NC0031828_Remission (Request)_20181210

6.
Mayor Chad Braxton
Town Clerk Beverly W. Drake
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December 10, 2018
Alderman David Dunn
Alderman Todd McMillen
Alderman Dennis Smith
Alderman Billy Whitford
Alderman Earl Wright
Re: Request for remission or mitigation including a detailed justification regarding Notice of
Violation and Assessment of Civil Penalty for Violations of NCGS 143-215.1(a)(6) and NPDES
WW Permit No. NCO031828
To Whom It May Concern:
The Town of Vanceboro Wastewater Treatment Plant has made many repairs and adjustments
from June 2018 through the present time. These include a new gear box in our old aeration
basin and a new gear box in our newest aeration basin. We also put new sand in the tertiary
filter, added a new return sludge pump into our old plant and added a newly repaired return
sludge pump in the newest part of our plant.
This plant was built in 1978 and a new addition in 1994. The costs for these pumps and repairs
from June to December came at a cost of $19,556.96. The Town of Vanceboro is striving to
meet all limits and compliance as set by the State of North Carolina.
Sincerely,
Vernon M. Edwards
Public Works Director
Town of Vanceboro

ROY COOPER NORIH CAROLINA
Goti-crrrcar
Environmental Quality
MICH.AEL S. REGAN
Sscretar;
LL"TDA CL-LPEPPER
Interim Director
Certified Mail # 7017 3380 0001 0998 7205
Return Receipt Requested
November 20, 2018
Chad Braxton
Town of Vanceboro
PO Box 306
Vanceboro, NC 28586-0306
SUBJECT: Notice of Violation and Assessment of Civil Penalty
for Violations of North Carolina General Statute (G.S.) 143-215.1(a)(6)
and NPDES WW Permit No. NCO031828
Town of Vanceboro
Vanceboro WWTP
Case No. LV-2018-0287
Craven County
Dear Mr. Braxton:
This letter transmits a Notice of Violation a sessment of civil penalty in the amount of $2,058.00 ($2,000.00 civil
penalty + $58.00 enforcement costs) against Town of Vanceboro.
This assessment is based upon the following facts: a review has been conducted of the Discharge Monitoring Report
(DMR) submitted by Town of Vanceboro for the month of May 2018. This review has shown the subject facility to be
in violation of the discharge limitations and/or monitoring requirements found in NPDES WW Permit No. NC0031828.
The violations, which occurred in May 2018, are summarized in Attachment A to this letter.
Based upon the above facts, I conclude as a matter of law that Town of Vanceboro violated the terms, conditions or
requirements of NPDES WW Perm it-ND-NC0031828 and G.S. 143-215.1(a)(6) in the manner and extent shown in
Attachment A. In accordance with the maximums established by G.S. 143-215.6A(a)(2), a civil penalty may be
assessed against any person who violates the terms, conditions or requirements of a permit required by G.S.
143-215.1(a).
North Carolina Department of Environmental Quality I Division of Water Resources
943 Washington Square Mall, Washington, NC 27889
252-946-6481

Based upon the above findings of fact and conclusions of law, and in accordance with authority provided by the
Secretary of the Department of Environmental Quality and the Director of the Division of Water Resources, I, Robert
Tankard, Assistant Regional Supervisor, Washington Regional Office hereby make the following civil penalty assessment
against Town of Vanceboro:
750.00 1 of 1 violations of G.S. 143-215.1(a)(6) and Permit No. NC0031828, by discharging wastewater
into the waters of the State in violation of the Permit Monthly Average for Nitrogen, Ammonia
Total (as N) - Concentration
250.00 1 of 1 violations of G.S. 143-215.1(a)(6) and Permit No. NC0031828, by discharging waste water
into the waters of the State in violation of the Permit Weekly Average for BOD, 5-Day (20 Deg.
C) - Concentration
750.00 3 of 3 violations of G.S. 143-215. 1 (a)(6) and Permit No. NC0031828, by discharging waste water
into the waters of the State in violation of the Permit Weekly Average for Nitrogen, Ammonia
Total (as N) - Concentration
250.00 1 of 1 violations of G.S. 143-215. 1 (a)(6) and Permit No. NC0031828, by discharging waste water
into the waters of the State in violation of the Permit Weekly Geometric Mean for Coliform, Fecal
MF, MFC Broth, 44.5 C
2 000.00 TOTAL CIVIL PENALTY
58.00 Enforcement Costs
2 058.00 TOTAL AMOUNT DUE
Pursuant to G.S. 143-215.6A(c), in determining the amount of the penalty I have taken into account the Findings of Fact and
Conclusions of Law and the factors set forth at G.S. 143B-282.1(b), which are:
(1) The degree and extent of harm to the natural resources of the State, to the public health, or to private property
resulting from the violation;
(2) The duration and gravity of the violation;
(3) The effect on ground or surface water quantity or quality or on air quality;
(4) The cost of rectifying the damage;
(5) The amount of money saved by noncompliance;
(6) Whether the violation was committed willfully or intentionally;
(7) The prior record of the violator in complying or failing to comply with programs over which the Environmental
Management Commission has regulatory authority; and
(8) The cost to the State of the enforcement: procedures.
Within thirty (30) days of receipt of this notice, you must do one of the following:
(1) Submit payment of the penalty, OR
(2) Submit a written request for remission, OR
(3) Submit a written request for an administrative hearing
Option 1: Submit payment of the penalty:
Payment should be made directly to the order of the Department of Environmental Quality (do not include waiver
form). Payment of the penalty will not foreclose further enforcement action for any continuing or new violation(s).
Please submit payment to the attention of:

Wastewater Branch
Division of Water Resources
1617 Mail Service Center
Raleigh, North Carolina 27699-1617
Option 2: Submit a written request for remission or mitigation including a detailed justification for such
request:
Please be aware that a request for remission is limited to consideration of the five factors listed below as they may
relate to the reasonableness of the amount of the civil penalty assessed. Requesting remission is not the proper
procedure for contesting whether the violation(s) occurred or the accuracy of any of the factual statements contained in
the civil penalty assessment document. Because a remission request forecloses the option of an administrative hearing,
such a request must be accompanied by a waiver of your right to an administrative hearing and a stipulation and
agreement that no factual or legal issues are in dispute. Please prepare a detailed statement that establishes why you
believe the civil penalty should be remitted, and submit it to the Division of Water Resources at the address listed below.
In determining whether a remission request will be approved, the following factors shall be considered:
(1) whether one or more of the civil penalty assessment factors in NCGS 14313-282.1(b) was wrongfully
applied to the detriment of the petitioner;
(2) whether the violator promptly abated continuing environmental damage resulting from the violation;
(3) whether the violation was inadvertent or a result of an accident;
(4) whether the violator had been assessed civil penalties for any previous violations; or
(5) whether payment of the civil penalty will prevent payment for the remaining necessary remedial actions.
Please note that all evidence presented in support of your request for remission must be submitted in writing. The
Director of the Division of Water Resources will review your evidence and inform you of his decision in the matter of
your remission request. The response will provide details regarding the case status, directions for payment, and
provision for further appeal of the penalty to the Environmental Management Commission's Committee on Civil Penalty
Remissions (Committee). Please be advised that the Committee cannot consider information that was not part of the
original remission request considered by the Director. Therefore, it is very important that you prepare a complete and
thorough statement in support of your request for remission.
In order to request remission, you must complete and submit the enclosed "Request for Remission of Civil Penalties,
Waiver of Right to an Administrative Hearing, and Stipulation of Facts" form within thirty (30) days of receipt of this
notice. The Division of Water Resources also requests that you complete and submit the enclosed "Justification for
Remission Request."
Both forms should be submitted to the following address:
Wastewater Branch
Division of Water Resources
1617 Mail Service Center
Raleigh, North Carolina 27699-1617
Option 3: File a petition for an administrative hearine with the Office of Administrative Hearings:
If you wish to contest any statement in the attached assessment document you must file a petition for an administrative
hearing. You may obtain the petition form from the Office of Administrative Hearings. You must file the petition with
the Office of Administrative Hearings within thirty (30) days of receipt of this notice. A petition is considered filed
when it is received in the Office of Administrative Hearings during normal office hours. The Office of Administrative
Hearings accepts filings Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for official state
holidays. The petition may be filed by facsimile (fax) or electronic mail by an attached file (with restrictions) - provided
the signed original, one (1) copy and a filing fee (if a filing fee is required by NCGS §15013-23.2) is received in the
Office of Administrative Hearings within seven (7) business days following the faxed or electronic transmission. You
should contact the Office of Administrative Hearings with all questions regarding the filing fee and/or the details of the
filing process.

The mailing address and telephone and fax numbers for the Office of Administrative Hearings are as follows:
6714 Mail Service Center
Raleigh, NC 27699 6714
Tel: [phone]
Fax: [phone]
One (1) copy of the petition must also be served on DEQ as follows:
Mr. William F. Lane, General Counsel
Department of Environmental Quality
1601 Mail- Service Center
Raleigh, North Carolina 27699-1601
Please indicate the case number (as found on page one of this letter) on the petition.
Failure to exercise one of the options above within thirty (30) days of receipt of this letter, as evidenced by an internal
date/time received stamp (not a postmark), will result in this matter being referred to the Attorney General's Office for
collection of the penalty through a civil action. Please be advised that additional penalties may be assessed for violations
that occur after the review period of this assessment.
If you have any questions, please contact Stewart White with the Division of Water Resources staff of the Washington
Regional Office at [phone] or via email at [e-mail].
Sincerely,
Robert Tankard, Assistant Regional Supervisor
Water Quality Regional Operations Section
Washington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Washington Regional Office - Enforcement File
NPDES Compliance/Enforcement Unit - Enforcement File

JUSTIFICATION FOR REMISSION REOUEST
Case Number:
LV-2018-0287
Assessed Party:
Town of Vanceboro
Permit No.:
NC0031828
County: Craven
Amount Assessed: $2,058.00
Please use this form when requesting remission of this civil penalty. You must also complete the 'Request For Remission,
Waiver of Right to an Administrative Hearing, and Stipulation of Facts" form to request remission of this civil penalty.
You should attach any documents that you believe support your request and are necessary for the Director to consider in
evaluating your request for remission. Please be aware that a request for remission is limited to consideration of the five
factors listed below as they may relate to the reasonableness of the amount of the civil penalty assessed. Requesting
remission is not the proper procedure for contesting whether the violation(s) occurred or the accuracy of any of the factual
statements contained in the civil penalty assessment document. Pursuant to N.C.G.S. § 14313-282.1(c), remission of a civil
penalty may be granted only when one or more of the following five factors apply. Please check each factor that you
believe applies to your case and provide a detailed explanation, including copies of supporting documents, as to why the
factor applies (attach additional pages as needed)...
(a) one or more of the civil penalty assessment factors in N.C.G.S. 143B-282.1(b) were wrongfully applied to the
detriment of the petitioner (the assessment factors are listed in the civil penalty assessment document);
(b) the violator promptly abated continuing environmental damage resulting from the violation (i.e., explain the
steps that you took to correct the violation and prevent future occurrences);
(c) the violation was inadvertent or a result of an accident (i.e., explain why the violation was unavoidable or
something you could not prevent or prepare for);
(d) the violator had not been assessed civil penalties for any previous violations;
(e) payment of the civil penalty will prevent payment for the remaining necessary remedial actions (i.e., explain
how payment of the civil penalty will prevent you from performing the activities necessary to achieve
compliance).
EXPLANATION:

STATE OF NORTH CAROLINA
COUNTY OF CRAVEN
IN THE MATTER OF ASSESSMENT
OF CIVIL PENALTIES AGAINST
Town of Vanceboro
Vanceboro WWTP
PERMIT NO. NCO031828
DEPARTMENT OF ENVIRONMENTAL QUALITY
WAIVER OF RIGHT TO AN
ADMINISTRATIVE HEARING AND
STEPULATION OF FACTS
CASE NO. LV-2018-0287
Having been assessed civil penalties totaling $2,058.00 for violation(s) as set forth in the assessment document of the
Division of Water Resources dated 11/20/18, the undersigned, desiring to seek remission of the civil penalty, does hereby
waive the right to an administrative hearing in the above -stated matter and does stipulate that the facts are as alleged in the
assessment document. The undersigned further understands that all evidence presented in support of remission of this civil
penalty must be submitted to the Director of the Division of Water Resources within thirty (30) days of receipt of the notice
of assessment. No new evidence in support of a remission request will be allowed after (30) days from the receipt of the
notice of assessment.
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This the I �tb— day of � e ce:: itn her— , 2019
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SIGNATURE
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ATTACHMENT A
Town of Vanceboro
CASE NUMBER: LV-2018-0287
PERMIT:
NCO031828
REGION:
Washington
FACILITY:
Vanceboro WWTP
COUNTY:
Craven
LIMIT VIOLATION(S)
SAMPLE LOCATION:
Outfall 001 - Effluent
Violation
Report
Unit of
Limit
Calculated % Over
Violation
Penalty
Date
Month/Yr
Parameter
Frequency
Measure
Value
Value
Limit
Type
Amount
5/19/2018
5-2018
BOD, 5-Day (20 Deg.
Weekly
mg/I
7.50
12
60.0
Weekly
$250.00
C) - Concentration
Average
Exceeded
5/19/2018
5-2018
Coliform, Fecal MF,
Weekly
#/100ml
400
12,000
2,900.0
Weekly
$250.00
MFC Broth, 44.5 C
Geometric
Mean
Exceeded
5/5/2018
5-2018
Nitrogen, Ammonia
Weekly
mg/I
6
9
50.0
Weekly
$250.00
Total (as N) -
Average
Concentration
Exceeded
5/12/2018
5-2018
Nitrogen, Ammonia
Weekly
mg/1
6
6.9
15.0
Weekly
$250.00
Total (as N) -
Average
Concentration
Exceeded
5/19/2018
5-2018
Nitrogen, Ammonia
Weekly
mg/l
6
19.3
221.7
Weekly
$250.00
Total (as N) -
Average
Concentration
Exceeded
5/31/2018
5-2018
Nitrogen, Ammonia
Weekly
mg/I
2
6.58
229.2
Monthly
$750.00
Total (as N) -
Average
Concentration
Exceeded
7L