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Home My WebLink AboutWQCSD0556_Compliance Evaluation Inspection_20191025 (2)ROY COOPER Governor MICHAEL S. REGAN Secretary LINDA CULPEPPER Director Mr. John Swope Condo Services Inc. P.O. Box 4810 Davidson, NC 28036 NORTH CAROLINA Environmental Quality October 25, 2019 Subject: Villages at Harborside Collection System Permit No. WQCSD0556 Mecklenburg County Dear Mr. Swope: Mr. Michael Meilinger and Mr. Tony Parker of the Mooresville Regional Office of the NC Division of Water Resources (DWR or the Division) conducted a compliance evaluation inspection (CEI) of the subject wastewater collection system (WWCS) on October 9, 2019. The assistance provided by Mr. Steve Gallaher and Mr. Dennis King during the inspection was greatly appreciated. A copy of the inspection report is attached for your records and inspection findings are summarized below. Site/System Review 2. The following system components were inspected (items bolded need attention): a. During the inspection, we inspected five (5) pump stations. The dialer telemetry system only called out at one of the wet well stations, not at the other four (4). Steve said that he thought that it was the new phone company and indicated he is switching back to the prior company. Pump stations 8030 and 7910 have root intrusion and need to be rehabbed. At pump station 18310, the audible alarm was not working. 3. As you are aware, owners of permitted collection systems must comply with their permit and all rules listed under NC Administrative Code 15A NCAC 02T .0400, et seq. The system status is outlined below: a. 15A NCAC 02T .0403(a)(1): Requires that the system be effectively maintained and operated at all times to prevent discharge to land or surface waters and any contravention of ground or surface water standards. Observations: The system has had no reportable spills. North Carolina Department of Environmental Quality I Division of Water Resources Mooresville Regional Office 1 610 East Center Avenue, Suite 301 1 Mooresville, North Carolina 28115 NORTH CAROLINA � oewro.e�� a 704,663.1699 Compliance Status: Compliant b. 15A NCAC 02T .0403(a)(2): Requires that a map of the wastewater collection system be developed and actively maintained. Observations: A general map was provided during the inspection. Compliance Status: Compliant 15A NCAC 02T .0403(a)(5): Requires that the permittee or its representative inspect high -priority sewers (HPS - as defined in 15A NCAC 02T .0402(2)) at least once every six months and document the inspections. Observations: The system has no High Priority line or aerial crossing. Compliance Status: NA d. 15A NCAC 02T .0403(a)(7): Requires that overflows and bypasses from the system be reported to the Division's Mooresville Regional Office in accordance with 15A NCAC 02B .0506(a), and that public notice must be provided as required by G.S. 143-215.1C. Observations: The system has not had any reportable spills. The NC regulations and statutes, which cover the reporting requirements for SSOs, are found in NC Administrative Code 15A NCAC 02B .0506(a) and NC General Statute 143- 215.1 C, respectively. You may access the NC regulations online at the NC Office of Administrative Hearings (OAH) website at: http://www.oah.state.nc.us/rules/ and the NC General Statutes online at the NC General Assembly's website at: hqp://www.ncga.state.nc.us/ ag scripts/Statutes/StatutesTOC.Pl. You may wish to review them to ensure you are fully familiar with all requirements. When reporting SSOs to DWQ, you must call the Mooresville Regional Office (MRO) at 704-663-1699 during normal business hours. If outside normal business hours, you must report the spill to the NC Division of Emergency Management at 1-800-858-0368. Please note that all reportable SSOs must be reported within 24 hours of the occurrence, or first knowledge, of the SSO. Please also note that voice mail or faxed messages are not considered as the initial verbal report. You must talk to and report the spill to a live person. Compliance Status: Compliant e. 15A NCAC 02T .0403(a)(8): Requires that a grease control program be developed and implemented as follows: For privately owned collection systems, the Grease Control Program shall include at least bi-annual distribution of grease education materials by the owner or representative. Observations: Educational information is mailed out twice a year to residents. Compliance Status: Compliant g. 15A NCAC 02T .0403(a)(10): Requires that documentation be kept for all activities you undertake to comply with the requirements of 15A NCAC 02T .0403, subparagraphs (a)(1) through (a)(9), for a minimum of three years, with the exception of the map, which shall be maintained for the life of the system. Also any new additions, subdivisions or phased development needs to be incorporated as well. Observations: Records and a system map were available. Compliance Status: Compliant The inspection report should be self-explanatory; however, if you have any questions regarding the inspection report or this letter please give contact Michael Meilinger at 704- 663-1699 or michael.meilinger(dncdenr.gov. Sincerely, DOCUSigned by: A*-d4 w H N uft for F161 FB69AMUA3... W. Corey Basinger, Regional Supervisor Mooresville Regional Office Water Quality Regional Operations Section Division of Water Resources, NCDEQ Attachments: BIMS Inspection Report CC: MRO Central Files/PERCS Unit (e-copy) Steve Gallaher (steve&csiproperties.com) Permit: WQCSD0556 SOC: County: Mecklenburg Region: Mooresville Contact Person: John Swope Directions to Facility: System Classifications: Primary ORC: Secondary ORC(s): On -Site Representative(s): Related Permits: Compliance Inspection Report Effective: 05/24/11 Expiration: Owner: Condo Services Inc Effective: Expiration: Facility: Villages at Harborside 7849 Village Harbor Title: Certification: Cornelius NC 28031 Phone: 704-892-1660 Phone: Inspection Date: 10/09/2019 EntryTime: 10:OOAM Exit Time: 12:OOPM Primary Inspector: Michael J Meilinger Phone: 910-796-7336 Secondary Inspector(s): Tony Parker Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant Not Compliant Question Areas: Miscellaneous Questions General Grease Control Spills/Response Plan Inspections Pump Stations (See attachment summary) Page 1 of 5 Permit: WQCSDO556 Owner - Facility: Condo Services Inc Inspection Date: 10/09/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: During the inspection, the dialer telemetry system only called out at one of the wet well stations, not at the other 4. Property manager said that he thought that it was the new phone company, is switching back companies. Pump station 8030 and 7910 has root intrusion, needs to be rehabbed. Pump station 18310, audio is not working. Page 2 of 5 Permit: WQCSD0556 Owner - Facility: Condo Services Inc Inspection Date: 10/09/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Yes No NA NE # Is this system a satellite system? 0 ❑ ❑ ❑ # If Yes, what is system name or permit number? WQCSD0556 Is there a overall sewer system map? 0 ❑ ❑ ❑ Does the map include: Pipe sizes ❑ ❑ ❑ Pipe materials (PVC, DIP, etc) ❑ ❑ 0❑ Pipe location ❑ ❑ ❑ # Flow direction ❑ ❑ ❑ # Approximate pipe age ❑ ❑ 0❑ # Pump station ID, location and capacity ❑ ❑ ❑ # Force main air release valve location & type ❑ ❑ ❑ # Location of satellite connections ❑ ❑ ❑ Are system maintenance records maintained? ❑ ❑ ❑ Comment: Grease Control Yes No NA NE Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑ # Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑ If Yes, what are they? (This can reduce mailing to annual.) For public systems, is there a Grease Control Program via an ordinance/agreement? ❑ ❑ ❑ If Yes, does it require grease control devices at applicable locations? ❑ ❑ ❑ Is the Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑ Is action taken against violators? ❑ ❑ ❑ Comment: Spills and Response Action Plan Yes No NA NE # Is system free of known points of bypass? ❑ ❑ ❑ If No, describe type of bypass and location # Have there been any sewer spills in the past 3 years? ❑ ❑ ❑ If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑ If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑ Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑ # Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑ # If Yes, is there a corrective action plan? ❑ ❑ ❑ Is a Spill Response Action Plan available? ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑ Page 3 of 5 Permit: WQCSD0556 Owner - Facility: Condo Services Inc Inspection Date: 10/09/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Does the plan include: # 24-hour contact numbers ❑ ❑ ❑ # Response time ❑ ❑ ❑ # Equipment list and spare parts inventory ❑ ❑ ❑ # Access to cleaning equipment ❑ ❑ ❑ # Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ # Source of emergency funds ❑ ❑ ❑ # Site sanitation and cleanup materials ❑ ❑ ❑ # Post-overflow/spill assessment ❑ ❑ ❑ Comment: Inspections Yes No NA NE Are adequate maintenance records maintained? 0 ❑ ❑ ❑ Are pump stations being inspected at the required frequency? ❑ ❑ ❑ Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑ Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑ Is the annual inspection documented? ❑ ❑ ❑ # Does the system have any high -priority lines/locations? ❑ ❑ ❑ Are inspections of HPL documented at least every 6 months? ❑ ❑ 0 ❑ Are new lines being added to the HPL list when found or created? ❑ ❑ 0 ❑ Comment Pump Stations Yes No NA NE Please list the Pump Stations Inspected: 7849, 18310, 7910, 8030, and 8008 # Number of duplex or larger pump stations in system 5 # Number of vacuum stations in system 0 # Number of simplex pump stations in system 0 # Number of simplex pump stations in system serving more than one building 0 How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed? 0 # A simple one-way telemetry/communication system (auto -dialer) installed? 5 For pump stations inspected: Are they secure with restricted access? ❑ ❑ ❑ Were they free of by-pass structures/pipes? ❑ ❑ ❑ Were wet wells free of excessive grease/debris? ❑ ❑ ❑ # Do they all have telemetry installed? ❑ ❑ ❑ Is the telemetry system functional? ❑ ❑ ❑ Page 4 of 5 Permit: WQCSDO556 Owner - Facility: Condo Services Inc Inspection Date: 10/09/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is a 24-hour notification sign posted ? 0 ❑ ❑ ❑ Does the sign include: Owner Name? 0 ❑ ❑ ❑ Pump station identifier? 0 ❑ ❑ ❑ # Address? 0 ❑ ❑ ❑ Instructions for notification? 0 ❑ ❑ ❑ 24-hour emergency contact numbers? 0 ❑ ❑ ❑ Are audio and visual alarms present? 0 ❑ ❑ ❑ Are audio and visual alarms operable? ❑ 0 ❑ ❑ # Is there a backup generator or bypass pump connected? ❑ ❑ 0 ❑ If tested during inspection, did it function properly? ❑ ❑ 0 ❑ Is the back-up system tested at least bi-annually under normal operating conditions? ❑ ❑ 0 ❑ # Does it have a dedicated connection for a portable generator? 0 ❑ ❑ ❑ # Is the owner relying on portable units in the event of a power outage? 0 ❑ ❑ ❑ # If Yes, is there a distribution plan? ❑ ❑ 0 ❑ If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? Stanley Environmental # Does Permittee have the approved percentage of replacement simplex pumps? ❑ ❑ ❑ Is recordkeeping of pump station inspection and maintenance program adequate? ❑ ❑ ❑ Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? ❑ ❑ ❑ Inspecting and exercising all valves? ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑ Comment: Alarm did not work at 18310 and owner / ORC did not have a keV to open wet well. Page 5 of 5