Kinston Bypass (4)

MEETING MINUTES
To: Meeting Attendees
Project File (STIP R-2553)
URS File 31826743
From: Chris Werner. PE
Date: September 15, 2009
RE: STIP Number R-2553, Kinston Bypass, Lenoir County, North Carolina
US 70 Kinston Bypass
WBS Number 34460
GIS Scoping Meeting, 10:30 AM, July 16, 2009
NCDOT Transportation Bldg., Board Room
Attendees
Please see attached sign-in sheet for list of attendees.
Purpose
The purposes of the meeting were to:
• Review the GIS Pilot Project Process
• Relay results and decisions from Pre-GIS Scoping Meetings
• Identify roles and responsibilities for GIS data layer updates

Meeting Summary
The meeting began with Brian Yamamoto reviewing the purposes of the meeting, the meeting agenda,
and the status of the project. Introductions of those in attendance followed. Items discussed are
summarized below:
• Brian Yamamoto explained the Pre-GIS Scoping meetings were held to identify data that is
currently available and data that is needed.
• Brian Yamamoto explained this project is state funded and therefore will be developed in
accordance with the State Environmental Policy Act (SEPA).
• Brian Yamamoto noted the North Carolina Department of Transportation (NCDOT) has recently
mailed Start of Study letters soliciting input prior to the upcoming Project Scoping Meeting and
those invited to attend today's meeting are expected to also attend the Project Scoping Meeting.
He also noted Tim Johnson will provide an update on the GIS data layer update progress (Project
Acceptance - Data Integration) at the Project Scoping Meeting.
• Debbie Barbour stated that the Project Seeping Meeting is the initial opportunity for agencies to
bring up concerns/issues.
• Brian Yamamoto stated that if merger team input is needed for the GIS update process, then
NCDOT will attempt to utilize the Merger Team calendar to allow agencies to attend the GIS
coordination meetings.
• John Sullivan then discussed how important the use of GIS data is to the Interagency Leadership
Team (ILT) and what goals the ILT has.
MEETING MINUTES
GIS Scoping Meeting (July 16, 2009)
September 15, 2009
Page 2 of 4
o The use of GIS data will improve the transportation decision making process and help
protect resources.
o The ILT would like GIS data to be utilized from project conception throughout the
project development. The ILT also hopes to incorporate better management practices
in order to identify assets and their quality.
o The ILT has 3 goals:
Implement a comprehensive GIS statewide system
Streamline project delivery process
• Have land use, environmental resource, economic development, and
transportation plans developed together.
o This pilot will hopefully demonstrate the efficiency of utilizing GIS.
o During the environmental documentation process, the National Environmental Policy
Act (NEPA) and the Council on Environmental Quality (CEQ) recommends the
majority of time be spent on issues of significance. The update of GIS data will help
NCDOT be more efficient by allowing the use of GIS data as a tool to identify issues
of significance and to assist in screening out alternatives early on in the study process.
o For the Kinston Bypass project, the ILT has agreed to fund the majority of the GIS data
layer updates.
o The use of GIS data will not eliminate the need for field work as field verification of
GIS data will be required. The use of GIS data will however, allow funds to be spent
more effectively.
• Brian Yamamoto then reviewed the project draft schedule (see attached) for the Kinston Bypass
GIS Pilot project and discussed milestones and how they will differ from a standard project
development process.
o Wetland/stream field work (delineation) will only be performed on the Least
Environmentally Damaging Practicable Alternative (LEDPA).
o Functional Designs rather than Preliminary Designs will be used to make the decision
on LEDPA.
o Preliminary level designs will be prepared for the Final Environmental Impact
Statement (FEIS).
Comments regarding the schedule and process included the following:
o Scott Walston questioned if the development of new alternatives would be from
scratch. Brian Yamamoto stated yes.
o Chris Militscher would like to have a field meeting possibly after Concurrence Point I
(CPI) to look at potential corridor locations, stream crossings, and resources.
• John Farley questioned if GIS data currency is an issue. Renee Gledhill-Earley also asked whether
the data layers will be maintained for the Lenoir County pilot project area. Brian Yamamoto
explained that this has been previously discussed and efforts associated with this project will
consist of an initial update to Lenoir County data layers. Maintenance of the data will likely bear
discussion at future ILT meeting.
• Renee Gledhill-Earley asked if the City of Kinston has been requested to participate. Brian
Yamamoto explained the City has already started to provide their data and will be involved.
• Scott Walston questioned whether two project Scoping meetings should be held: one for the
agencies and one for the public. Debbie Barbour explained a formal technical scoping meeting
will be held and then input from the public will be requested either via a newsletter or by holding a
Citizens Informational Workshop (CIW). John Sullivan suggested that by having the Project
MEETING MINUTES
GIS Scoping Meeting (July 16, 2009)
September 15, 2009
Page 3 of 4
Scoping Meeting first, more detailed resource information will be identified to present to the
public at the CIW.
Tim Johnson presented a GIS Data Layers Update presentation (see attached) which summarized
the purpose of the GIS pilot, the Center for Geographic Information and Analysis (CGIA) role, the
GIS data layer update priorities, review of Pre-GIS Seeping meetings, recently added data layers to
be updated, cost savings and the "Next Steps." These steps include the following:
o Finalize MOA's and specifications for each data layer.
o Issue a Request For Proposals regarding the Department of Cultural Resources (DCR) -
State Historic Preservation Office data layers.
o Initiate Qualifications-Based selection process for stream mapping.
o Identify staffing resources for DCR - Office of State Archaeology and The North
Carolina Department of Environment and Natural Resources - Division of Water
Quality.
o Finalize scope of work for umbrella agreement by September 1, 2009.
o Prepare master data layer delivery schedule.
Additional Questions/Comments
o Gary Jordan requested that the US Fish and Wildlife Service (USFWS) be provided a
copy of the wetland file once updated as the USFWS has their own wetland data
initiative. Tim Johnson stated that the data will be made available through NC
OneMap with full metadata that will explain accuracy and methods for preparing each
data layer. Also, it was agreed at a previous ILT meeting to share the methodology
that is used in the pilot project with USFWS so that they have an understanding of how
the data was created. At the end of the pilot, ILT will need to look at what USFWS did
in their initiative, the product that they created, and assess how it compares to what
was done in Lenoir County and hopefully develop an approach for the remaining 99
counties.
o Scott Walston questioned if there would be a layer of Designated Critical' Habitat. It
was noted there were none in Lenoir County.
o Chris Militscher questioned why the census block data was not included on the list for
updating. Tim Johnson noted this information will be updated as a part of the 2010
Census and they will use the data which is available at that time.
o Brian Yamamoto noted census data is currently being compiled by the North Carolina
Department of Commerce and they have a significant amount of data available that
NCDOT could use.
o Debbie Barbour noted the Lenoir County GIS data layer update schedule has been
coordinated with the R-2553 (Kinston Bypass) project schedule.
o Brian Yamamoto introduced Mark Pierce, who will be the NCDOT Project
Development and Environmental Analysis Project Manager. Brian Yamamoto also
explained the Project Scoping Meeting will be the next time the agencies will be
contacted directly regarding the Lenoir County data layer updates for the project.
o Chris Militscher suggested prioritizing issues of significance and noted that there are
many cross-cutting data layers. Brian Yamamoto suggested he could look into setting
something up to address priority.
o Scott McLendon suggested more agency participation may be needed regarding the
incorporation of NEPA and SEPA requirements for issues such as Endangered Species
and Section 106.
MEETING MINUTES
GIS Seeping Meeting (July 16, 2009)
September 15, 2009
Page 4 of 4
o David Brook questioned if the GIS data would be updated for the portions of Craven
and Jones Counties as well. Debbie Barbour stated resources that blend into other
counties will be picked up in their entirety.
• Without any further questions, Brian Yamamoto thanked those in attendance and closed the
meeting.
cc: Attendees
File

Attendance Record
GIS Scoping Meeting
R-2553: US 70 - Kinston Bypass - Lenoir County
Transportation Building - Raleigh, NC - July 16, 2009
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Attendance Record
GIS Scoping Meeting
R-2553: US 70 - Kinston Bypass - Lenoir County
Transportation Building - Raleigh, NC - July 16, 2009
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"GIS Scoping" Meeting
R-2553 US 70 Kinston Bypass in Lenoir County
Interagency Project Team
July 16, 2009
10:30 am-12:00 pm
Board Room - Transportation Building
Meeting Purposes
• Review Conceptual GIS Project Process
• Relay results/decisions from GIS Pre-scoping Meetings
• Identify roles and responsibilities for GIS data layer updates
Agenda
GIS Pilot Introduction - "Where have we been?" Yamamoto (5 minutes)
• Pre-scoping process
• SEPA Process
Team Member Introductions Seff Intros (5 minutes)
a
ILT Goals for GIS pilot John Sullivan (10 minutes)
Kinston Bypass relationship to ILT goals Yamamoto (15 minutes)
• Project Process
• Merger Team involvement and expectations
• Merger team relation to GIS team
GIS Data Layer Updates Johnson (45 minutes)
MOU and MCA
• Pre-Scoping meeting results/decisions
• Further GIS Layer issues
Next Steps (10 minutes) Johnson/Yamamoto
• Action, items for SEPA process
• Action items for GIS data updates
t
Kinston Bypass Project
Critical Items and GIS Initiative
Start of Study Letter
GIS Approach Scoping
• Draft MOA's
with partner agencies
• Agency Pre-Scoping Meetings
• GIS Scoping Meeting
Project Scoping Meeting (NEPA)
GIS Data Compilation
• RFPs for GIS Updates
• Kickoff Meeting
• 15f Quarter Review
• 2nd Quarter Review \
• 3`d Quarter Review
• Completion of Data Updates
CP 1 (Purpose S?Need)
Merger Info Meeting (Prel.
Develop Functional 6)esigns
CP 2 (Detailed Study Alternate es
GIS Verification/Field Work
Capacity and Design R ' ions
CP 2A (Bridge Length Decisions)
Draft EIS
CP 3 (LEDPA)
Wetland Delineations (Preferred)
Final EIS
March 2009
May 2009
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May 2009
July 2009 _-
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October 2009 ,
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September 2009,
September 2009
Dece r2009
Marc2010
JuFie 2010
Septembe{2010
Apri12WOn
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Ail 2011
2011
January 2013
April 2013
August 2013
April 2014
September 2014
January 2015
Record of Decision
May 2015
Right of Way Authorization December 2016
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