L- LT.)
PP #8 Upstream (STA. 4-800-L- LT.)
South Ellerbee Creek
SITE 2
May 2007
PP #10 Upstream (STA. 5+400-L- LT.)
PP #10 Downstream (STA. 5+400-L- LT.)
South Ellerbee Creek
SITE 13
PP 412 Upstream (STA. 6+000-L- LT.)

PP 413 Upstream (STA. 1+020 -CONAB- LT.)
May 2007
8
PP #11 Upstream (STA. 6+000-L- LT.)
PP #1 1 Downstream (STA. 6+000-L- LT.)
PP #12 Downstream (STA. 6+000-L- LT.)
PP # 13 Downstream (STA. 1-020 -CONAB- LT.)
South Ellerbee Creek

PP rr 15 Downstream (STA. 1-240 -CONAB- LT.)
May 2007
SITE 13
PP #14 Do??nstream (STA. 1-020-'6NAB- LT.)
9
PP 414 Upstream (STA. 1+020 -CONAB- LT.)
r
Channel Mitigation Monitoring Sheets I, II, III, AND IV
Monitoring Data Record / ` arc
200 7
Project Title: I-540 Northern Wake Expresswgy (R-2000AB) COE Action ID: 200021863
Stream Name: UT to Kit Creek DWQ Number: 03091 R
City, County and other Location Information:Wake County, Site 6 (Sta.10+41 to 12+76 YRPA-)
Length of Project: 1,299' Urban or Rural: Rural Watershed Size:
Monitoring DATA collected by: M. Green and J. Young Date: 3/14/07
Applicant Information:
Name: NCDOT Roadside Environmental Unit
Address: 1425 Rock Ouarrv Road Raleigh, NC 27610
Date Construction Completed : March 2005
Monitoring Year: ( 2 ) of 5
Ecoregion:
USGS Quad Name and Coordinates:
Rosgen Classification:
Telephone Number: [phone] Email address: misreen!adot.state.nc.us
Consultant Information:
Name:
Address:
Telephone Number:
Email address:
Project Status: Complete
Monitoring Level required by COE and DWQ (404 permit/ 401 Cert.): Level 1 3
Monitoring Level 1 requires completion of Section 1, Section 2 and Section 3
Permit States: NCDOT shall perform the following components of Level I monitoring twice
each year for the 5 year monitoring period (summer and winter): Reference photos, plant
survival, and visual inspection of channel stability. If less than two bankfull events occur during
the first 5 years, NCDOT shall continue monitoring until the second bankfull event is
documented. The bankfull events must occur during separate monitoring years. In the event that
the required bankfull events do not occur during the 5 year monitoring period, the USACE, in
consultation with resource agencies, may determine that further monitoring is not required.
Section 1. PHOTO REFERENCE SITES
(Monitoring at all levels must complete this section)
Total number of reference photo locations at this site:
5 photo point locations, 2 photos taken at each location
Dates reference photos have been taken at this site: 9/12/06, 3/14/07
Individual from whom additional photos can be obtained (name, address, phone):
Other Information relative to site photo reference:
8 digit HUC unit 03030002
If required to complete Level 3 monitoring only stop here; otherwise, complete section 2.
rt
Section 2. PLANT SURVIVAL
Attach plan sheet indicating reference photos.
Identify specific problem areas (missing, stressed, damaged or dead plantings):
Estimated causes, and proposed/required remedial action:
ADDITIONAL COMMENTS: Vegetation is dormant at this time. Vegetation noted onsite at the stream
relocation at permitted Site 6 includes green ash, black willow, sycamore, cattails, fennel, Juncus sp., lespedeza, and
If required to complete Level 1 and Level 2 monitoring only stop here; otherwise, complete section 3
Section 3. CHANNEL STABILITY
Visual Inspection: The entire stream project as well as each in-stream structure and bank
stabilization/revetment structure must be evaluated and problems addressed.
Report on the visual inspection of channel stability. Physical measurements of channel
stabili , /morphology will not be required. Include a discussion of any deviations from as-built
and an evaluation of the significance of these deviations and whether they are indicative of a
stabilizing or destabilizing situation.
The stream is mostlv stabilized for the second vear of monitoring. There is some bank erosion on the left bank at the
inlet of the box culvert located at approx. Sta. 12+70 (Photo Point #5 Downstream). The left arm of the 2nd
crossvane from the start of the relocation at approx. Sta. 10+50 has eroded (Photo Point #1 Downstream).
According to emails between the re ug latory agencies and DOT here are the following solutions to these problem
areas. The left bank at the inlet of the box culvert will be lined with rip rap. The failed cross vane at approx. Sta.
10+50 will be removed from the channel. The triassic rock located along the channel would make it impossible to
re-stabilize this cross vane. The removal of this cross vane should not result in degradation of the relocated channel.
There was evidence that a bankfull event had occurred at this stream relocation.
Date Sta. 12+70 Sta. 10+50 Station Station Station
Inspected Number Number Number
Structure Crossvane
Type
Is water
piping
through or
around
structure?
Head cut or
down cut
resent?
Bank or scour Bank erosion Bank erosion
erosion on the left on left arm of
resent? bank crossvane
Other
problems
noted?
NOTE: Attach separate narrative sheets to each monitoring report describing/discussing the overall
monitoring results. Include the identification of specific problem areas/channel failures, estimated cause
and proposed/required remedial action. This should include a brief discussion of any parameter that has
changed significantly from as-built.

A76

UT Kit Creek

Photo Point #l (Upstream)
Ewa*

R
Photo Point #3 (Upstream)
Photo Point #2 (Downstream)
$i%
?4?
,w
Year 2 Winter - March 2007
Photo Point #2 (Upstream)
Photo Point #I (Downstream)
Photo Point #3 (Downstream)
t_TT Kit Creek

{

?" ? ...:?' ••.,?_ Yom.:
Photo Point 45 (Upstream)
Year 2 Winter - March 2007
t .w
Photo Point 44 (Downstream)
Photo Point 44 (Upstream)
Photo Point #5 (Downstream)

t ,
ANNUAL REPORT FOR 2007
Shoe Heel Creek Mitigation Site
Robeson County
TIP No. B-4248
Prepared By:
Natural Environment Unit & Roadside Environmental Unit
North Carolina Department of Transportation
July 2007
•
r
TABLE OF CONTENTS
SUMMARY ............................................................................
1.0 Introduction ..............................................................
.1 Project Description .....................................
.2 Purpose .......................................................
.3 Project History .............................................
2.0 Vegetation:
.1 Success Criteria ..........................................
.2 Description of Species ................................
.3 Results of Vegetation Monitoring .............
.4 Conclusions .................................................
3.0 Overall Conclusions and Recommendations .....
FIGURES
Figure 1_- Site Location Map ...............................
APPENDICES
...........................................1
........................................... 2
........................................... 2
........................................... 2
..................... .................. 2
........................................... 3
........................................... 3
........................................... 3
........................................... 3
............:.............................. 3
........................................... 3
............................................. 4
Appendix A - Site Photos
I
SUMMARY
The Shoe Heel Creek Mitigation Site is located in Robeson County. The site was
planted in March 2006 and was designed as mitigation for wetland impacts
associated with bridge project B-4248.
The mitigation encompasses approximately 0.16 acres of wetland restoration.
The restoration effort involved the removal of the old existing roadway fill and
monitoring the area to ensure that it re-attains wetland jurisdictional status.
Hydrologic monitoring is not required for this project; however, vegetation
monitoring is required for three years.
The site grading limits were adjusted slightly after meeting on-site with the Army
Corps of Engineers. The adjustment was made to preserve mature baldcypress
trees located onsite.
After the second year of monitoring, the Shoe Heel Creek site shows by visual
observation that the planted species are surviving and that the impacted area is
re-attaining wetland jurisdictional status.
NCDOT proposes to continue vegetation monitoring of this site.
1

1.0 INTRODUCTION
1.1 Project Description
The Shoe Heel Creek Mitigation site is located at Bridge No. 170 on SR 1101
(Figure 1). The site consists of approximately 0.16 acres of mitigation for
wetland impacts associated with project B-4248.
1.2 Purpose
In order for a mitigation site to be considered successful, a site must meet
vegetation success criteria. This report details the vegetation monitoring in 2007
at the Shoe Heel Creek Mitigation Site. Hydrologic monitoring was not required
for the site.
1.3 Project History
March 2006
July 2006
July 2007
Site planted
Vegetation Monitoring (1 year)
Vegetation Monitoring (2 year)
2
r '
2.0 VEGETATION: SHOE HEEL CREEK MITIGATION SITE
(YEAR 2 MONITORING)
2.1 Success Criteria
Success Criteria states that the impacted area where the old existing roadway fill
was removed shall be replanted using native species and must re-attain wetland
jurisdictional status at the end of three years.
2.2 Description of Species
The following wetland species were planted in the Wetland Restoration Area:
Taxodium distichum, Baldcypress
Nyssa sylvatica var. biflora, Swamp Blackgum
2.3 Results of Vegetation Monitoring
The impacted area where the old existing roadway fill was removed and
revegetated is re-attaining wetland jurisdictional status and the planted species
are surviving.
Site Notes: Other species noted include: red maple, fennel, goldenrod,
ragweed, cattails, Scirpus sp., lespedeza, tulip poplar, pine, Juncus sp., and
various grasses.
2.4 Conclusions
There were approximately 0.16 acres of wetland restoration planted on site.
There were no vegetation plots established on the site. By visual observation,
the Shoe Heel Creek site shows that the planted species are surviving and that
the impacted area is re-attaining wetland jurisdictional status.
3.0 OVERALL CONCLUSIONS AND RECOMMENDATIONS
NCDOT proposes to continue vegetation monitoring at the Shoe Heel Creek Site.
3
w
PROIPCT

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., OWLSION' CAP HIGRAYS
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Figure 1. Site Location Map
4
NORTH ? N
-Or TO
APPENDIX A
SITE PHOTOS
Shoe Heel Creek
Photo 1
Photo 2

July 2007
E Ic E V t?
AUG -9 2047
WATER QUALITY SECTION
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION-"`
MICHAEL F. EASLEY P. O. Box25201, Raleigh, NC 27611-5202 LYNDO TIPPETT
GOVERNOR PHONE: [phone] SECRETARY
August 6, 2007
Mr. Monte Matthews
U. S. Army Corps of Engineers
Raleigh Regulatory Field Office
6508 Falls of Neuse Road, Suite 120
Raleigh, NC 27615
Subject: Permit Renewals
Avery and Watauga Counties, North Carolina
Dear Mr. Matthews:
We have several previously permitted secondary road projects in Division 11 that will not be
constructed this year. Permits for these projects will no longer be valid at the time of anticipated
construction, even with the one-year grace period factored in. As a result, we are requesting that
permits for the projects listed below be reissued with new expiration dates. None of the
construction plans have changed.
Avery County
Dark Ridge Rd. SRI310A - ID# 200520063 & 200520064, DWQ# 041706
Joe Parlier Rd. SRI 312 - ID# 200520069, DWQ# 041739
Old Toe River Rd. SRI 157 - ID# 200700053206, DWQ# 061940
Watauga County
Ward's Branch Rd. SR1238 - ID# - 200520131 & 200520132, DWQ# 041904
Laurel Creek SRI 129 - ID# - SAW-2007457295, DWQ# 070093
Guy Ford Rd. SR1200 - ID# - 200420079 & 200420080, DWQ# 031331
By copy of this letter, I am forwarding this request to Mike Parker and Sue Homewood,
NCDENR, Division of Water Quality, for their review. It is requested that 401 permits for these
projects be reissued if necessary.
P. O. Box 250, N. WILUSBORO, NC 28659
PHONE [phone] FAX [phone]
AW
Mr. Monte Matthews
Permit Renewals
Page 2
August 6, 2007
If further information is required, please let me know. Your early review and consideration will
be appreciated.
Sincerely,
;Z?? ---/
Heath Slaughter
Division Environmental Officer
cc: Sue Homewood, Division of Water Quality
Mike Parker, Division of Water Quality
Mike Pettyjohn, PE, Division Engineer
Michael Poe, PE, District Engineer
i

MICHAEL F. EASLEY
GOVERNOR
a.•AAtf??
STATE OF NORTH CAROLINA
DEPARTWNT OF TRANSPORTATION
DIVISION OF HIGHWAYS
September 25, 2007
WBS Element: 33145.3.1 (B-3538)
Contract No. C201478
F. A. Number: BRZ-1222 (9)
County: Wayne
Description: Bridge over Neuse River and Approaches on SR 1222
MEMORANDUM TO: Ellis C. Powell, Jr., PE
State Construction Engineer
FROM: Wendi O. Johnson, PE
Division Construction Enginee
LYNDO TIPPETr
SECRETARY
SUBJECT: Approved Preconstruction Conference & Permit Meeting Minutes
We are transmitting an approved copy of the minutes covering the Preconstruction Conference for
the above project, which was held on July 31, 2007. The minutes were approved by the Contractor,
Atwell Construction Company, Inc., as recorded.
Attachment
c: Ron Lucas (FHWA)
Gary Jordan (US Fish & Wildlife)
Rob Ridings (NCDENR, Division of Water Quality)
Brian Wrenn (NCDENR, Division of Water Quality)
John Holley (NCDENR, Land Quality Section)
Travis Wilson (NCWRC)
David Cox (NCWRC)
Ron Sechler (National Marine Fisheries)
William Wescott (US Army Corps of Engineers)
Richard White (Bell South)
Ray Pigott (Progress Energy)
Clay Rollins (Time Warner)
Post Office Box 3165, Wilson, North Carolina 27895-3165
Telephone [phone] Fax [phone]
4
Ellis C. Powell, Jr., PE
September 25, 2007
Page 2
ec: Cecil Jones, PE
Donald Pearson, EI, CPESC
Robert Simpson.
Andy Brown, PE
Bobby Lewis, PE
Kevin Bowen, PE
Warren Walker, PE
Andy Pridgen
Ron Hancock, PE
Lloyd Johnston, Jr.
Mike McKeel, PE
Keith Honeycutt, PE, PLS
Charles W. Brown, PE, PLS
Kevin Lacy, PE
Victor Barbour, PE
Don G. Lee
Jimmy Marler
Jamie Guerrero
Haywood Daughtry, PE
Doug Allison
Robert Memory
K. J. Kim, Ph.D., PE
David R. Henderson, PE
Queen Crittendon
Greg Dixon
Tim Little, PE
Chris Pendergraph, PE
Kenny Baines
V
PRECONSTRUCTION CONFERENCE AND PERMIT MEETING
WBS Element: 33145.3.1 (B-3538)
Federal Aid No.: BRZ-1222 (9)
Contract No.: C201478
County: Wayne
Description: Bridge over Neuse River and Approaches on SR 1222
The Preconstruction Conference for the above project was held in the Wilson Division Office Conference
Room on July 31, 2007 with the following persons in attendance:
NAME REPRESENTING
Ray Pigott Progress Energy
Ashley Reid NCDOT - Utilities Coordination Unit
James Swinson NCDOT - Utilities Coordination Unit
Michael Bright NCDOT - Utilities Coordination Unit
Heather Scott NCDOT - Division Four Right of Way
Donald Pearson NCDOT - Roadside Environmental Unit
Andy Pridgen NCDOT - QA Lab
Walter Spivey NCDOT - Roadside Environmental Unit
Greg Dixon NCDOT - Office of Civil Rights
Keith Honeycutt NCDOT - Location and Surveys
Dave Bell Watson Electrical Construction Co.
Rusty Eatman Watson Electrical Construction Co.
Bert Lane NCDOT - Selma Construction
Jimmy Lee NCDOT - Selma Construction
Bennie Woodard NCDOT - Selma Construction
Tim Meyer Atwell C onstruction
Jim Hall NCDOT - Materials and Tests Unit
Gene Johnson Atwell C onstruction
Mike McKeel NCDOT - Resident Engineer
Wendi Johnson, Division Construction Engineer, presided over the conference. She asked everyone present to
introduce themselves and their company affiliation.
Ms. Johnson advised that this Preconstruction Conference was being held from the proposal. Contractor was
reminded that we must receive the contract before work can begin.
The Contractor submitted his letter naming persons authorized to sign Supplemental Agreements.
Gene Johnson will act as Project Superintendent for the Contractor.
Bert Lane will act as Project Inspector and Traffic Control Coordinator for the Division of Highways.
The Contractor advised they plan to begin work August 20, 2007 putting up signs. He should give the
Resident Engineer 30 days notice if this date should change.
Preconstruction Conference Minutes
B-3 53 8
Page 2
The Contractor submitted his progress schedule. He was advised that it would be checked, and he would
be advised if satisfactory. By copy of these minutes, we are advising the Contractor that his progress
schedule has been checked and is approved as corrected.
RIGHT OF WAY
Heather Scott covered this portion of the contract.
All of the right of way necessary for this project has been acquired and Right of Way Agreements were
given to the Resident Engineer. These agreements cover all of the right of way and easements necessary
for this project that were acquired by negotiation.
The Contractor should change the back slope of ditch from 3:1 to 2:1, between Stations 17+90 and 18+50,
per request from the property owner, Donald Smith (parcel 6), and approval by Resident Engineer Mike
McKeel.
There are no 200 Series Items on this project.
There is no known asbestos contamination, underground storage tanks, nor any known soil contamination
within the right of way of the project.
The Contractor is advised not to exceed the right of way or easement areas during construction without
written permission from the property owner.
LOCATION AND SURVEYS
Keith Honeycutt covered this portion of the contract. The survey was done in 2000. Right of way was
staked in 2005 and verified June 2007. There are no Control Data Sheets in the plans.
UTILITY CONFLICTS
Bell South (Telephone) - Bell South has relocated already.
Progress Energy (Distribution) - There was a pole in conflict on Bryan Boulevard just before the bridge. It
has been relocated.
Time Warner (Cable) - Time Warner will be relocated prior to beginning construction.
UTILITY CONSTRUCTION
Southern Wayne Sanitary District - South of L line and Y line, they are showing two services that are not
shown on the plans. On Buckhorn Road, there are two water meters not shown on the plans. Contractor
shows six relocated water meters at the campground and two reconnects. Need to verify the location of
the meters.
Preconstruction Conference Minutes
B-3538
Page 3
ASPHALT PAVEMENTS
Mr. Andy Pridgen, Division QA Supervisor, asked the Contractor if he had any questions of the Special
Provisions outlined on pages 29 thru 33.
Contract is based on the 2006 Standard Specifications.
Mr. Pridgen advised that the Special Provisions in this contract are dated 07/18/06 (Rev. 9/19/06).
The Contractor advised that Barnhill would perform paving on this project.
The Contractor was advised that he can design and run 20% Rap rather than 15%.
Contractor advised that they would probably run cores on this project. .
Density testing may be required for wedging (depending on the depth).
Subcontractor is required to have a Certified Roadway Technician on the road at all times.
DISADVANTAGED BUSINESS ENTERPRISE
Greg Dixon covered this portion of the contract.
It is the policy of the North Carolina Department of Transportation that Disadvantaged Business
Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the opportunity to participate in the
performance of contracts financed in whole or in part by federal funds in order to create a level playing field
on which DBEs can compete fairly.
The Contractor, subcontractor and sub-recipient shall not discriminate on the basis of race, color, national
origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements of
49 CFR Part 26 in the award and administration of federally assisted contracts. Failure by the Contractor
to carry out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy, as the Department deems necessary.
The Contractor is also encouraged to give every opportunity to allow DBE participation in Supplemental
Agreements.
The Contractor's EEO Officer and Minority Liaison Officer is Cindy Jones.
The Contractor shall exercise all necessary and reasonable steps to insure that Disadvantaged Business
Enterprises participate in at least 6% of the contract. The contract was awarded with 6.1 % participation.
Preconstruction Conference Minutes
B-3538
Page 4
The Resident Engineer furnished the Contractor with required posters for his bulletin board. The Contractor's
EEO Policy Statement is to be posted on the project's bulletin board, which should be weatherproof, along
with the following posters:
1. Davis-Bacon Minimum Prevailing Wage Rate Schedule
2. Wage-Rate Information - F/A Project, Form PR-1495
3. Notice Relating to False Statements, Form PR-1022
4. EEO Poster - Discrimination is Prohibited
The Contractor is urged to document, in writing, all actions taken in complying with Equal Opportunity of
Employment Provisions, Training Provision, and Minority Business Enterprise Provision. This includes
applicant referrals, meetings with employees, on-site inspections, wage evaluations, etc.
All subcontractors and suppliers are responsible for meeting the same requirements as the prime contractor,
and it is the prime contractor's responsibility to oversee that both are in compliance.
All alleged discriminatory violations should be brought to the attention of the Resident Engineer.
The State and/or FHWA will conduct a Contract Compliance Review sometime during the life of this contract.
Therefore, fair employment practice should be maintained at all times.
Reporting Disadvantaged Business Enterprise Participation - When payments are made to Disadvantaged
Business Enterprise firms, including material suppliers, contractors at all levels shall provide the Engineer with
an accounting of said payments. This accounting shall be furnished to the Engineer for any given month by the
end of the following month.
The Contractor shall report the accounting of payments through the Department's DBE Payment Tracking
System, which is a web-based application. The System can be accessed through the following web link:
litips:/-apps.dot. state. nc. us/Veador/PaymenlTracki ice.
The Contractor shall also provide the Engineer an affidavit attesting the accuracy of the information submitted
in the Payment Tracking System. This, too, shall be submitted for any given month by the end of the following
month.
Submission of Records Federal Aid Projects - This project is not located on the National Highway
System; therefore, federal form FHWA-47 is not required. Also, payrolls are not required on this project.
Form PR-1391 is required for any subcontract over $10,000.00.
The DBE firms that will be monitored on this project are as follows:
Lineberry
Reynolds Fence and Guardrail
Watts Barrier Walls
Total DBE participation is $93,581.63.
Preconstruction Conference Minutes
B-3538
Page 5
The Contractor was reminded that any DBE substitutions or changes must go through the Resident
Engineer.
PROTECT SPECIAL PROVISIONS
GENERAL
Contract Time and Liquidated Damages The date of availability for this contract is August 6, 2007
The completion date for this contract is December 31, 2008.
The liquidated damages for this contract are $200.00 per calendar day.
Intermediate Contract Time Number I and Liquidated Damages - Except for that work required under the.
Project Special Provisions entitled Planting and/or Reforestation, the Contractor will be required to complete
all work included in the contract and shall place and maintain traffic on same.
The date of availability for this Intermediate Contract Time is August 6, 2007.
The completion date for this Intermediate Contract Time is July 15, 2008.
The liquidated damages for this Intermediate Contract Time are $500.00 per calendar day.
Construction Moratorium - No in-water work shall be allowed from February 15 through June 15 of any year.
Fuel Price Adjustment - Bidders will have the option to opt out of receiving a fuel price adjustment on this
contract. If no designation is shown in the bid, the bidder will be subject to the fuel price adjustment. The base
index price for Number Two Diesel Fuel is $1.9825 per gallon.
Erosion & Sediment ControllStorm Water Certification - Contractor shall provide a Certified Supervisor,
Certified Foreman and Certified Installer on this project. Contractor will notify the Engineer of changes in
certified personnel over the life of the contract within two days of change. Gene Johnson (Levels I and II)
and Joey Clayborne (Level II) will serve as the Certified Supervisors on this project. The roles and
responsibilities of the Certified Supervisor, Certified Foreman and Certified Installer are shown on pages
18, 19 and 20 of the contract.
Procedure for Monitoring Borrow Pit Discharge -Water discharge from borrow pit sites shall not cause
surface waters to exceed 50 NTUs in streams not designated as trout waters and 10 NTUs in streams, lakes
or reservoirs designated as trout waters. For lakes and reservoirs not designated as trout waters, the
turbidity shall not exceed 25 NTUs. If the turbidity exceeds these levels due to natural background
conditions, the existing turbidity level shall not be increased. -
If during any operating day, the downstream water quality exceeds the standard, the Contractor shall do all
of the following:
(A) Either cease discharge or modify the discharge volume or turbidity levels to bring the downstream
turbidity levels into compliance, or
Preconstruction Conference Minutes
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Page 6
(B) Evaluate the upstream conditions to determine if the exceedance of the standard is due to natural
background conditions. If the background turbidity measurements exceed the standard, operation
of the pit and discharge can continue as long as the stream turbidity levels are not increased due to
the discharge.
(C) Measure and record the turbidity test results (time, date and sampler) at all defined sampling
locations 30 minutes after startup and at a minimum, one additional sampling of all sampling
locations during that 24-hour period in which the borrow pit is discharging.
(D) Notify DWQ within 24 hours of any stream turbidity standard exceedances that are not brought into
compliance.
During the Environmental Assessment required by Article 230-4 of the Standard Specifications, the
Contractor shall define the point at which the discharge enters the State's surface waters and the
appropriate sampling locations. The discharge shall be closely monitored when water from the dewatering
activities is introduced into jurisdictional wetlands. No activities shall occur in wetlands that adversely
affect the functioning of a wetland. Visible sedimentation will be considered an indication of possible
adverse impacts on wetland use.
The Contractor advised that he would be using a commercial borrow and waste pit.
Notes to Contractor;
1. Undercut using dragline or other approved methods to prevent disturbance of the underlying
soils. Do not operate heavy equipment directly on the base of the box cut.
2. Do not allow heavy equipment on areas where fabric for soil stabilization is recommended,
in order to minimize rutting of natural ground. Trees should be cut flush with the ground
surface, and fabric should be placed on relatively undisturbed, natural ground, without grubbing.
3. Aerate and dry any Unclassified Excavation Material containing moisture content in excess of
what is required to achieve embankment stability and specified density.
PROJECT SPECIAL PROVISIONS
ROADWAY
Clearing and Grubbing - Perform clearing on this project to the limits established by Method III shown on
Standard No. 200.03 of the 2006 Roadway Standard Drawings.
Temporary Detours (Lump Sum) - The Contractor will construct the temporary detours required on this
project in accordance with the typical sections in the plans or as directed by the Engineer. Payment for the
construction of the detours will be made at the contract unit prices for the various items involved. No
direct payment will be made for removing the aggregate base course, earth material and pavement, as the
cost of same shall be included in the lump sum price bid for Grading. Pipe culverts that are removed will
be measured and paid for at the contract unit price per linear foot for Pipe Removal. Such prices and
payments will be full compensation for the work of removing, salvaging and stockpiling aggregate base
course, removing any pipe culverts and placing earth material and pavement in embankments, or disposing
of earth material and pavement in waste areas.
Preconstruction Conference Minutes
B-3538
Page 7
Shoulder and Fill Slope Material - Required shoulder and slope construction for this project shall be
performed in accordance with the requirements of Section 226 of the 2006 Standard Specifications except
as follows:
Construct the top 6" (150mm) of shoulder and fill slopes with soils capable of supporting vegetation.
Provide soil with P.I. greater than 6 and less than 25 and with a pH ranging from 5.5 to 6.8. Remove
stones and other foreign material 2" (50mm) or larger in diameter. All soil is subject to testing and
acceptance or rejection by the Engineer.
Material shall be obtained from within the project limits or an approved borrow source.
Permanent Seeding and Mulching - The Department desires that permanent seeding and mulching be
established on this project as soon as practical after slopes or portions of slopes have been graded. For all
permanent seeding and mulching that is satisfactorily completed in accordance with the requirements of
Section 1660, Seeding and Mulching, and within the following percentages of elapsed contract times, an
additional payment will be made to the Contractor as an incentive additive. The incentive additive will be
determined by multiplying the number of acres of seeding and mulching satisfactorily completed, times the
contract unit bid price per acre for seeding and mulching, times the following percentage additive:
Percentage of Elapsed Contract Time Percentage Additive
0%-30% 30%
30.01%-50% 15%
Percentage of elapsed contract time is defined as the number of calendar days from the date of availability
of the contract, to the date the permanent seeding and mulching is acceptably completed, divided by the
total, original, contract time.
EROSION CONTROL
Crimping Straw Mulch - Crimping shall be required on this project adjacent to any section of roadway
where traffic is to be maintained or allowed during construction. In areas within six feet of the edge of
pavement, straw is to be applied and then crimped. After the crimping operation is complete, an additional
application of straw shall be applied and immediately tacked with a sufficient amount of undiluted,
emulsified asphalt.
Reforestation - Reforestation will be planted in areas where the detour is removed and regraded to natural
elevations and in other areas as directed. Reforestation is not shown on the plan sheets (see the
Reforestation Detail Sheet).
All non-maintained riparian buffers impacted by the placement of temporary fill or clearing activities shall
be restored to the preconstruction contours and revegetated with native woody species (check the plans for
species).
Response for Erosion Control - The Contractor shall provide an approved subcontractor who performs an
erosion control action as described in Form 1675.
Preconstruction Conference Minutes
B-3538
Page 8
Environmentally Sensitive Areas - This project is located in an Environmentally Sensitive Area. This
designation requires special procedures to be used for clearing and grubbing, temporary stream crossings
and grading operations within the Environmentally Sensitive Areas identified on the plans and as designated
by the Engineer. This also requires special procedures to be used for seeding and mulching and stage
seeding within the project.
The Environmentally Sensitive Area shall be defined as a 50-foot buffer zone on both sides of the stream or
depression, measured from top of stream bank or center of depression.
This project has buffers but not wetlands. When working in the buffers, it is very important that the
Contractor follow provisions outlined on pages 47 and 48 of the contract.
Clearing and Grubbing - In areas identified as Environmentally Sensitive Areas, the Contractor may
perform clearing operations but not grubbing operations until immediately prior to beginning grading
operations as described in Article 200-1 of the Standard Specifications. Only clearing operations (not
grubbing) shall be allowed in this buffer zone until immediately prior to beginning grading operations.
Erosion control devices shall be installed immediately following the clearing operation. Contractor was
advised to only clear and grub where absolutely necessary.
Grading- Once grading operations begin in identified Environmentally Sensitive Areas, work shall
progress in a continuous manner until complete. All construction within these areas shall progress in a
continuous manner such that each phase is complete and areas are permanently stabilized prior to beginning
of next phase. Failure on the part of the Contractor to complete any phase of construction in a continuous
manner in Environmentally Sensitive Areas will be just cause for the Engineer to direct the suspension of
work in accordance with Article 108-7 of the Standard Specifications.
Minimize Removal of Vegetation - The Contractor shall minimize removal of vegetation at stream banks
and disturbed areas within the project limits as directed. Contractor was advised not to clear anything in
the buffers that is not absolutely necessary.
Waste and Borrow Sources - Payment for temporary erosion control measures, except that made necessary
by the Contractor's own negligence or for his own convenience, will be paid for at the appropriate contract
unit price for the devices or measures utilized in borrow sources and waste areas.
No additional payment will be made for erosion control devices or permanent seeding and mulching in any
commercial borrow or waste pit. All erosion and sediment control practices that may be required on a
commercial borrow or waste site will be done at the Contractor's expense. Contractor advised that a
commercial pit would be used.
Safety Fence - The Safety Fence shall be installed prior to any land disturbing activities. An on-site meeting
will be held to talk about the safety fence, permit, etc.
Coir Fiber Baffle - Contractor shall install Coir Fiber Baffles in silt basins and sediment dams at drainage
outlets immediately upon excavation of basins. Donald Pearson advised that all basins have to be baffled. The
top dimensions should be what is shown in the plans. The bottom should be flat in order to drain properly.
They will not work correctly if they are on a slope. The Contractor advised that Carolina Environmental will
do this work.
Preconstruction Conference Minutes
B-3538
Page 9
SIGNALS AND INTELLIGENT TRANPORTATION SYSTEMS
There will be a one-lane detour with a temporary signal. Bryan Boulevard will have to be shut down in order
for the signal to function properly.
STRUCTURES
Contractor was advised to get his structure submittals in to Raleigh (with a copy to Mike McKeel) as soon
as possible. The temporary structure design is being done at present.
PERMITS
Mrs. Johnson advised that the US Army Corps of Engineers and NCDENR have issued a permit for this
project.
The Contractor shall comply with all applicable permit conditions during construction of this project.
Agents of the permitting authority will periodically inspect the project for adherence to the permits.
Should the Contractor propose to utilize construction methods (such as temporary structures or fill in waters
and/or wetlands for haul roads, work platforms, cofferdams, etc.) not specifically identified in the permit
(individual, general or nationwide) authorizing the project, it shall be the Contractor's responsibility to
coordinate with the Engineer to determine what, if any, additional permit action is required.
The Contractor shall also be responsible for initiating the request for the authorization of such construction
method by the permitting agency. The request shall be submitted through the Engineer. The Contractor shall
not utilize the construction method until it is approved by the permitting agency. The request normally takes
approximately 60 days to process; however, no extensions of time or additional compensation will be granted
for delays resulting from the Contractor's request for approval of construction methods not specifically
identified in the permit.
Where construction moratoriums are contained in a permit condition which restricts the Contractor's activities
to certain times of the year, those moratoriums will apply only to the portions of the work taking place in the
waters or wetlands, provided that activities outside those areas are done in such a manner as to not affect the
waters or wetlands.
All storm water runoff shall be directed to sheetflow through stream buffers at nonerosive velocities, unless
otherwise approved by this certification.
During construction of the project, no staging of equipment of any kind is permitted in waters of the US or
riparian buffers.
All mechanized equipment operated near surface waters must be regularly inspected and maintained to prevent
contamination of stream waters from fuels, lubricants, hydraulic fluids or other toxic materials.
No live or fresh concrete shall come into contact with waters of the state until the concrete has hardened.
A copy of the Water Quality Certification shall be posted on the construction site at all times.
Preconstruction Conference Minutes
B-3538
Page 10
If the old bridge is removed, no discharge of bridge material into surface waters is preferred. Strict adherence
to the Corps of Engineers Guidelines for Bridge Demolition will be a condition of the 401 Water Quality
Certification.
Pages 133 and 134 show buffer areas to be impacted. This will be flagged prior to on-site meeting.
Ms. Johnson advised that everyone should be familiar with the conditions of the permit.
OTHER COMMENTS
Construction surveying will be deleted from the contract.
TCP-5 shows a single lane bridge (Station 17+77). The Contractor stated that the signal is not visible from the
driveways. Signage may be needed at this location. Mike McKeel will pursue a solution.
Jim Hall (Materials and Tests) advised that he would be available anytime he could be of assistance.
There were no further questions and/or comments and the meeting was adjourned.
ATWELL CONSTRUCTION COMPANY, INC.
DATE P OVED N E 17
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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
MICHAEL F. EASLEY DIVISION OF HIGHWAYS
GOVERNOR
September 25, 2007
WBS Element: 33145.3.1 (B-3538)
Contract No. C201478
F. A. Number: BRZ-1222 (9)
County: Wayne
Description: Bridge over Neuse River and Approaches on SR 1222
MEMORANDUM TO: Ellis C. Powell, Jr., PE
State Construction Engineer
FROM: Wendi O. Johnson, PE
Division Construction Enginee
LYNDO TIPPETT
SECRETARY
SUBJECT: Approved Preconstruction Conference & Permit Meeting Minutes
We are transmitting an approved copy of the minutes covering the Preconstruction Conference for
the above project, which was held on July 31, 2007. The minutes were approved by the Contractor,
Atwell Construction Company, Inc., as recorded.
Attachment
c: Ron Lucas (FHWA)
Gary Jordan (ITS Fish & Wildlife)
Rob Ridings (NCDENR, Division of Water Quality)
Brian Wrenn (NCDENR, Division of Water Quality)
John Holley (NCDENR, Land Quality Section)
Travis Wilson (NCWRC)
David Cox (NCWRC)
Ron Sechler (National Marine Fisheries)
William Wescott (ITS Army Corps of Engineers)
Richard White (Bell South)
Ray Pigott (Progress Energy)
Clay Rollins (Time Warner)
Post Office Box 3165, Wilson, North Carolina 27895-3165
Telephone [phone] Fax [phone]
Ellis C. Powell, Jr., PE
September 25, 2007
Page 2
ec: Cecil Jones, PE
Donald Pearson, EI, CPESC
Robert Simpson
Andy Brown, PE
Bobby Lewis, PE
Kevin Bowen, PE
Warren Walker, PE
Andy Pridgen
Ron Hancock, PE
Lloyd Johnston, Jr.
Mike McKeel, PE
Keith Honeycutt, PE, PLS
Charles W. Brown, PE, PLS
Kevin Lacy, PE
Victor Barbour, PE
Don G. Lee
Jimmy Marler
Jamie Guerrero
Haywood Daughtry, PE
Doug Allison
Robert Memory
K. J. Kim, Ph.D., PE
David R. Henderson, PE
Queen Crittendon
Greg Dixon
Tim Little, PE
Chris Pendergraph, PE
Kenny Baines

PRECONSTRUCTION CONFERENCE AND PERMIT MEETING
WBS Element: 33145.3.1 (B-3538)
Federal Aid No.: BRZ-1222 (9)
Contract No.: C201478
County: Wayne
Description: Bridge over Neuse River and Approaches on SR 1222
The Preconstruction Conference for the above project was held in the Wilson Division Office Conference
Room on July 31, 2007 with the following persons in attendance:
NAME REPRESENTING
Ray Pigott Progress Energy
Ashley Reid NCDOT - Utilities Coordination Unit
James Swinson NCDOT - Utilities Coordination Unit
Michael Bright NCDOT - Utilities Coordination Unit
Heather Scott NCDOT - Division Four Right of Way
Donald Pearson NCDOT - Roadside Environmental Unit
Andy Pridgen NCDOT - QA Lab
Walter Spivey NCDOT - Roadside Environmental Unit
Greg Dixon NCDOT - Office of Civil Rights
Keith Honeycutt NCDOT - Location and Surveys
Dave Bell Watson Electrical Construction Co.
Rusty Eatman Watson Electrical Construction Co.
Bert Lane NCDOT - Selma Construction
Jimmy Lee NCDOT - Selma Construction
Bennie Woodard NCDOT - Selma Construction
Tim Meyer Atwell Construction
Jim Hall NCDOT - Materials and Tests Unit
Gene Johnson Atwell Construction
Mike McKeel NCDOT - Resident Engineer
Wendi Johnson, Division Construction Engineer, presided over the conference. She asked everyone present to
introduce themselves and their company arnuation.
Ms. Johnson advised that this Preconstruction Conference was being held from the proposal. Contractor was
reminded that we must receive the contract before work can begin.
The Contractor submitted his letter naming persons authorized to sign Supplemental Agreements.
Gene Johnson will act as Project Superintendent for the Contractor.
Bert Lane will act as Project Inspector and Traffic Control Coordinator for the Division of Highways.
The Contractor advised they plan to begin work August 20, 2007 putting up signs. He should give the
Resident Engineer 30 days notice if this date should change.
Preconstruction Conference Minutes
B-3538
Page 2
The Contractor submitted his progress schedule. He was advised that it would be checked, and he would
be advised if satisfactory. By copy of these minutes, we are advising the Contractor that his progress
schedule has been checked and is approved as corrected.
RIGHT OF WAY
Heather Scott covered this portion of the contract.
All of the right of way necessary for this project has been acquired and Right of Way Agreements were
given to the Resident Engineer. These agreements cover all of the right of way and easements necessary
for this project that were acquired by negotiation.
The Contractor should change the back slope of ditch from 3:1 to 2:1, between Stations 17+90 and 18+50,
per request from the property owner, Donald Smith (parcel 6), and approval by Resident Engineer Mike
McKeel.
There are no 200 Series Items on this project.
There is no known asbestos contamination, underground storage tanks, nor any known soil contamination
within the right of way of the project.
The Contractor is advised not to exceed the right of way or easement areas during construction without
written permission from the property owner.
LOCATION AND SURVEYS
Keith Honeycutt covered this portion of the contract. The survey was done in 2000. Right of way was
staked in 2005 and verified June 2007. There are no Control Data Sheets in the plans.
UTILITY CONFLICTS
Bell South (Telephone) - Bell South has relocated already.
Progress Energy (Distribution) - There was a pole in conflict on Bryan Boulevard just before the bridge. It
has been relocated.
Time Warner (Cable) - Time Warner will be relocated prior to beginning construction.
UTILITY CONSTRUCTION
Southern Wayne Sanitary District South of L line and Y line, they are showing two services that are not
shown on the plans. On Buckhorn Road, there are two water meters not shown on the plans. Contractor
shows six relocated water meters at the campground and two reconnects. Need to verify the location of
the meters.
Preconstruction Conference Minutes
B-3538
Page 3
ASPHALT PAVEMENTS
Mr. Andy Pridgen, Division QA Supervisor, asked the Contractor if he had any questions of the Special
Provisions outlined on pages 29 thru 33.
Contract is based on the 2006 Standard Specifications.
Mr. Pridgen advised that the Special Provisions in this contract are dated 07/18/06 (Rev. 9/19/06).
The Contractor advised that Barnhill would perform paving on this project.
The Contractor was advised that he can design and run 20% Rap rather than 15%.
Contractor advised that they would probably run cores on this project.
Density testing maybe required for wedging (depending on the depth).
Subcontractor is required to have a Certified Roadway Technician on the road at all times.
DISADVANTAGED BUSINESS ENTERPRISE
Greg Dixon covered this portion of the contract.
It is the policy of the North Carolina Department of Transportation that Disadvantaged Business
Enterprises (DBEs) as defined in 49 CFR Part 26 shall have the opportunity to participate in the
performance of contracts financed in whole or in part by federal funds in order to create a level playing field
on which DBEs can compete fairly.
The Contractor, subcontractor and sub-recipient shall not discriminate on the basis of race, color, national
origin or sex in the performance of this contract. The Contractor shall carry out applicable requirements of
49 CFR Part 26 in the award and administration of federally assisted contracts. Failure by the Contractor
to carry out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy, as the Department deems necessary.
The Contractor is also encouraged to give every opportunity to allow DBE participation in Supplemental
Agreements.
The Contractor's EEO Officer and Minority Liaison Officer is Cindy Jones.
The Contractor shall exercise all necessary and reasonable steps to insure that Disadvantaged Business
Enterprises participate in at least 6% of the contract. The contract was awarded with 6.1% participation.
Preconstruction Conference Minutes
B-3538
Page 4
The Resident Engineer furnished the Contractor with required posters for his bulletin board. The Contractor's
EEO Policy Statement is to be posted on the project's bulletin board, which should be weatherproof, along
with the following posters:
1. Davis-Bacon Minimum Prevailing Wage Rate Schedule
2. Wage-Rate Information - F/A Project, Form PR-1495
3. Notice Relating to False Statements, Form PR-1022
4. EEO Poster - Discrimination is Prohibited
The Contractor is urged to document, in writing, all actions taken in complying with Equal Opportunity of
Employment Provisions, Training Provision, and Minority Business Enterprise Provision. This includes
applicant referrals, meetings with employees, on-site inspections, wage evaluations, etc.
All subcontractors and suppliers are responsible for meeting the same requirements as the prime contractor,
and it is the prime contractor's responsibility to oversee that both are in compliance.
All alleged discriminatory violations should be brought to the attention of the Resident Engineer.
The State and/or FHWA will conduct a Contract Compliance Review sometime during the life of this contract.
Therefore, fair employment practice should be maintained at all times.
Reporting Disadvantaged Business Enterprise Participation - When payments are made to Disadvantaged
Business Enterprise firms, including material suppliers, contractors at all levels shall provide the Engineer with
an accounting of said payments. This accounting shall be furnished to the Engineer for any given month by the
end of the following month.
The Contractor shall report the accounting of payments through the Department's DBE Payment Tracking
System, which is a web-based application. The System can be accessed through the following web link:
Mips:/iapps.dot.state. nc. us/Vendor/Pay iiientTracki ice/.
The Contractor shall also provide the Engineer an affidavit attesting the accuracy of the information submitted
in the Payment Tracking System. This, too, shall be submitted for any given month by the end of the following
month.
Submission of Records -Federal Aid Projects - This project is not located on the National Highway
System; therefore, federal form FHWA-47 is not required. Also, payrolls are not required on this project.
Form PR-1391 is required for any subcontract over $10,000.00.
The DBE.firms that_will be monitored on this project are as follows:
Lineberry
Reynolds Fence and Guardrail
Watts Barrier Walls
Total DBE participation is $93,581.63.
Preconstruction Conference Minutes
B-3538
Page 5
The Contractor was reminded that any DBE substitutions or changes must go through the Resident
Engineer.
PROJECT SPECIAL PROVISIONS
GENERAL
Contract Time and Liquidated Damages - The date of availability for this contract is August 6, 2007.
The completion date for this contract is December 31, 2008.
The liquidated damages for this contract are $200.00 per calendar day.
Intermediate Contract Time Number I and Liquidated Damages - Except for that work required under the
Project Special Provisions entitled Planting and/or Reforestation, the Contractor will be required to complete
all work included in the contract and shall place and maintain traffic on same.
The date of availability for this Intermediate Contract Time is August 6, 2007.
The completion date for this Intermediate Contract Time is July 15, 2008.
The liquidated damages for this Intermediate Contract Time are $500.00 per calendar day.
Construction Moratorium - No in-water work shall be allowed from February 15 through June 15 of any year.
Fuel Price Adjustment - Bidders will have the option to opt out of receiving a fuel price adjustment on this
contract. If no designation is shown in the bid, the bidder will be subject to the fuel price adjustment. The base
index price for Number Two Diesel Fuel is $1.9825 per gallon.
Erosion & Sediment ControliStorm Water Certification - Contractor shall provide a Certified Supervisor,
Certified Foreman and Certified Installer on this project. Contractor will notify the Engineer of changes in
certified personnel over the life of the contract within two days of change. Gene Johnson (Levels I and II)
and Joey Clayborne (Level II) will serve as the Certified Supervisors on this project. The roles and
responsibilities of the Certified Supervisor, Certified Foreman and Certified Installer are shown on pages
18, 19 and 20 of the contract.
Procedure for Monitoring Borrow Pit Discharge - Water discharge from borrow pit sites shall not cause
surface waters to exceed 50 NTUs in streams not designated as trout waters and 10 NTUs in streams, lakes
or reservoirs designated as trout waters. For lakes and reservoirs not designated as trout waters, the
turbidity shall not exceed 25 NTUs. If the turbidity exceeds these levels due to natural background
conditions, the existing turbidity level shall not be increased.
If during any operating day, the downstream water quality exceeds the standard, the Contractor shall do all
of the following:
(A) Either cease discharge or modify the discharge volume or turbidity levels to bring the downstream
turbidity levels into compliance, or
Preconstruction Conference Minutes
B-3538
Page 6
(B) Evaluate the upstream conditions to determine if the exceedance of the standard is due to natural
background conditions. If the background turbidity measurements exceed the standard, operation
of the pit and discharge can continue as long as the stream turbidity levels are not increased due to
the discharge.
(C) Measure and record the turbidity test results (time, date and sampler) at all defined sampling
locations 30 minutes after startup and at a minimum, one additional sampling of all sampling
locations during that 24-hour period in which the borrow pit is discharging.
(D) Notify DWQ within 24 hours of any stream turbidity standard exceedances that are not brought into
compliance.
During the Environmental Assessment required by Article 230-4 of the Standard Specifications, the
Contractor shall define the point at which the discharge enters the State's surface waters and the
appropriate sampling locations. The discharge shall be closely monitored when water from the dewatering
activities is introduced into jurisdictional wetlands. No activities shall occur in wetlands that adversely
affect the functioning of a wetland. Visible sedimentation will be considered an indication of possible
adverse impacts on wetland use.
The Contractor advised that he would be using a commercial borrow and waste pit.
Notes to Contractor:
1. Undercut using dragline or other approved methods to prevent disturbance of the underlying
soils. Do not operate heavy equipment directly on the base of the box cut.
2. Do not allow heavy equipment on areas where fabric for soil stabilization is recommended,
in order to minimize rutting of natural ground. Trees should be cut flush with the ground
surface, and fabric should be placed on relatively undisturbed, natural ground, without grubbing.
3. Aerate and dry any Unclassified Excavation Material containing moisture content in excess of
what is required to achieve embankment stability and specified density.
PROJECT SPECIAL PROVISIONS
ROADWAY
Clearing and Grubbing - Perform clearing on this project to the limits established by Method III shown on
Standard No. 200.03 of the 2006 Roadway Standard Drawings.
Temporary Detours (Lump Sum) - The Contractor will construct the temporary detours required on this
project in accordance with the typical sections in the plans or as directed by the Engineer. Payment for the
construction of the detours will be made at the contract unit prices for the various items involved. No
direct payment will be made for removing the aggregate base course, earth material and pavement, as the
cost of same shall be included in the lump sum price bid for Grading. Pipe culverts that are removed will
be measured and paid for at the contract unit price per linear foot for Pipe Removal. Such prices and
payments will be full compensation for the work of removing, salvaging and stockpiling aggregate base
course, removing any pipe culverts and placing earth material and pavement in embankments, or disposing
of earth material and pavement in waste areas.
Preconstruction Conference Minutes
B-3538
Page 7
Shoulder and Fill Slope Material - Required shoulder and slope construction for this project shall be
performed in accordance with the requirements of Section 226 of the 2006 Standard Specifications except
as follows:
Construct the top 6" (150mm) of shoulder and fill slopes with soils capable of supporting vegetation.
Provide soil with P.I. greater than 6 and less than 25 and with a pH ranging from 5.5 to 6.8. Remove
stones and other foreign material 2" (50mm) or larger in diameter. All soil is subject to testing and
acceptance or rejection by the Engineer.
Material shall be obtained from within the project limits or an approved borrow source.
Permanent Seeding and Mulching - The Department desires that permanent seeding and mulching be
established on this project as soon as practical after slopes or portions of slopes have been graded. For all
permanent seeding and mulching that is satisfactorily completed in accordance with the requirements of
Section 1660, Seeding and Mulching, and within the following percentages of elapsed contract times, an
additional payment will be made to the Contractor as an incentive additive. The incentive additive will be
determined by multiplying the number of acres of seeding and mulching satisfactorily completed, times the
contract unit bid price per acre for seeding and mulching, times the following percentage additive:
Percentage of Elapsed Contract Time Percentage Additive
0%-30% 30%
30.01%-50% 15%
Percentage of elapsed contract time is defined as the number of calendar days from the date of availability
of the contract, to the date the permanent seeding and mulching is acceptably completed, divided by the
total, original, contract time.
EROSION CONTROL
Crimping Straw Mulch - Crimping shall be required on this project adjacent to any section of roadway
where traffic is to be maintained or allowed during construction. In areas within six feet of the edge of
pavement, straw is to be applied and then crimped. After the crimping operation is complete, an additional
application of straw shall be applied and immediately tacked with a sufficient amount of undiluted,
emulsified asphalt.
Reforestation - Reforestation will be planted in areas where the detour is removed and regraded to natural
elevations and in other areas as directed. Reforestation is not shown on the plan sheets (see the
Reforestation Detail Sheet).
All non-maintained riparian buffers impacted by the placement of temporary fill or clearing activities shall
be restored to the preconstruction contours and revegetated with native woody species (check the plans for
species).
Response for Erosion Control - The Contractor shall provide an approved subcontractor who performs an
erosion control action as described in Form 1675.
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Environmentally Sensitive Areas - This project is located in an Environmentally Sensitive Area. This
designation requires special procedures to be used for clearing and grubbing, temporary stream crossings
and grading operations within the Environmentally Sensitive Areas identified on the plans and as designated
by the Engineer. This also requires special procedures to be used for seeding and mulching and stage
seeding within the project.
The Environmentally Sensitive Area shall be defined as a 50-foot buffer zone on both sides of the stream or
depression, measured from top of stream bank or center of depression.
This project has buffers but not wetlands. When working in the buffers, it is very important that the
Contractor follow provisions outlined on pages 47 and 48 of the contract.
Clearing and Grubbing - In areas identified as Environmentally Sensitive Areas, the Contractor may
perform clearing operations but not grubbing operations until immediately prior to beginning grading
operations as described in Article 200-1 of the Standard Specifications. Only clearing operations (not
grubbing) shall be allowed in this buffer zone until immediately prior to beginning grading operations.
Erosion control devices shall be installed immediately following the clearing operation. Contractor was
advised to only clear and grub where absolutely necessary.
Grading - Once grading operations begin in identified Environmentally Sensitive Areas, work shall
progress in a continuous manner until complete. All construction within these areas shall progress in a
continuous manner such that each phase is complete and areas are permanently stabilized prior to beginning
of next phase. Failure; on the part of the Contractor to complete any phase of construction in a continuous
manner in Environmentally Sensitive Areas will be just cause for the Engineer to direct the suspension of
work in accordance with Article 108-7 of the Standard Specifications.
Minimize Removal of Vegetation - The Contractor shall minimize removal of vegetation at stream banks
and disturbed areas within the project limits as directed. Contractor was advised not to clear anything in
the buffers that is not absolutely necessary.
Waste and Borrow Sources - Payment for temporary erosion control measures, except that made necessary
by the Contractor's own negligence or for his own convenience, will be paid for at the appropriate contract
unit price for the devices or measures utilized in borrow sources and waste areas.
No additional payment will be made for erosion control devices or permanent seeding and mulching in any
commercial borrow or waste pit. All erosion and sediment control practices that may be required on a
commercial borrow or waste site will be done at the Contractor's expense. Contractor advised that a
commercial pit would be used.
Safety Fence - The Safety Fence shall be installed prior to any land disturbing activities. An on-site meeting
will be held to talk about the safety fence, permit, etc.
Coir Fiber Baffle - Contractor shall install Coir Fiber Baffles in silt basins and sediment dams at drainage
outlets immediately upon excavation of basins. Donald Pearson advised that all basins have to be baffled. The
top dimensions should be what is shown in the plans. The bottom should be flat in order to drain properly.
They will not work correctly if they are on a slope. The Contractor advised that Carolina Environmental will
do this work.
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SIGNALS AND INTELLIGENT TRANPORTATION SYSTEMS
There will be a one-lane detour with a temporary signal. Bryan Boulevard will have to be shut down in order
for the signal to function properly.
STRUCTURES
Contractor was advised to get his structure submittals in to Raleigh (with a copy to Mike McKeel) as soon
as possible. The temporary structure design is being done at present.
PERMITS
Mrs. Johnson advised that the US Army Corps of Engineers and NCDENR have issued a permit for this
project.
The Contractor shall comply with all applicable permit conditions during construction of this project.
Agents of the permitting authority will periodically inspect the project for adherence to the permits.
Should the Contractor propose to utilize construction methods (such as temporary structures or fill in waters
and/or wetlands for haul roads, work platforms, cofferdams, etc.) not specifically identified in the permit
(individual, general or nationwide) authorizing the project, it shall be the Contractor's responsibility to
coordinate with the Engineer to determine what, if any, additional permit action is required.
The Contractor shall also be responsible for initiating the request for the authorization of such construction
method by the permitting agency. The request shall be submitted through the Engineer. The Contractor shall
not utilize the construction method until it is approved by the permitting agency. The request normally takes
approximately 60 days to process; however, no extensions of time or additional compensation will be granted
for delays resulting from the Contractor's request for approval of construction methods not specifically
identified in the permit.
Where construction moratoriums are contained in a permit condition which restricts the Contractor's activities
to certain times of the year, those moratoriums will apply only to the portions of the work taking place in the
waters or wetlands, provided that activities outside those areas are done in such a manner as to not affect the
waters or wetlands.
All storm water runoff shall be directed to sheetflow through stream buffers at nonerosive velocities, unless
otherwise approved by this certification.
During construction of the project, no staging of equipment of any kind is permitted in waters of the US or
riparian buffers.
All mechanized equipment operated near surface waters must be regularly inspected and maintained to prevent
contamination of stream waters from fuels, lubricants, hydraulic fluids or other toxic materials.
No live or fresh concrete shall come into contact with waters of the state until the concrete has hardened.
A copy of the Water Quality Certification shall be posted on the construction site at all times.
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Page 10
If the old bridge is removed, no discharge of bridge material into surface waters is preferred. Strict adherence
to the Corps of Engineers Guidelines for Bridge Demolition will be a condition of the 401 Water Quality
Certification.
Pages 133 and 134 show buffer areas to be impacted. This will be flagged prior to on-site meeting.
Ms. Johnson advised that everyone should be familiar with the conditions of the permit..
OTHER COMMENTS
Construction surveying will be deleted from the contract.
TCP-5 shows a single lane bridge (Station 17+77). The Contractor stated that the signal is not visible from the
driveways. Signage may be needed at this location. Mike McKeel will pursue a solution.
Jim Hall (Materials and Tests) advised that he would be available anytime he could be of assistance.
There were no further questions and/or comments and the meeting was adjourned.
ATWELL CONSTRUCTION COMPANY, INC.
/7D ?,?
DATE P OVED N E